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Table Captain
Guide
Beyond Words
at a glance.
When:
May 28, 2015
8:00 - 9:00 am
(Doors open at 7:30 am)
Where:
SpokaneConventionCenter
334 W Spokane Falls Blvd
Spokane, WA 99201
Thank
You
for hosting a table at
RiteCare of Washington’s
Beyond Words Event.
This year, we have set an ambitious goal to fill the room with 200 guests
and raise over $50,000! The suggested donation for each guest is $100; the
cost to provide one hour of therapy to a child.
How much?
There is no “ticket price”
for the breakfast. All guests
wll be invited to contribute
or pledge to RiteCare’s vital
programs.
Your Role as a Table Captain
How to register?
Register online at:
www.ritecarewa.org,
by calling: 509-838-2310,
or by email at:
[email protected]
3. Remind your guests the week prior to the event that doors open at 7:30 a.m. for check-in.
1. Fill your table with 8 or more guests (including yourself)
Please note: We can place 8-10 guests at each table
2. Two weeks before the event, review your guest list and make sure we
have everyone’s contact information
4. Serve as the host at your table and help direct any program questions to RiteCare staff.
5. Distribute and collect the breakfast contributions and thank your guests for coming
Table Captain Tools
Available at:
ritecarewa.org/tablecaptain
Key dates to remember:
5/22 Registration Deadline
5/26 Remind your guests
Registering Your Guests
Registration Deadline: Friday, May 22nd! It is very important that you
register your guests by this date!
To ensure a smooth registration process, we have added an online
registration page where guests can be registered. Table Captains can
also submit guest information on the form included in this packet. Please
return paper registration forms to 157 S. Howard, Ste 310, Spokane 99201.
Online Registration: Go to http://ritecarewa.org/tablecaptain for guest
registration.
As you begin to fill your table, make sure to collect information on all of
your guests. Please be sure to submit the name, home or work mailing
address, phone number and email address for all of your guests.
Table Captain
Steps to Success
Who to invite?
- If you have invited guests in the past, use the list we provided you with as a start.
- Brainstorm new prospects – think of friends, co-workers, clients and vendors you can invite.
(Please utilize the brainstorming worksheet available at www.ritecarewa.org/tablecaptain)
How to invite them:
- Invitation Letters / Email
Formal invitations are included with your packet.
Send an invitation letter to all prospects before calling them (sample provided).
Remember, letters very seldom raise money! Don’t wait for their response.
Follow-up with a phone call or visit to each of your prospects.
Send follow-up letters to all prospects invited to the breakfast (sample provided).
- Please personally call or visit all of your prospects by Friday, May 22nd. Ask for donations or pledges from
anyone who cannot attend the breakfast. If they cannot attend, donors may write a check, make a pledge
(RiteCare will bill them) or use VISA or Mastercard. Have donors give their pledge cards to you so you can bring
them to the breakfast.
When to follow up:
Call or email your guests on Tuesday, May 26th to remind them of the breakfast.
did you
know
that ?
Provided 185 children with life-changing services
at ten locations last year.
About our Speaker
Mark Peterson has been broadcasting his voice through radio
and television for more than two decades.
As an anchor of KXLY’s Good Morning Northwest, Mark’s witt
and ability to communicate attracts thousands of viewers each
day. Few people are aware that at an early age Mark struggled to
communicate verbally. His mom says that he’s been making up
for it ever since.
Come to our Beyond Words Breakfast to hear more about Mark’s
journey to become a gifted speaker and on-air personality and
what RiteCare is doing to help children achieve communication
skills they need to thrive in school and in life.
Table Captain Tips
We suggest you invite more than ten guests. Our experience shows that
about 10-15% of the invited guests will be unable to attend at the last minute;
an overflow of guests is easy to accommodate.
If you are unable to completely fill your table, please let us know as soon as
possible.
If someone can’t attend, but would like to donate, you may bring those
checks with you or direct them to the RiteCare’s website (www.ritecarewa.org)
where they can make a gift through a secure online donation site.
Day of the Breakfast
Arrive Early - Doors open at 7:30 a.m.
- Please arrive by 7:30 a.m. so that you can greet your guests, either in the lobby or at your table.
Collect Your Guests’ Contribution Envelopes
- Towards the end of the program, a speaker will ask guests to “get out their checkbook.”
- Your role as Table Captain is to pass the Table Captain envelope (provided) around the table for attendees to
insert their pledge cards and/or checks. You can remind guests that they can pay by credit card, check or cash and
even in monthly installments. Volunteers will come by and collect the envelope from your table so that the total
amount raised can be announced before the end of the program.
Thank-you Calls
- After the event, please call and thank your guests for attending.
- RiteCare staff will email each guest shortly after the breakfast.
- Please make phone calls to all guests that could not attend.
Our kids need you!
To volunteer your time or make a gift please call
509-838-2310 or go to www.ritecarewa.org.
157 S Howard St. # 310
Spokane, WA 99201