Job Description
Finance Manager
H9
Hours: Full Time
Rooks Heath College is committed to safeguarding and promoting the welfare of children and young
people and expects all staff and volunteers to share this commitment.
Job Purpose:
To ensure effective support for and accurate monitoring and reporting of all financial aspects of the
academy. To manage the finances of the academy.
Responsible to: Director of Business
Main Duties:
Finance
1. To effectively manage the financial functions of the college in a rigorous manner.
2. To ensure that financial standards are complied with in line with current legislation and the
requirements of Companies House, the Education Funding Agency, Charities Commission, HM
Revenue and Customs, and other organisations as required.
3. To complete all internal and external financial returns, ensuring submission to the DfE or other
organisation by given deadlines.
4. To provide support and guidance to staff on the use and operation of the financial management
system (Corero).
5. To manage the workload of the Finance Team, overseeing the processing of orders/invoices on
the financial management system (Corero) including charges/credits received by data transfer.
6. To manage the workload of the Finance Team, overseeing the banking of income and the recording
on Corero, ensuring safe storage of cash.
7. To manage the Finance Assistants with the day to day processing of income and expenditure.
8. To assist in preparation and monitoring of annual budget, producing reports on budget
expenditures and projections, investigating likely expenditure including inflationary and pupil
mobility factors, and being a member of the Budget Group.
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9. To be responsible for agreeing and posting annual budget on Corero.
10. To maintain budget preparation files and reports as documentary evidence for auditors.
11. To provide financial information and advice to budget holders.
12. To reconcile funding due from EFA and other agencies.
13. To complete any documentation regarding additional funding available.
14. To liaise with the bank regarding changes of account signatories, BACS, and other banking
arrangements, ensuring financial regulations regarding signatories are adhered to.
15. To liaise with existing and potential suppliers to investigate and compare costs re negotiation of
new contracts and leases, reporting findings to the Director of Business.
16. To keep and maintain up to date records of contracts, leases etc., ensuring renewal options are
explored in a timely manner.
17. To manage the Finance Team in the processing of Purchase Orders, matching invoices and cheques
/ BACS, obtaining appropriate approvals, ensuring all adhere to financial procedures.
18. To check and verify monthly salary payments, importing relevant file and posting into the finance
package, ensuring confidentiality of data is maintained at all times.
19. To keep accurate records of student and beginning teachers, ensuring the correct funding is
received and distributed (in liaison with the Director of Business and Associate Headteacher).
20. To co-ordinate Sixth Form and finance staff in the administering of the Sixth Form Bursary,
ensuring payments match attendance records.
21. To ensure the month end procedures are completed including monthly bank reconciliation and
VAT return to HMRC, reporting to the Headteacher and Director of Business as per financial
procedures.
22. To be responsible for following year end procedures, creating reversing journals (accruals) and
closing accounts.
23. To carry out of all duties in accordance with Financial Regulations and Standing Orders.
24. To oversee the Finance Assistants in keeping the college’s inventory up to date.
25. To maintain the college’s Fixed Asset Register, ensuring regular review.
26. To apply depreciation to all fixed assets as per agreed procedures.
27. To provide budget monitoring reports to budget holders and financial reports to the Headteacher,
Director of Business and Governors.
28. To work with budget holders on budget monitoring and achieving value for money.
29. To liaise with the Responsible Officer and Auditor over procedures, extended assurance checks
and audit preparation, complying with preparation requirements.
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30. To prepare monthly management accounts for Governors.
31. To review monthly management accounts and budget monitoring reports, highlighting areas
requiring attention to the Director of Business and providing feedback to Finance Assistants as
appropriate.
32. To carry out internal checks on various aspects of finance functions, ensuring that procedures are
adhered to.
33. To advise college staff of financial procedures as appropriate, carry out training as necessary,
identifying and reporting risks to the Director of Business.
34. To oversee preparation, distribution, and collation of budget holder allocation paperwork.
35. To liaise with the Director of Business with the annual review of financial regulations and
procedures.
36. To manage bad debts in line with college policies, reporting these to the Headteacher and Director
of Business on a monthly basis.
37. To attend Finance and Premises Committee meetings as required, advising on financial matters as
appropriate.
38. To manage internal recharging as requested for printing etc.
General
1. To manage the Finance Assistants in the checking of deliveries and following up of deficiencies
and/or damages with suppliers.
2. To manage the use of Impact and ParentPay, providing support and advice to the Finance Assistant
as necessary.
3. To manage the Finance Assistants and support with training, advice, and performance
management, and carrying out return to work interviews.
4. To be responsible for the use of the college credit card, keeping accurate records of spending.
5. To administer the childcare voucher scheme.
6. To attend training sessions to keep up to date with procedures and software releases, and training
other staff as appropriate.
7. To attend regular Finance Officer meetings in order to share best practice.
8. To adhere to processes in the Scheme of Delegation and agreed Financial Procedures.
Contribution to the whole life of the college:
1. To attend all necessary meetings, including Parents’ Evening and appropriate Working Party
meetings.
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2. To support the aims and ethos of this college.
3. To adhere to all college policies.
4. To work co-operatively as a member of a team.
5. To report any stranger on site.
6. To carry out any other duties as reasonably directed by the Headteacher, Associate Headteacher
or Director of Business.
Line Management
All Associate Staff will be line managed by the Head of their Department and Managed by the Director of
Business.
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