PARENT VIDEO SCRIPT:
This script is basically the same as the Parent Instructional Video. This is just another format we want to provide in order to help you understand and navigate through the Online Registration process. Welcome to the Gwinnett County Public Schools’ ParentVue Online Registration tutorial. In this tutorial, you will learn how to set up your account access and how to use this application to begin the 2015-2016 school year registration process for your student. Before beginning the online registration process, you will need to gather the following information: • Active e-mail address • Home address and phone number • Additional phone numbers for parents or guardians • Information for up to four emergency contacts • The address and phone number for a day care facility or babysitter if they are a primary means of transportation or a location where your child will be transported to and from • GCPS Student Number if your child is a returning Gwinnett student • Names of medications including the dosage and frequency • Student Social Security Number (optional) • Prior school information if your child is a new student • Disciplinary information if your child is a new student • Doctor and Dentist phone numbers (optional) • For high school students, the date the child entered or will enter 9th grade 1 The ParentVue registration website is accessible over the Internet and access is secured via a user name and password. Your school will post the Online Registration Link on their website for you to access. To create a ParentVue account,
click the Create a New Account box.
Enrolling parents or guardians must create an account using a current e-mail address. The e-mail address may be the same e-mail address used for the Parent Portal. GCPS District Privacy Statement:
You will read the statement, then click the I Accept button to agree to the privacy statement and continue to create an account. 2 The following persons are authorized to enroll students: 1. The parent (natural or adoptive) 2. The child’s legal guardian 3. A foster parent appointed by a state agency 4. A sponsor for an approved International Exchange Program By continuing with the registration process, you will be considered the enrolling parent/guardian. On the Parent Account Creation page, enter your first name, last name, and e-mail address. Then type the characters you see in the security picture. Click the Continue to Step 3 button. Please Note: Only one parent needs to complete the online registration to avoid duplication of records. At this point in the Parent Account Creation process, you will receive an e-mail stating that your online account has been created successfully. The e-mail will contain a link that returns you to the Complete Account Creation page so that you can complete the account creation process and begin the registration process. 3 Check your e-mail account to find a Welcome E-mail. The email will be from the ParentVue Registration. The ParentVue e-mail will contain a link that you will click to take you to the Complete Account Creation page to begin the registration process. To create a new password, you will enter a password of your choice in the Password field and then again in Confirm Password field. The password must be a minimum of 6 characters in length and can consist of numbers and letters, but not special symbols found on the keyboard such as an exclamation point, the at symbol, the number sign, the dollar sign, the percent symbol, brackets, greater than and less than symbols. The password is case-sensitive. Please keep a copy of your password. If you forget your user ID or password, the login information can be e-mailed to you from the “Forget my password” link on the login page. Click the Save and Continue button. 4 Congratulations, you are now ready to begin the online portion of the registration process for your student. Remember, if you are registering a NEW STUDENT to GCPS, you still will need to visit the school to complete your child’s registration. There are five sections in the ParentVue online registration process. Each section has a tab on the left side of the screen: • Family • Parent/Guardian • Emergency • Students • Review/Submit You will be guided through each section, and you will be asked to provide information required for your child. Each section must be completed in the order it is presented during the registration process. It is not possible to skip a section or complete a section out of order. You must enter information into the 5 required fields before you will be allowed to continue. Once you have completed a section, a green check mark will appear. The registration process is self-guided and will inform you of any missing or incorrect information. On the Introduction page is a list of documents you may want to have available for reference. At any time, you may log off of the program and return at a later time to complete the application. Data that you entered for your student will be saved. Click the Continue button. Enter your name in the Electronic Signature field. By typing your name in the field you
confirm that:
• You are the account holder, • You are authorized to be the enrolling parent or guardian, and • Your information is accurate. Click the Save and Continue button. In the Family section, you are required to provide:  primary home address  mailing address  contact information for the enrolling parent or guardian. IMPORTANT: You must separate your Street Name and Street Type. For example, if you live on Pleasant Hill Rd, enter Pleasant Hill as the Street Name and select the street suffix Road in the drop-down Type field. The application will not accept a street suffix in the Street Name field. A green check mark appears in the address block when the address is verified and accepted. 6 Please note the completion bar at the top of the page. This bar indicates the amount of progress you have made within a section. Click the Save and Continue button to continue to the Parent/Guardian section. In the Parent/Guardian section, you are required to provide contact information and select a gender for the enrolling parent/guardian listed on this screen. Click the Edit button to open the next page and enter the enrolling Parent/Guardian information. Click the Save and Continue button to continue to the Parent/Guardian section. You will need the following information to complete the Parent/Guardian section: •
Mail address •
Work address (optional) •
E-mail address •
Phone number(s) 7 A check mark appears in the status block when the parent/guardian section is completed and accepted. At this point in the process, additional parents or guardians may be added to the student’s information by clicking the Add Parent/Guardian button. When you are finished adding all parent/guardian information, click the Save and Continue button to continue to the Emergency section. In the Emergency section you are required to provide information for individuals who will be contacted in the event of an emergency involving your child. An emergency contact is a relative, friend, or neighbor – not a parent or guardian. Click the Add Emergency Contact button to add the contact’s information. 8 A check mark appears in the status block when the contact information is completed and accepted for each emergency contact. At this point in the process, you can add more emergency contacts, a maximum of four, by clicking the Add Emergency Contact button. Later in the registration process, you will be able to assign individual contacts to a specific student. Click the Save and Continue button to continue to the Student section. 9 The Student Section includes the following registration pages: 
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Demographics Student Enrollment History Transportation Language Survey School Selection Emergency Contact Relationships Parent Occupational Survey Health Information Disciplinary History Special Services - that include Gifted Learning, Special Needs, and so on  Volunteer Opportunities During the registration process, students will be assigned to a school based on their home address. The home address also is used for school bus assignments. Proof of Residency will be required for new students or for students who have moved and have a new home address. Before beginning the student registration process, you will need to have the following information to complete the Student section:  Day care Facility or Sitter’s address and phone number if used for transportation to and from school  GCPS Student Number for returning students  Medications and Health Conditions: Please provide medication dosage and frequency and an explanation of the health condition and how it is treated  Doctor and Dentist phone numbers. These are optional.  Student Social Security Number (optional- but may be needed for high school students wishing to earn the HOPE scholarship)  Prior School Information including school name and phone numbers for a new student  Disciplinary Information for a new student Remember to click the Save and Continue button on each screen to move to the next screen. 10 In the Student section, click the Add Student button to get started. You can enroll multiple students in the ParentVue system, however, you must enter information for each child separately before adding other children. The following views are examples of some of the pages you will complete in the Student section. As a reminder, if you have questions about the registration process, you can log out and contact your local school for assistance. Simply log in again and continue with the registration process. The school designation is based on the home address of the ENROLLING parent. Below is an example of a School Selection page that will appear during the student registration process. View your school selection carefully. If you have been granted permission and/or approval to attend a school other than your home school, you must still select the school listed, then click the Save and Continue button to go to the next page. *There is another screen that will allow you to identify the school you plan to attend, granted you have supporting documentation from that school. 11 This is an example of an Emergency Contacts page that appears during the student registration process. It will display the names and numbers of emergency contacts for your child. You may change the contact order by selecting a contact name and dragging the contact name in the order it should be used in the event of an emergency. 12 A check mark appears in the status block when the student’s online registration is completed. To add another student, click the Add Student button and begin this entire process again. Click the Save and Continue button to continue to the Review/Submit section. In the Review/Submit section you can review and edit the information you entered, and print a copy using the Review button. Click the Review button to begin the review or edit process. Please note that once you click the Submit button, you are submitting a completed registration application to your selected school. 13 To make changes, click the Edit button to open the original page where your information was entered. When your review is finished, you may click the Print button for a copy of the completed application. Click the Done button to return to the Review/Submit home page. For parents enrolling a student NEW to GCPS, you must visit your child’s school to complete the registration and enrollment process. At that time, you will submit the necessary documentation to the local school and fulfill any additional requirements related to your student's registration. Examples of necessary documents a parent enrolling a new student
will need to bring to the school include:
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Birth Certificate indicating student’s legal name Certificate of Immunization on Georgia Form 3231 Vision, Hearing, Dental Certificate on Georgia Form 3300 Proof of Authorization to Enroll (parent/guardian’s driver’s license, state ID card, passport) Proof of Residency (Lease contract/rental agreement, Most recent income tax return, Current paycheck stub) 14 A detailed list of the documents required for school
registration is available on the Gwinnett County
Public Schools’ website. To find this information, go to the GCPS Home page, select Registration under the I want to section. In the Newcomer Information page select Registering for School. You also may check your local school’s webpage for enrollment instructions. Congratulations, you have successfully completed the online portion of your student’s registration in a Gwinnett County Public School for the 2015-2016 school year. If you are satisfied with the completeness and accuracy of the information you entered, click Submit
to complete the online registration process.
15 If you need to RETURN BACK to the LOGIN SCREEN (perhaps to edit the current information or register another child), you will go the Online Account Registration Access page with your user name and password to make the needed changes or additions. You will follow the same process and click Submit when you are satisfied with the completeness and accuracy of the new information. 16