SARALBERTA
SEARCHANDRESCUEASSOCIATIONOFALBERTA
Suite 142, 9768-170 Street, Edmonton Alberta T5T 5L4
www.saralberta.ca
SAR Alberta AGM AGENDA – April 26, 2015 1. 0830 Registration 2. 0900 Introductions of Board (Chair) – Establish Quorum a. Appointment of Scrutinizer b. Approval of Agenda c. Approval of Previous Minutes (2014) 3. 0930 Executive a. Presidents Report b. Treasurers Report c. Training Coordinator Report d. Committee Reports 4. 1015 SARVAC Update 5. 1030 Break 6. 1045 Regional Rep Report a. North West b. North East c. North Central d. Central e. South Central f. South 7. 1145 OFC 8. 12 ‐ 1300 Lunch 9. 1300 ‐ 1330 Minister 10. 1330 ‐ 1345 Vote Special Resolution 11. 1345 ‐ 1400 New Member Groups a. ARES Calgary ‐ Associate 12. 1400 Elections for President/Vice President 13. 1430 ‐ Break SARALBERTA
ALBERTA
SEARCHANDRESCUEASSOCIATIONOFALBERTA
Suite 142, 9768-170 Street, Edmonton Alberta T5T 5L4
www.saralberta.ca
SAR Alberta Annual General Meeting to be held on
Sunday, April 26, 2015
Holiday Inn
Gasoline Alley, Red Deer
37471 Hwy 2 South, Red Deer
Book online or call:1 877 660 8550
Registration starts at 8:30am
Meeting starts at 9am
Search & Rescue Association of Alberta
Queen Rooms = $144.99/night
Standard King Rooms = $149.99/night
Block Code: SRA
Cut-Off Date/Cancellation: April 10, 2015 (Will be charged 1 night if cancellation
occurs after this date.
Lunch cost: $20.00
(Lunch will be at approximately Noon)
Please RSVP your attendance for the Lunch to Rodney Dietrich
[email protected] or [email protected]
before Saturday, April 18, 2015
It is with great enthusiasm that I invite you and your groups to attend the training day
hosted by SAR Alberta on Saturday April 25th, 2015 in conjunction with the 2015 SAR
Alberta Annual General Meeting which will be held on Sunday April 26th, 2015 in Red
Deer, AB. The sessions that will be running during the training day are as follows:
AdventureSmart Presenter's Workshop - Michael Kary
Are you looking for ways to engage the your community, to reach out to those people
who may already enjoy the great outdoors, or those who may want more information on
how to do so safely. If so attend this presenter's workshop to learn about the
AdventureSmart program, how to present the program and to gain access to the
resources supplied by the OFC in support of this program.
Critical Incident Stress - Jeremy Wagner
Join us while we speak about general public and statistics on mental health issues,
techniques for building resilience, critical incident stress management (CISM) and Peer
Support options as well as everyday techniques to help people dealing with the stresses
of the jobs we do.
Incident Command System for SAR - Simon Bradley
Join us while we speak about how your SAR team can benefit from implementing
the Incident Command System into your operations both on searches and in your day to
day operations.
Maximizing Your Exposure - Simon Bradley
Join us while we speak about how you can maximize your team's exposure by utilizing
social media and the potential impacts, considerations to be taken and
recommendations from a social media expert/addict...
First Aid Scenarios - Nicole Elder
Looking for opportunities to brush up on your first aid skills? Join us for a series of
scenarios to put you through the paces.
Safety Officer - Shane Elder
Join us while we speak about the role of a Safety Officer in SAR, how they fit into our
organizations and what the expectations are of people filling the Safety Officer role.
GSAR Navigation Training Material - Leonard Slipp
Join us while we talk about the various resources that are available for free to SAR
Teams in Alberta, where to find them and how to best utilize them to train your teams.
How to Compete in the SAR Games - Ed Van Heeren
In anticipation of the 2016 SAR Scene, which will once again include SAR Games, join
us to find out what it takes to compete in the SAR Games. This session will tell you what
to expect, how to train and will prep you for the upcoming competition in 2016.
Please have your team member's sign up via the following link to help us ensure
we have sufficient supplies and space allocated for each of the sessions.
https://docs.google.com/forms/d/1ivvTMebCSxCr3-HDoPGxH8pQ8BWa2G8-fb-IJXXAyQ/viewform?usp=send_form
8:00-9:00
9:00-10:20
Facilitators
10:30-12:00
Facilitators
12:00-13:00
Saturday Concurrent Sessions
1
2
Opening
Incident Command
System for SAR
S.Bradley
AdventureSmart TtT
GSAR Navigation
Training Material
L.Slipp
M.Kary/TDB
Lunch
Maximizing Your
Expsure; Social Media
Facilitators
S.Bradley
Safety Officer's in
14:30-16:00
Search and Rescue
Facilitators
S.Elder
16:15-16:45
Facilitators
19:00-21:00
Lunch
13:00-14:20
Thanks,
Michael Kary
Training Coordinator
Search and Rescue Alberta
www.saralberta.ca
3
Critical Incident Stress
Managment
J.Wegener
SAR Games - How To
E.Van Heeren
Lunch
First Aid Skills/Scenarios
AdventureSmart TtT
Continued
M.Kary/TDB
Closing words
S.Elder
Meet and Greet
N.Elder
First Aid Skills/Scenarios
Continued
SARALBERTA
ALBERTA
SEARCHANDRESCUEASSOCIATIONOFALBERTA
Suite 142, 9768-170 Street, Edmonton Alberta T5T 5L4
www.saralberta.ca
Original
3 Membership
3.1 Classification of Members
There are two categories of Members:
1. Regular Members
2. Associate Members
3.2 Regular Members
Any volunteer Search and Rescue group residing in, or serving the public of Alberta may become a Regular Member
(voting) by submitting a membership application to the Board no later then four months before the Annual General
Meeting, and upon a majority vote by the Board, followed by a favourable vote passed by a majority of the Members
at a General Meeting.
Regular Member pay the annual membership fees for Regular Members (if any).
3.3 Associate Members
Associate Membership (non-voting) may be approved by a favourable vote passed by a majority of the Members at a
General Meeting from applicants from the following:
1. Individual Search and Rescue Specialists
2. Federal, Provincial or Municipal Government departments or agencies
3. Business or industry
4. Other organizations;
Associate Members pay the annual membership fees for Associate Members (if any).
Proposed Change
3.2 Operational Regular Members
Any volunteer Search and Rescue group residing in, or serving the public of Alberta may become a Operational
Regular Member (voting member)
by submitting a membership application to the Board no later than the month of Dec on the 31 by midnight before the
Annual General Meeting, and upon a majority vote by the Board, followed by a favourable vote passed by a majority
of the Members at a General Meeting.
Regular Member pay the annual membership fees for Regular Members (if any).
3.3 Probationary Member
Any volunteer Search and Rescue group residing in, or serving the public of Alberta may become a Probationary
Member (non - voting)
by submitting a membership application to the Board no later than the month of Dec the day of the 31 before the
Annual General Meeting, and upon a majority vote by the Board. A member may only be a Probationary Member
up to the next calendar year Annual General Meeting at which time a vote must be completed by membership
on the inclusion of the Probationary Member as a Operational Regular Member (voting member), an
Associate Member or a no inclusion in SAR Alberta's membership. A team may apply again at the next
calendar year AGM where by submitting a membership application to the Board no later than the month of
Dec the day of the 31 before the Annual General Meeting, and upon a majority vote by the Board, followed by
a favourable vote passed by a majority of the Members at a General Meeting.
Probationary Members pay the same annual membership fees as Regular Members (if any).
3.4 Associate Member
Associate Membership (non-voting) may be approved by a favourable vote passed by the SAR Alberta Board
from the following:
1. Individual Search and Rescue Specialists
2. Federal, Provincial or Municipal Government departments or agencies
3. Business or industry
SAR Alberta 2015 2015 SAR ALBERTA
CALL FOR CANDIDATES
OFFICERS ELECTION
CANDIDATE FORM
PLEASE CHECK THE BOX BESIDE THE POSITION YOU ARE RUNNING FOR.

PRESIDENT
- The term of the Vice-President, President and Past President is two (2) year.
President Duties





Supervises the affairs of the Board.
When present, chairs all General Meetings, Board meetings and Executive Committee meetings;
Is an ex-officio member of all committees, except the Nominating Committee;
Acts as a spokesperson for the Association; and
Carries out other duties assigned by the Board.

VICE PRESIDENT- The term of the Vice-President, President and Past President is two (2) year.
Vice-President Duties




Presides at meetings in the President’s absence.
Replaces the President at various functions when asked to do so by the President or the Board;
Is a member of the Executive Committee; and
Carries out other duties assigned by the Board.
An individual may hold any given office for a maximum of three (5) consecutive terms. An individual may hold the
combination of offices Vice-President, President and Past President for a maximum of five (5) consecutive terms.
Please submit ALL paper work via email or mail to the SAR Alberta Secretary no later than
April 10, 2015.
SAR Alberta
Suite 142, 9768-170 St
Edmonton, Alberta
T5T 5L4
Jayne Larsen
[email protected]
1 SAR Alberta 2015 2015 NOMINATION ELECTIONS FORM
Please Print or Type
Name
Organization
Address
Contact information
Phone
Email
Qualifications
Goals
(A brief description)
Signature of Candidate:
Nominated by
Name
Organization
Signature :
Date:
2 Search & Rescue Association of Alberta
Annual General Meeting
May 3, 2014, Calgary, AB
SAR Alberta AGM – DRAFT MINUTES
1. Introduction of Board
1.1. Quorum has been established – 25 member groups present.
1.2. Executive introduced, board members/regional reps: NW Norm Leslie, NE Allan
Tomalty (Deputy), NC – Non present, C Edward Van Heeren, SC Leonard Slipp,
S Stacey Pasutto
1.3. Past President unable to attend to conduct elections. Appointment of scrutinizer –
Ed Van Heeren has been appointed. Bruce Marshall appointed to run the
elections.
1.4. Approval of Agenda - #4 Seconded #8 All in favour – 25 Any abstained – 0 Any
opposed – 0
1.5. Approval of previous minutes (2013) #22 seconded #9. All in favour – 25. Any
abstained – 0 any opposed – 0
2. Presidents/Vice President Report
2.1. Discussed what has occurred over the last year.
All teams have signed the MOA. Purpose of MOA is legal protection to prevent
being successfully sued by public.
Asked if MOA needs to signed yearly – Jeremy answered no, however, once
secretariat is in place the MOA will go away.
2.2. Discussion around June Floods.
Shane put in 18 to 20 hrs a day for 18 days.
Over 8000 hours contributed by SAR groups. Entered into contract with GoA
(through OFC) – were reimbursed for expenses and hours worked.
Need to look into member group bylaws some state members cannot get
compensated for the work done. Groups submitted hours, GoA paid, SAR
Alberta paid the groups. Asked if there was a flat rate – answered it depends on
the position worked - $35 for POC/EOC and $25 for other positions. Stated some
groups put monies toward new equipment – hoping vast majority of teams put
money in that direction. Accounting will be a nightmare for those that are paid
individually.
Stats obtained and requested to prove the value of SAR – came prove to GoA
what our members are worth during a response phase and what we are saving
them.
Lot of work done on standards and training and K9 working group provincial
standards/deployment. Next we are working on guidelines on how teams will be
evaluated. Taskings are still up to the tasking agency. Getting other agencies
2.3.
2.4.
2.5.
2.6.
involved CPS/EPS/RCMP.
Looking to shoring up governance – bylaws in place, few instances where
policies and bylaws were lacking. Putting together discipline policy. How to
handle complaints put forth by another group or tasking agency. Future process is
if there is a complaint it goes to past president and regional reps will play a role.
Social media policy being put into place – some groups may have one.
Governance committee being put into place – Jayne Chair – looking for people to
sign up especially if you have background or skill in that area. Mostly be
conference calls – looking at having in place within six months.
Daryl thanked the Jeremy (OFC) for their tremendous support – there have been
no issues.
Have talked with Minister Hughes (before he stepped down). Talked about
MOA, if there a complaint from public it goes to minister. That where
standards/training come in. Talked about doubling the grant. Shane to follow
through with new acting minister.
Support role through EOCs throughout Alberta.
Council (Secretariat) – heard a lot about it. In limbo.
In direct contact with as many MLAs and Ministers as we can.
Surplus GoA equipment. Request went to Minister. We have the equipment.
We have: 2003 Polaris, 1993 Polaris, 1993 skidoo various GPS’s.
Shane stated, if there is equipment we do need: forward requests to Secretary,
secretary will forward request to OFC. Jeremy will find it – put request in and
put it on hold. Taken out the request to go through MLA.
Stacey stated: Have teams go through regional rep first.
OFC does not want teams going directly to Jeremy. Would like to be cc’d. Goes
from SAR Alberta to Service Canada.
SAR Alberta can deal directly with Service Canada.
Big push for SAR Scene – requested for 2016 in Alberta. Would like to use
SARSCENE as jumping point for fundraising. We looking at $100s of thousands
of dollars. Looking for sustainable funding for SAR Alberta.
Getting contributors to SARSCENE, we are looking much bigger. Shooting for
$250,000 for this event.
Rodney looking at lottery option. Trying to align with partnership – for example
Cenovus, we become their charity for say next five years. We are looking for
volunteers for the fundraising committee.
#9 Cold Lake – companies donating money will want “something” in return. We
are looking for partnership not sponsorship.
Currently SAR Alberta has the Edmonton Community Foundation – Heritage
Fund – need to expand on it.
Shane went to Ottawa – went to GCC – quadrennial. Discussion on who has
ultimate responsibility of GSAR across Canada.
Tax credit has been put in place – SARVAC put forward a lot of work to
establish this.
Attended SARSCENE and gave presentation from flood. Asked to present at
Disaster Forum – will be doing a presentation there.
Asked who is being grandfathered in. No one is at their maximum term yet.
2.7. Called for quick break. 15 mins.
2.8. Treasurer’s Report
Auditor’s report emailed, posted on website.
Rodney read report.
Bruce received cash from outside groups to cover training they attended.
2013 AGM was just over $4000. Special GM was $2200. Keeping a “slush” fund
for things we want to do.
Inventory – shirts, log books, crests.
January 1 – April 30, 2014 brought in $264,000 - $240,000 is all flood related.
We will probably get audited.
Marks order form will be posted on website. Can fill out form and go to any
Marks and order stuff. If there is anything else requested we can make updates to
form.
Motion of approve financial #24 second #21 All in favour 25. Abstained – 0
Opposed – 0.
2.9. Training Report – Bruce.
Bruce presented committee’s training report. Training standards document was
approved back in October. Living document that will be changed.
June – D4H training 16 members attended.
Chris Young from California for Urban Search – 12 members attended and
Police attended and paid for the course.
2 adventure smart course. Looking to train trainers to train more presenters.
Standards Committee – 8 on committee. Currently working on skill sets
standards. Not quite ready yet. Some were dropped as SOG document covers.
Develop procedure for member teams to ask for changes to document – put in
formal request to executive they will vet it and if viable will pass down to
committee for changes.
Arctic Response is new vendor for SAR Basics – from outside of Edmonton.
Hinton has used them, review was very positive. Put to committee and approved
them as a vendor.
SARVAC – national training standards for sar searcher, team leader and
manager. Public review is June or July.
SAR Stats form – 16 out of 37 responded. D4H will assist this in the future.
Utilize regional reps to gather information required.
Grant approval is going regional – applications sent to regional director, director
will check it over make sure all documents are available, they will submit to
OFC, only 6 packages will be sent. Individual teams will not be submitting.
Asked about grant deadline – answered Sept. 30 deadline.
Asked how many spots should be kept open for other groups – no governance
yet. However, spots must be available.
Stated the importance of compliance documents.
NC needs to get a regional director.
Asked about having a checklist for regional directors to make sure everything is
in place.
Bruce stated what the responsibilities of training coordinator are. Michael Kary
has been appointed to step up as Bruce is stepping down.
3.
4.
5.
6.
7.
Bruce thanked members of his training committee for the work over last couple
years.
Executive presented letter to Bruce.
Regional Reps Reports
NW – Norm Leslie: Norm read report from the NW region for the following teams.
Grande Cache, Grande Prairie, Greenview, Peace Regional, Klondike Trail, Slave
Lake, Swan Hills, Whitecourt.
NE – Allan Tomalty – teams present gave their reports.
Little Divide, Fort McMurray, Cold Lake, Calling Lake, Bonnyville, St. Paul
NC – No regional rep.
Hinton, CSDA, NAARS, SARDAA, CASDDA, Parkland, Brazeau Regional,
ERSARA
C – Edward Van Heeren
Red Deer, Sundre, Olds, Didsbury, Westaskiwin, Rocky
SC – Leonard Slipp
Cochrane, CALSARA, ACRO, Foothills
S – Stacey Pasutto
Crowsnest Pass, Lethbridge, SEASAR, Pincher Creek
Lunch
4 Wing Cold Lake – stepping down from Regular Member to Associate
Call for vote Motion #9, Second #22 Opposed – 0 Abstained #25, All in favour – 24
Red Deer County joining as associate member
Call for vote Motion #9, seconded #8. Opposed – 0 Abstained #12 & #25, All in
favour 23
Badlands Search & Rescue Associate to Regular Member.
Call for vote Motion #28, Seconded #4 Opposed – 0 Abstained #25 All in favour 24
Elections for Secretary & Treasurer
Bruce Marshall chairing elections
Secretary – Nomination for Secretary Jayne Larsen asked if accept. Call went out to
floor 3 times. Nominations closed. Vote of confidence - #25 abstained. 24 in favour.
Jayne elected by acclimation.
Treasurer – 2 nominations Rodney Deitrich and Robert Wambold.
Robert introduced himself and discussed his experience. Rodney introduced himself
and discussed his experience.
Called 3 times for nominations. Nominations closed. Rodney and Robert left the
room. Floor open for questions of each candidate. Rodney and Robert left the room.
It was stated that discussions can not occur as it appears to be collusion. Vote must be
by secret ballot. Teams voted by secret ballot. (Need to be added to bylaws). Ballots
counted, Rodney remains as treasurer.
Motion to destroy ballots - #8, seconded #6. Opposed – 0 Abstained #25 All in favour
24. Ballots destroyed.
GOA/OFC – Jeremy
K-Country – sends regards wanted to attend. Hwy 1 shut down they had to turn
around. Working closely with OFC.
New deputy minister – Andre Corveau. Need to bring new minister up to speed.
Jeremy assigned to SAR full-time – Assistant Fire Commissioner SAR Liaison new
title.
Surplus requests – requests go to SAR Alberta, forwarded to Jeremy.
People have asked about forming new SAR groups – stated not at this time. May have
to be chapter of another team.
Insurance – Algoma policy. GoA is paying insurance. Some insured through
municipality, or self-insured, or GoA. Do not be doubly insured.
WCB – if injured during training/operation. Need to contact POC and notify them.
Have 72 hours to file the report. Need to make sure documentation is in place.
D4H – main reason to collect statistics. Pulled POC statistics and SAR Alberta were
not even close. Either POC not being called or SAR Alberta not receiving accurate
statistics. Steering committee going to manage program until subscription is up – in
approx.. 4 years. Kelly Harlton, Shane Elder, Ric Henderson, Spencer Cutton and
Jeremy. If something not working right use the Help tab on D4H – goes to D4H
support. If teams are looking for upgrades to system – Jeremy collecting this info. All
teams are now in the system. Migrating existing teams – a little bit of challenge. Need
to look at bundles/tags to make sure they align. Do not wish to loose any data that is
currently in the system.
Training – there are trainers throughout the province. Condition is they help train the
teams.
ID cards – RCMP no longer producing ID tags. GoA will produce them once all team
members have pics in D4H. Deciding on magnetic stripe versus QR code etc. Should
be able to show up on operation, swipe card which logs you in and out. Currently in
discussion with Service Alberta.
Adventure Smart – want to have one program in the province. Support from TPR.
Program has changed. New Adventure Smart program. OFC now supplying inventory
for program. Teams send in requests to training coordinator, then sent up to OFC.
Minimum of 2 weeks notice. MUST enter statistics into Adventure Smart site and
D4H. If materials are sent out to a team and nothing is entered into Adventure Smart
site or D4H no more materials will be sent out. GoA needs to be accountable to
money spent.
Grants – change in process being used. Grant intended to supplement training
program not provide whole training program.
Rally Engine – software can send text/email, send message via twitter/facebook.
Approached SAR Alberta couple months ago. In D4H have the ability to sign in to
“twilio” to send message out to team. Intent to make it a full dispatch system. During
floods it was nightmare trying to get information from teams for deployment. Tasking
agency are going to have web portal, they will have ability to for example type in
“snowmobiles” and see which teams have snowmobiles, pick the closest team.
Constantly working on setting up director accounts. Need the big equipment, not
interested in small stuff like how many carabineers.
Secretariat (Council) – not much movement yet.
Long time service medals – 12 year plus. Go to website and download form and
submit. Turn around is fairly quick. Either Spence, Trent or Jeremy can come for
presentation.
8. Ian Burgess gave presentation on ARES and how it can fit will with SAR.
9. Motion to adjourn meeting Kelly (Slave Lake), seoncded by Lethbridge. All in
favour. Meeting adjourned at 16:08