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Request for Proposal
2015-16 Chromebook Carts
Sault Sainte Marie Area Public Schools
Notice to Bidders
Notice is hereby given to interested bidders that the Sault Sainte Marie Area School
District (“Sault Schools”) will receive written, sealed bids until the hour of 2:00 PM local
time on Tuesday, May 19, 2015 at the Administration Building at 876 Marquette Avenue,
Sault Sainte Marie, MI. Bids will be opened immediately at the closure of the bid
window in the Conference Room of the Administration Building.
Bid Submission Instructions
Bids may be delivered in person or by commercial delivery service. Bids must be
submitted in a sealed envelope clearly marked as follows:
“2015-16 Chromebook Cart Bid”
Envelopes not so marked and Electronic submissions will result in a rejected bid.
Potential Bidders please note that due to the remote location of the District “Overnight”
delivery services may not be delivered until the second day or after the guaranteed time.
Bids delivered after the window closure will remain sealed and returned to the bidder.
Your proposal should be based on the specifications included in this RFP. The following
documents must be submitted with your proposal:
 Familial Relationship Disclosure Form
 Iran Linked Business Disclosure Form
Questions regarding the specifications should be directed to Eric Galer, Technology
Coordinator. Eric can be reached via e-mail at [email protected]
2015-16 Chromebook Cart Bid
Sault Schools wishes to purchase 57 Chromebook carts designed to store, secure, and
charge at least 36 Dell Chromebook 11’s. The carts that are awarded as part of this bid
must be delivered by August 17, 2015
Evaluation Methodology
The Sault Schools Board of Education will award a contract based on the vendor
submission that best meets the needs of the school system in regard to the RFP
specifications, and not necessarily the lowest price even though the price will be the
priority factor. Due to the nature and diversity of the proposals, a significant amount of
time may be required to determine which proposal provides the best option for the
District. The evaluation process will not be complete until the District has determined
the best proposal based on all factors.
The following factors will be considered when evaluating responses:
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Price of goods and services.
Preference will be given for prior positive experience with the Vendor.
Preference will be given with manufacture warranty in mind.
Preference will be given to Michigan based vendors.
Disqualification of Bidder
Sault Schools reserves the right to award to other than the lower bidder when, in the
judgment of the district administration, it is in the best interest of the district to do so. A
bidder may be disqualified for such reasons as:
a)
b)
c)
d)
Bidder’s failure to properly deliver bid documents.
Bidder being in litigation with the Sault Schools.
Bidder having defaulted on a previous contract.
Bidder’s failure to include documentation for required certifications and
authorizations.
The above is not an inclusive list.
Chromebook Cart Specifications
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Ship Fully-Assembled, exceptions for handles permitted
Ability to Store, secure, and charge 36 Dell Chromebook 11’s
Cable Management for power cords
Sliding, locking front door(s)
Removable, locking back access panel
UL-Approved
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Adjustable Shelves
Power Strips and timer included with cart
Ability to bypass timer, if needed
All Steel construction
Laminated wood top providing a smooth work space
Maximum cart dimensions of 48” H x 36” W x 28” D
Minimum of lifetime warranty on cart structure
Minimum of three (3) year warranty on cart electronics
Delivery Parameters
a. Sault Area Public School does not have a formal loading/unloading dock.
However, a fork lift is available on site for unloading.
b. All Chromebook carts will be delivered to one location
Procurement Schedule
RFP Released
Friday, May 1, 2015
Proposal Due Date
Tuesday, May 19, 2015
Expected Date of Contract Award
Monday, June 8, 2015
Order Date
Delivery Date
Wednesday, July 1, 2015
No later than August 17, 2015
FAMILIAL RELATIONSHIP DISCLOSURE FORM
AFFIDAVIT OF BIDDER
The undersigned, the owner or authorized officer of
(the
Bidder),
Pursuant to the familial disclosure requirements provided in the Request for Proposal,
hereby represents and warrants, except as provided below, that no familial relationships
exist between the owner(s) or any employee of
(the Bidder) and any member of the Board of Education of the School District or
the Superintendent of Sault Ste. Marie Area Public Schools.
List and describe any Familial Relationships:
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________
BIDDER:
______________________________
By:___________________________
Its:___________________________
STATE OF MICHIGAN
COUNTY OF
Subscribed and sworn to before me on the
By
day of
2015,
(notary public)
County, Michigan
My Commission Expires:
Acting in County of
IRAN ECONOMIC SANCTIONS ACT
Michigan Public Act No. 517 of 2012
SWORN AND NOTARIZED AFFIDAVIT OF COMPLIANCE
The undersigned, the owner or authorized officer of
(the
“Bidder”), pursuant to the compliance certification requirement provided in the Sault Ste.
Marie Area Public School District (the “District”) Request for Proposal, hereby certifies,
represents and warrants that the Bidder (including its officers, directors and employees) is
not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act,
Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event the Bidder is
awarded a contract as a result of the aforementioned Request for Proposal, the Bidder
will not become an “Iran linked business” at any time during the course of performing the
work or any services under the contract.
The Bidder further acknowledges that any person who is found to have submitted a false
certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the
amount of the contract or proposed contract for which the false certification is made,
whichever is greater, the cost of the District’s investigation, and reasonable attorney fees,
in addition to the fine. Moreover, any person who submitted a false certification shall be
ineligible to bid on a request for proposal for three (3) years from the date it is
determined that the person has submitted the false certification.
Signature
Title
Name of Firm
STATE OF MICHIGAN
COUNTY OF
On this
day of
personally appeared
, 2015, before me a Notary Public in an for said county,
, agent of the firm
,
and who acknowledged the same to his free act and deed as such agent.
(notary public)
County, Michigan
My Commission Expires
Acting in County of