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Student Newsletter
May 2015
Specialized Data Systems Inc., 2215 York Road, Suite 208, Oak Brook, IL 60523 www.schooloffice.com (800)323-1605
Inside This Issue
Assigning Graduation Dates to Transcripts
1
End of Year Attendance Analysis Refresh
1
Illinois Users: Exit Enrollment Reporting for ISBE
2
Free Users Session: Year End Processes
2
SDS Resources: Know what is Available
2
Tips for Perfect Attendance Reporting: Daily Attendance
3
Tips for Perfect Attendance Reporting: Period Attendance
4
Recipe: Banana Cake with Cream Cheese Frosting
4
Assigning Graduation Dates to Transcripts
May has arrived, which means graduation is just around the corner! You’ll want to remember to assign
graduation dates for your seniors so they print on transcripts.
To assign graduation dates in Web School Office, follow the instructions by clicking on the below Help Console
document:
http://help.schooloffice.com/helpconsole/SDSStudentHelp/default.aspx?pageid=assign_graduation_dates
Administrative Utilities to Control Center to Assign Graduation Dates Utility
End of Year Attendance Analysis Refresh: 2014-2015
It is recommended that the last attendance refresh of the year for the
attendance analysis, before you roll over to the new school year,
include the entire school year’s date range. The “date from” should be
your location’s first day of school and the “date to” should be the last
date of the school year. This will give you comprehensive attendance
information for the 2014-2015 school year when you use the
historical reporting option.
Remember, you can access prior year attendance analysis information
through historical reporting BUT you do not have the ability to refresh
prior year’s attendance. Historical attendance analysis reports are
based on the data from the last refresh before roll over.
Attendance Refresh Utility
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STUDENT NEWSLETTER
age 2
Illinois State Reporting: Exit Student Enrollment Report for ISBE
As the year comes to an end, here are some reminders regarding this report.
1.
Do not put the last day of school in the Exit Date column on all your active students at the end of the
year in Demographics. The proper way to indicate last day of school is to enter the last day of school
in the “Default if Blank Value” in Data Exchange, State & Federal Reporting on the grid for Exit Student
Enrollment.
2. After you upload the file to ISBE, you will get a file back that all your students are exited.
3. You must do this report BEFORE you can do Prepare to Open School utility.
4. This should be done AFTER the teacher and student course assignment reports are complete.
Click below for more detailed instructions:
http://help.schooloffice.com/helpconsole/SDSStudentHelp/default.aspx?pageid=exit_student_enrollment
Free User Sessions: Sign Up Today!
05/14/2015 – 9:00 CST – End of Year Processing
06/04/2015 – 9:00 CST – End of Year FEE Processing
Sessions are scheduled for 1 hour
Sign up at http://www.schooloffice.com/free-user-sessions/
SDS Resources: Know what is Available
There are a variety of ways to get the information you need
when working in the School Office program. This newsletter is
one way to get timely information. The newsletter is a great
way to get timely information. SDS staff members submit
articles relevant to the time of year. Access this publication
from the “Newsletter” links on the SDS Web School Office login
Newsletter and Video Links on Login Page
page.
Other SDS resources include:

The Help Console (HC): it’s our online searchable database with links to step by step documents. To use
the HC click on the last item of the main menu
and navigate to the topic using the “Contents” menu tree
or click in the “search” box and try searching using a keyword.

Webinar Recordings: All of our Free User webinars are recorded and a link to that recording can be found
on the SDS School Office login page.

Xconnect: Fill out an online form with a description of your issue and contact information. You will receive a
phone call or email from our support staff. Also, you can access prior support case information/resolution.
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STUDENT NEWSLETTER
Perfect Attendance Reporting: Daily Attendance
Ma
Here are suggestions for reports that will help you with your end of the year Perfect Attendance reporting.
From the Attendance Daily Report Group
Perfect Attendance List by Homeroom: This report lists students by homeroom with no daily absences for the
date range specified.
Parameters for this report:
Date Range: Enter the start and end dates for the date range you wish to find students with Perfect
Attendance. Checking the No Lower Value box on the Start of Range will look at attendance records back to
the beginning of the school year.
Attendance Code: Choose the Attendance Codes that should exclude students from perfect attendance.
Generally, these are A for full day absences, H for half day absences, and T for tardy. You may have
additional codes set up that would exclude a student from perfect attendance. If so, choose those codes as
well. If you don’t want students excluded from perfect attendance for tardies, don’t choose the T.
Perfect Attendance List: This report lists students with no daily absences for the date range specified.
Parameters for this report:
Date Range: Enter the start and end dates for the date range you wish to find students with Perfect
Attendance. Checking the No Lower Value box on the Start of Range will look at attendance records back to
the beginning of the school year.
Attendance Code: Choose the Attendance Codes that should exclude students from perfect attendance.
Generally, these are A for full day absences, H for half day absences, and T for tardy. You may have
additional codes set up that would exclude a student from perfect attendance. If so, choose those codes as
well. If you don’t want students excluded from perfect attendance for tardies, don’t choose the T.
.
Perfect Tardy List: This report lists students with no daily Tardies for the date range specified.
Parameters for this report:
Date Range: Enter the start and end dates for the date range you wish to find students with Perfect
Attendance. Checking the No Lower Value box on the Start of Range will look at attendance records back to
the beginning of the school year.
Student Newsletter
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age 4
STUDENT NEWSLETTER
Perfect Attendance Reporting: Period Attendance
Below is a great report to run for Perfect attendance. Check it out!
Period Perfect Attendance List: This will list students with no period absences.
Parameters for this report:
Date Range: Enter the start and end dates for the date range you wish to find students with Perfect
Attendance. Checking the No Lower Value box on the Start of Range will look at attendance records back to
the beginning of the school year.
What period attendance records should be counted: Choose whether all period attendance codes should be
used to determine perfect attendance or only those that count towards daily absence.
IMPORTANT: If using the Activate Sort Definition button on any of these reports to set up a sort, be sure to
select the Demographics table from the dropdown list at the top of the screen to select the sort field from
the Demographics table rather than from an attendance table.
Banana Cake w/Cream Cheese Frosting
You’ll go bananas over this recipe!
Ingredients:
¾ cup Butter
2 cups white sugar
2 tsp lemon Student
juice
Newsletter
1 ½ cups mashed bananas
3 eggs
3 tsp vanilla extract
¼ butter, softened
3 cups all-purpose flour
1 package (8oz) cream cheese
1 1/2 teaspoon baking soda
3 ½ cup confectioner’s sugar
¼ tsp salt
1tsp vanilla extract
1 1/2 cups buttermilk
M
Directions: Prep time 30 min./Cook Time 1 hrs/Ready in 2 ½ hours
1. Preheat oven to 275 degrees F (135 degrees C). Grease and flour a 9x13 inch pan. In a small bowl, mix
mashed bananas with lemon juice, set aside. In a medium bowl, mix flour, baking soda and salt. Set
aside.
2. In a large bowl, cream 3/4 cup butter and 2 1/8 cups sugar until light and fluffy. Beat in the eggs one
at a time, then stir in 2 teaspoons vanilla. Beat in the flour mixture alternately with the buttermilk. Stir
in banana mixture. Pour batter into prepared pan.
3. Bake in preheated oven for 1 hour, or until a toothpick inserted into the center of the cake comes out
clean. Remove from oven and place directly into freezer for 45 minutes. This will make the cake very
moist.
4. For the frosting: In a large bowl, cream 1/2 cup butter and cream cheese until smooth. Beat in 1
teaspoon vanilla. Add confectioners’ sugar and beat on low speed until combined, then on high until
frosting is smooth. Spread on cooled cake
Recipe courtesy of Allrecipes.com