RR NEWS Double R News The Official Publication of the Red River Chapter of IAAP® Volume 53, Issue 8 – April 2011 Editor: Jennifer Gjestvang, CPS/CAP Daphne Meyers Boomers, X‐ers, and Millenials – OH MY! How to work “that” generation INSIDE THIS ISSUE 2 From the Desk of the President 3 Red River Chapter Officers/Reminders 4 Red River IAAP Birthdays/Anniversaries 5 Attendance Policy/Core Values 6 Upcoming Events/Menu 7 Meeting Agenda/April 5, 2011 8 Membership Info 9 Certification Information 10 From the Pages of EFAM 11 Seen & Heard 12 APW Week Speaker/Luncheon Sign-Up Red River Chapter Mission Statement: Enhancing the success of career-minded administrative professionals by providing opportunities for growth through education, community building and leadership development. Whether it is computer skills, communications skills, leadership development skills or team building skills…IAAP has it. IAAP is a key provider of superb educational opportunities, networking and leadership development. It is up to you to master these skills. But with IAAP, you will get there faster. Red-River Chapter HU MN-ND-SD Division HU U IAAP Community HU U The Lonely Ember A member of a community service organization, who previously had been attending meetings regularly, stopped going. After a few weeks, a friend decided to visit him. It was a chilly evening. The friend found the man at home alone, sitting before a blazing fire. Guessing the reason for his friend's visit, the man welcomed him, led him to a big chair near the fireplace and waited. The friend made himself comfortable but said nothing. In the grave silence, he contemplated the play of the flames around the burning logs. After some minutes, the friend took the fire tongs, carefully picked up a brightly burning ember and placed it to one side of the hearth all alone. Then he sat back in his chair, still silent. The host watched all this in quiet fascination. As the one lone ember's flame diminished, there was a momentary glow and then its fire was no more. Soon it was cold and "dead as a door nail." Not a word had been spoken since the initial greeting. Just before the friend was ready to leave, he picked up the cold, dead ember and placed it back in the middle of the fire. Immediately it began to glow once more with the light and warmth of the burning coals around it. As the friend reached the door to leave, his host said, "Thank you so much for your visit and especially for the fiery reminder of the importance of being part of something bigger than myself." Author Unknown 2 Red River Chapter Members: "Keep us Posted" Please let us know immediately if you have any changes to your mailing or e-mail address. Contact your IAAP Roster Chair Barb Lee, CPS/CAP [email protected] Kristi Rotvold, CPS/CAP NW District Director E-mail: [email protected] Phone: 701-234-6091 (w) 701-235-1045 (h) 701-388-9626 (c) A Reminder to All Members The chapter meets the first Tuesday of every month at the Holiday Inn. Each meeting we kick of the night with a social, followed by dinner, a wonderful speaker & our regular business meeting. Kristi is available for any comments, questions or concerns. She will try very hard to respond in a timely manner. She may not have all the answers, but will be happy to find the answer for you. During the business meeting we decide on several agenda items and sometimes, as an Association, a vote is needed. Some items require a quorum to be present in order to pass the vote, so we need as many members as possible to attend. We will send out a notification to the members when this type of vote will occur. Red River Chapter Officers President: Sherri Finke, CPS Members are our organization, so we welcome your feedback. At the end of each meeting, you are handed a short survey that we would like you to fill out before you leave. The board discusses all the comments and tries to accommodate our member’s needs and wants. President-Elect: Darla Bakko Vice President: Sheila Watson Remember to also sign up for a committee to get more involved in your Association. The more you put into it, the more you get out of it. Secretary: Marni Morrison Treasurer: Margo Rolczynski, CAP Have a great year! Marni Morrison Red-River Chapter Secretary Treasurer-Elect: Peggy Cossette, CPS/CAP Please have all items for the May Newsletter to: [email protected], April 22 at NOON 3 April Anniversaries Michelle Holscher – 3 years Ann Marschke – 2 years Sheila Watson – 2 years April Birthdays Kathy Hofer, CPS – April 25 Ann Marschke – April 25 When will spring be here? 4 Core Values Attendance Policy For all regular monthly meetings, all “no shows” will be billed $14.00, without exception, unless canceled prior to the reservation deadline stated on the reservation RSVP. Integrity If you have requested to be placed on “standing cancellation,” it is not necessary to call each month to cancel your reservation. However, if you plan to attend, you must contact the TreasurerElect prior to the reservation deadline. We create respect within our profession and association through listening, understanding and acknowledging member feedback. We demonstrate this cornerstone of our profession through honesty, accountability and high ethical standards. Respect Adaptability We ensure the success of our association by embracing positive change and by nurturing diversity, creativity and visionary thinking. We know that “life happens” and sometimes members are not able to make it at the last minute. However, the Chapter still is responsible for the RSVP and needs to pay for your meal whether or not you are there. Communication We cultivate and maintain excellence by remaining approachable at all levels, communicating openly and building strong relationships. Please also be courteous and RSVP if you plan on coming to the program or business meeting, even if you do not intend to have a meal that evening. We want to be sure that we have adequate space allotted for all members that will be in attendance. Commitment We are steadfast in our goals to develop learning opportunities for career-minded administrative professionals and to strengthen efficiency and effectiveness. If you have any questions regarding this policy, feel free to contact any one of the board members. Sherri Finke, CPS - President [email protected] 5 Menu for the April Meeting March 31 Red River Chapter Reservations Due Contact Peggy Cossette by NOON: [email protected] 701-212-3091 April 5 Red River Chapter Meeting Location: Holiday Inn Time: 5:30 p.m. May 20 – 22, 2011 MN-ND-SD Division Annual Meeting Location: Brainerd, MN July 24 – 27, 2011 Education Forum and Annual Meeting Location: Montreal, Quebec Montreal Convention Center Taco Salad Ice Cream Sundae Costs are as follows: • Red River Chapter members eating and attending the program ($14). • Guests eating and attending the program are free for the first meeting they attend. • Reservations need to be into Peggy Cossette, CPS by March 31, 2011 NOON Please stop by the registration table when you arrive for the evening. If paying by check, please make it out to Red River Chapter, IAAP. Thank you. 5:30 5:45 6:00 6:30 7:35 PM PM PM PM PM Registration/Networking Welcome Dinner Served Presentation Business Meeting A WORD ABOUT OUR SPEAKER Daphne Meyers Director of Sales, Holiday Inn of Fargo Daphne J. Meyers, CMM, Director of Sales at the Holiday Inn of Fargo is also a managing partner of Red Barn Group, LLC, a firm specializing in strategic meeting, training and event best practices. She is a former Program Manager for Partner Events at Microsoft and Great Plains Software. She recently has become a certified trainer for Meeting Professionals Global Training Program and has attained her Certification of Meeting Management (CMM) from Meeting Professionals International (MPI). She teaches as an adjunct instructor at Minnesota State University – Moorhead. 6 INTERNATIONAL ASSOCIATION OF ADMINISTRATIVE PROFESSIONALS® Red River Chapter Meeting Fargo Holiday Inn Date: April 5, 2011 5:30 PM 5:45 PM 6:25 PM 6:30 PM 7:30 PM 7:35 PM 8:00 PM Registration Networking Dinner Break Speaker Break Meeting Introductions Consent Agenda: Minutes of the March 1, 2011 meeting Treasurer’s Report – Margo Rolczynski, CPS/CAP Committee Updates Membership – Christine Moore, CPS Ways and Means – Christine Moore, CPS Nominations – Alana Erstad, CPS/CAP Administrative Professional Week-Darla Bakko Old Business Pathways to Excellence Program – Darla Bakko New Business Roberts Rules Vista Grande Retirement Center Flower Drawing – Peggy Cossette, CPS Adjournment Good of the Order Upcoming Events: • • • • • • • April 16, 2011 - Administrative Professional Week Kick-Off, Howard Johnson, Fargo April 27, 2011 – Administrative Professional’s Day April 19, 2011 – Board Meeting, 5:30, Holiday Inn May 3, 2011 – Red River Chapter Meeting – 5:30, Holiday Inn May 17, 2011 - Board Meeting, 5:30, Holiday Inn May 20 – 22, 2011 – MN-ND-SD Division Annual Meeting, Brainerd, MN June 9, 2011 – Red River/Detroit Lakes Joint Meeting, Detroit Lakes, MN Red River Chapter: www.redriver-iaap.freeservers.com MN-ND-SD Division: www.iaap-mnndsd-division.org IAAP International Website: www.iaap-hq.org 7 Interested in Becoming a Member? Guests are always encouraged to join us for our monthly meetings. The first meeting is attended at no charge. All subsequent meetings will be at the regular charge. If you have any questions, please contact a Red River Chapter member or Christine Moore, CPS. Contact Membership Chair Christine Moore, CPS at: Christine L. Moore, CPS Monsanto Company 304 Center Street West Fargo, ND 58078 E-mail Christine Moore or call 701-373-7520 UH 1. Any member who resides in the United States, its territories, Puerto Rico, the Virgin Islands of the United States or Canada 2. Any member who resides outside the United States, its territories, Puerto Rico, the Virgin Islands of the United States or Canada. 1. 2. Professional Member $83 $103 Professional-Merited Member $47 $67 Student Member $50 $70 Associate Member $180 $200 Benefits of Membership • Learn from your peers through local and international networking opportunities • Improve your professional image • Education and Professional Development • Earn Continuing Education Units (CEU) and Recertification Points • Professional Certification • OfficePRO® Magazine • Bits & Bytes Newsletter • Take advantage of leadership training opportunities • International Education Forum and Annual Meeting (EFAM) • Administrative Professionals Week/Day • Develop international alliances and friendships • IAAP Headquarters support Retirement Center • Affinity Programs and Services 8 CPS The CPS Examination is a three-part exam, covering the areas of office systems and technology, office administration and management. If you’re looking for ways to help you get ahead in the workplace, stop here. IAAP offers two professional ratings for office professionals. The Certified Professional Secretary and Certified Administrative Professional ratings are the industry recognized standards of proficiency. U CAP The advanced CAP Examination is a four-part exam, covering the areas of office systems & technology, office administration, management and advanced organizational management. U Exams are offered on the first consecutive Friday & Saturday of May & November. The deadline to register for the May exam is February 15 & August 15 for November. Here’s everything you need to get started! Download the application packet Exam Centers Listing Download the Review Guide Job Function & Employer’s Statement Certification Changes FAQ Content Outline/Bibliography for new CAP exam Content Outline/Bibliography for new OM exam U U U 9 COOL NEW SOFTWARE 2010 This workshop is an EFAM favorite every year with new content every year. We’ll demonstrate free or cheap utilities, applications, and websites (and the occasional piece of hardware) that fill the gaps in the large applications suites. In this session, we’ll take a tour of several hot new products that won’t bust your budget and might make you a heroine or hero in the eyes of your organization. Thank you to Darla for providing a scanned copy of this information to share with you – I’ll be posting a few of them each month! ~ Jennifer Gjestvang, CPS/CAP Collaboration and Productivity Online Databases Online Storage & Document Collaboration OFFICE WEB APPS ON WINDOWS LIVE With the release of Microsoft Office 2010, Microsoft is also rolling out Office Web Apps, a competitor to Google Apps. Web Apps allows you to work from virtually anywhere with the familiar Office functionality you use every day. If you have an internet connection, you can access, edit, and share documents easily—and store them to Windows Live using your Windows Live ID, so they’re never farther away than your PC or smartphone. With the Web Apps for organizations, you’ll also be able to post your work on Microsoft SharePoint 2010 and be able to edit, save, and share your work. PRICE: FREE http://www.microsoft.com/office/2010/en/office‐web‐apps NOTE: On May 14, 2010, Microsoft announced that it will combine Microsoft Office Live Workspace with Windows Live SkyDrive when it rolls out Office Web Apps so you’ll be able to store, edit, and share documents all in one place. MICROSOFT LIVE MESH With Live Mesh, you can synchronize files with all of your devices, so you always have the latest versions handy. Access your files from any device or from the web, easily share them with others, and get notified whenever someone changes a file. PRICE: FREE, maximum 5 GB http://www.mesh.com NOMADESK With NomaDesk, you can create virtual file servers that you keep private, share with a team, or make available to the public. You and your invited guests can upload any kind of document to the file server. With team file servers, users can download the NomaDesk desktop application or access files online. With the desktop application installed, NomaDesk file servers look like any other shared drive in Windows Explorer. Any changes made to files on the file servers are synced to the other users’ computers so everyone has a local copy that they can access online or off. Every time a file is changed or a new file is saved on your server it gets back up to the cloud. Since your files are backed up to redundant servers in the cloud, NomaDesk provides instant disaster recovery. Also has a mobile phone app so you can access files from your iPhone or Blackberry. PRICE: $50/year for a Personal Fileserver; $15/month for a Team Fileserver for unlimited number of users http://www.nomadesk.com 10 A few of us had a wonderful time assisting in answering the phones for Prairie Public Television’s Membership Drive on March 7, 2011! The programs televised were “Billy Joel – Live at Shea Stadium” & “Carole King & James Taylor”. From left to Right: Jen Gjestvang CPS/CAP, Peggy Cossette CPS/CAP, Shelly Rice, Sharon Fangsrud, Sherri Finke CPS & Margo Rolczynski CAP ALERT! APW INFORMATION! If you would like to donate door prizes for APW, please have your items in to Margo, Kris or Darla either prior to or the day of our APW event! Darla Bakko, President-Elect 11 12
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