How to get Starte d?
Intelligence based Education process management software
Standard Implementation Proposal
This document guides you on your way to transform the
traditional education to intelligent education because we believe
every child is special and every child has a potential to excel in
his field if interest if nurtured intelligently
Three simple steps for transformation
Following are the steps to be followed for transforming traditional education in to
intelligent education
1. Be aware of the gaps in education
2. Bridging the gaps
3. Implementation
• Challenges of
every stake
holder
• Parents
• teachers
• Student
• Management
Be aware of the
gaps
Bridging the
gaps
• iSchool
• How iSchool
helps you
• Students
multidimentional
growth
• Module list
• Prerequisites
• Integration with
other branches
• How to implement
• Roles and
responsibilities
• Training
• Generalised plan
Implementation
CEON Solutions Pvt. Ltd
Corporate Office : 3rd Floor, Shalvik Avenue, Naranpura (Cross Road), Ahmedabad - 380013, Gujarat, INDIA
Registered Office : 54-Saptak, Sci. City Road, Behind Sukan Mall, Ahmedabad, Gujarat, INDIA
URL: www.ceon.in, E-mail: [email protected] Tel: 079-64501583
Step I
Be aware of the gaps in education
The current system of education brings challenges to all the stakeholders of
education below mention are few them
Management
 Manage communication flow among stake holders.
 Integration of all activities performed in the school.
 To take care of pillars of school: Academic, administrative and
finance.
 To maintain transparency in the system.
 To fight stiff competition.
Students
 Every student is not able to get personal attention from
teacher.
 Students are always overburdened.
 Only academic performance is considered while grading,
 Lateral thinking, Life skills and thinking skills are not
measured.
Teachers




Teachers have to manage large amount of data.
There are large numbers of students which need to be taken care of.
Teachers have to deal with the repetitive administrative work.
The process of continuous comprehensive evaluation need to be
followed
 Manage time table and proxy scheduling.
Parents
 There is always a communication gap observed between
the school and parents.
 Parents are not regularly informed about the activities in
the school.
 Parents generally are working which difficult make them to
communicate with the school.
 There is no remedial action suggested by school on which
they can act to improve the performance of their kid.
CEON Solutions Pvt. Ltd
Corporate Office : 3rd Floor, Shalvik Avenue, Naranpura (Cross Road), Ahmedabad - 380013, Gujarat, INDIA
Registered Office : 54-Saptak, Sci. City Road, Behind Sukan Mall, Ahmedabad, Gujarat, INDIA
URL: www.ceon.in, E-mail: [email protected] Tel: 079-64501583
Step II
Bridging the gap: Understand iSchool
2.1 How does iSchool helps you?
iSchool is a very comprehensive solution with 50 modules taking care of Academic to
Administrative activities and drastically reducing the time and effort involved in routine
education processes. I-Campus is much more than just college management software. It is
24*7 Online Anywhere Anytime solution which aims to bring Parents, Teachers and
Management together to collaborate for multi-dimensional development of a student.
iSchool has many analytical, data mining and decision making tools which give timely,
meaningful information for taking effective remedial actions. The modules have been
developed keeping in mind the needs of international curriculums and include tools for:
Admission to alumni management.
Continuous assessment and reporting (via SMS alerts & e-mails)
Time-table management, Result generation & activity based learning
Question Bank & i-Workbook, online tests facility
Performance analysis, cluster & trend analysis over past years and Auto grading
Online Feedback & reporting solutions (for Parents)
Integrated HR, Finance Management solution (fee-payroll-accounts-leave)
H/W integration (SMS, Smart Cards, Biometric, IVRS, etc)
Placement and Training Management.
2.2 iSchool integration:
CEON Solutions Pvt. Ltd
Corporate Office : 3rd Floor, Shalvik Avenue, Naranpura (Cross Road), Ahmedabad - 380013, Gujarat, INDIA
Registered Office : 54-Saptak, Sci. City Road, Behind Sukan Mall, Ahmedabad, Gujarat, INDIA
URL: www.ceon.in, E-mail: [email protected] Tel: 079-64501583
Teacher homepage:
Student/Parent homepage:
CEON Solutions Pvt. Ltd
Corporate Office : 3rd Floor, Shalvik Avenue, Naranpura (Cross Road), Ahmedabad - 380013, Gujarat, INDIA
Registered Office : 54-Saptak, Sci. City Road, Behind Sukan Mall, Ahmedabad, Gujarat, INDIA
URL: www.ceon.in, E-mail: [email protected] Tel: 079-64501583
2.3 How iSchool brings up Student’s multi dimensional growth:
iSchool believes “Every child is special” and can be groomed to excellence. Modules of iSchool
are designed to helps your educators and parents to manage, analyze and assist in multi
dimensional growth of student over the years.
Online Practice Exam
Results & Grades
Projects
Behaviour
Cultural
Sports
Health
Reading Habits
Class Participation
Skill Based Grading
Home Participation
Balanced Diet
CEON Solutions Pvt. Ltd
Corporate Office : 3rd Floor, Shalvik Avenue, Naranpura (Cross Road), Ahmedabad - 380013, Gujarat, INDIA
Registered Office : 54-Saptak, Sci. City Road, Behind Sukan Mall, Ahmedabad, Gujarat, INDIA
URL: www.ceon.in, E-mail: [email protected] Tel: 079-64501583
2.4 50 integrated Solutions/Modules list:
Sr. No
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
Module Name in each category
Academic Activities
Academic Plan
Time Table
Results & Grades
Lesson Planning
Question bank
Online Exam
Behaviour Analysis
Learning at Home
Class Participation
Projects & Assignments
Event/Activities
e-Learning files Storage( Basic)
Student
Admission Process(Basic)
Student Detail Profile
Student Attendance
Student Leave
Online PTA (Parent-Teacher
Association)
Alumni
Career & Placement(Basic)
Sr. No
27
28
29
30
31
32
33
34
35
36
37
Admin
41
MIS
Transport
Library
Health Analysis
42
Hostel Information
43
Mess Information
Dynamic Website(Basic)
Multi User Management
Finance
Accounts
Fee Management
Payroll
Inventory Management((Basic)
Budget(Basic)
38
39
40
44
45
25
Human Resources
HR Plan(Basic)
HR Recruitment
HR Profile
HR Job Planning(Basic)
HR Attendance
HR Leave
26
HR Appraisal(Basic)
20
21
22
23
24
Module Name in each category
Communication
News
Mail
Forum
SMS
Calendar & Scheduler
Thoughts
Lost & Found
Picture Gallery
Guest Book
Circulars
Poll
46
47
48
49
50
51*
Multiple Intelligence Analysis
(Basic)
CEON Solutions Pvt. Ltd
Corporate Office : 3rd Floor, Shalvik Avenue, Naranpura (Cross Road), Ahmedabad - 380013, Gujarat, INDIA
Registered Office : 54-Saptak, Sci. City Road, Behind Sukan Mall, Ahmedabad, Gujarat, INDIA
URL: www.ceon.in, E-mail: [email protected] Tel: 079-64501583
Step III
Implementation
3.1 Pre requisite of hardware and software:
Hardware Support: *(if not existing currently)
* Detailed Requirements to be listed mutually after the Work Order.
**Note: Purchased iSchool software can be hosted on Online Dedicated Server of CEON. Hosting charge
will cost additional Rs 1800/- per month with 2GB space. In this case, there is no need to buy a local
server, but a good bandwidth internet is needed to access it in campus & at home.
3.2 How to implement:
3.3 iSchool integration with other branches:
One iSchool instance would be running per school. On top of these, an iSchool Multi Branch
Integrator s/w would run for MIS reports to Mgmt, centralised Finance/Budgeting and any other
features as required by school mgmt
i-School Multi
Branch
Integrator
i-School at
School 1
i-School at
School 2
& so on for other
schools
Multi Branch Integrator may handle the following Centralized Q-Bank, Online Exams
Document Mgmt & sharing b/w schools
Central circulars/mails/notices
Centralized finance/budgeting/transport/assets
CEON Solutions Pvt. Ltd
Corporate Office : 3rd Floor, Shalvik Avenue, Naranpura (Cross Road), Ahmedabad - 380013, Gujarat, INDIA
Registered Office : 54-Saptak, Sci. City Road, Behind Sukan Mall, Ahmedabad, Gujarat, INDIA
URL: www.ceon.in, E-mail: [email protected] Tel: 079-64501583
3.4 Roles and responsibilities
Sr. Roles
No. Particulars
Responsibilities & Methodology
Deliverables
(doc with sign)
General Project Management Roles
1.1
Team Allocation
CEON will deploy a dedicated Project Manager to manage the
Project. Client will appoint one iSchool Coordinator at each School to
assist the Project Manager. Monthly report to be submitted by both
teams. Change in Client Team should be intimated 2 weeks before
with complete handover to next team. Additional training can be
given to new team on demand.
-Team allocation
chart for year1
signed by Client &
CEON.
-Quarterly Review
Sheet of Team.
1.2
Infrastructure
Availability
CEON will intimate (by mail/written) the Client about any
Infrastructure requirements 2 weeks in advance. Client will
acknowledge the same and all necessary hardware infrastructures will
be made available by the Client. CEON does not hold any
responsibility for delay in the project resulting due to lack of
necessary IT and other related infrastructure. In-house Server
maintenance & security responsibilities lie with the Client.
-Infrastructure
requirement list.
-Infrastructure
availability
confirmation sheet.
1.3
Data, Content &
Image Availability
CEON will intimate the Client about Data, content and image
requirements 2 weeks in advance and Client is solely responsible for
supplying data, contents and images in softcopy/files, unless CEON
is hired specifically for this purpose on cost. After reminder deadline,
delay in data by Client will lead to project delay. Delayed, wrong or
Incomplete data will be charged for additional man days.
-Module Data
Collection Sheet by
CEON.
-Module Data
Delivery Proof sheet
by client.
1.5
Old Data Import
( after module
process signoff)
Import of large old/ archive data may be needed into the software and
Client may provide this in Excel/Access from old software or file in
Excel format given by CEON for each module. Old data will be
imported only after Module basic process with sample data is
approved by client. Data import may be treated as part of
Customization if some specific programming needs to be done. Large
Data import may need additional support man days on paid basis in
advance.
CEON will send/mail weekly back up of Data if it’s online
installation. For offline installation, Client is responsible for regular
manual backup of the software database (Auto backup facility can be
enabled). In case of online installation, the data backup shall be
maintained by CEON for 2 yrs from the date of Project start.
-Data Import Format
by CEON
- Module Process
Signoff by client
1.6
Data Backup
- Right Data Import
Confirmation Sheet.
-Monthly Data
Backup audit Sheet.
CEON Solutions Pvt. Ltd
Corporate Office : 3rd Floor, Shalvik Avenue, Naranpura (Cross Road), Ahmedabad - 380013, Gujarat, INDIA
Registered Office : 54-Saptak, Sci. City Road, Behind Sukan Mall, Ahmedabad, Gujarat, INDIA
URL: www.ceon.in, E-mail: [email protected] Tel: 079-64501583
Sr.
No.
Roles
Particulars
Responsibilities & Methodology
Deliverables
(doc with sign)
Product Implementation Roles
1.7
Current System
Analysis
1.8
Project Plan &
Implementation
Phases
CEON will firstly conduct System Analysis of the current policies,
procedures at the schools. (Number of man days will be as per Annexure
2). iSchool Coordinators from Client will be the facilitators for the
same. SRS (Software Requirement Specification) document will be
submitted by CEON within 2 weeks after analysis. After review and
update, both parties have to sign it to freeze the scope and requirements
of project. Additional analysis if required will be mentioned in SRS, if
approved it will be carried out further on man-days charge.
After SRS signing in clause 1.7, The Project Plan (mutually agreed
upon by the CEON and Client) will be submitted and signed within 2
weeks. No Revert from client on Project Plan within 2 weeks will be
treated as accepted Plan .The Project will consist of the following phases
Implementation Phases (includes Installation, Orientation, System
Analysis, Configuration, Customization & Testing with trial data).
b) Go-Live1 for New Data Entry (includes Module Process Approval,
Sample New Data entry, Training of Users & Admin )
c) Go Live2 with old data import ( after module sign off in Go Live1)
d) Support Phase
SRS signed by
Client & CEON.
-Project plan by
CEON.
a)
1.9
Product
Installation (For
Testing,
For Regular Use)
*In both Implementation and Go-Live phases, Core modules (as
mutually decided between CEON and Client) will be taken up first
Installation 1) For Testing & Customization with real Sample Data:
Software will be installed with new blank Database. url will be
test.client.ischool.co.in. Each module will be configured then tested for
module’s sub-processes, links, reports & user’s page view on this
Database with real 5-10 sample data. If some compulsory minor process
customizations are required, it will be done by Ceon. Major requirement
for new report can be done later. Client will reconfirm the process and
after that module will be ready for old data entry/import and regular use
in Installation2.
Installation 2) For Regular use: client.ischool.co.in will be installed
parallel to step1. As soon modules are verified it will be enabled here for
users. CEON will do/support for all basic data import, training to key
users, all reports customization. User acceptance on this installation is
taken.
1.10
Customization
Requests/ New
Feature
Development
As per SRS or during the Project Implementation, certain new features
(customizations) will be desired by Users of iSchool. All change
requests/bugs/new feature developments must be submitted online at
bug.ceon.in by the Client authorized person. Only feasible requests will
be taken up by the technical team of CEON, which reserves the rights to
accept or reject a Change/Bug under given feasibility constraints.
Feasibility will depend on limitation of architecture, time, cost, man
power,
dependency
of
other
modules
etc.
CEON will plan to develop the submitted bugs/ customizations as per
mutually agreed priorities. These developments will be planned and
communicated to Client on a weekly basis.
-Go Live1 Signoff
-Go Live2 Signoff
-Module Process
Signoff for Golive1
by Client
-Module Utilization
Signoff for Golive2
by Client
-Change Request
(CR) document with
approval by Client.
-Feasibility Sheer on
CR with man days
& Cost by CEON.
- CR Delivery
Confirmation by
Client, Payment
CEON Solutions Pvt. Ltd
Corporate Office : 3rd Floor, Shalvik Avenue, Naranpura (Cross Road), Ahmedabad - 380013, Gujarat, INDIA
Registered Office : 54-Saptak, Sci. City Road, Behind Sukan Mall, Ahmedabad, Gujarat, INDIA
URL: www.ceon.in, E-mail: [email protected] Tel: 079-64501583
1.11
1.12
1.13
Data Entry
1-2 full-time Data Entry Operators may be required by the Client. These
may be arranged by the Client or provided by CEON at per day rate
basis. End users may also do data entry daily. CEON will only
supervise the data entry.
Training
Client to provide the entire necessary infrastructure (Computer lab,
Projector, PCs, Internet etc) for training on time. The schedule set for
training will be strictly maintained with full presence of all related users.
Any cancellations from Client side should be informed at least 3 days
prior to the schedule or it will be treated as training conducted.
User Acceptance
Certificate
1.14
Signoff of
services
documents
1.15
Additional Roles
Implementation of a module will consist of Installation and Setup. After
Implementation Phase, each module will be reviewed by the Client for
any necessary customizations. After customizations for each module (or
in case of no customization), the Client will provide a User Acceptance
Certificate for that module to the CEON.
In case, the Client fails to review or does not suggest any feasible
customization/ changes in the module within One month after
Implementation, the module will be assumed Accepted by the Client.
CEON will keep record of all Services provided onsite/offsite. Client
will acknowledge these by signing the Service Documents with inputs.
If service document is not signed and no revert is given to CEON within
1 week, then it will be treated as acceptance of services. Any delay in
signing the document will cause in delay of next services.
It may be added by additional Annexure in future if needed.
- Each Module Data
entry confirmation
sheet by data
operator.
-Training Plan by
CEON.
-Training
Attendance &
Feedback by users
-User acceptance
certificate/feedback
-Module Signoff
Service documents
sign off by clients
Annexure
CEON Solutions Pvt. Ltd
Corporate Office : 3rd Floor, Shalvik Avenue, Naranpura (Cross Road), Ahmedabad - 380013, Gujarat, INDIA
Registered Office : 54-Saptak, Sci. City Road, Behind Sukan Mall, Ahmedabad, Gujarat, INDIA
URL: www.ceon.in, E-mail: [email protected] Tel: 079-64501583
3.5 Training: IT culture building across the campus:
We conduct regular training sessions for all users. In your school training can go for 2-3
years in phase every quarter for all set of users. Our certified and well trained trainers
have help thousands of first time users of computer to be expert in using
comprehensive software like iSchool
Empowering Teachers
Inspiring Students
Training to Principal
Workshop for Parents
Class Teacher’s Training
Coordinator’s Training
Training to Staff
Visitors from other School
3.6 iSchool implementation ideal network diagram:
iSchool efficiently integrates every department and users of your school. It saves huge
amount of time, man power and paper in day to day operations and communication. In
the long term, it builds up as robust Knowledge Based Online Communication system.
Below is an ideal sample network plan for a school. If your school is already networked
or Wi-Fi enabled then project can be initiated immediately.
Trustee / Director
A.V Room
Councilor
Boys Hostel
Exam Dept.
Warden
Library
Computer Lab 1
Computer Lab 2
Activity
ISchool Knowledge Server
Mess
Internet
Modem
Phy. Lab.
Warden
Girls Hostel
Chem. Lab.
Medical Room
Teacher’s Room
Coordinator
Primary Section
Teacher’s Room
Coordinator
Middle Section
Teacher’s Room Coordinator
SR Section
Bio. Lab.
Sales & Store
Principal
Vice Principal
Accounts
Reception
Admission & Fee
CEON Solutions Pvt. Ltd
Corporate Office : 3rd Floor, Shalvik Avenue, Naranpura (Cross Road), Ahmedabad - 380013, Gujarat, INDIA
Registered Office : 54-Saptak, Sci. City Road, Behind Sukan Mall, Ahmedabad, Gujarat, INDIA
URL: www.ceon.in, E-mail: [email protected] Tel: 079-64501583
Transport
Admin. Office
3.7 Generalized plan for chain of institutes:
System Analysis+ Business Blue Print
Customization & Updates
Data Entry,Training & Utilization
Feedback, Improvements
ROI Analysis
>> Months >>
Timeline
1
2
3
4 5 6
7
8
9 10 11 12
13
14 15 16 17 18
Pilot
Implementation
Schools
Zone 1
Phase I
Phase II
Phase III
20M
15M
15M
School 1
20M
15M
15M
School 2
20M
15M
15M
School 3
20M
15M
15M
School 4
School 5
20M
20M
15M
15M
15M
15M
3.8 Team support
From The School
From The iSchool
Project Coordinator
Project Manager
Academic Coordinator, Activity
Coordinator and IT head(System Admin)
2 Technical Personnel for Customization
5-7 Dept heads to be involved
1-2 Trainer
2 Data operators for 2-4 months
# Availability of school team is needed to meet for implementation and review. [Approx 3
sessions (2-3 Hrs each) per week during the initial 2-3 months]
CEON Solutions Pvt. Ltd
Corporate Office : 3rd Floor, Shalvik Avenue, Naranpura (Cross Road), Ahmedabad - 380013, Gujarat, INDIA
Registered Office : 54-Saptak, Sci. City Road, Behind Sukan Mall, Ahmedabad, Gujarat, INDIA
URL: www.ceon.in, E-mail: [email protected] Tel: 079-64501583
About CEON
CEON and its global reach:
CEON Solutions Pvt. Ltd is a company incubated at CIIE IIM-A, and is a pioneer in the
field of Education working towards assisting teachers, parents & Campus management.
Our award-winning flagship product iSchool, iCampus and MI an integrated & intelligent
Education Process Management solution, has been developed over last 8 years in close
collaboration with leading Campus, academicians and eminent Professors at IIM-A, IBM
and is running successfully at institutions across India. We are proud to have HP as our
partner.
CEON offers accurate real-time information and Knowledge Management systems to the
various stakeholders of an Educational Institute. CEON’s iCampus is an Intelligent
Education Process Management (EPM) Solution for colleges. It is uniquely aligned to
meet the needs and budgets of diverse schools and colleges throughout the country
CEON is a global company having many of its clients in different countries as
shown below
CEON Solutions Pvt. Ltd
Corporate Office : 3rd Floor, Shalvik Avenue, Naranpura (Cross Road), Ahmedabad - 380013, Gujarat, INDIA
Registered Office : 54-Saptak, Sci. City Road, Behind Sukan Mall, Ahmedabad, Gujarat, INDIA
URL: www.ceon.in, E-mail: [email protected] Tel: 079-64501583
Products and Solution:
Over the last 9 years CEON team has been working to come up with integrated solutions
for all kind of educational institutions. The 50 modules are comprehensive applications
which are seamlessly integrated with each other. Currently there are three solutions
offered by CEON these are:
•
Technical Approach
•
•
•
•
•
•
Providing intelligence in education
Shifting from automation to multiple intelligence
Keeping you ahead of technology.
Having technical robustness and security
Help you evolve from report card to remedial card
CEON thinks beyond automation.
Global partners:
Name
Logo
Zone
M. S. Holding
KUWAIT,
MiddleEast
CEVA
KENYA,
East
Africa
Primainfo
Malaysia
Sactech
OMAN
Silvertouch
Gujarat India
CEON Solutions Pvt. Ltd
Corporate Office : 3rd Floor, Shalvik Avenue, Naranpura (Cross Road), Ahmedabad - 380013, Gujarat, INDIA
Registered Office : 54-Saptak, Sci. City Road, Behind Sukan Mall, Ahmedabad, Gujarat, INDIA
URL: www.ceon.in, E-mail: [email protected] Tel: 079-64501583