invites you to be a vendor at the Handmade Holidays Marketplace • Peak shopping period • Low vendor fees • One central inline space for marketplace • Holiday Marketing Exposure Statesman, Austin 360, 96.7 KISS FM and more • Ample Parking • Great indoor weather • Open to Local and Handmade Arts Weekend 10x10 Booth Fee ONLY $25* ONLY 20 booths available per weekend - Sign up Now to secure your space! 12 PM – 6PM DAILY Nov 26-27, Dec 17-18, December 22 - Dec 24 Vendor Information HOLIDAY MARKETPLACE OVERVIEW • The Holiday Marketplace is a dedicated inline space for local artisans to sell their handmade items during the busy holiday shopping season. The Marketplace will have holiday themed storefront signage, décor and activities. • Booth space may be rented on a per weekend basis for the dates listed at fees of $25 per weekend. Booth must be staffed all days and hours during weekends space is rented. • Handcrafted merchandise and original work by local vendors only. • Vendors will be selected carefully to avoid product overlap. • Booth vendors must provide a certificate of insurance. One can be purchase by Highland Mall at a fee of $50.00. This fee will provide coverage for the minimum – maximum number of weekends. APPLICATION SCHEDULE AND DEADLINE Applications are reviewed on a First Come, First Served basis in the order received • October 31, 2011: Final day to submit application. * Absolutely NO REFUNDS after the application has been accepted. REQUIRED VENDOR DOCUMENTATION  Application – A completed and signed application.  Photos- Please submit photos of product and booth setup with application.  Insurance – All vendors must provide a certificate of insurance naming us additional insured. Certificates of insurance may be purchased for vendors by Highland Mall for a fee of $50.00.  Payment – Cashiers check payable to Highland Mall with application submission.  License Agreement – The mall agreement which will be generated from the application and submitted to you for signature.  Sales Reports – A written report of sales will be due following the show for tracking purposes only. This information will be kept confidential. SHOW SCHEDULE (subject to change) Show Dates & Hours: November 26 – 27, 12pm – 6pm Daily December 17 – 18, 12pm – 6pm Daily December 22 – 24, 12pm – 6pm Daily Overnight Display tables and fixtures may be left up, but merchandise should be secured during the overnight hours. Mall security is provided by the mall and the space will be secured during non-operating hours, however we are not responsible for items being lost, stolen or damaged. Setup and Tear Down : Booth setup must be completed 30 minutes prior to daily marketplace hours. All transporting, unloading and loading of items must be conducted through Loading Zone 2. No items may be moved through the main entrance doors. BOOTH SPACES • Each booth is a 10 x 10 space. Vendors must provide tables and chairs. • Booths must have floor length tablecloths on all tablecloths and no lawn chairs or metal chairs are permitted. • Display must be professional and each booth must have signage identifying the booth name. • Booth heights should not exceed 7’Ft. • Power is available, but limited. • Mall Management reserves the right of final approval on vendor booths. The mall may adjust locations or displays to comply with mall requirements at any time. • Internet and phone service is not available. Vendor Information SHOW RULES • • • • • • • • • • • • • • • All merchandise must be listed on application form with submitted photos and your application must have been accepted for participation. Merchandise must be appropriate for a family shopping environment. Any unacceptable items to mall management must be removed immediately. All required documentation must be on file one week prior to the show for participation. Spaces cannot be given, transferred , sold to or shared with another artisan. Displays must be clean and professional. Display materials must be provided by vendor and displays must be kept in good repair. No metal framed lawn chairs or tents as part of your display. Display tables must tablecloths or fabric covers, which must be covered to the floor on all four sides .No frayed or tattered ends. No plastic or vinyl covers. Flame and or fire retardant covers are preferred. Un-hemmed fabric is not allowed. Television sets, earphones are not allowed in your booth. The use of sound equipment, amplifiers and or other equipment is prohibited. All display signage must be professional prepared or typed and in an appropriate sign holder. No handwritten signs are allowed. No taping, nailing or pinning is permitted to any mall property. Electricity is subject to availability. Please indicate that you need it on your application. All cords need to be 3 prong UL listed and tested. All cords need to be run under or behind your booth and should be worked into your display outside public view. Vendors must dress professionally and no inappropriate apparel is permitted. Booths must be open and staffed during marketplace hours. Booth locations are assigned and cannot be changed. The exhibitor is responsible for leaving the booth location clear and litter free upon dismantling of the show. Exhibitors must take their trash to a loading zone trash receptacle at the end of the show. VENDOR FEES • All fees and deposits must be paid with your application. • Payments must be made by a cashiers check, Checks will only be deposited upon acceptance. If your application is not accepted any payments will be returned to you. • NO REFUNDS after the application has been accepted. HIGHLAND MALL CONTACT INFORMATION Mailing Address: 6001 Airport Blvd Austin, TX 78752 Phone: Fax: (512) 454-9656 (512) 452-1463 Marketing Manager: Bianca Xoyamayagua [email protected] Website: www.highlandmall.com Handmade Holidays Marketplace Application Highland Mall, Austin TX Holidays 2011 Name : _____________________________________________________ Business Name:______________________________________________ Address: ____________________________________________________ Description of merchandise and items you will sell: ____________________________________________________________ ____________________________________________________________ ____________________________________________________________ ____________________________________________________________ City: __________ State: ______ Zip Code: ________________________ Phone: (___) _________________________________________________ Cell Phone/Alternate Phone: (____) ______________________________ Email: ______________________________________________________ Describe display setup or attach photos: ____________________________________________________________ ____________________________________________________________ ____________________________________________________________ ____________________________________________________________ Website: ____________________________________________________ Business Entity (Please check one) : ___ Sole Proprietorship ____ Partnership ___Corporation ___ Other (Please describe) Photos of merchandise (please check one) Enclosed Will Email * Enclosed Photos will not be returned. Product Price Range: $__________________________________________ State of Incorporation: _________________________________________ Social Security# _____________________ __________________________ How do you process transactions? (Check all that apply) Cash Check Credit Card (must include SS# if you are a sole proprietorship) Federal Tax ID# ________________________________________________ Is electricity needed? (Circle one) YES BOOTH DATES – Please check all dates & fees that apply If yes, what will you need electricity for: ____________________________________________________________ November 26 – 27 $25 December 17 – 18 $25 December 22 – 24 $25 All Applications must include full payment and required paperwork. Acknowledgement: I agree to the terms and conditions outlined in this application. Purchase a $50 Certificate of Insurance from Shahanian TOTAL AMOUNT ENCLOSED (CASHIERS CHECK): I NO _____________ SIGNATURE : __________________________ DATE: ____________________ Applications may be sent to: Highland Mall 6001 Airport Blvd. Suite 1199 Austin, Texas 78752