DATA VERIFICATION GUIDE FOR LEADERS AND STAFF MEMBERS Fall 2013 Rewarding Excellence in Instruction and Leadership (REIL) Rewarding Excellence in Instruction and Leadership (REIL), an initiative of the Maricopa County Education Service Agency (MCESA), engages Maricopa County school districts in implementing systemic change aimed at transforming how schools recruit, retain, support, and compensate effective teachers and principals. The ultimate goal is building the capacity of educators to improve student learning. As part of the REIL initiative and beginning in fall 2013, leaders and staff members have the opportunity to log in through the REIL website and:  Review scorecards (for the 2012−2013 school year) with individual performance classification measures;  Address questions, inquiries, or corrections by submitting a support ticket; and  Work directly with your Human Resources (HR) administrator to ensure accuracy of final scorecards. Please note: Staff Members include Teachers, SpEd Teachers and Coaches. Your careful review of scorecard information is important! Data from verified scorecards will be used to calculate performance stipends. Leaders and Staff Members collectively play a critical role in ensuring a successful data verification process. This guide is designed to guide Leaders and Staff Members through every step. Leaders—How to Review & Verify Individual Scores and Staff Scores, Submit Support Tickets, and Monitor Staff Progress 1. Start at the ADE Connect website https://home.azed.gov/Portal/. Sign in by entering your username and password. For technical assistance (log in, password re-set, using the data verification system), please email [email protected] or call (602) 542-2222 / (866) 577-9636. DATA VERIFICATION GUIDE FOR LEADERS AND TEACHERS – draft 9.3.13 © 2013, Battelle for Kids. All Rights Reserved. . 1 2. Here you can view your REIL Score online and in order to verify or inquire about this information, click “Verify REIL Score” in the top right. 3. You will then be directed to the landing page where you can select two options: Manage Data Verification and My Data Verification. We will start with selecting My Data Verification. A. To review your individual scorecard: Click on the “My Data Verification” link.  On the “My Data Verification” page, click on the “View Scorecard” link to open a PDF of your individual scorecard. Review the information carefully to ensure it is accurate. DATA VERIFICATION GUIDE FOR LEADERS AND TEACHERS – draft 9.3.13 © 2013, Battelle for Kids. All Rights Reserved. 2  Submit Support Ticket: If you have a question or need to make a correction, click on the “Submit Support Ticket” button on the “My Data Verification” page to submit an inquiry for your district’s HR administrator to review. The screen below is the Submit Support Ticket screen. Please provide as much detail as possible in the large field at the bottom. Then, click the “Submit” button. Please note: Performance stipends will be awarded once the inquiry is resolved and eligibility is determined. The resolution timeline will vary depending on the complexity of the inquiry. Therefore, anyone submitting an inquiry may experience a delay of payment while the inquiry is resolved.  Verify: If you don’t have any issues or questions (or if your support ticket has been resolved), you can choose to verify that your scorecard is correct. Click on the “Verify” button and confirm your verification. DATA VERIFICATION GUIDE FOR LEADERS AND TEACHERS – draft 9.3.13 © 2013, Battelle for Kids. All Rights Reserved. 3 B. To monitor your staff’s progress in verifying their scorecards and submitting support tickets: Click on the “Manage Data Verification” link.  On this page, a Leader has the ability to: o Monitor Staff Members’ progress verifying their individual REIL Scores o View the status of their support ticket if submitted o Submit a Support Ticket on behalf of a staff member. Please note: Staff Members include Teachers, SpEd Teachers and Coaches. DATA VERIFICATION GUIDE FOR LEADERS AND TEACHERS – draft 9.3.13 © 2013, Battelle for Kids. All Rights Reserved. 4   Click the Staff Member’s name to view the staff profile. This profile has a limited amount of information: Name, Employee ID, Building Name. Click “View” to be taken to the Staff Member’s “My Data Verification” page. The profile information mentioned in the bullet above is also displayed in the “My Data Verification” page for Staff Members.  After clicking “View”, a MCESA Leader can view the REIL Score PDF of a teacher. Here a Leader can submit a support ticket on behalf of a Teacher, but a Leader cannot verify the accuracy of the REIL Score.  If submitting a support ticket on behalf of a Teacher, follow the exact same steps as seen on the bottom of page 2 and top of page 3 of this User Guide. DATA VERIFICATION GUIDE FOR LEADERS AND TEACHERS – draft 9.3.13 © 2013, Battelle for Kids. All Rights Reserved. 5 Staff Members—How to Review/Verify Individual Scorecards and Submit a Support Ticket Please note: Staff Members include Teachers, SpEd Teachers, and Coaches. 1. Start at the ADE Connect website https://home.azed.gov/Portal/. Sign in by entering your username and password. For technical assistance (log in, password re-set, using the data verification system), please email [email protected] or call (602) 542-2222 / (866) 577-9636. 2. View your REIL Score online and in order to verify or inquire about this information, click “Verify REIL Score” in the top right. 3. Teachers will be taken directly to the “My Data Verification” page. DATA VERIFICATION GUIDE FOR LEADERS AND TEACHERS – draft 9.3.13 © 2013, Battelle for Kids. All Rights Reserved. 6 4. On the “My Data Verification” page, click on the “View Scorecard” link to open a PDF of your individual scorecard. Review the information carefully to ensure it is accurate.  Submit Support Ticket: If you have a question or need to make a correction, click on the “Submit Support Ticket” button on the “My Data Verification” page to submit an inquiry for your district’s HR administrator to review. Please provide as much detail as possible in the field. Then, click the “Submit” button. Please note: Performance stipends will be awarded once the inquiry is resolved and eligibility is determined. The resolution timeline will vary depending on the complexity of the inquiry. Therefore, anyone submitting an inquiry may experience a delay of payment while the inquiry is resolved. DATA VERIFICATION GUIDE FOR LEADERS AND TEACHERS – draft 9.3.13 © 2013, Battelle for Kids. All Rights Reserved. 7  Verify: If you don’t have any issues or questions (or if your support ticket has been resolved), you may choose to verify that your scorecard is correct. Click on the “Verify” button and confirm your verification. DATA VERIFICATION GUIDE FOR LEADERS AND TEACHERS – draft 9.3.13 © 2013, Battelle for Kids. All Rights Reserved. 8 Support is Available For technical assistance regarding log in, password re-set, and using the RDSS data verification system, please e-mail [email protected] or call (602) 542-2222 / (866) 577-9636. For technical assistance regarding inquiry/support ticket management, please contact Battelle for Kids’ Help Desk at [email protected], call (866) 543-7555 between 8 a.m. – 6 p.m. EST, or submit an online support request form at www.BattelleforKids.org/Support. Thank You! Thank you for your participation in the data verification process. We appreciate your efforts to carefully review your individual scorecards, which will result in accurate performance stipends that reflect your hard work. DATA VERIFICATION GUIDE FOR LEADERS AND TEACHERS – draft 9.3.13 © 2013, Battelle for Kids. All Rights Reserved. 9