JOINT TRAINING ON IEEE STUDENT BRANCH ACTIVITIES Bangkok, Thailand, April 2002 HOW TO ORGANIZE A VIBRANT STUDENT BRANCH? Prof. Marzuki Khalid Student Activities Chair (Region 10) Helene Fung Region 10 Student Representative Outline of Presentation About IEEE Students Activities Benefits of Student Membership The Student Branch – Roles of Key Members Activities of a Vibrant Student Branch – What your SB can do? Categories of IEEE Membership IEEE membership is open to professionals with varying levels of academic accomplishment and work experience Life Fellow (LF) Fellow (F) Life Senior Member (LS) Senior Member (SM) Life Member (LM) ~ after 25 years in IEEE Member (M) Pending Member (PM) Associate Member (AM) Student Member (S) IEEE Organization IEEE MEMBERS IEEE Board of Directors Educational Activities Board Regional Activities Board STUDENT BRANCHES Publications Activities Board IEEE-USA Board of Directors IEEE Executive Committee Executive Director Staff Technical Activities Board Standards Association STUDENT BRANCH CHAPTERS Regional Activities Board Organization Regional Activites Board Awards Committee Regional Conferences Committee Student Act. Student Activities Committee Committee Potentials Advisory Others Membership Development IEEE Student Membership By Regions as of 31 August 2000 R7 – 2,703 7 8 (IEEE Canada) 1-6 10 R1-2,852 R2-2,698 R3-3,478 R4-3,166 R5-3,217 R6-4,950 9 R9 – 5,780 R8 – 9,865 TOTAL – 50,895 R10 – 12,206 Student Activities Committee MISSION To provide undergraduate and graduate students who have an interest in the Electrical, Electronics, and Computer Engineering or related professions with opportunities for educational, technical and professional development in preparation for entry into the profession. Student Services Dept. Support all student Branch & Student Branch Chapter volunteer officers Student Branch/Branch Chapter Formations & Administration/Officer Records Student Activities Programs (on line web student membership application program) Student Activities Committee Student Branch Rebates IEEE POTENTIALS Magazine Student Activities Involves Student Branches Student Branch Counselors Section ExCom – Section SAC Regional Student Activities Chair (RSAC) Regional Student Representative (RSR) Student Activities Committee (SACom) Student Member Growth (R1-6) R1 R2: R3: R4: R5: R6: Total 31-Aug-00 31-Aug-99 # % 2,852 2,698 3,478 3,166 3,217 4,930 20,341 2,668 2,584 3,424 3,149 3,589 4,497 19,911 184 114 54 17 (372) 433 430 6.9% 4.4% 1.6% 0.5% (10.4%) 9.6% 2.2% Student Member Growth (R7-10) 31-Aug-00 31-Aug-99 # % 2,703 9,865 5,780 12,206 2,616 8,890 6,402 9,031 87 975 (622) 3,175 3.3% 11.0% (9.7%) 35.2% Total: 30,554 26,939 3,615 13.4% All Regions 50,895 46,850 4,045 R7: R8: R9: R10: 8.6% TOP 20 SBs in REGION 10 (as of 28 Feb 2002) NO. STUDENT BRANCH SECTION COUNTRY MEMBERS 2001 RANKING 1 Satyabama Eng. College Madras India 974 706 4 2 Crescent Eng. College Madras India 519 785 2 3 Beijing Univ. of Posts and Telecomms. Beijing China 418 4 Thadomal Shahani Eng. College Bombay India 393 709 3 5 St. Joseph College of Eng. Madras India 345 6 Universiti Teknologi Malaysia Malaysia Malaysia 313 298 5 7 Nanyang Tech. University Singapore Singapore 265 255 8 8 Pune Inst. of Computer Tech. Bombay India 240 787 1 9 Cochin University Kerala India 227 188 14 10 Tsinghua University Qing Hua Beijing China 226 11 Viswesaraya Regional Eng. College Bombay India 225 12 Shah and Anchor Kuchi Eng. College Bombay India 223 13 Southeast University (Nanjing) Beijing China 199 221 9 14 National Taiwan University Taipei Taiwan 197 15 JJ College of Eng. And Tech. Madras India 195 175 17 16 Seoul National University Seoul Korea 192 207 12 17 Kamla Nehru Inst. Of Technology U. Pradesh India 190 18 Ves Inst. Of Technology Bombay India 185 269 7 19 KAIST Seoul Korea 181 207 12 20 Jawaharlal Nehru Univ. of Tech. Hyderabad India 179 Some Issues of Concern! Sharp Declination of Membership Eg. Assumption Univ., Thailand: Rank 6th in 2001 now out of the Top 20 list Pune Inst. Of Tech., Bombay: From 1st in 2001 (787) to 8th in 2002 (227) About 50 SBs are in the Delinquent list (which has less than 10 members) Retention of Membership Retention of IEEE Student Members First Active in 1990 25000 20000 15000 10000 GOLD 5000 0 1990 1991 1992 1993 1994 1995 1996 Active Outline of Presentation About IEEE Students Activities Benefits of Student Membership The Student Branch – Roles of Key Members Activities of a Vibrant Student Branch – What your SB can do? Benefits of an IEEE Member Opportunities to be speakers, authors and conference directors Enhance your career opportunities Foster technological innovations Promote community worldwide Participate in technical/professional committees and standards development Guide the future of the Institute by holding elected offices in the technical and geographic entities ~increase leadership skills Discounts on books and technical publications ~ 30% of worldwide technical publications are IEEE Participation in IEEE conferences/seminars at a discount Discover career opportunities Global networking What are the Benefits of Being a Student Member? Get to form a society under the auspices of the IEEE Easier access to world-class technical information Discover career opportunities Network of colleagues - local and abroad Great reduction in annual dues and discounts in attending conferences Opportunity to be represented at many dialogues/workshops Can qualify for best student paper prizes in IEEE conferences Organise own activities which can benefit your group Can establish a Student Branch Library with IEEE’s publications Opportunity to organise technical talks with some credibility Can organise career day/job conferences for students Can organise industrial visits ~ a world body with worldwide community IEEE Student Benefits (Contd.) 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Discover career opportunities and gain a better understanding of your field. Gain a competitive edge with the included IEEE Spectrum and IEEE Potentials magazines. Access world-class technical information provided by the IEEE and cut down your research time. Join IEEE technical societies in your areas of interest. Stay on the cutting edge with online resources available to members only--for technical information, planning a career move, or changing your e-mail provider. Network with peers and future employers in your field, gaining valuable leadership experiences and making career contacts. SAVE MONEY with substantial discounts on more than 15,000 IEEE books, journals, videos, and self-study courses. SAVE MORE MONEY AFTER GRADUATION with the IEEE Reduced Dues Program--you won't be charged the full IEEE membership dues until the fifth year after you graduate! Receive your graduation gift from IEEE--a free $20,000 Option of Group Term Life Insurance for one year. Take advantage of the tremendous buying power of the IEEE with programs such as Education Financing, Credit Cards, Automobile Insurance, Photocopies, Resume Design, Phone Cards, Long Distance Phone Services, and much more! How to be a Student Member? Fill up student membership application form.(www.ieee.org) Get endorsement by your College’s IEEE Student Counselor Make a cheque of US$14.00 If you wish to join a specific technical society - pay extra dues as indicated in the form. To make your life easier - give completed form and dues in RM (cash) to IEEE Student Counselor - Your IEEE Section should send the application forms for you. Outline of Presentation About IEEE Students Activities Benefits of Student Membership The Student Branch – Roles of Key Members Activities of a Vibrant Student Branch – What your SB can do? Student Activities Committee Membership RSACs - Regional Student Activities Chairs RSRs - Regional Student Representatives IRs - Industrial Representatives SPAA Chair and USAB SPAC Chair Potentials Student Editor, Potentials Editor TAB Representative, Branch Chapter Representative Chair, Vice Chair Student Services Manager (non-voting) STUDENT BRANCH ADMINISTRATION Key individuals in your Student Branch include: • Student Officers - Chair - Vice-Chair - Secretary - Treasurer • Branch Counselor and/or Branch Chapter Advisor • Branch Mentor • Committee Chairs (also Student members) Role of the Student Branch Chair • Serves as the Executive Officer of the Student Branch. • Manages the general operations of the Branch. • Presides at all meetings of the Branch. • Appoints committee chairs. • Involved in “forward planning” for the Branch. • Prepares necessary reports for IEEE Headquarters. • Arranges for election of new Officers. • Communicates frequently with other Officers. • Works with Branch Counselor in dealings with the Department and Faculty. Role of the Student Branch Vice-Chair • Serves as the junior Executive Officer of the Student Branch. • Chairs the Program or Membership Committee. • Monitors the progress of Branch programs. • Fills in for the Student Branch Chair as required. • At some Branches, automatically becomes Chair next year. Role of the Student Branch Secretary • Keeps detailed records of all Branch meetings and activities. • Carries out all necessary communications of the Branch, including the filing of reports with IEEE Headquarters. • Maintains stationery and other IEEE forms and supplies as required. • Posts a calendar of events to keep all members informed of Branch activities. • Ensures that all Branch activities are conducted under the provisions of the current Branch Constitution and IEEE Bylaws. • Arranges for orderly transfer of all Branch records to incoming Secretary. Role of the Student Branch Treasurer • Responsible for ensuring the Branch’s finances are in order. • Deposits all monies received promptly in the Student Branch account. • Prepares a budget at the start of the school (or fiscal) year. • Prepares end-of-year Financial Statements. • Chairs the Fundraising Committee. • Co-signing Officer (jointly with the Student Branch Chair). • Arranges for orderly transfer of all accounts and records to incoming Treasurer. Role of the Student Branch Counselor • Faculty member, active in the IEEE, who serves as an advisor to the Branch and its Officers. • Appointed by the local Section Chair, upon the recommendation of the Student members and the Regional Student Activities Chair (RSAC). • Normal term of appointment (or re-appointment) is two years. • Provides a sense of continuity to the Branch. • Informs other faculty members of Branch activities. • Promotes student awareness of awards, contests and membership benefits. • Helps the Branch establish Industrial contacts. • Works closely with the Branch Officers and the Branch Mentor. Role of the Branch Mentor • A new initiative by IEEE, designed to maximize the interaction between the Student Branch and the local Section. • Branch Mentor must be from Industry. • Appointed by the local Section Chair, in consultation with the Branch members. • A recent graduate with firsthand experience in Student Branch operations is an ideal candidate. • Meets regularly with the Branch members and the Branch Counselor. • Assists the Branch to develop effective programs. • Provides a bridge between the Branch and the local Section. Student Branch Committees Having different committees can help you develop a varied, broad-reaching program of activities. Some key committees are: • Program Committee - responsible for planning and running the Branch’s program of activities. • Membership Committee - responsible for planning and carrying out Branch recruitment. • Publicity Committee - responsible for advertising all Branch activities. • Finance Committee - responsible for fundraising activities. • Nominating Committee - responsible for setting election guidelines and dates. Further responsible for finding suitable candidates. Outline of Presentation About IEEE Students Activities Benefits of Student Membership The Student Branch – Roles of Key Members Activities of a Vibrant Student Branch – What your SB can do? BRANCH OPERATIONS • Branch Program Design a varied and interesting schedule of events. • Branch Resources Seek resources available to help you plan and implement your Branch program. • Student Awards Ensure that students are aware of awards and scholarships available to them. What a SB can do? Branch Program • Invite speakers on technical or professional subjects. • Enter design competitions (e.g., Micromouse, Region Hardware and Software Design Contests). • Hold a Student Professional Awareness Conference (S-PAC). • Hold a Student Professional Awareness Venture (S-PAVe). • Organize field trips to Industry. • Give tutorials to junior students. • Organize sales of lab kits, lab manuals, resume books, solved past exams. Branch Program (continued) • Raise funds for charity or Student Branch projects. • Publish a Student Branch Newsletter on the web. • Develop a Student Branch web site. • Participate in engineering awareness programs. • Visit and organize joint activities with other Student Branches. • Volunteer at a conference, staff a membership booth. • Host an annual “Welcome Back” or “End of School” picnic. To Start With… Organize your Branch such that each officer knows his/her responsibilities Get hold of the Region 10 Student Activities Calendar organized by RSAC (from http://www.cairo.utm.my/ieee/R10Students.htm) Organize a Branch Planning – to take part in next year’s activities, you should start planning before September You can also organize a Leadership Training Workshop in your Section/Country (funds are limited) IEEE School YOU Work Community IEEE Branch Leadership Training Workshop Branch Planning •Assess the state of your Branch (resources, people, money) • Identify the major objectives for your Branch for this year (e.g., membership rise, some big event, new equipment) • Identify the specific goals that will help you meet your objectives and identify the events that will make up your Branch Program to achieve these goals • For each event, develop an Action Plan Branch Planning Goals Events Brainstorm! Evaluate Consider constraints Your Annual Branch Plan is the result! The Plan! Branch Planning Need Ideas Fast? try this… Five Rules of Brainstorming: 1. Any ideas are valid (even wacky ones). 2. Write everything down. 3. Don’t criticize or evaluate. 4. Don’t be a salesperson. 5. Ideas form in molecules, so don’t be afraid if everyone is silent Someone keeps time (you need a limit!) and someone is scribe. Branch Planning Evaluate the results--• Is there enough interest? • What resources are needed? • Will it achieve goals? • What are the constraints of the Branch? (time, money, people) • Take the attractive alternatives and ITERATE! Branch Planning Iteration may make earlier, rejected ideas more desirable… For example, “This road trip will need the extra funding, maybe running a coffee machine isn’t such a bad idea after all” Branch Planning Once you decide on a plan, put it into action! • Assign people to duties • Set a timeline, and milestones to be achieved • Be REALISTIC!! • Establish your financing and cash-flow Branch Planning If you are coordinating some event…let people do their jobs. • Keep people communicating; e.g., short status meetings • Don’t forget to compliment people on accomplishments • Plan for the unexpected! Murphy’s Law… • Reward yourselves when it is all over • Learn from your mistakes! Branch Planning Workshop • Develop a set of goals for the branch • Brainstorm to find events • Evaluate and create Branch plan and timeline of events • Someone from the group will present (1 slide) • State your assumptions! • In second workshop, plan one event in detail; all resources and timeline with milestones (and a second presentation!) Example of Major Activities of Student Branches in Region 10 Online Student Application Region 10 Student Branches Registered for online student application Banaras Hindu University James Cook University Nanyang Technological University National Taiwan University National University of Sciences and Technology National University of Singapore Larry K. Wilson Regional Student Activities Award (II) Commemorative plaque & 3 years free membership in the IEEE. Nomination 31 March. deadline is AT&T Labs Student Enterprise Award Up to $1000 for a Student Branch project Up to $5000 awarded annually One proposal a year per SB Open to all Branches R1-10 Deadline is 15 November Judged by SAC Awards and Recognition Replaces the former Bendix award Regional Student Paper Contest Local competition at Branch determines winner to be sent to the Regional Competition Deadline: 28th February 2002 2001 Region 10 Student Paper Contest Winners Postgraduate Section Tay Yong Haur (UTM, Malaysia) – USD300 +USD1000 Travel grant Feng Rice (Australia) – USD200 Anthony Choi (Spore) – USD150 Undergraduate Section FOR 2002 – 21 Entries for UG and 13 for PG Suk Hak Lam (HK)-USD250 Soh Chew Beng (Spore)-USD150 K.F. Chan (HK)-USD100 (Review by SAC Committee just ended) Last year only 8 entries for UG and 10 for PG IEEE Regional Exemplary Student Branch Award Designed to encourage, through public recognition, exemplary Student Branch operations Good goal to guide Branch planning efforts Deadline No 1 February limit to the number of awards given IEEE Regional Exemplary Student Branch Award (Cont’d) Presented annually to each qualifying Student Branch in each Region. To qualify a Branch must conform to IEEE Bylaws, have an active program, & support IEEE goals Nomination must be by an Officer of the Branch & supporting documentation must be provided. Outstanding Student Branch Counselor & Advisor Recognition Award To recognize the important contributions of the Counselor / Advisor. Over 200 Counselors & Advisors have been recognized since 1979. Outstanding Student Certificate Available free from IEEE Student Services 1 per 100 Branch Members (or fraction thereof) Lettering done by IEEE for your Branch Give them to deserving Student Members! Student Branch Web Site Contest Regional phase & then international competition Rules Prizes vary from year to year: Stay tuned! in 2000: $1,000, $750 and $500 for 1st, 2nd and 3rd. $250 for 7 runner-ups Region 10 Student Website Contest Winners 2001 VESIT, Mumbai, India – 1st Prize Winner (USD500) (also won 3rd Prize in Worldwide Contest (USD500)) Tokyo Inst. of Technology, Japan – 2nd Prize Winner (USD350) Curtin University, Australia-3rd Prize Winner (USD200) FOR 2002: We have 17 entries (last year only 10) FUNDRAISING There are 4 different kinds of money you may need to raise: • Operating money - for continual expenses. • Seed money - an “advance” for an event. • Subsidy money - to reduce the cost for members. • Capital money - to buy things. Student Branch Operations Guide has a list of 19 ideas. • Brainstorming is a good way to think of ideas. • Need to be aware of University Fundraising constraints • Need to be careful not to tarnish the image of engineering. FUNDRAISING Money Sources ($$ and/or in-kind contributions): • Branch bank account • Money from Branch Plan, and Rebate from Annual Report • Fundraising events or activities • School - Department Head, Dean, Student’s Association, Engineering Student’s Association • IEEE - Local Section, Region - For S-PACs and S-PAVes: USAB/SPAC and RAB/SAC/SPAA • Local Industry S-PAC OVERVIEW • What is an S-PAC? • S-PAC program goals • Professional Awareness Issues • S-PAC planning steps • IEEE S-PAC funding sources • Student benefits from S-PACs • For More Information... What is an S-PAC? • Student planned and run conference (half to full day) • Nontechnical career issues discussed • High quality volunteer speakers • Funding from IEEE, university and industry S-PAC Program Goals • To develop an awareness of engineering professionalism • To enhance technical education • To provide opportunities for personal development • To encourage ongoing participation in IEEE Professional Awareness Topics • Category A: Career growth • Category B: Working • Category C: Professional ethics and societal responsibility • Category D: Self-management • Category E: The engineer and public policy • Category F: Role of the professional society S-PAC Planning Steps 1. Get Connected! 2. Begin Planning 3. Select Speakers 4. Budget Planning 5. Ticket Sales and Publicity 6. Prepare for S-PAC day 7. After the S-PAC IEEE S-PAC FUNDING SOURCES --- AN OVERVIEW Regional Activities Board (RAB) Student Activities United States Activities Board (USAB) Committee (SAC) Other RAB Committees RSACs RSRs Career Policy Council (CPC) Student Professional Awareness Activities RAB/SAC/SPAA Chair Other CPC Committees Region Other Areas or Councils in a Region Student Professional (USAB/SPAC) Awareness Committee USAB/SPAC Chair R1-6 S-PAC Coords. (RSCs) R1-6 S-PAC Sup. Coords. (RSSCs) Two Student Representatives RAB/SAC/SPAA Chair Regional Director - Regional Student Activities Chair - Regional Student Representative - Other Regional Officers Area or Other USAB Councils Council Regional S-PAC Coordinator seeks funding on behalf of students Area or Council Officers Students seek funding from Other Sections in an Area or Council Section Chair - Section Treasurer/Secretary - Section Student Activities Chair - Other Section Officers Note: USAB/SPAC provides funds for speaker travel. All other IEEE Regions 1-6 funds can be applied to S-PAC operating expenses;e.g., IEEE Student Member subsidies, printing, advertising. Student Benefits From S-PACs • Opportunities for personal development • Skills development --- Team building --- Project management --- Marketing/sales --- Finance --- Communications • Build self-confidence • Industry connections For More Information... Regions 1 - 6 Ms. Sandra Kim Administrator, IEEE USA IEEE-USA Office 1828 L Street N.W., Suite 1202 Washington D.C. 20036-5104 phone + 1 202 785 0017 fax + 1 202 785 0835 e-mail [email protected] Regions 7 - 10 Ms. Laura J. Durrett IEEE Student Services Manager 445 Hoes Lane P.O. Box 1331 Piscataway, NJ 08855-1331 phone +1 732 562 5523 fax. +1 732 463 3657 e-mail. [email protected] S-PAVe OVERVIEW • What is an S-PAVe? • S-PAVe Program Goals • Ventures • Elements of a Venture Proposal • Venture Budget • Funding and Support Letters • Submission and Review Process • For More Information... What is an S-PAVe? • Projects or activities conceived by IEEE Student Branches to develop an awareness of engineering professionalism • Funded by IEEE through RAB/SAC/SPAA and USAB/SPAC • Students develop the idea and submit a proposal for funding • If approved, students receive funding to proceed with their planned venture and report results to IEEE S-PAVe Program Goals • Develop prototype activities/materials to enhance Student Member awareness of professional concerns • Increase Student Membership, with focus on Freshmen, Sophomores, and Juniors • Provide new services for Student Branch Membership • Enable Student Branches to gain experience in project planning and organization Ventures • Can be of any nature except those that duplicate the Student Professional Awareness Conference (S-PAC) • Suggested Formats: Service, Workshop, Video, Simulation, Resource Materials • Examples - Make a video tape depicting ethical dilemmas - Develop an in-house training program that instructs students on how to run a meeting - Establish a resume evaluation service - Create a computer package that gives basic ideas on setting up your own company • Can span days, weeks or months, but should not generally exceed one school semester Elements of a Venture Proposal • Venture summary form (from IEEE) • Venture description and milestone list • Budget • Support letters Student Branch Counselor Regional S-PAC Coordinator (Regions 1- 6 only) • Financial support letter Venture Budget • One or two pages itemizing income sources and expenditures • A base amount of funds is provided (up to US$200.00) and additional funds on a matching basis • One additional dollar of S-PAVe funds (over the base amount) may be requested for every dollar committed to the venture from other sources (e.g., IEEE Section, Student Branch, or local companies) • All requested S-PAVe funds may not be awarded • The maximum S-PAVe award is US$500.00 Venture Budget Example Assume that US$175.00 has been secured from the IEEE Section • US$375.00 can be requested from S-PAVe funds - US$200.00 in base funding - US$175.00 as a dollar for dollar match to Section funds • Total income would be US$550.00 - US$175.00 Section funds - US$375.00 S-PAVe funds S-PAVe FUNDS WILL BE PROVIDED TO THE STUDENT BRANCH ONCE THE VENTURE HAS BEEN APPROVED FOR FUNDING. Funding and Support Letters • A Letter of Support indicates - Its author has read the proposal, likes it, and supports the Student Branch involvement - If appropriate, any amount of financial commitment • Required Letters of Support - Student Branch Counselor - Regional S-PAC Coordinator (Regions 1-6 only) • A Letter of Financial Support is required from any funding source Submission and Review Process • Submit proposals at any time to: Regions 1-6: IEEE-USA Manager, Professional Programs Regions 7-10: IEEE Student Services Coordinator • Proposals are reviewed and awarded funds based on - Expected achievement of S-PAVe goals - Likelihood of success - Originality - Available funds • Each proposal is evaluated on its own merit -- not a contest • The reviewing is performed by: RAB/SAC/SPAA Chair • RAB/SAC Chair • USAB/SPAC Chair • Award notification is made within 2 weeks For More Information... Regions 1 - 6 Ms. Sandra Kim Administrator, IEEE USA IEEE-USA Office 1828 L Street N.W., Suite 1202 Washington D.C. 20036-5104 phone + 1 202 785 0017 fax + 1 202 785 0835 e-mail [email protected] Regions 7 - 10 Ms. Laura J. Durrett IEEE Student Services Manager 445 Hoes Lane P.O. Box 1331 Piscataway, NJ 08855-1331 phone +1 732 562 5523 fax. +1 732 463 3657 e-mail. [email protected] S-PAC/S-PAVe Workshop Exercise Develop an S-PAC/S-PAVe for your Branch • Divide into groups of 4-6 people Select a scribe - record ideas Select a prophet - present ideas Select a timekeeper - ensure staying on track • Brainstorm ideas for an activity • Decide on an activity based on ranked ideas • Strive to identify the critical issues and actions necessary to complete and S-PAC/S-PAVe • Develop an action plan - Who does what by when? S-PAC Scenario MegaSchool State University A large university with many engineering programs has an IEEE Student Branch with 110 members and $1000.00 in the Branch Treasury. The total enrollment in engineering is 1000 students with 250 in electrical engineering. The Branch wants to have an S-PAC. It is the last week of October. HOW SHOULD THEY PLAN THEIR S-PAC? S-PAC Scenario MicroSchool University Your Student Branch has 85 members (15 hardcore) in a school with a total engineering class of 400. Your school is in a somewhat remote, but industrial area. The “hardcores” got excited about an S-PAC after reading about it in a promotional mailing they received from IEEE-USA in December. It is the second week of January. HOW SHOULD THEY PLAN THEIR S-PAC? S-PAVe Scenario Remote College Your Student Branch has 70 members in a small engineering school, in the suburbs of a medium size city. Your Branch figures that an S-PAC may be hard to do for your small Branch, so they decide an S-PAVe might be easier. The members of your Branch are pretty imaginative, and the school is very supportive of the Branch. It is mid October. HOW SHOULD THEY PLAN THEIR S-PAVE? TIME MANAGEMENT • Determine How You Spend Your Time • Set Goals and Objectives • Organize your Day • Learn to Delegate IEEE Volunteerism Most if not all the people you will work with on IEEE activities are volunteers • Be respectful of them and their time (plan efforts) • Make them feel their contributions are important • Make sure they get recognition • Thank them for their participation • Give them titles related to activities • Seek and get commitments • Make sure they feel they have input to the process THANK YOU FOR YOUR ATTENTION