How to Write for IEEE Technical Periodicals (Open Access) Keng-Lam Kuan International Area Manager Mikro Bilgi Workshop 20 March 2014 Today’s Discussion About IEEE About IEEE Xplore Digital Library Why Publish with IEEE? How to Publish with IEEE IEEE OA Publishing Options Who we are IEEE is the world’s largest professional organization, dedicated to the practicing engineer and the mission of advancing technology for humanity with over 430,000 members (including 120,000 student members) in over 160 countries What we do IEEE has five core areas of activity  Membership  Conferences  Standards  Education  Publishing IEEE Xplore Digital Library Your subscription includes… More than 3.3 million full-text documents 160+ IEEE journals & magazines 1,300+ annual IEEE conferences Approximately 2,500 active, archived, and redline IEEE standards IET conferences, journals & magazines VDE Verlag conferences Backfile to 1988 with select legacy data back to 1872 IEEE covers all areas of technology More than just electrical engineering & computer science OPTICS SEMICONDUCTORS IMAGING COMMUNICATIONS RENEWABLE ENERGY SMART GRID INFORMATION TECHNOLOGY AEROSPACE CIRCUITS BIOMEDICAL ENGINEERING ELECTRONICS LTE WIRELESS BROADBAND NANOTECHNOLOGY CLOUD COMPUTING New IEEE Journals for 2013 IEEE Transactions on Cloud Computing IEEE Journal of Emerging and Selected Topics in Power Electronics IEEE Geoscience and Remote Sensing Magazine And two new journals translated to English: China Communications Magazine (from the China Institute of Communications) IEEE Revista Iberoamericana de Tecnologías del Aprendizaje (Latin America learning technology journal) For a complete title listing, to go: http://ieeexplore.ieee.org/xpl/opacjrn.jsp New IEEE Journals in 2014 IEEE Cloud Computing Magazine IEEE Transactions on Computational Social Systems IEEE Transactions on Control of Network Systems IEEE Electrification Magazine IEEE Internet of Things Journal IEEE Transactions on Network Science and Engineering IEEE Power Electronics Magazine IEEE/CAA Journal of Automatica Sinica For a complete title listing, to go: http://ieeexplore.ieee.org/xpl/opacjrn.jsp IEEE offers a flexible set of publication offerings that: Encourage authors to find the best technical and personal fit for their work Allow authors to opt for traditional or open access publishing Allow authors to select the best match for their work Visibility What is “visibility” and why is it so important to authors? How much do researchers use IEEE Xplore®? An average of eight million documents each month are downloaded from IEEE Xplore. That’s over 11,000 downloads in this hour alone Average unique monthly Xplore visitors* 3.6 million *Visitor = someone who has downloaded 1+ articles from Xplore that month 12 3/27/2014 What else increases an IEEE author’s visibility? IEEE’s relationships with indexing and abstracting providers Credibility For more than 125 years… IEEE has been the trusted source for researchers in academia, corporations, and government David J. Wineland Past and present IEEE Members include nearly two dozen Nobel Prizewinning innovators Serge Haroche IEEE quality makes an impact Thomson Reuters Journal Citation Reports® by Impact Factor IEEE publishes: 18 of the top 20 journals in Electrical and Electronic Engineering 10 of the top 10 journals in Telecommunications 8 of the top 10 journals in Computer Science, Hardware & Architecture 7 of the top 10 journals in Automation & Control Systems 4 of the top 5 journals in Artificial Intelligence 3 of the top 5 journals in Robotics The Thomson Reuters Journal Citation Reports presents quantifiable statistical data that provides a systematic, objective way to evaluate the world’s leading journals. Based on the 2012 study released June 2013 IEEE quality makes an impact Thomson Reuters Journal Citation Reports® by Impact Factor IEEE journals are: # 1 in Artificial Intelligence # 1 in Automation and Control # 1 in Computer Hardware # 1 in Cybernetics # 1 in Industrial Engineering # 1 in Manufacturing Engineering # 1 in Telecommunications # 2 in Aerospace # 2 in Information Systems # 2 in Medical Imaging # 2 in Robotics Based on the 2012 study released June 2013 The Thomson Reuters Journal Citation Reports presents quantifiable statistical data that provides a systematic, objective way to evaluate the world’s leading journals. IEEE Leads Patent Citations Number of Patent References from Top 40 Companies to Top Journal Publishers IEEE is cited over 3x more often than any other STM publisher How to Publish with IEEE Publish with IEEE by following four main steps 1. Choose an IEEE periodical 2. Prepare your manuscript Choose Prepare 3. Submit your article 4. Review process Submit Review 20 3/27/2014 Choose Publish your research where it will have the most impact Scope & Readership Subject/Topic scope Audience type 21 3/27/2014 Periodical Availability Cost-Effectiveness Open Access Prestige Impact Factor Eigenfactor Score Article Influence Score Choose Find periodicals in IEEE Xplore® Search on your area of research to identify the top journals or conferences 22 3/27/2014 Choose Find periodicals in IEEE Xplore® Browse by Title or Topic to find the periodical that’s right for your research 23 3/27/2014 Choose Find periodicals in IEEE Xplore® Find details on each IEEE periodical’s homepage 24 24 3/27/2014 3/27/2014 Prepare Ethics in Scientific Publishing 25 3/27/2014 Prepare Five Degrees of Plagiarism 26 3/27/2014 Prepare Developing Your Manuscript 1) Title & Index Terms 2) Abstract 3) Introduction & Published Research 4) Problem Formulation & Results 5) Conclusion 6) Illustrations 7) References 27 3/27/2014 Submit The submission process is easy through IEEE Xplore Click “Submit a Manuscript” 28 3/27/2014 Follow the prompts to set up an account Submit Start at ScholarOne Manuscripts Help Center for training and FAQs http://mchelp.manuscriptcentral.com/gethelpnow/ 29 3/27/2014 Submit To submit an article, follow the on-screen directions 1 30 Type, Title & Abstract 3/27/2014 2 Attributes / Keywords Submit To submit an article, follow the on-screen directions 3 31 31 Authors & Institutions 3/27/2014 3/27/2014 4 Reviewers & Editors Submit To submit an article, follow the on-screen directions 5 Details & Comments This page is periodical-specific and may include an area for a cover letter, as well as any other required submission information. 32 32 3/27/2014 3/27/2014 6 File Upload Submit The final step is review and submit Clicking submit finalizes the process You will be alerted to any missing items 7 33 Review & Submit 3/27/2014 Submit Check the status of your review Track status and view the details of your manuscripts on the Author Dashboard. Select the appropriate queue in the My Manuscripts section. The results will display directly below the dashboard. 34 3/27/2014 Review The Review Process 1. Paper received 2. Sent to Editor-in-Chief 3. Assigned to Associate Editor 4. Reviewers contacted 5. Reviewers accept task 6. When the reviews are received, the Associate Editor makes a recommendation to the Editor-in-Chief 7. Editor-in-Chief makes final decision The steps in this review process vary by publication. 35 3/27/2014 Review Possible review decisions ACCEPT: Congratulations! The paper now is entered into a production process. ACCEPT WITH MINOR CORRECTIONS: One or more of the referees have made suggestions for improvement. RESUBMIT: The paper has major deficiencies that could be repaired by the author. REJECT: If you have a rejection from a top publication, you can try submitting the paper to a less prestigious publication. 36 3/27/2014 IEEE Author Digital Toolbox Robust tool with resources to help you reach your full potential as a published author  IEEE Style Manual  Reference Preparation Assistant  Editing Assistance  Templates  Instructions for submitting multimedia materials 37 3/27/2014 IEEE and Open Access Welcome Opportunity for Authors Authors seek maximum exposure for their groundbreaking research and application-oriented articles. Open access makes their research freely available to all reader communities. IEEE provides 3 open access publishing options to meet the varying needs of authors throughout their careers: Fully OA topical Journals (several in topics such as Photonics, Computing, Translational Eng, Electron Devices) Hybrid Journals (100+) IEEE Access Megajournal (New in 2013) OA Models for Different Author Needs Option When Why Fully Open Access Topical Journals (4 so far) Began publishing in 2012 Larger potential audience with traditional focus on specific areas Hybrid Topical Journals (ultimately 100+) Already an option, 4 currently Gives authors the benefit of multiple journals w/established Impact Factors; publish in print and online May 2013 Broad-scope, multidisciplinary journal featuring practical applications and a rapid, binary peer-review process TM IEEE Access All articles available through IEEE Xplore Digital Library Coming in 2014 – Four New OA Topical Journals IEEE Exploratory Solid-State Computational Devices and Circuits Multi-disciplinary research in solid-state circuits IEEE Life Sciences Letters Articles that apply methods of quantitative analysis to biological problems at the molecular, cellular, organ, human and population levels IEEE Nanotechnology Express Novel and important results on engineering at the nanoscale IEEE Power and Energy Technology System Journal Practice-oriented articles focusing on the development, planning, design, construction, maintenance, installation and operation of equipment, structures, materials and power systems IEEE multidisciplinary, open access journal introduced in 2013 IEEE Access debuted in May 2013 as the first open access mega journal in the growing IEEE open access publishing program. The scope of this all-electronic, archival publication comprises all IEEE fields of interest, emphasizing applications-oriented and interdisciplinary articles. IEEE Access makes it easy for practitioners, researchers, institutions, funding agencies, and others to make published information available to everyone via one of the most prestigious technical publishers in the world.  Why Publish with IEEE Access:  Vast global reach to the millions of users who search the IEEE Xplore  Access to a rapid, binary peer-review process resulting in articles of high interest to readers – original, technically correct, and clearly presented  An expedited, paperless publication process  Multimedia integration (video abstracts, etc.)  Access to usage and citation data for each published article More information: www.ieee.org/ieee-access Dr. Michael Pecht, Editor in Chief IEEE is a “Green” Open Access Publisher SHERPA, the open access partnership, has defined RoMEO colours to highlight publisher's archiving policies. These colours differentiate between four categories of archiving rights: IEEE’s Institutional OA Programs: Institutional partnerships and prepayments will encourage authors at participating institutions to submit to IEEE journals Partnerships and prepaid accounts are standard for all major OA publishers Organizations can participate in two plans: IEEE Open Access Partner Discount – organization funds discount of APC, author pays the rest IEEE Open Access Deposit Account – organization funds full payment of the APC