3. Small business idea? There are several grants and other assistance available for small businesses. VOLUME 08 / ISSUE 08 / OCTOBER 2013 HAMILTON ///////// PLEASE FORWARD TO: OWNER SALES MANAGER 6. Women You Need to Know An interview with Jayde Liebersbach of Carrothers & Associates. MARKETING DEPARTMENT 14. Avoid common mismanagement steps Once your business becomes operational it becomes very hard to change fundamentals. HUMAN RESOURCES DEPARTMENT How to kick start your productivity at work “Imagine your life as it will be if you never confront your fears…” BY MARK WARDELL E very once in a while, we hit a productivity roadblock. Why does this happen? Because we’re human. We simply don’t feel the same level of motivation every single day. If you’re the boss (i.e. the one setting the rules) there’s nobody there to push you forward. So, for those days (or weeks) when you need a kickstart, try this approach to boosting your productivity. 1 Give yourself a deadline. For most of us, a deadline is a driver. So, give yourself a deadline and make it an exact deadline. Don’t allow yourself to go over it, not even by one second. It may sound overly simplistic, but sometimes this little internal push is all you need to get the job done. 2 Face your fears. If fear is holding you back, I find the best way to face the task you’re avoiding is to imagine… Continued on page 2 GET THE BUSINESS LINK MEDIA GROUP APP FOR YOUR MOBILE DEVICE! Download today through the Apple iTunes Store! • Available for iPhone, iPad and iPod touch PURCHASING DEPARTMENT CONTENTS 10.13 Read this publication online at www.businesslinkmedia.com. Follow us on twitter @thebusinesslink + Also inside Independently Owned and Operated P U B L IS HER The Business Link Niagara Ltd. 36 Hiscott St, Suite 200 St. Catharines, ON L2R 1C8 Tel: 905.646.9366 Fax: 905.646.5486 email: [email protected] www.BusinessLinkMedia.com 4 7 Online 6. Managing cottage capital gains 8. Ask the Expert 12. The throne has been replaced 13. Managing technology 14.Common mismanagement steps 15. Sales Moves CO - P U B L IS HE RS Jim Shields, Adam Shields D IR ECTO R OF ADVE RTISING Julie Shields CO N T R IB U T IN G WRITE RS M. Wardell, N. Vickers, J. Stitt, S. Leslie B. McElroy, P. Riopelle, J. Burton, M. Wallace J. Jones, J. Gitomer CIRCU L AT I ON The Business Link Hamilton is published 12 times per year and distributed to approximately 12,000 businesses in Hamilton via Canada Post. S U B S CR IP T IO N RATE S $39.99 for 12 issues. Please send a cheque or money order to the address above. Any reproduction or use of the content within this publication without permission is prohibited. Opinions and comments within this publication reflect those of the writers and not necessarily that of The Business Link Niagara Ltd. All advertising is accepted subject to the Publishers’ discretion. The Publishers will not be responsible for damages arising out of errors in advertisements beyond the amount paid for the space occupied by that portion of the advertisement in which the error occurred. Any design, artwork, copyright or typesetting supplied by The Business Link Niagara Ltd. is for the exclusive use by the Publishers. Any other use not authorized is an infringement of copyright. No part of this publication may be reproduced or transmitted in any form or by any means, without prior written permission of the Publishers. FO L LOW U S O N TWITTE R @T HEB U S IN ESSLINK 2 THE BUSINESS LINK NEWSPAPER Continued from page 1 …the worst case scenario. What is the worst thing that can happen if you tackle whatever it is you’re avoiding. Often you’ll find out that your worse case scenario is not too bad and that you have been internally exaggerating the reason for avoiding the task. Helping yourself develop a more realistic perspective can often reduce your fears to a manageable level. 3 Involve others: You can increase the pressure you put on yourself to confront your fear by involving other people. Tell your plans to people who will hold you accountable for your actions. 4 Put it in writing: When you put something in writing, it feels more like a commitment. To increase the power of this weapon, you can give it to someone else to hold on to. Make sure that you date it and sign it. 5 Eliminating negative self-talk: “Negative self-talk” is the internal dialogue that goes on inside your head, telling you that you can’t do something and showing you pictures of your imminent failure. In order to help yourself to eliminate negative self-talk, it’s important to understand that your mind can only think in “positive” terms. In my previous life as a gymnastics coach, I would often use the following illustration when explaining this to my athletes. First I told them, “I don’t want you to think about pink elephants for the next 20 seconds. Whatever you do, do not think about pink elephants.” Then, when the 20 seconds were up, I’d ask them what they were thinking about. Their answer was always the same. “Pink elephants.” Why? Because the mind can’t focus on a negative, it can only focus on a positive. The results would have been exactly the same if I had told them to think about pink elephants for 20 seconds. The only way to eliminate the thought of the pink elephants would have been to replace it with another thought. For example, green elephants. So, the way to eliminate negative self-talk is to replace it with positive self-talk. Tell yourself that you can do it. Fill your mind with your strategies and your plans. Focus your mind on your task, and you will take your mind off your fears. 6 Long term, positive reinforcement. Imagine and mentally enjoy the achievements you will accomplish once you push through to that next project. Allow the inspiration of your goals to take your mind off your fears and to motivate you into action. 7 8 Long term negative reinforcement: Imagine your life as it will be if you never confront your fears; if you allow your fears to stop you every time they get in the way. If this paints a more unpleasant picture than your immediate fears, you will be motivated into action. 9 Immediate negative reinforcement: Give yourself a more unpleasant alternative to not confronting your fears. (i.e. “If I don’t meet with Joe by 1:00 p.m. today, I’ll have to work through the whole weekend and I’ll still have to meet with him on Monday.”) Keep in mind that this will only work if you are fully prepared to follow through. If you don’t meet with Joe then you had better work through the weekend. If you decide to give yourself a break then there was no point making the deal with yourself in the first place. You can’t fool yourself, so don’t even try. 10 Combine your strategies: Once you’ve started using these different strategies, try combining them together. For example, write down your goal along with deadline for action and give it to someone you respect who will hold you accountable. Then reward yourself if you get the job done. BL10 Mark is president and founder of Wardell Professional Immediate, positive reinforcement: Offer yourself a small reward for confronting your fears. A walk in the park, an extended lunch break, a small gift…anything that will make you feel good. Just make sure that you don’t give it to yourself until you complete your task. Development (www.wardell.biz), an advisory group that helps business owners plan and execute the growth of their companies. The author of seven business books, Mark also writes regularly for several national business publications including Profit Magazine, The Globe & Mail, and CGA Magazine. Email him at [email protected]. www.BusinessLinkMedia.com | @thebusinesslink OCTOBER 2013 Small business idea? Help is available! There are several grants and other assistance available for small businesses. PROVIDED BY SMALL BUSINESS ENTERPRISE CENTRE L ooking to initiate or relocate a business? One of your first stops should be your local Small Business Enterprise Centre (SBEC). An SBEC provides entrepreneurs with all the tools they need to start and grow their businesses and is generally a partnership between the province of Ontario and a host municipality. (There are 57 SBECs across Ontario). The City of Hamilton boasts one of the busiest SBECs in the province. In the last few years alone, Hamilton’s SBEC has handled over 150,000 inquiries, held over 10,000 consultation sessions with entrepreneurs, and most importantly, facilitated the creation of nearly 2,000 small business jobs. This activity has contributed greatly to the revitalization of the city’s economy. One of the more popular questions asked of Hamilton SBEC staff (not to mention those at the Halton and Niagara regions) is: “What government grants and incentives are there to help me start a business?” This is a simple question, that requires a multi-pronged answer. To start, a grant implies “free money” to many. However, small business grants from any level of government are very few and far between. Although some money exists, it has been our experience that working with a major lending institution can be just as beneficial—and a little faster—to acquire financing. That said, one of the top grant programs is for those aged 15 to 29 through the province of Ontario’s Summer Company program (summercompany.ca). Summer Company is a great opportunity for enterprising young people who want to start and run their own summer businesses and obtain a $3,000 grant in the process. The program provides hands-on business coaching and mentoring from local business lead- OCTOBER 2013 ers who will work with you to make your summer company a reality. This is something you need to plan for well in advance. Just as important as funding sources, firsttime entrepreneurs need to understand all the resources available to ensure the business can survive and thrive including: 1 Ontario Business Program Guide: The Ontario Business Program guide is a comprehensive online directory of information on the Ontario government’s support programs for business. The information for this can be found at ontario.ca/businessprograms. 2 Canadian Youth Business Foundation (CYBF): The CYBF continues to be the go-to place for youth entrepreneurship. As a non-profit organization, it’s dedicated to growing Canada’s economy one young entrepreneur at a time by offering lending and mentorship. Check out cybf.ca for further information pertaining to lending. 3 Canadian Small Business Financing Program (CSBFP): Providing financing up to $500,000 to help start or grow your business, this program is a collaboration between government and financial institutions to create winning opportunities for business in Ontario. Visit ic.gc.ca/csbfp for more information. @thebusinesslink | www.BusinessLinkMedia.com 4 Hamilton Economic Development Incentive Program: Hamilton has one of the richest suites of financial incentive programs in the country. Whether you’re rehabilitating a brownfield site, want to build a LEED-certified building, or are thinking of fixing up a heritage building in the downtown core, there’s public money available to assist. Go to investinhamilton.ca/incentives to learn more. 5 Self-Employment Benefit Program: This program provides individuals who are eligible for EI benefits with resources and support. Please visit tcu.gov.on.ca/eng/ employees/selfemployment.html for more information. BL10 If you would like to speak with a staff person from the Hamilton SBEC, call 905.540.6400, email [email protected] or visit investinhamilton.ca/small-business. To find your local SEBC, visit: http://www.ontario.ca/business-and-economy/smallbusiness-enterprise-centre-locations THE BUSINESS LINK NEWSPAPER 3 A man who can’t bear to share his habits is a man who needs to quit them.” – Stephen King Breaking old habits Creating a smooth transition to a new and comfortable workplace. BY NATALIE VICKERS T he workplace can be a daunting and overwhelming place to enter for any university graduate. It is the first step into the professional world. Making the transition as smooth and effective as possible is important for success. The corporate world, especially sales driven companies, are challenging and fast paced. Like a lot of university students, I developed all the wrong habits when it came to studying. I would try and fit everything in at the last minute, creating stress and start projects with no clear goal in mind. Also, my preferred method of communication was through text message. These combined habits worked against me in the corporate world. Being open to change and breaking old habits is a must. In my experience true success came with taking the time to truly understand the processes and culture of Brand Blvd. Companies put a lot of time and effort into not only 4 THE BUSINESS LINK NEWSPAPER perfecting the work process but also defining their mission statement; picking apart what brings them together as a whole, what makes their industry tick, and what is most important to them. Once you can truly appreciate this as an employee, you will be well on your way to success. Communication and customer service are two significant aspects of Brand Blvd’s culture. Needless to say, my old habits are long gone. Through understanding the business, I now manage my time efficiently. Through the time, tested and true method of pre-planning and organizing my day, I am able to give my clients the customer service they deserve. Developing this new routine has also helped to significantly reduce my stress level and I find I actually get through things quicker and more effectively. Gone are the days of hiding behind emails and text messages as the main form of communication. Face to face meetings and regular phone conversations with my clientele keeps them informed and up-to-date. This method builds a relationship, and one of trust which is one of the most important aspects of sales. It is important to take the time to understand the business you are in. Change is difficult and habits can be hard to break. However, jumping on board with your corporate culture and the willingness to entrench yourself into it will create a smooth transition to a new and comfortable workplace. BL10 Brand Blvd is a leading edge promotional firm in southern Ontario. They are located at 261 Martindale Road in St. Catharines. They work hard to help create brand name recognition for companies and organizations. Value is a core principle at Brand Blvd. Their team strives to create positive and lasting relationships with both customer and community. Their company motto speaks for itself: “BUILD YOUR BRAND.” Natalie can be reached at 905.682.0001 ext. 208 or by email at [email protected]. www.facebook.com/brandblvd www.BusinessLinkMedia.com | @thebusinesslink OCTOBER 2013 OCTOBER 2013 @thebusinesslink | www.BusinessLinkMedia.com THE BUSINESS LINK NEWSPAPER 5 WOMEN YOU NEED TO KNOW ~ Sponsored By Melissa Heffernan B.A. ~ Sutton Group–Innovative Realty Inc. | Brokerage – Independently Owned and Operated BY SCOTT LESLIE The Business Link FEATURED SL: Tell me a little bit about Carrothers & Associates. JL: We’re a small boutique architectural firm located in the heart of Westdale Village in Hamilton. Our projects range from residential additions, renovations and custom homes to small commercial and institutional buildings. We’ll take you step by step from concept to design to completion. I came on board in 2012 as the first permanent staff and we’ve grown considerably since then. It has been great to be a part of that growth in the City of Hamilton and the surrounding area. SL: You’ve studied abroad and done quite a bit of Jayde Liebersbach travelling. How have you incorporated those expeArchitectural Designer riences into your work in architecture? JL: The more I see of the world, the more I appreciate Carrothers & Associates, Architecture what it’s given us. Every place I’ve been has their own vernacular style of architecture that is suited to their environments. I’ve tried to use those observations to design in a way that has minimal impact on the site in question and is responsive to the environment it exists in. SL: When it comes right down to it, what do you love most about working in your field? JL: Architecture can make such an impact on your life whether you realize it or not—from creating healthy homes through sustainable design practices to creating efficient work spaces through space planning. I personally believe we can achieve a symbiosis between the built and natural environments through comprehensive design strategies that incorporate aesthetics, usability, life cycle costing, and eco-friendly and carbon neutral alternatives. Figuring out the nuances of this process is what I love most about architectural design. SL: What are a few of the interests that keep you busy outside of work? JL: I’m a founding member of the Hamilton Sustainable Professionals Network. I also love hosting dinner parties and being crafty. I help coach McMaster’s cheerleading team I tumble, play baseball and am on two cheerleading teams. BL10 Jayde can be reached at 289.439.7085, [email protected], www.carrothersandassocaites.com or http://www.twitter.com/jldesignarch. Smart strategies for managing cottage capital gains BY BILL MCELROY B.A., C.F.P., CIM T he vacation home your family loves has grown in value over the years. Now, as you consider transferring its ownership, you wonder about the capital gains taxes. Here are some smart strategies to help reduce taxes when leaving your family cottage to loved ones. While you can transfer assets such as the cottage to your spouse tax free (either during your life or on death), transferring an asset to any other individual may trigger a tax liability that must be paid when the tax return for that year is due. If the family cottage qualifies as a principal residence, you may be able to use the principal residence exemption to reduce or eliminate any capital gain realized when you transfer the property to a family member. A tax professional can help you determine if your cottage qualifies as a principal residence and calculate the potential capital gains tax. A taxable transfer If the transfer of your cottage is not completely sheltered by the principal residence exemption, a capital gain will be realized. The gain is calculated as the difference between the original price paid and the current value, minus any capital improvements such as additions, boathouses and decks. One half (50%) of the gain on the property is included in your income and taxed at your marginal tax rate. For example, let’s assume you purchased your cottage in 1970 for $60,000. Over the years, you made capital improvements amounting to $100,000 and today it is worth $500,000. Assuming the cottage is not a principal residence, transferring it results in a capital gain of $340,000, of which $170,000 is taxable at your marginal tax rate. Gifting your cottage to your children Gifting or transferring your cottage at a nominal price to your children may seem attractive as you can avoid probate fees down the road and may reduce or eliminate land transfer taxes. However, gifting your cottage is a taxable transaction. Even if you do not receive any cash, you are deemed to have sold the property at its fair market value, so this strategy won’t reduce the capital gains tax. Smart strategies for managing cottage capital gains Any tax you owe is due when you file your current year’s tax return. In addition, when your children eventually sell or pass on the cottage, they will be required to report the reduced price (zero dollars, if the cottage was a gift) as their cost base, creating a larger capital gain for them. up a trust for your children during your life or on death. Make sure you work with tax and legal professionals to ensure the transfer is done properly. Moving the cottage into a trust is a taxable transaction subject to the capital gains tax. The transfer results in a deemed disposition of the cottage at fair market value with tax payable when you file your tax return for the year. The trust may be able to claim the principal residence exemption as long as at least one adult child beneficiary of the trust ordinarily inhabits the cottage. Since the capital gains tax will be paid in the year of transfer, the children will not have a large tax liability on your death. However, a trust is deemed to dispose of its capital property every 21 years, which can trigger the capital gains tax. There may be additional strategies available to deal with any gain in the trust. Selling the cottage to your children It may seem like a good strategy to sell your cottage for a nominal fee to your children to reduce your capital gain and make the transaction affordable for them. However, the Canada Revenue Agency calculates the capital gain based on the property’s fair market value and not necessarily on the price you set for your children. Plus, when your children eventually sell or pass on the cottage, they will be required to report the reduced price they paid to you as their cost base, creating a larger capital gain for them. If you decide to sell the cottage to your children, consider taking back a demand mortgage with deferred payments. You cannot defer paying taxes forever, but you may be able to spread the payment of the capital gains tax over five years. On death, you can forgive the mortgage in your will and your children will acquire the cottage with no debt or taxes payable (assuming you have already paid them). Leaving the cottage to your children through your will Transferring the cottage through your will should involve planning with you, your children and your professional advisor. If there is more than one child, you may want to set out guidelines for usage, maintenance costs, decision-making and required capital improvements. If you leave the cottage to your children in your will, your estate is liable for the capital gains tax on the disposition of the property. In some cases, if the value of your cottage has greatly increased, there may not be enough assets in your estate to pay the taxes. Ease the way with life insurance Consider purchasing a life insurance policy that pays out when both you and your spouse die. Life insurance can be a cost-effective way to help pay the capital gains tax and avoid the possibility that your children will need to either pay the tax themselves or sell the property. You can even ask your children to pay a share of the premiums to reduce the cost of the policy. BL10 Bill McElroy B.A., C.F.P., CIM is the president and principal of The William Douglas Group Inc. and the senior investment advisor for his Manulife Securities Incorporated associate office located at 101-1005 Trust in trusts Rather than transferring ownership of the property directly, you may consider setting 6 THE BUSINESS LINK NEWSPAPER Skyview Drive in Burlington. For more information call 1.888.522.9494, email [email protected] or visit www.wdg.ca. www.BusinessLinkMedia.com | @thebusinesslink OCTOBER 2013 Hiring the Best Part II “A couple of months ago we focused on how business owners and managers can prepare for a job interview, but that’s only one step of many.” BY PADDI RIOPELLE CHRP H iring the right person can be somewhat of a journey, from the moment when your valued employee tentatively enters your office with a sheepish look that you know means bad news to the moment when their replacement walks in with hope and optimism in their eyes. A couple of months ago we focused on how business owners and managers can prepare for a job interview, but that’s only one step of many. The interview content can make the difference between a superficial review and a meaningful exploration of a candidate’s suitability for the job in your company at this time. By now you’ve chatted with the candidate on the phone, set up the interview and met them for the first time. You will have established their technical competence and have a pretty good idea of whether or not this person will be able to work in your environment, and with you and your team. You are either wowed, disappointed or somewhere in the middle. But what you are not is finished. The first interview is much like a first date, sometimes they lead to wedded bliss, at times to disinterest and other times to painful breakups. So what happens after the first interview? Ideally a second interview will be scheduled shortly after the first, attended by at least one other person who can offer an honest and insightful perspective. This may be a colleague, consultant or other trusted person. With two or more interviewers you can better focus on probing for detail, while the others can focus on taking notice of behaviour, language choices, patterns of behaviour, red flags and note taking. The interview questions should build on the first one, with questions that elicit expanded responses and more in-depth analysis. Many times interviewers are excited by a candidate’s first interview and leap to the offer without really assessing if the candidate has depth. Often times, second interviews are flat or the candidate can’t remember what they said the first time. Both these situations are red flags that warrant either a resounding “no” or more in-depth exploration. After a successful second interview, ask the candidates for business-related references with current phone numbers, job titles, and the nature of their relationship that you can confirm during the reference check. Or you can outsource the reference checks to a third party firm who specializes in background checks. This is an important step which can validate the information you’ve gathered so far, or provide enlightening information that results in a second look at your early decision making. If you take this task on yourself, be sure to have the resume and interview notes on hand. to spend a few minutes discussing the candidate’s work history. ■ Ask for confirmation of tasks performed and confirm employment dates and job title. ■ Ask open ended questions that probe for comments on specific skills, such as communication or interpersonal skills, collaboration, strengths, and areas for development. ■ Ask for specific examples when the reference offers an opinion or impression. Ask “Can you think of an example that would demonstrate that skill/behaviour?“ or “Why is that?” ■ Talk about the circumstances under which individual left the company—does it match up with what the candidate said? ■ Ask if they would personally rehire the person if they had an opportunity to do so. ■ Ask if there is any information that will help you make an informed decision. ■ Take thorough notes and finally, thank the reference for their time. Next time we’ll explore how assessments help business owners and managers predict how a candidate will fit in. BL10 Paddi Riopelle, CHRP is president of HR Off-Site (www.hroffsite.ca), which specializes in practical, insightful and professional human resources solutions for small and medium-sized businesses. Email her at [email protected]. This article is provided for informational purposes only. Use these eight steps to ensure your reference checking is thorough: ■ Validate who you are speaking to, and ask OCTOBER 2013 @thebusinesslink | www.BusinessLinkMedia.com THE BUSINESS LINK NEWSPAPER 7 ASK THE EXPERT JASON STITT INFORMATION TECHNOLOGY EXPERT Why do we need mobile device management? ANSWER T he challenges facing business resulting from the staggering increase in mobile devices are twofold. First, users are bringing them into the corporate environment straight out of the box. There are so many different models that supporting all of them is next to impossible. What this means, is that the users will actively sync their devices with their company computers, and data will therefore transfer automatically (unless there is a policy in place to prevent it). Allowing this to happen will inevitably lead to increased risk of exposure to corporate data. If companies handle sensitive information such as credit card and social insurance numbers, there needs to be clear steps in place to prevent that data from leaking out. Threats are also increasing, as more attacks are geared toward these devices. Whatever security related actions and policies organizations have in place for their desktops and laptops also need to transfer over to smartphones and tablets. Data loss prevention is perhaps even more important than just protecting mobile devices from malicious software. Just like if a laptop or lost or stolen, users need to notify their IT administrators so that their phones can be cleared of all sensitive data. Users generally want to use those devices for both work and personal activities. Remember, just because an application resides on one of the “app stores” doesn’t make it safe. Enabling employees is important for productivity. Educating end users in best practices must not be neglected. JIM ALBANESE / President JUDY MARSALES / Broker of Record BRANDING AND MARKETING EXPERT How can I create an effective SEO and Social Media Strategy in order to attract new business opportunities? ANSWER Here are six key tips: 1. Define your objectives, the role of SEO in a Social Media effort is to influence ranking results. 2.Develop a combined SEO and Social Media strategy that provides focused content and encourages interaction. 3.Optimize content for keywords and phrases that are used by your customers and are unique to your brand. 4.Make sure your website is “search engine friendly.” Start with a good structure and site map, proper use of HTML, code, site design and remove or repair broken links. 5.Develop a Social Media Policy. Share it with staff and inspect content regularly. 6.Manage your SEO and Social Media on an ongoing basis to stay current. When executed correctly a combined SEO and Social Media Plan will improve your online performance, while increasing the visibility of your brand across the web. Give us a call. At Albanese Branding our team of experts can help! BL10 Feel free to contact us about this and other computer related issues. BL10 tel: 1.877.FAST.TEC 3-23 Nihan Dr., St. Catharines, L2N 1L2 155 Hachborn Rd., Brantford, N3S 7W7 www.iovision.ca The Business Link’s industry experts can help answer your questions and if you need further guidance, please call or email them today. BILL MCELROY B.A., C.F.P., CIM REAL ESTATE EXPERT FINANCIAL EXPERT ANSWER his title may seem odd as it applies to purchasing real estate but it is a fair question. As in most major financial decisions, buying property is often a delicate balance of both sides of the brain. After all, buying a home is more than the basics of bricks and mortar—this is your family connection, your personal refuge and your private space in a busy world. Consideration should be given to how the home is designed for entertaining, relaxation, connection to your social and recreational interests, and how it reflects on you. Items such as colours and décor can easily be changed to match your personality and comfort…addressing the soft side of the equation. Now—what about the science? There are a myriad of statistics to inform your decision from a macro perspective to a micro perspective— i.e: What the house next door sold for? Understanding all of the relevant information may make you feel more comfortable in your purchase. In the alternative, if you are selling your property, background data can support and inform a decision ensuring that you are obtaining the highest and best return on your sale. Another part of the science is the economic indicators locally or nationally which impact the housing market such as changing mortgage rules, interest rates, or neighbourhood changes. Be comfortable asking questions. We are here to enable you to make the best decision by addressing the comfort level of the art of housing or the science of housing. Whichever you prefer, we are here to be helpful. Happy homeowners are our best referral. BL10 W Buying a home—art or science? T tel: 905.526.0067 ext:14 435 York Blvd., Hamilton [email protected] www.albanesebranding.com Westdale: 905.522.3300 Ancaster: 905.648.6800 Locke Street South: 905.529.3300 www.judymarsales.com I don’t want my children blowing their inheritance! e were all young once and probably agree that we have all made some bad financial decisions in the past. But can you imagine being 20 years old and having a large sum of money dropped in your lap or having an adult child with chronic money management issues inherit this money? I’m sure that once the grieving is over, the party will begin and that money could be gone in no time either through frivolous spending or bad investments. Wherever it goes, it probably does not end up being used for what it was intended for. Most would think they can’t control their kids spending beyond the grave, but you can. A common concern for people with adolescent and sometimes mature children is that they will not be able to handle the inheritance. A simple solution is what is known as a spendthrift provision to leave the inheritance to an insurance trust or direct the funds be used to purchase an annuity for your child. This will ensure the longevity of the inheritance and in the case of a trust it can also control what the money is used for. If you have concerns about whether your beneficiaries can handle their inheritance consult your lawyer and financial advisor for advice on how to set up these safeguards. It’s still a gift, just with strings attached. BL10 toll free: 1.888.522.9494 101-1005 Skyview Dr., Burlington [email protected] www.wdg.ca ADVERTORIAL 8 THE BUSINESS LINK NEWSPAPER www.BusinessLinkMedia.com | @thebusinesslink OCTOBER 2013 OCTOBER 2013 @thebusinesslink | www.BusinessLinkMedia.com THE BUSINESS LINK NEWSPAPER 9 Seven best practices successful event planners use BY JANET BURTON D o you plan events for the corporate world like product launches, conferences, seminars, etc.? If so, check out these seven practices of successful event planners. It’s easy to dismiss these points thinking they’re trivial. I thought so too, once. I learnt better when I had events come apart because I chose to ignore these simple guidelines. 1 Ensure that information flows freely across your team You rarely do event planning in isolation. You’ll almost always have a team of people to whom you’ve delegated various responsibilities. It’s very easy to make assumptions that everyone knows what the event is all about and how what they’re doing ties in with what everyone else is doing. Both assumptions can be totally incorrect. At the very beginning of the event planning effort, take the time to share your event’s objective and your overall plan for executing it with every single one of your team members. It’s best to get them all together to do this explaining. On an ongoing basis have regular meetings to assess the progress so that everyone is aware of all aspects of the event. 2 Double check on speakers and all other performers Sometimes you come across events where the main speaker delivers his message wonderfully well, except that what he said had nothing to do with the purpose of the event! Network with other event planners and find out who would be a good speaker for the event you’re planning. Someone might be an excellent speaker for one event, but not necessarily for another. Ask the speaker for references. Find out as much as you can from those references. Ask them how many times they’ve heard him speak. What did they like about his performance? What did they not like? Do they have any particular relationship with the speaker (which might colour their opinion)? 3 Do detailed planning with a timeline To attempt to organize a big event in a haphazard manner is to flirt with disaster. You must have a written schedule of all pre-event tasks, with specific dates for completion and specific persons responsible for completing them. That may sound very basic, but this is one of the things that cause events to fail. 4 Read the fine print, know all details As an event planner, you may be exposing yourself to serious financial issues and other risks if you are not entirely familiar with all aspects of the event. That includes all contracts you sign, all written instructions, orders and more. Since you are the event planner, you’re expected to be the expert on all these areas. 5 Have a crystal clear purpose for the event Have you attended a seminar where the topic was too broad and the speakers seemed to talk all around the topic in a disconnected fashion? That’s what happens when you lack clarity of purpose about the event. Is the event meant to be a strategic planning retreat for top management? Is it a seminar to bring medical professionals up-to-date on developments in a specialized field? If it is a product launch, exactly what outcome is the event expected to achieve? Only when you and your team know the core objectives can you organize a focused event that meets those goals. 6 Purchase event insurance Think through what could disrupt your event and what your liabilities would be in such a case. Disruptions can include strikes, natural calamities, speakers not showing up, drastically reduced attendance and more. Figure out the monetary and legal consequences. And get insurance to cover it. 7 Triple check everything This is one of the most useful planning mottos you can think of. Someone may have promised you three months ago that they’ll serve exotic Japanese snacks at high tea. Closer to event date but sufficiently in advance, check again to make sure they remember the commitment. They have many other things to do and may have completely forgotten what they said months ago! That’s why you need to triple check everything as you go along. These straightforward guidelines can save you endless trouble if you’re planning and organizing events. Make them a part of your way of working. BL10 Janet Burton is an experienced events planner. She also writes extensively and her articles cover planning tips, ideas for business events, and useful checklists for event planning. Courtesy of EzineArticles.com. 10 THE BUSINESS LINK NEWSPAPER www.BusinessLinkMedia.com | @thebusinesslink OCTOBER 2013 Cheques, rogues and mobile banking BY MOIRA WALLACE Y esterday I received an email telling me to destroy the cheques I deposited to my business bank account 90 days ago by simply taking a photo of them with my iPhone. Technology and mobility has its benefits, saving me the time of physically going to my financial institution, confirming my deposit by email and providing some security with respect to preventing my cheques from being redirected by a rogue or forged endorsement. Whether the system is foolproof is yet to be determined, especially when it comes to the banks’ ability to confirm the authenticity of the cheque and its depositor. Some businesses have had cheques intercepted by a rogue, who will change the payee and/or cheque amount or forge the endorsement for deposit into his own account. The money gets withdrawn from the issuing business account and the actual payee never sees the funds. When the payee complains of non-payment months later, the issuing business realizes it has been duped out of money it believed it had paid. Recovery of the funds is possible based on rules set out in the Bills of Exchange Act and procedures of cheque clearing under the Canadian Payments Association. Once the issuing company provides written notice to its bank of the forgery, its bank should issue credit for the amount to the company account and seek reimbursement of the funds from the bank that processed the forged cheque. The processing bank then has the ability to freeze the account into which the funds were illegally deposited, assuming they haven’t already been spent or redirected, and seek recourse from the rogue if he can be found. What seems like a simple process has resulted in many court cases between banks and the issuing company on determining which innocent party gets stuck with the loss of funds relating to the altered or forged cheque. OCTOBER 2013 Generally banks require its business clients to enter into a banking agreement setting out the terms governing funds in the accounts including the requirement for clients to review and confirm the accuracy of statements within 30 days of issuance. Banks are also expected to know their customers, their signatures and their banking processes, which is harder to do in the case of larger companies. Where the issuing company failed to comply with the banking agreement or ought to have discovered or prevented the forgery, it will bear the loss. If the company’s bank failed to comply with its processes, like confirming the processing of large amounts or dual signatures on a company cheque, the company’s bank will be out of funds. Where the processing bank didn’t follow its policies, like placing a five day hold on large funds before releasing, it will bear the loss. Mobile banking takes away some of the checks and balances generally available to the banks. For example, they no longer obtain possession of the cheque, which normally goes through a clearinghouse process, as the payee retains it until the 90 day period has lapsed. I’m not sure whether technology has advanced enough that a photo can depict the authenticity of a watermarked cheque or if the cheque has been altered. Once the cheque is destroyed as required by my bank, there is no way of confirming its authenticity. Other than physically opening a bank account, customers may not even step foot in a bank, limiting the bank’s ability to know its customer. I believe in CYA and advise my clients accordingly. Should you choose to use mobile banking, keep the original cheque in case you need to produce it at a later date. If your customers use mobile banking to deposit their cheques, ask them to return them to you after the 90 day period or to retain them for at least a few years. While fraud and forgery may happen overnight, it may take years before it is discovered and much longer to figure out who will be out of pocket. Liability may be even harder to determine after the physical evidence has been destroyed. Should you need assistance in dealing with fraudulent activities, contact Wallace Law. BL10 For more information please contact Moira Wallace BA, MA, LLB, Chief Loophole Advisor and Notary Public at 905.575.0732, email [email protected] or visit Moira’s website at www.wallacelaw.ca. Follow Moira on twitter @loopholeadvisor. @thebusinesslink | www.BusinessLinkMedia.com THE BUSINESS LINK NEWSPAPER 11 I think the iPhone was as significant an invention as the Gutenburg press, in terms of the future of humanity.” – James Wood The throne has been replaced plate on one of the biggest apps that we all now take for granted—the email app. Whether it be Gmail, Yahoo or Hotmail, do we realize that we are always available working as royal servants 24/7 to keep our ruler happy? Without email apps on our smartphones, it would be impossible to respond to emails within five minutes of them entering our inbox. Before society understood that the working day started at 9 a.m. and ended at 5 p.m. Now, the expectation is that there is no end to the workday. In today’s business or personal life, no one is ever off the grid anymore (which has its ups and downs). Apps and technological advances have become an addiction and obstruction of privacy that we have come to accept. Our beloved crowned smartphones rule our lives. This is why it is an effective use of resources to create an app for your company. Become a member of the royal family and create an app. This investment will be well worth it and provide you with a broader audience and improved sales. Stay connected with your customers and provide them with the immediate services that they expect. BL10 “The technology heir is in town. Apps seem to be over ruling our world. Think this is a bold statement?” BY JOE JONES W atch out baby George, there is a new royal family taking over the throne. It may be hard to imagine but our time has become increasingly consumed by a higher power than the arrival of a new baby for the Duke and Duchess of Cambridge. The technology heir is in town. Apps seem to be over ruling our world. Think this is a bold statement? Take a second to reflect on how much you rely on apps in your daily life— work and personal. Remember when this internet dynasty was introduced to us? Facebook, Twitter, and Google Maps, just to name a few, seemed like such intrusive tools. Being able to view an individual’s personal thoughts and images created a large amount of initial shock and controversy with the feeling of public exposure. When these websites were first introduced you could 12 THE BUSINESS LINK NEWSPAPER Joe Jones is the owner of Symetric located at 196 King only use them with a desktop. Now we can access them on-the-go through apps using our smartphones and other tech tools. Think how lost we would be without frequently relying on Google Maps to get us safely and most efficiently to a new location or without Facebook to creep on your “friends” newest picture uploads or Twitter to get real time updates on traffic conditions for your morning commute to work. What a simpler and slower time we used to live in. Let’s take it one step further and contem- Street in St. Catharines. For more information, please call 905.933.4910 ext. 222, email [email protected] or visit www.symetricproductions.com. www.BusinessLinkMedia.com | Follow Joe on twitter @spcan. www.facebook.com/symetricproductions @thebusinesslink OCTOBER 2013 Managing your company’s technology Once an organization fully appreciates how they can use data effectively, professional information gathering efforts will increase tremendously for small and medium-sized businesses. BY JASON STITT E mployee retention and corporate image are some of the most pertinent issues facing companies, as they consider how to manage technology. Not only will companies have to consider how technology affects other corporate departments, but also how to handle traditional IT management functions, especially those affecting mobile devices. Consumer mobile devices have entered the enterprise in a large way. The support for these devices, and the security risks these devices bring with them, have moved to the front of IT issues as organizations ponder the challenges facing the future of technology uses. If companies don’t understand or appreciate what it really means to increasingly use employees’ mobile devices, the consequences can be dire. Companies that practice responsible mobile security will adopt a plan that focuses on mitigating breach risks without locking down devices or blocking employee data access. Mobile security decisions though impact more than how a company protects its assets. Every decision made will impact how people view and interact with your company, and your employees’ productivity. The image presented by a company’s technology and web- OCTOBER 2013 site are become increasingly important when recruiting and retaining workers. Companies involved with college recruiting find more and more that candidates are asking about the technology the company is using. In this regard, branding becomes extremely important and technology really helps to set the tone for how a new hire starts to form an opinion of the company. After all, it’s all about putting the data in the hands of people in the most efficient way possible. New employees may bring with them experiences in data processing that exceeds what’s current within the company. This can sometimes mean allowing younger employees to use mobile devices and at the same time, teaching more senior workers how they can make better use of their smartphones. Management needs to realize that data is increasingly vital within the organization. With the multitudes of possible marketing and sales channels available, enterprises want to be more productive and drive traffic from whichever direction it can. Increasingly, data is used to make real-time marketing decisions. This ability to analyze internal and external data together will allow a company to get ahead of the curve as opposed to continually playing catch-up. In addition to identifying trends, the ability to make effective use of marketing data @thebusinesslink | www.BusinessLinkMedia.com will inevitably lead to more acceptance of business intelligence and information gathering efforts. Once an organization fully appreciates how they can use data effectively, professional information gathering efforts will increase tremendously for small and medium-sized businesses. They will begin to act more like their larger counterparts. Upper management needs to get a firmer grasp of how every level of their organization functions and contributes to the bottomline. They must become more like a “business technologist” and learn the whole business. Only by being able to grasp the challenges associated with all levels of the organization, can they fully appreciate how even lower level customer service directly affects corporate revenue. The need to understand what the lowest level of the organization is faced with is important because that is the way the company is ultimately going to go about generating sales. BL10 Jason Stitt is a partner and senior technology advisor of I/OVision located at 23 Nihan Drive, Unit 3 in St. Catharines. For more information, please call 905.937.7658 or 1.800.FAST.TECH, email [email protected] or visit www.iovision.ca. www.facebook.com/iovision.ca THE BUSINESS LINK NEWSPAPER 13 Avoid common mismanagement steps when launching a new a business “Once your business becomes operational, you can make modifications to your business strategy, but it is very difficult to change the underlying fundamentals.” PROVIDED BY THE CHARTERED PROFESSIONAL ACCOUNTANTS OF ONTARIO T hinking about starting your own business? If so, the good news is that almost all small businesses survive their first year of operation, and 70% of them will still be in business after five years, according to Industry Canada. Those that fail, however, usually flounder due to mismanagement, typically weaknesses in general management, financial management or marketing capabilities. Often these management flaws could have been identified and addressed when the new business was still in the planning stages. “Take the time to rigorously plan and test your business assumptions and strategies,” advises Chartered Professional Accountant Deborah Rosati, who has both founded her own businesses and invested venture capital in others. “Once your business becomes operational, you can make modifications to your business strategy, but it is very difficult to change the underlying fundamentals.” Here are some key management issues potential business owners should consider. Be sure you are cut out to be an entrepreneur. Everyone likes the idea of being their own boss, but not everyone has the skills or temperament for it. “It takes more than good carpentry skills to run a successful carpentry business,” says Mike Redden, a Chartered Professional Accountant with Good Redden Klosler in Simcoe, Ontario. “As the business owner, you also have to raise capital, market the business, deal with customers and suppliers, collect receivables, hire employees and make sure they show up at the job site, and more. Those are all critical management tasks and they can be very difficult. If you don’t like dealing with things like that, you probably shouldn’t try to manage your own business.” 1 2 Build a team of professional advisers you can rely on. There are a lot of legal, tax, financial and other issues to be addressed when founding a business. “Lawyers, chartered professional accountants and other professional advisers are part of an entrepreneur’s extended management team,” Rosati says. “Entrepreneurs need advisers they can rely on who are committed to the entrepreneur and his or her business.” Rosati recommends interviewing several candidates to discuss their capabilities, experience, costs and the entrepreneur’s expectations for them. “When choosing an adviser,” she says, “consider everything from their knowledge of your industry and experience with similar business start-ups to the basic personal chemistry and how comfortable you feel working with them. And above all, check their references.” 3 Develop a comprehensive business plan. Trying to launch a business without a comprehensive business plan is like starting a journey with no clear idea of where you want to go. A good business plan will address all of the key fundamentals of the business including its market, key competitors and suppliers, the products or services it will sell, and how it will market itself. The plan will also identify when and where the business will generate cash, and how it will put those funds to use. “A good business plan will identify the critical milestones that the business must achieve if it is to be a success,” says Jim Whetstone, a Chartered Professional Accountant with KPMG Enterprise in Waterloo. “It’s also an important selling document that the entrepreneur will need to attract lenders and other key stakeholders such as employees. When doing so, if a potential lender sees something in the business plan they don’t like, that should be a red flag to the entrepreneur indicating a weakness that needs to be addressed.” 14 THE BUSINESS LINK NEWSPAPER 4 Understand the business’s cash needs. Most entrepreneurial businesses are undercapitalized, which is why many of them run into financial management problems, according to Redden. “Entrepreneurs tend to be optimists, which unfortunately means they often underestimate the amount of funding needed to start up a business and the length of time it will take the business to start generating a profit,” he says. “As a result, many entrepreneurial businesses fail simply because they run out of cash.” Redden says a good business plan will include a detailed balance sheet, income statement and cash flow statement that will clearly identify the business’s ongoing cash needs. 5 Shop around to obtain the funding the business needs. With a business plan that shows how much money is needed to launch a business and operate it until it begins to generate its own cash flow, entrepreneurs can approach potential lenders including chartered banks, the Business Development Bank, government incentive programs, venture capitalists, and others. Whetstone advises entrepreneurs to be prepared to shop around and to be proactive in asking about lending alternatives, since most lenders have incentives to promote only the funding programs that offer them the greatest rewards. He also advises lenders to understand the personal guarantees they’ll need to make to obtain their business funding. “Starting up a business isn’t cheap and the risks of failure are high so lenders will want to be assured that the entrepreneur is fully committed to making the business a success,” Whetstone says. “They want the entrepreneur to have skin in the game, which often means the business owner will have to put up their homes or other property as collateral.” 6 Get a shareholders’ agreement if you’re in business with partners. When people are starting an incorporated business in partnership with others including relatives, the last thing on their minds is the thought of leaving the business. Nevertheless, that day will eventually come, perhaps sooner than expected if an owner’s health fails, interests change or the owners have a serious falling out. A shareholders’ agreement specifies the terms under which one owner may buy-out another so that both are fairly compensated without causing undue risk to the business itself. “Shareholders’ agreements are best negotiated in advance, when all the owners can discuss the terms coolly and rationally,” Whetstone says. “It is a lot harder to negotiate equitable terms at a time when the partnership is breaking down and emotions take over.” If the business is structured as a partnership rather than an incorporated business, the same issues can be covered in a partnership agreement. BL10 Brought to you by the Chartered Professional Accountants of Ontario. www.BusinessLinkMedia.com | @thebusinesslink OCTOBER 2013 BUSINESS PROFILE SALES MOVES WITH JEFFREY GITOMER Are you passive, aggressive or assertive? Only one way wins. BY JEFFREY GITOMER T he answer is “assertive.” It’s the best strategy for engaging, establishing control, proving value, creating a buying atmosphere, and forging a relationship. I define assertiveness as a state of mind and a state of preparation prior to implementation in a sales call. The two remaining parts of assertiveness are: 1. The sales presentation itself. 2. The follow-up to the sales call. Interesting that the sales call, the actual presentation, does not require the same amount of assertiveness as the sales follow-up. It’s way more difficult to re-engage a prospect and chase down a decision. However, if you’re a great salesperson, an assertive salesperson, follow-up may not be necessary because you have asserted your way to the sale during the presentation. The presentation: When you get in front of a prospective customer, it is imperative that you look impressive and sound impressive. You know the old saying, “You never have a second chance to make a first impression.?” You must start in a positive position in order to create a positive outcome. Carolann Bosett Hamilton District Manager, Creative Outdoor Advertising PROVIDED BY CREATIVE OUTDOOR ADVERTISING C arolann has been the Hamilton contact for more than 10 years for the bench signs at bus stops. When she started there were only 89 bench signs. Today, over 500 bench signs are in place. With a renewal rate of 85%, most clients stay at the same location for more than five years. She was raised in Hamilton and has been a longtime member of the Hamilton Chamber of Commerce and supports many local charities. As a business owner, you know it is important to maintain your newspaper, social media, flyers and TV/radio campaign. The bench signs become your constant public reminder. Why not put your message on a bench sign and tell everyone who passes a given intersection your message. These signs would be your personal sales team out there working for you—24 hours a day, seven days a week—no sick days, vacations or overtime. We give you the chance to place your messages on signs in many areas of Hamilton where your potential customers live, work and play! Carolann will assist you in choosing a bench sign that connects you with your target market. She travels the area of Hamilton from Stoney Creek to Ancaster checking the benches regularly. Try taking your morning coffee break near a bench sign location of your choice and watch the traffic. That’s when you really notice the potential of a bench sign location! Your investment includes: Sign artwork design, printing, installation, maintenance and insurance. All sign rentals are on a 12-month term with monthly payments starting at $129 per month plus HST and paid by credit card or auto debit. A discount is offered for multiple sign rentals secured! There are no hidden fees. Carolann prides herself on working with customers, and finding them locations that will work for their business. She has a team of co-workers that look after site approvals, artwork production, sign printing and maintenance as part of your sign agreement and customer service. “A business without a sign…is a sign of no business!” BL10 Call Carolann at 905.296.1344 or email [email protected] to secure your bench sign locations today! OCTOBER 2013 Assertiveness begins with your eye contact, smile, and handshake. These actions establish you in the mind of the prospect as a person who is both self-assured and happy. You take a relaxed seat. You accept anything that is offered to you in the way of water or coffee. You put yourself in the lean-forward position. Any tools or equipment you need to make your presentation are in front of you and ready to go. And you immediately begin by discussing anything other than your business and their business. You begin the business of making friends. You begin the business of creating mutual smiles. You begin talking about them in a way that lets them know you’ve done your preparation and your homework. At any moment you can begin to discuss their needs. However, you prefer to discuss their family or their personal interests first. The segue from rapport building to business discussion requires an assertive thought process. There’s no formula, but there is a feeling. The salesperson’s responsibility is to feel when it’s right to move forward, and then have the assertive courage to do it. Assertive presentations start with questions, offer unchallengeable proof in the middle, and end with a customer commitment that you have earned. Beware and be aware: Whoever you’re calling on wants to know what’s new and what the trends are in their business. If you are able to deliver those during your presentation, I guarantee you’ll develop a value-based relationship, and have the full attention of the buyer. Harnessing the power of “assertive” in a sales presentation: The assertive presentation challenges you, the salesperson, to bring forth a combination of your knowledge as it relates to their needs as well as a durability to connect both verbally and nonverbally with the person or the group you’re addressing. when the customer or the prospective customer begins asking questions to get a deeper understanding about your product or service. This changes monologue to dialogue but also creates the power of engagement, or should I say “assertive engagement.” At some point you have to complete the transaction. This means either asking for the sale (an okay part of the assertive process), or using some secondary means to confirm the sale (like scheduling delivery or installation). Commitment to the order is where the rubber meets the road. If you get the order, it means you’ve done an assertively great job. If you don’t get it, it means you have to lapse into assertive follow-up mode. Here’s how… The follow up: Assertive follow-up will become permissible if asked for, and agreed upon, in advance. Here’s how: “Mr. Jones, what’s the best way for me to stay in touch with you?” “What’s your preferred method of communication?” “Is there anyone else I should ‘cc’ in our communications?” “May I send you an occasional text?” These are permission-based questions that tell you where you are in the relationship. If you get a cell phone number and you’re permitted to send an occasional text, it means your relationship has reached a solid position. Where’s the value? If I ask for a “follow-up” appointment, I’ll no doubt get some vague runaround. BUT if I offer to come back with some valuable information about his or her business or job function, I’m certain to be granted that appointment. The dialogue might go something like this: “Mr. Jones, I visit 30 or 40 businesses a month. During those visits I don’t just sell, I observe. Each month I list two or three ‘best practices.’ In my follow-up with you, I’ll need five minutes to share those practices each month. Is that fair enough?” Heck, yes! That’s fair enough. Your offer to help the customer with his or her business, and his or her job function, will not just endear you, it will also create the basis of a solid relationship. A value-based relationship. One where assertiveness is actually acceptable. The ultimate goal beyond a sale is a trusted relationship with your customer. The path to secure that relationship begins with mastering the principles of assertiveness and then putting them into practice. The by-product is more sales. BL10 Jeffrey Gitomer is the author of twelve best-selling books including The Sales Bible and The Little Red Book of Selling. His forthcoming book, 21.5 Unbreakable Laws of Selling, is now available, and will feature a national public seminar tour. Get the details at www.gitomer.com. It will lead you to more information about training and seminars, or email him personally at [email protected]. © 2013 All Rights Reserved—Don’t even think about reproducing this document without written permission from Jeffrey H. Gitomer and Buy Gitomer, Inc. • 704.333.1112 Follow Jeffrey on twitter @gitomer. www.facebook.com/jeffreygitomer You’ll know your assertive strategy is working @thebusinesslink | www.BusinessLinkMedia.com THE BUSINESS LINK NEWSPAPER 15
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