1. business and industrial

HOW TO DO BUSINESS
WITH BSJV
System & Tools
Vendor Online Registration System (VORS)
 Be registered to access BSJV tenders / Opportunities
 VORS is accessible anywhere and anytime via internet
 Quick way to check your registration status
 Online update of vendor details e.g. Ownership and
contacts
 Online vendor‟s declaration of Conflict of Interest
All communications from BSJV based on VORS
contact details
How to get registered?
 Go to www.bsp.com.bn, click on Commercial and Local
Business Development and click on Getting Registered.
Registering Process
Register yourself
 Register with us using our Vendor Online Registration System
(VORS)
Vendors can register
online through VORS
*Comply to
criteria &
checklist?
NO
“Rejected”
YES
“Registered”
* Checklist/Criteria including Technical Accepted
Manufacturers and Product (TAMAP) requirement
is available on www.bsp.com.bn
Step-by-Step Guide
BSP Website
• Home
• About BSP
• Commercial
and LBD
• Jobs and
Careers
• Media Centre
Commercial &
Local Business
Development
Framework
• LBD
Framework
• Vendor
Opportunities
• Getting
Registered
• VORS
• General
Information
• Contact Us
Getting
Registered
• How to
register
• Registration
Requirements
• Product
Group/Work
Categories
How to
register
• Link to LBD
Framework
• Registration
Checklist
• VORS
• Contact s for
enquiries
Maintaining
Vendor
Details
• Update Vendor
Detail
• Declaration of
COI
• Check
registration
status
• LBD report for
contract
• Renewal of
product and
work category
For Registration enquiry, please email to: [email protected]
VORS Features
VORS Current Features
•
View & Update of Vendor details
•
View & Update of Contact details
•
View & Update of Owner details
•
View of Contract Details
•
View Request History
•
Register & Update of Work Categories & Product Groups
VORS New Features
Declaration of (other)
interest by owner
Declaration of Bank
Details / Signatories
LBD Reporting / Contract
Specific
LBD Reporting – Vendor
Level
.
Vendor Registration Status Flow
VORS Registration Status
* Under Review
* Registered
* Approved
Expired
* Suspended
Deregistered
Application received, undergoing
review based on checklist.
Complied to registration mandatory
requirement as per checklist.
After 1st RFQ/Tender, if considered
“technically acceptable”. If not
“Deregistered”.
System triggers this change of status
automatically if there is no letter of
renewal received after End Date of
letter of representation.
System triggers this status change
automatically if there is no letter of
renewal received within 3 months after
“Expired”.
System triggers this change of status
automatically if there is no letter of
renewal received within 6 months after
“Expired”.
Vendors are responsible to check their respective registration status via VORS.
* Denote system generated notification on Status.
FAQs
Frequently Asked Questions (FAQs)
•
Where can I find the updated LBD Framework - Allocation of Work
Category/Product Group?
The LBD Quadrant listing can be found at BSP website:
https://www.bsp.com.bn/main/commercial/commercial.asp
•
What are the potential implication of Directive 2 – LBD Framework (Basic
Quadrant )?
Potential implications are:i. Vendor with effective contracts in other quadrants to be „Deregistered‟
ii. Non-Bumiputra companies registered or active in other quadrants to
be „Deregistered‟
•
What is TAMAP ?
TAMAP stands for Technical Accepted Manufacturers And Product. For
specific product groups, OEM is required for to be an approved vendor,
for further details please go to the SQS website
(http://www.shell.com/supplier/qualification).
•
I forgot my VORS Login & Password, what do I need to do ?
Please refer to the VORS login page, there is a self help to guide you on
what needs to be done.
•
My registration application has been rejected. Where can I find the
justification in VORS?
You can check under the Products & Services tab and from the
Pending/Rejected Registration Request table scroll to the right and refer
to the „REMARKS‟ column.
•
How long does it take to get registered?
Our registration turnaround KPI is within 30 days (average to-date is 7
days)
•
Who do I contact if I have a query or need clarification
LBD queries, please email to:
[email protected]
Registration queries, please email to: [email protected]
PAYMENT PROCESS
Payment Process
3 Way Matching
BSJV
Work Order
Purchase
Requisition
Purchase
Order
Service
Entry
Delivery
Order
Service
Entry
Approval
Goods
Receipt
Posted
Invoice
Match?
30 Days
Services
Materials
Invoices
Vendor
NO PURCHASE ORDER = NO WORK
Payment Tools
Ensuring Payment On Time
In order to honour our commitment to ensure payment is made
on-time to vendors, the following tools are available :
Purchase Order Automation – Immediate Purchase Order
Hubwoo – Purchase Order Electronic Transmission
Auto Service Entry (Direct input of Service Entry by vendors)
Evaluated Receipt Settlement - Auto Invoice
Payment On Time (30 Days)
100%
Target
95%
90%
80%
70%
60%
BSP
BLNG
Compliance with RTP Rules
Things to Note
 Payment Term is 30 days from receipt of invoices or receipt of
Goods and Services, whichever is later.
 Early Payment is possible if conditions are met e.g. Discounts are
provided
 No Purchase Order = No Work (and No Payment)
 Invoice sent to the correct Receipts & Payments section
 Invoice to reflect Purchase Order Item/Quantity/Price (3 way
matching)
 Invoice without Purchase Order number will be rejected
 Do regular online update with your latest details via VORS eg.
Bank details, change of name, contact, etc.
NO PURCHASE ORDER = NO WORK
Vendor Delivery Performance
On-Time Delivery
On-time delivery is critical to the successful execution of our
business activities.
Expectations:
Vendor
 Purchase Order acknowledgement (within 7 days)
 Commit to Purchase Order Delivery Date
 Pro-active expediting – prompt update of delivery status in
Hubwoo
 Set up plan to sustain or improve delivery performance
 Adhere to Purchase Order terms and condition
 Highlight any issues early – let‟s fix it together!
BSJV
 Update Purchase Order (if any) and promptly inform vendor on
changes
 Indicate clear delivery points and ensure access
 Expedite and monitor closely on materials deliveries
 Timely Goods Receipt posting upon receipts of materials
 Timely release of Service Entry after completion of work
On-Time Delivery = On-Time Payment