HOW TO BOOK AND BOOKING CONDITIONS 1. Complete and send by mail or fax the Application Form. You can also complete and submit the form on our website www.pascalcamp.com. Arrange for the payment of a minimum of the €300 deposit & 50 registration fees per child per session. Please note that no booking will be confirmed until the deposit has been received. The dates that each session starts are as follows: June 15, 29 July 13, 27 2. We will confirm your booking and send you an invoice for the final payment together with a comprehensive information pack about the program (s) you have booked. 3. Arrange for the balance of payment to be made 3 weeks before the start of the program. 4. Extra night: Children arriving a day earlier or departing a day later than the normal dates of the program session may do so by prior arrangement only. In this case a supplement of € 70 per child per night will be added to the invoice. Booking conditions Please read these important booking conditions for your comfort and security 1. M aking a booking All bookings are made with Pascal International English Summer Camp in Cyprus (PIESC). No contract exists until PIESC has received a signed Application form and the required deposit or the full payment for the holiday , in case a booking is made less than 3 weeks before the start of the program. The person signing the Application form warrants to PIESC that he or she has the authority of each party member (and when a party member is less than 18 years old, the authority of a parent or legal guardian) to contract with PIESC on behalf of each such member on the basis of these conditions and have agreed to be bound by them. This contract is subject to Cyprus laws. No additions, deletions, changes or promises may be made relating to these conditions except in writing by an officer or director of PIESC. 2. Payment , cancellation and refund policy Full payment for the program booked, including extra services, must be received 3 weeks before the start of the program. PIESC reserves the right to cancel the reservation, without refund of the deposit , if this condition is not adhered to. No refund will be made for any reason once a program has started or if cancellation is made 1 week or less before the start of the program. If cancellation is made 4 weeks before the start of the program, then a refund will be made, minus 25% of the full cost of the program. If a cancellation is made 2 weeks before start of program, then a full refund will be provided, minus 50% of the full cost of the program. 3. Parents’ responsibilities Parents or guardians accept full financial responsibility for anyone they register in PIESC (children or adults) for the following reasons: Damage caused, whether willful or not , to facilities, equipment clothing or anything else belonging to or leased by Pascal Camp . Repatriation expenses for any person having to be sent home or to a designated place, due to illness, accident , misbehavior or any other reason deemed valid by PIESC . Any pocket money or any purchase of a personal nature made on behalf of the child for anything not expressly included in the holiday package. 4. Children’s behaviour Children, while under full supervision of Pascal Camp , are expected to comply with all Pascal Camp rules and regulations. Pascal Camp reserves the right , during their holiday, to send any child home or to his/her parents, if in the opinion of Pascal Camp , the child is incompatible with the general well-being of the camp through his/her negligence of said rules and regulations. In this case, all travel costs would be the responsibility of the parent or guardian and no refund of camp fees would be considered. 5. Adverse weather conditions Pascal Camp cannot be responsible for weather conditions that adversely affect the client ’ s ability to participate in activities offered in any of the Camps’ programs. Furthermore, if, in Pascal Camp’ s opinion, conditions are hazardous due to adverse weather, activities may be curtailed or cancelled. If published activities are cancelled for any reason, Pascal Camp will do everything possible to find alternative activities for its clients. 6. Cancellation or modification of programs Pascal Camp reserves the right to cancel or modify any program or programs listed in our brochure because of an insufficient number of participants or for any other reason beyond its control. If this rare event occurs, Pascal Camp will offer clients their choice of an alternative camp program. 7. Promotional materials Pascal Camp reserves the right to use any photographs, art work , etc , of the children on its website and in any of its future publications. 8. M edical release Pascal Camp shall have full authority to take whatever action it deems necessary to safeguard the health and well-being of the child. Such authority shall include the right of Pascal Camp to take the action it deems necessary to secure medical treatment for the child at the parent ’ s or guardian’ s expense. 9. Visa Students needing a visa for entry in Cyprus, must apply for a visa their country before arrival to Cyprus. Documents from Pascal Camp needed for the issuing of visa will be sent after receiving full payment. PIESC can not be held responsible in case any Cyprus Diplomatic Authorities refused to issue visa. In such case, a full refund will be made, minus 100 euro and any bank/postal charges, 30 days after a proof of visa refusal was provided. 10. Booking Changes Any changes in the booking of a student, after the initial confirmation sent, will have an extra charge of 20 euro administrative fees. Also, must be noted that, even though Pascal Camp will do its best to accommodate the changes needed, this may not always be possible and it is subject to availability. In addition, any changes made 2 weeks or less before the start of the program then it is possible that the student may have to pay higher price depending on availability of accommodation and courses. 11. I nsurance All students before arrival in Cyprus should get a travel and medical insurance. A copy of the insurance should be sent by mail or fax to Pascal Camp before arrival in Cyprus. 12. Airport Transfers All the flight details of the student should be provided to us at least 1 week before arrival. Any changes in flight should be provided at least 2 days prior the flight date. If information not provided as described here, then we have no responsibility for any delays in transfer. 13. Unaccompanied M inors Any unaccompanied minor students will be met by a Pascal Camp representative upon arrival, and will be escorted to the hotel. So, it is important that we are informed 2 days or more before arrival of this fact. 14. Curfew Time for Students For ages 16+ : Sunday-Thursday 11.00 pm Friday-Saturday 12.00 midnight For ages under 16: Sunday-Thursday 10.00 pm Friday-Saturday 11.00pm 15. Pocket M oney Parents should make sure that they provide enough pocket money to their children. On average, 100 euro per each week of stay should be sufficient. In case of emergencies, Pascal Camp will provide extra pocket money, and the amount should be transferred to our bank account. 16. Official Website Pascal English International Summer Camp’ s official website is www.pascalcamp.com . We do not bear any responsibility for any information provided by any other site that does not belong to PIESC.
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