®
smartanalysis User Guide
2010, Exentra Transport Solutions Ltd. Last updated 25-May-10.
smartanalysis® website user guide
How to…find the smartanalysis® website ..................................................... 4
How to…login to smartanalysis® for the first time .......................................... 5
How to…navigate and find your way around smartanalysis® ............................... 6
Main menu .................................................................................... 6
Smart menu................................................................................... 6
How to...use the Driver Calendar .............................................................. 7
How to Add, Edit and Remove “Other Record” entries ................................... 9
How to work with multiple chart entries simultaneously ............................... 10
How to...quickly view one months‟ data for a driver ...................................... 12
How to...use the Vehicle Calendar ............................................................ 14
How to...quickly view one months‟ data for a vehicle ..................................... 15
How to…view and print reports in smartanalysis® .......................................... 16
How to...print the Drivers Hours Law report ................................................ 18
How to…quickly find out if your drivers are breaking the law ............................ 20
How to…compare the performance of your depots ......................................... 22
How to...run the Driver Summary report ..................................................... 24
How to...find out when driver cards were last downloaded............................... 27
How to...find out when vehicles were last downloaded ................................... 29
How to...report on unaccounted distance for vehicles .................................... 31
How to...list all driver card details held in smartanalysis® ............................... 33
How to...find individual tachograph chart details [Enhanced] ............................ 35
Deleting Charts ................................................................................ 37
Viewing Chart Details ......................................................................... 38
Viewing Chart Images ......................................................................... 39
Scanned Charts .............................................................................. 39
How to…find individual tachograph chart details ........................................... 41
How to...make reporting easy with Traffic Lights .......................................... 43
How to…receive automated reports by e-mail .............................................. 46
How to...view and retrieve driver card data ................................................ 47
How to...view and retrieve VU data .......................................................... 50
Viewing Data ................................................................................... 52
Overview ..................................................................................... 52
Activities ..................................................................................... 53
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Events & Faults ............................................................................. 54
Detailed Speed .............................................................................. 55
New Detailed Speed ........................................................................ 57
Technical Data .............................................................................. 58
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How to…find the smartanalysis® website
The smartanalysis® service is accessible from any computer with an Internet connection. To access the
service for the first time click on the link that is contained in your welcome email. You will be shown a
page that looks like the following -
To access the smartanalysis® service and login, you can do one of two things:
Click the „Login‟ link on the menu bar, or…
Click the „click here to login to smartanalysis®‟ link.
Any one of these two options will take you to the login page.
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How to…login to smartanalysis® for the first time
When you want to login to smartanalysis® you will go to a screen that looks like this -
Enter the username and password that were issued to you by your Analysis Bureau, and click the
„Login‟ button. Please note that your username and password are case-sensitive, so please ensure
that you type in the exact details.
The first time you login, you will be shown the smartanalysis® service online access terms. You must
read these, tick the „By ticking this box…‟ checkbox, and then click „Submit‟ to access the service…
If you do not agree to the terms by ticking the box, you will not be able to gain access to the service.
You only have to do this once – on subsequent logins you will not see this page. If the terms and
conditions change in the future, you may be shown this page again and you will need to read and agree
to these new terms.
If after typing your username and password, and clicking the „Login‟ button you receive a „Login failed
for…‟ message, please try re-typing your details and try again. If you receive the same message, then
one of the following may have happened:
You have been given incorrect login details. What you should do…please contact your Bureau
to confirm the details and try again.
Your account has been “locked”. This is a smartanalysis® security feature that causes your
account to become locked after three unsuccessful login attempts. You account is locked to
prevent someone who has discovered your username from having unlimited attempts to guess
your password. What you should do…contact your Bureau during office hours and ask them to
unlock your account for you.
The smartanalysis® service is temporarily unavailable. What you should do…contact your
Bureau during office hours to ask about system availability.
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How to…navigate and find your way around smartanalysis®
After logging in successfully, you will be shown a screen similar to this -
There are several elements to this screen, and these are explained below.
Main menu
The main menu looks like this…
This allows you to navigate around the main areas of the website. The menu items speak for
themselves.
Smart menu
The smart menu is this -
It shows all of the smartanalysis® functions that are available for you to use. In this example there is a
main menu item „Calendar‟ and two sub items. Depending on your user type, you may see more or less
options on this menu. Clicking on items in this menu will take you to the different areas of the
smartanalysis® service. This manual will guide you through these areas using a simple „How to…‟
approach, so we won‟t go into detail about all of the options here.
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How to...use the Driver Calendar
The Driver Calendar allows you to see an overview of the tachograph data for all your drivers by depot.
On the smart menu click Calendar | Driver | Depot View:
This will take you to the following screen:
Here you can pick which Depot you want to see and then click on the letters A-Z to choose the drivers‟
surname that you are looking for, or click ALL to see all drivers at that depot. You can choose to see 7
14, 21 or 28 days worth of data, and you can move backwards and forwards by the same number of
days you are viewing by clicking the left and right arrows either side of the date calendar. The letter
for surnames which have data available are highlighted in blue, with the currently selected letter
highlighted in red.
You will see the icons below in the key for the calendar on each day there is a record present on
smartanalysis.
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When you click on a day-cell in the Calendar a detailed display of the tachographs, infringements and
„other‟ entries will appear on the right hand side of the page, similar to the screen picture below. This
area can be scrolled up and down to allow all charts and manually entered records for that day to be
displayed.
Clicking on the driver‟s name will take you directly to the month view of that driver‟s chart records.
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How to Add, Edit and Remove “Other Record” entries
The ability to Add, Edit and Remove manually entered “Other Record” entries is not available
to all users and depends on the permissions granted to your user account.
To add a new entry, click on the selected chart day for a driver and click the “Add a new
„other‟ record entry button.
You will be presented with a screen similar to that below.
Enter the type of entry from the list and select the duration for the entry.
Click „OK‟ to add the entry or „Cancel‟ to return to the calendar.
It is also possible to add a “Custom” time period whereby the start and finish time of the entry
must be specified. If the Finish time is less than the Start time then the system will assume
that the duty period runs through midnight. An indicator is shown to warn the user of this.
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To modify or remove “Other record” entry(ies) from a specific driver / day combination then select the
entry and click the button “Add, Edit or Remove „other‟ record entry.
You will be presented with a screen similar to that below.
Clicking the bin icon removes the current entry.
If it is possible to add a further entry, the manual type and duration controls will be enabled. In this
case choose the manual type and duration you wish to enter and click the “Add” button. The “Add”
button will only be enabled once a valid type and duration have been selected.
The changes made whilst this screen is displayed will only be committed to the system when the “OK”
button is clicked. Clicking the “Cancel” button will discard any changes you have made and restore
the entry back to the state it was in before making any changes.
How to work with multiple chart entries simultaneously
The calendar allows multiple charts and/or days to be selected. This can be achieved in several ways.
Left click on a date heading. All the entries for all drivers who do not already have charts on
this date will be selected.
Right click on a date heading. All the entries for all drivers who have manually entered “Other
record” types on this date will be selected. If there are no entries which match this, nothing
will be selected.
Left click on the box to the left of the driver name. All entries for this driver which do not
already contain charts will be selected.
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Right click on the box to the left of the driver name. The entries for this driver which contain
manually entered “other record” types will be selected. If there are no entries which match
this, nothing will be selected.
By toggling the “Single Select Mode” button to “Multiple Select Mode” and individually
selecting chart entries.
In each case, a list of the selected entries will be displayed as below.
Clicking the “Single Select Mode” / “Multiple Select Mode” button, situated just below the surname
filter, allows individual entries to be multiply selected by clicking on them one at a time. Clicking this
button also has the effect of clearing any currently selected entries so can be used to clear the current
selection.
Clicking on an entry which is already selected has the effect of de-selecting it.
When the multiple select mode is active, it is possible to select multiple rows and columns from the
driver grid display by clicking on the boxes to the left of the driver name and/or the date header at the
top of each column.
It is only possible to manually add multiple “Other record” entries when all of the selected entries do
not already contain charts. Using “Add” when multiple entries are selected results in all of the
selected entries having identical “Other record” types inserted.
It is only possible to remove all multiply selected “Other Record” entries when the multiple selection
contains ONLY “Other Record” entries.
It is not possible to modify multiple existing “Other record” entries simultaneously.
Provided only “Other record” entries are selected, they can all be removed in one operation by clicking
the “Delete multiple „Other‟ record entries” button. Before simultaneously removing multiple entries
from the system the user is prompted to confirm that it is their intention to do this.
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How to...quickly view one months’ data for a driver
On the smart menu click Calendar, Driver, Driver Month View
This will take you to the following screen -
As you can see this shows the data in an easy to read month-by-month view. Use the driver drop-down
to choose any of the drivers at the depot to display. Each day data is shown as an overview of the
total driving, work, rest and availability during that day. A day that is highlighted in pink means that
there was an infringement on that day. If you click on the day, all of the details of the chart entries
and infringements will be displayed on the right hand side information panel.
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It is not possible to Add, Edit or Delete manually entered “Other record” types on this screen. To do
this you must use the “Depot View”.
To view the same data in the “Depot View”, click on the “Show Driver Depot View...” button.
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How to...use the Vehicle Calendar
On the smart menu click Calendar, Vehicle, Depot View and you will see a screen like below -
This is exactly the same as the driver calendar view but for vehicles at the depot. Click on a particular
letter to see vehicles with registration numbers starting with that letter, or click ALL to show all
vehicles at that depot.
It is not possible to add, edit or remove any manually entered “Other records” from this screen.
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How to...quickly view one months’ data for a vehicle
On the smart menu click Calendar, Vehicle, Vehicle Month View. You will then see a screen like this -
In the same way as the driver month view, this shows data in a monthly format for any particular
vehicle. As before, any infringements will be highlighted in pink on that day.
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How to…view and print reports in smartanalysis®
In smartanalysis® the process to view a report is the same for every report the only difference is that
each report has its own parameters. To view reports choose „View Reports‟ from the „Report‟ menu.
The following screen is then displayed -
Next, select the report that you want to view; in the example below we have selected „Driver List‟.
When you select a report the system automatically displays the parameters that are required for the
report you have selected.
Next you have to set the report parameters. When you have set the parameters click the „View Report‟
button to see the results.
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Smartanalysis® uses something called the „Report Viewer‟ to display reports. Using the Viewer you can
browse your report page-by-page – forwards and backwards, skip to the last page of the report, go back
to the first page, zoom in, save the report to various file formats, and print it to paper.
The Viewer looks like this when it is displaying the „Driver List‟ report -
The icons at the top of the report viewer have various different functions. If you hover your mouse
pointer over the buttons on the screen, a „tool tip‟ will appear telling you what the button does.
To print a report you must first export the report using the „Export‟ function.
If you use the Acrobat (PDF) format to print, it will give a nicely formatted printed document. Select
an export format and click the „Export‟ link, and then click „Open‟ in the next dialogue box and the
report will then open up in Acrobat reader.
If you want to view the same report with different parameters you can click the „Change criteria for
this report‟ link.
If you want to view a different report you can click the „View a different report‟ link.
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How to...print the Drivers Hours Law report
Choose „View Reports‟ from the „Report‟ menu and select „Driver Hours Law (1 Week) Between Dates‟.
The following screen is then displayed -
Choose the depot(s), driver(s), date range, and particular messages to report on and click on the „View
Report‟ button.
Depot:
Driver Type:
Driver Status:
Drivers:
Report Period:
Allows you to pick which depot to run the report for
Choose from Agency, Casual, Employed or All Drivers
Choose from Active or Inactive drivers
Choose to run the report for all drivers or specific ones
„Between dates‟ will allow you to pick a start date and end date
„For a period of time‟ will allow you to run the report for the previous week, fortnight,
4 weeks, month or quarter
Rest Days:
Choose whether to show rest days on the report
No Msgs:
Choose whether to include drivers who do not have any infringements
Exceptions:
Choose whether to show exceptions on the report
Working Time: Choose whether to show working time infringements on the report
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Above is an example of what the Drivers Hours Law report should look like.
To print the report, you can either click the Print button situated at the top of the report or you can
export it into PDF format and then print it from within Adobe Acrobat.
In order to do this use the toolbar at the top of the report
Choose Acrobat (PDF) file and then click on Export.
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How to…quickly find out if your drivers are breaking the law
Choose „View Reports‟ from the „Report‟ menu and select „Driver Summary‟. The following screen is
displayed -
Choose the depot(s), driver(s), date range and message type. In the „Columns To Display‟ box choose
the particular messages to report on, to select more than one hold down Ctrl while clicking on the next
item. Finally click on the „View Report‟ button. The following screen is then displayed -
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The report can be sorted in a different order by clicking on any of the column headers. To view the
details of the offences found for a particular driver simply click on the drivers‟ name and you will see a
detailed list.
If you click on the „Chart Details‟ link against a particular item you will see all the details that have
been captured for a chart during the analysis process.
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How to…compare the performance of your depots
Choose „View Reports‟ from the „Report‟ menu and select „Depot Summary‟. The following screen is
then displayed -
Choose the depot(s), date range, message type and particular messages to report on and click on the
„View Report‟ button.
The following screen is then displayed -
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The report can be sorted into a different order by clicking on any of the column headers. To view the
details of the drivers who have committed the offences for a particular depot simply click on the depot
name and you will see the „Driver Summary‟ report.
The „Depot Summary‟ report covers legislation compliance across depots but there are other reports
that examine the utilisation and productivity of drivers and vehicles across depots. All of these reports
allow managers to identify problem depots quickly and easily.
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How to...run the Driver Summary report
Choose „View Reports‟ from the „Report‟ menu and select „Driver Summary‟. The following screen is
then displayed -
Choose the depot(s), driver(s), date range and message type. In the „Columns To Display‟ box choose
the particular messages to report on, to select more than one hold down Ctrl while clicking on the next
item. Finally click on the „View Report‟ button.
The following screen is then displayed -
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Click on the driver‟s name to show the details of any infringements reported.
Then click on „Chart Details‟ to show the data for that day.
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How to...find out when driver cards were last downloaded
Choose „View Reports‟ from the „Report‟ menu and select „DTCO Driver Card Submission‟. The
following screen is then displayed -
Choose the depot(s), driver type, active status and sort order. Enter a value into „Days since last
download to ignore‟; for example enter 7 and drivers who did a download in the last week will not
appear on the report.
Click on the „View Report‟ button. The following screen is then displayed -
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The report should look something like the one above. As you can see it gives you relevant information
about the drivers such as the depot where they downloaded their card, how many days since they last
drove and how many days since they last downloaded their card.
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How to...find out when vehicles were last downloaded
Choose the depot(s), vehicle status, whether to include vehicles that have never been downloaded,
what to sort the report on and sort order. Enter a value into „Days since last download to ignore‟; for
example enter 7 and vehicles that were downloaded in the last week will not appear on the report.
Click on the „View Report‟ button. The following screen is then displayed -
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The report should look like the one above and as you can see it gives details of all your vehicles,
whether they are owned or hired, whether they are active, what depot they are downloaded at, the
date that the VU was last downloaded and how many days ago that was.
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How to...report on unaccounted distance for vehicles
Choose „View Reports‟ from the „Report‟ menu and select „DTCO Vehicle unaccounted distance‟. The
following screen is then displayed -
Choose the depot(s), vehicle(s), and date range. Enter a value for whether to ignore a certain distance
(such as 1 for 1km). Choose whether to display days when there was no information recorded and
whether you want to see unaccounted distance only, then click on the „View Report‟ button.
The following screen is the displayed.
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Above is an example of what the report should look like. Unaccounted distance will be highlighted in
red to make it immediately visible. The report also shows you who drove the vehicle on other days
during the period or if it was not used at all.
Some drivers on the report may appear with„#‟ after their name. This indicates that they drove the
vehicle on a particular day during that period but that their driver card data has not been received by
Smartanalysis®.
Some drivers may appear with a cross (†) after their name. This indicates that they did not remove
their driver card from the tachograph at the end of the day.
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How to...list all driver card details held in smartanalysis®
Choose „View Reports‟ from the „Report‟ menu and select „DTCO Driver card details‟. The following
screen is then displayed -
Pick which depot you want to run the report for or choose All Depots. You can filter the report by
entering a value in „Only list drivers whose card will expire within the following number of days‟. For
example, enter 90 to see any drivers whose card will expire in the next 90 days, or leave it blank to
show all drivers.
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Above is an example of what the DTCO Driver Card Details report should look like. It shows the
personal data held on the drivers‟ card such as date of birth, issue date, expiry date and the number of
days remaining until the card expires. You can click on „Days until card expires‟ to sort the report by
this column which will allow you to identify which cards are going to expire next.
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How to...find individual tachograph chart details [Enhanced]
Select „Tachograph Record Search [Enhanced]‟ from the „Reports‟ menu as shown below.
The following screen is displayed –
Notice that the „Test Company (Chippenham)‟ depot has already been selected, and a list of drivers
and vehicles for that depot is shown.
You can search for tachograph charts details by driver, vehicle and date range. The Driver List may be
further filtered by Driver Type (All, Employed, Agency, Casual) and Driver Status (All, Active, Inactive).
The Vehicle List may be further filtered by Vehicle Type (All, Owned, Hired) and Vehicle Status (All,
Active, Inactive).
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Select individual drivers or multiple drivers from the driver list by holding down the Control Key (Ctrl)
while clicking on the required drivers. The Selection Count label beneath the list will tell you how
many drivers have been selected. Alternatively, you may select all drivers by clicking on <All Drivers>.
Select individual vehicles or multiple vehicles from the vehicle list by holding down the Control Key
(Ctrl) while clicking on the required vehicles. The Selection Count label beneath the list will tell you
how many vehicles have been selected. Alternatively, you may select all vehicles by clicking on <All
Vehicles>.
To show only tachograph charts with faults and/or infringements that meet the driver, vehicle and
date range search criteria, tick the checkbox next to the label Show only charts with
faults/infringements. Leaving the Show only charts with faults/infringements checkbox unticked will
show all tachograph charts meeting the search criteria.
The „Clear‟ button clears any items that you have selected in the lists.
The „Submit‟ button starts the chart search for the criteria that you have entered. For large databases,
this may take several seconds.
On the screen shown, search criteria have already been entered. When the „Submit‟ button is clicked,
smartanalysis® will search for charts as follows:
For the „Test Company (Chippenham)‟ depot,
For dates from 9th November 2008 to 9th November 2009.
All Active Drivers
All Vehicles
The search results will appear on the page as follows –
This will display a list of the charts found with summary details for each chart including Driver,
Vehicle, Driving Date etc.
The results are sorted by Driving Date. You may change this by clicking on the blue underlined label at
the top of the list to sort by Driver, Vehicle, Driving Date, Duty Start, Duty Finish etc.
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By default, 10 results per page are shown – you may change this to 10, 15, 20, 25 or 50 by clicking on
the drop down list labelled Rows Per Page either at the top of the results list or the bottom of the
results list.
If there is more than one page of results to be viewed, you will see the number of pages indicated at
the bottom of the list. To view another page simply click on the desired page number. In the example
below there are 9 pages of results, and we have selected Page 1 (shown in white).
Deleting Charts
If your account has sufficient privilege level, you may delete tachograph charts directly from this page.
A checkbox will appear next to each result in the left hand column. Enter a tick in the checkbox of
each result that you wish to delete. To select all results on the page for deletion, select the checkbox
at the top in the title row – this will place a tick next to all charts. When the desired charts have a tick
next to them, click on the Delete icon either at the top of the results list or at the bottom.
This will take you to another page where you will be asked to confirm your action.
Click on Delete to delete the selected tachograph charts, or Cancel to return to the search results
page.
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Viewing Chart Details
Click on the Details link shown on the left of each of the charts in the search results list, which will
take you to the Chart Details page –
This page shows more detail about the tachograph chart selected, including Start and Finish times for
individual activities (Drive, Availability, Rest, Work).
Clicking on an area of the graph will show the activity and time details to the right of the graph –
This page will also show any faults and/or infringements associated with the chart. These can
optionally be displayed on the graph at the time of the occurrence. In our example, three
infringements occurred and are shown on the graph as vertical red lines.
To turn off infringement display on the graph, untick the checkbox labelled Infringements.
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Viewing Chart Images
To view the tachograph chart as an interactive image, click on the disc image next to the label View
Interactive Image. This will take you to the chart picture page where the chart is redrawn as a disc –
Once again, clicking on an area of the graph will show the activity and times in a small table above the
Key.
Scanned Charts
If there are any scanned charts associated with this search result, these will be available for viewing
from the chart picture page. Links to the images will automatically appear on the left hand side of this
page as follows –
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Click on the disc above the Front Image label to view the front of the scanned disc. Click on the disc
above the Back Image label to view the back of the scanned disc.
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How to…find individual tachograph chart details
Select „Tachograph Record Search‟ from the „Reports‟ menu.
The following screen is displayed -
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Notice that the „Test Company (Chippenham)‟ depot has already been selected, and a list of drivers
and vehicles for that depot is shown.
You can search for tachograph charts details by driver, vehicle, and/or date range. The „Clear‟ button
clears any items that you have selected in the lists.
The „Submit‟ button starts the chart search for the criteria that you have entered.
On the screen shown, search criteria have already been entered. When the „Submit‟ button is clicked,
smartanalysis® will search for charts as follows:
For the „Test Company (Chippenham)‟ depot,
for all dates
for the driver „Driver A‟
for any vehicles (none is selected)
When submit is clicked the search results will look like this -
This will show you a list of the charts found.
Notice at the bottom of the list there is a number „1‟ and „2‟ shown, with the 2 underlined. This
indicates that there are two pages of results – if you click the „2‟ you will be shown the second page of
charts found.
You can click the „Chart Details‟ link shown on the left of each of the charts in the list, which will take
you to the Chart Details page.
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How to...make reporting easy with Traffic Lights
Sometimes it can be hard to distinguish the important information that you need just by looking at the
details of a report. Smartanalysis® helps you with this task by allowing you to set „Traffic Light‟
indicators on the following reports which will then allow you to easily identify the most important parts
of the data.
The reports that can be customised in this way are:
DTCO Driver Card Submission
DTCO Vehicle Download Submission
Depot Summary
Driver Summary
Driver Summary for Batch
Below is an example of how the Driver Card Submission report looks with traffic lights configured. As
you can see it makes it easy to spot those drivers that need to do a card download. The trigger point
for each particular traffic light can be set to whatever value you choose.
In the above example, drivers who last downloaded more than 28 days ago are shown in red, drivers
who downloaded more than 14 days ago would be shown in yellow and drivers who downloaded less
than 14 days ago would be shown in green.
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Below is an example of what the VU Download Submission report looks like with traffic lights added.
As you can see the traffic lights have been configured to show depots that downloaded more than 56
days ago in red, those that downloaded between 42 and 56 days would be yellow and the rest would all
be green.
If you would like traffic lights setup on your reports then please contact Exentra or your analysis
bureau.
Below is an example of what the driver summary report looks with traffic lights added.
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As you can see the traffic lights have been configured to show red for drivers with average offences per
chart greater than 0.5, yellow for drivers with offences per chart greater than 0.2 and green for all the
other drivers.
Below is an example of what the Depot Summary report looks like with traffic lights added.
As you can see the traffic lights have been configured to show red for depots with average offences per
chart greater than 0.5, yellow for depots with offences per chart greater than 0.2 and green for all the
other depots. This makes it very easy to pick out those depots with the highest average number of
offences at a glance.
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How to…receive automated reports by e-mail
Smartanalysis® has the capability to automatically send any report in the system by e-mail. This
facility is known as report „subscriptions‟. A report subscription can be one of two types, event based
or time based.
An event based subscription is one that automatically generates a report when a predefined event has
occurred for analogue charts only. For example, when tachograph charts have been analysed and
uploaded to smartanalysis® the fact that there is new information on the system is considered to be a
key event. This is because customers usually want to see the analysis results as soon as they are
available. In smartanalysis® you can elect to receive certain reports when this event occurs. In future
more events will be defined in the system
A time based subscription is one that automatically generates a report on a particular date and time.
For example, this could be daily, weekly, monthly or quarterly.
If you require any further information regarding report subscriptions please contact your analysis
bureau.
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How to...view and retrieve driver card data
If you need to retrieve your digital driver data (for example to give to VOSA) you can do this easily with
Smartanalysis®. From the „Digital Tachograph‟ menu click on „Search driver card files‟ and you should
be presented with the following screen -
Choose the depot(s), start date, end date, driver(s) and click on „Refresh List‟. You should get a table
with a list of matching files.
The „Created date‟ shows when the files were received into the smartanalysis(R) system. You can tick
the files that you want to retrieve and then click on „Download‟ and you will see the following window.
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Click on „Save‟ and then choose a location on your PC to save the files to, such as your Desktop or
Documents folder. The file will then be copied to your desired location and will appear as a „ZIP‟ file.
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To view the information stored in the card file click on the view button, this will show you the driver‟s
details, actives and any events and faults stored on the card. From this page you can also save the
information to a PDF file by clicking the “View As PDF” button.
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How to...view and retrieve VU data
If you need to retrieve your digital VU data (for example to give to VOSA) you can do this easily with
Smartanalysis®. From the „Digital Tachograph‟ menu click on „Search Vehicle Unit Files‟
You will be presented with the following screen –
Choose the depot(s), start date, end date, highlight the vehicle and click on „Refresh List‟. You should
get a table with a list of matching files...
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Tick the file(s) that you want to retrieve and then click on „Download‟. You will see this window.
Click on „Save‟ and then choose a location on your PC to save the files to, such as your Desktop or
Documents folder. The file will then be copied to your desired location and will appear as a „ZIP‟ file.
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Viewing Data
To view data click on the relevant View button and you can view the information stored in the VU file,
this will show the Overview, Activities, Events & Faults, Detailed Speed Data and Technical Data (if the
information has been selected for download).
Overview
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Activities
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Events & Faults
Events
Faults
Overspeed
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Detailed Speed
Select date and times to zoom in or out and increase or decrease graph detail.
For example, you may wish to zoom in on vehicle speed between 13:00 and 14:00 on 10/01/2010.
Select the appropriate date and times, then click Refresh Chart.
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New Detailed Speed
The new detailed speed allows you click, drag and zoom on the speed trace to show more detailed
information, you can also show the speed in KPH and MPH. There is the ability to show harsh
acceleration and braking with values that are user definable. For more details please watch the video,
viewable by clicking the help button on the page.
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Technical Data
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