How to truly automate your financial close in SAP? www.runbook.com

How to truly automate your financial
close in SAP?
Rob Leesberg
www.runbook.com
What you will gain from this session
You’ll learn how to enhance your
finance function in SAP®, with:
• Integration of your closing schedule inside your SAP system
• Effective automation of your financial close process
• Lessons learned from global roll-outs
About Runbook
FIRST RELEASE IN 2001
250+ INSTALLATIONS AT ‘GLOBAL 5000’ COMPANIES
25000+ USERS AROUND THE WORLD IN SHARED SERVICE CENTERS,
BPOS, CORPORATE AND REGIONAL FINANCE DEPARTMENTS
RUNBOOK is an SAP gold partner
(SAP software and technology
solution partner)
----------------------Available on the SAP Store
----------------------Runbook solutions are certified for
integration with SAP HANA
----------------------Runbook solutions are SAP certified
and embedded into SAP applications
---------------------------
Introducing myself
• Rob Leesberg
• Certified SAP Financials consultant since 1995
• Chief of Solution Design & Cofounder
Rob Leesberg
Solution design / Founder
Runbook Inc.
(973) 409 1445
[email protected]
Session outline
•
Overview of Runbook solutions
•
Overview of SMART Close in SAP
•
SMART Close demo in SAP
•
Effective automation with exception management
•
Lessons learned from global roll-outs
•
7 key points to take home
Balance Sheet Integrity
Runbook ONE: An integrated solution
Session outline
•
Overview of Runbook solutions
•
Overview of SMART Close in SAP
•
SMART Close demo in SAP
•
Effective automation with exception management
•
Lessons learned from global roll-outs
•
7 key points to take home
SMART Close overview
SMART Close integration
 Import closing tasks from existing spreadsheets
Define and control corporate and local closing tasks
Periodic check lists, pre-close activities, closing tasks, Internal controls, report verifications,
manual processes , milestones and notifications
Reaching higher levels of automation and management by exception
Control Execute and Monitor
Roll out tasks to other location and systems
 Trigger, monitor and document tasks
through central cockpit
Dependencies between global and local tasks
are maintained
Enforce standards with flexibility
Consistent execution
Documented result
Monitor outsourced activities and KPI
measurement
Manage by exception
Month-end team checklist
Workflow
dependencies
Control sign-off for
IC related tasks
Clear process
overview:
what, who,
when.
Execution Icon &
task status
Responsible task
executors
Demo
On-line status monitor
Status per
process task
Clear process
overview of
the status for
multiple
entities.
Overall status
cross all
entities
Status per
entity
Session outline
•
Overview of Runbook solutions
•
Overview of SMART Close in SAP
•
SMART Close demo in SAP
•
Effective automation with exception management
•
Lessons learned from global roll-outs
•
7 key points to take home
Automation with Exception Management
 Automatically verify report output and sign off on in case of positive verification
 Automatically trigger workflow and documentation
 Highlight items outside tolerance limit
Examples of PEC Chapters to be
automated with exception mgt:
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AR & AP sub ledger – GL Reconciliation
Fixed assets sub ledger – GL Recon
Check EDI invoices (IDOC’s) for errors
Currency Revaluations & Translations
Opening / closing of periods MM/GL/CO
CO Assessment and allocation cycles
PCA Assessment and allocation cycles
Asset PEC process Cycle
Regrouping of AR & AP
Etc.
Runbook customers
have automated over
70% of PEC steps that
were previously manual
Managing internal control exceptions
Progress
monitor
Browsing
Internal control
progress,
details and
Exceptions
Selection of
reporting
characteristics
Details per
Control
Characteristic
Session outline
•
Overview of Runbook solutions
•
Overview of SMART Close in SAP
•
SMART Close demo in SAP
•
Effective automation with exception management
•
Lessons learned from global roll-outs
•
7 key points to take home
Why do finance users like SMART close
•
•
•
•
•
•
Straight forward user interface
 Runbook users love our solution
Automation of closing tasks
 Runbook eliminates non value added tasks
 Integrates with Job scheduling solutions
Can be used for Global and Local Close
 Runbook enforce global standards with local flexibility
Integrates automation of Internal Controls into the process
 Able to store multiple documents
 Supports audit requirements
Can do much more than just closing
 Strong solution for repeating workflow processes
 e.g. Acc. Reconciliation, Internal Control, EBS process
One common database
 Supports global status reporting requirements
 Supports Business Objects KPI reporting requirements
Lessons learned
Source CFO Siemens Global Shared Services
SAP HANA integration for real-time monitoring & KPIs
All mobile devices / SAPUI5 / Qlikview
SAP BW / BO
DALLAS
Real-time in Runbook
Runbook Dashboards for CFO meetings
Integration of NON SAP Gui users into your processes
Integration with SAP Fiori:
1. Overview
2. Dashboard
3. List of my actions
4. Details
Session outline
•
Overview of Runbook solutions
•
Overview of SMART Close in SAP
•
SMART Close demo in SAP
•
Effective automation with exception management
•
Lessons learned from global roll-outs
•
7 key points to take home
7 key points to take home
Accurate Data
High Process
Transparency
End-to-end View
Complete
Documentation
Delivery in Time
Workflow and
Collaboration
Cost Savings
 Correct sequence of closing steps automatically assured
 Closing steps can be automated with success criteria and management by exception
 Real-time integration with your SAP modules and users
 Clear responsibilities for each step of the process
 All steps in one tool (regardless of activity split), facilitating harmonization
 ERP reports created and stored centrally and automatically
 “Who performed which task when” automatically documented (incl. results)
 Audit relevant reports stored in one common location (audit trail)
 Timely execution of sub-steps avoids time pressure (night shifts, extra effort)
 Closing steps can be run in parallel and in an automated or semi-automated way
 Embed monthly finance functions and controls into your SAP system
 Transparency on approval and clarification process
 Time saved through automation allows management by exception
 Harmonized processes allow more efficient resource allocation
About Runbook ONE
http://www.runbook.com/runbook-one
Upcoming Event
Orange County Convention Center
Orlando, Florida | June 3–5, 2014
Join LinkedIn Runbook User Group
Runbook, Inc.
100 Valley Road, Suite 103
Mt. Arlington, NJ 07856
Rob Leesberg
Solution design / Founder
Runbook Inc.
(973) 409 1445
[email protected]