How to truly automate your financial
close in SAP?
Rob Leesberg
www.runbook.com
What you will gain from this session
You’ll learn how to enhance your
finance function in SAP®, with:
• Integration of your closing schedule inside your SAP system
• Effective automation of your financial close process
• Lessons learned from global roll-outs
About Runbook
FIRST RELEASE IN 2001
250+ INSTALLATIONS AT ‘GLOBAL 5000’ COMPANIES
25000+ USERS AROUND THE WORLD IN SHARED SERVICE CENTERS,
BPOS, CORPORATE AND REGIONAL FINANCE DEPARTMENTS
RUNBOOK is an SAP gold partner
(SAP software and technology
solution partner)
----------------------Available on the SAP Store
----------------------Runbook solutions are certified for
integration with SAP HANA
----------------------Runbook solutions are SAP certified
and embedded into SAP applications
---------------------------
Introducing myself
• Rob Leesberg
• Certified SAP Financials consultant since 1995
• Chief of Solution Design & Cofounder
Rob Leesberg
Solution design / Founder
Runbook Inc.
(973) 409 1445
[email protected]
Session outline
•
Overview of Runbook solutions
•
Overview of SMART Close in SAP
•
SMART Close demo in SAP
•
Effective automation with exception management
•
Lessons learned from global roll-outs
•
7 key points to take home
Balance Sheet Integrity
Runbook ONE: An integrated solution
Session outline
•
Overview of Runbook solutions
•
Overview of SMART Close in SAP
•
SMART Close demo in SAP
•
Effective automation with exception management
•
Lessons learned from global roll-outs
•
7 key points to take home
SMART Close overview
SMART Close integration
 Import closing tasks from existing spreadsheets
Define and control corporate and local closing tasks
Periodic check lists, pre-close activities, closing tasks, Internal controls, report verifications,
manual processes , milestones and notifications
Reaching higher levels of automation and management by exception
Control Execute and Monitor
Roll out tasks to other location and systems
 Trigger, monitor and document tasks
through central cockpit
Dependencies between global and local tasks
are maintained
Enforce standards with flexibility
Consistent execution
Documented result
Monitor outsourced activities and KPI
measurement
Manage by exception
Month-end team checklist
Workflow
dependencies
Control sign-off for
IC related tasks
Clear process
overview:
what, who,
when.
Execution Icon &
task status
Responsible task
executors
Demo
On-line status monitor
Status per
process task
Clear process
overview of
the status for
multiple
entities.
Overall status
cross all
entities
Status per
entity
Session outline
•
Overview of Runbook solutions
•
Overview of SMART Close in SAP
•
SMART Close demo in SAP
•
Effective automation with exception management
•
Lessons learned from global roll-outs
•
7 key points to take home
Automation with Exception Management
 Automatically verify report output and sign off on in case of positive verification
 Automatically trigger workflow and documentation
 Highlight items outside tolerance limit
Examples of PEC Chapters to be
automated with exception mgt:
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AR & AP sub ledger – GL Reconciliation
Fixed assets sub ledger – GL Recon
Check EDI invoices (IDOC’s) for errors
Currency Revaluations & Translations
Opening / closing of periods MM/GL/CO
CO Assessment and allocation cycles
PCA Assessment and allocation cycles
Asset PEC process Cycle
Regrouping of AR & AP
Etc.
Runbook customers
have automated over
70% of PEC steps that
were previously manual
Managing internal control exceptions
Progress
monitor
Browsing
Internal control
progress,
details and
Exceptions
Selection of
reporting
characteristics
Details per
Control
Characteristic
Session outline
•
Overview of Runbook solutions
•
Overview of SMART Close in SAP
•
SMART Close demo in SAP
•
Effective automation with exception management
•
Lessons learned from global roll-outs
•
7 key points to take home
Why do finance users like SMART close
•
•
•
•
•
•
Straight forward user interface
 Runbook users love our solution
Automation of closing tasks
 Runbook eliminates non value added tasks
 Integrates with Job scheduling solutions
Can be used for Global and Local Close
 Runbook enforce global standards with local flexibility
Integrates automation of Internal Controls into the process
 Able to store multiple documents
 Supports audit requirements
Can do much more than just closing
 Strong solution for repeating workflow processes
 e.g. Acc. Reconciliation, Internal Control, EBS process
One common database
 Supports global status reporting requirements
 Supports Business Objects KPI reporting requirements
Lessons learned
Source CFO Siemens Global Shared Services
SAP HANA integration for real-time monitoring & KPIs
All mobile devices / SAPUI5 / Qlikview
SAP BW / BO
DALLAS
Real-time in Runbook
Runbook Dashboards for CFO meetings
Integration of NON SAP Gui users into your processes
Integration with SAP Fiori:
1. Overview
2. Dashboard
3. List of my actions
4. Details
Session outline
•
Overview of Runbook solutions
•
Overview of SMART Close in SAP
•
SMART Close demo in SAP
•
Effective automation with exception management
•
Lessons learned from global roll-outs
•
7 key points to take home
7 key points to take home
Accurate Data
High Process
Transparency
End-to-end View
Complete
Documentation
Delivery in Time
Workflow and
Collaboration
Cost Savings
 Correct sequence of closing steps automatically assured
 Closing steps can be automated with success criteria and management by exception
 Real-time integration with your SAP modules and users
 Clear responsibilities for each step of the process
 All steps in one tool (regardless of activity split), facilitating harmonization
 ERP reports created and stored centrally and automatically
 “Who performed which task when” automatically documented (incl. results)
 Audit relevant reports stored in one common location (audit trail)
 Timely execution of sub-steps avoids time pressure (night shifts, extra effort)
 Closing steps can be run in parallel and in an automated or semi-automated way
 Embed monthly finance functions and controls into your SAP system
 Transparency on approval and clarification process
 Time saved through automation allows management by exception
 Harmonized processes allow more efficient resource allocation
About Runbook ONE
http://www.runbook.com/runbook-one
Upcoming Event
Orange County Convention Center
Orlando, Florida | June 3–5, 2014
Join LinkedIn Runbook User Group
Runbook, Inc.
100 Valley Road, Suite 103
Mt. Arlington, NJ 07856
Rob Leesberg
Solution design / Founder
Runbook Inc.
(973) 409 1445
[email protected]