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How to automate your Asset
Accounting Close
Joe Kuncharia
Bart Krijntjes
May 2013
www.runbook.com
About Runbook
FOUNDED IN 2001
250+ INSTALLATIONS AT ‘GLOBAL 2000’ COMPANIES
15000+ USERS AROUND THE WORLD IN SHARES SERVICE CENTERS,
BPOS, CORPORATE AND REGIONAL FINANCE DEPARTMENTS
RUNBOOK is an SAP® Gold
Partner (SAP® software and
technology solution partner)
----------------------Member of SAP PartnerEdgeTM
Program
----------------------Participant in SAP EcoHub solution
marketplace
----------------------Runbook solutions are SAP certified
and embedded into SAP
applications
-----------------------
About Runbook ONETM
All-in-one
Governance
Platform
Financial Close,
Reconciliation
and
Compliance
Integrated into
SAP ERP system(s)
with standards
based open
interfaces
Plug-and-Play –
Easy to
implement,
maintain and
extend the
solutions
Enabler for reengineering and
optimizing key
financial
processes
Automating Asset Accounting with
Runbook SMART Close
Tips and Tricks
 What to do:
 Create an end-to-end process with
dependencies
 Results:
 A standardized process
 Full automation
 Use Runbook Dynamic Variants
Technology to be able to
harmonize and standardize the
execution of the process
 Use Runbook Report Verification
Technology to improve the quality
of the process
 Improved quality
 Low Maintenance
Asset Accounting Closing Process
3
1
2
Settlement of Orders
to Orders
Settlement of Orders
to WBS
Interest Calculation
for Capital
Expenditures
4
5
6
Settlement of Capital
Expenditures
Depreciation Run in
Test
Depreciation Run in
real
7
8
9
IFRS Posting in Real
Run
Reconcile FI-AA
Close Accounts
1. Settlement of Orders to Orders
 Report Verification Logic: If the processing is not completed with errors, it is fine.
 Program: RKO7KO8G
 Check if there is a text string processing completed with errors
1. Settlement of Orders to Orders
True
No issues found
FM Check
for errors
Event 1: No errors during Settlement of Orders
to Orders
• Step Status: Complete
• Control Result: No exceptions found, continue processing
• Control Status: Sign Off
False
Issues found,
please investigate
Event 2: Errors during Settlement of Orders
to Orders
• Step Status: Complete
• Control Result: Exceptions found, significant
• Control Status: Pending
2. Settlement of Orders to WBS
 Report Verification Logic: If the processing is not completed with errors, it is fine.
 Program: RKO7KO8G
 Check if there is a text string processing completed with errors
2. Settlement of Orders to WBS
True
No issues found
FM Check
for errors
Event 1: No errors during Settlement of Orders
to WBS
• Step Status: Complete
•Control Result: No exceptions found, continue processing
• Control Status: Sign Off
False
Issues found,
please investigate
Event 2: Errors during Settlement of Orders
• Step Status: CompleteC
•Control Result: Exceptions found, significant
• Control Status: Pending
to WBS
3. Interest Calculation for Capital Expenditures
 If the processing is not completed with errors, it is fine.
 Program: RKAZCJZ1
 Check if there is a text string processing completed with errors
3. Interest Calculation for Capital Expenditures
True
No issues found
FM Check
for errors
Event 1: No errors during interest calculation for Capital
Expenditures
• Step Status: Complete
• Control Result: No exceptions found, continue processing
• Control Status: Sign Off
False
Issues found,
please investigate
Event 2: Errors during interest calculation for
• Step Status: Complete
• Control Result: Exceptions found, significant
• Control Status: Pending
Capital Expenditures
4. Settlement of Capital Expenditures
 Report Verification Logic: If the processing is not completed with errors, it is fine.
 Program: RKO7CJ8G
 Check if there is a text string processing completed with errors
4. Settlement of Capital Expenditures
True
No issues found
FM Check
for errors
Event 1: No errors during the settlement of Capital
Expenditures
• Step Status: Complete
• Control Result: No exceptions found, continue processing
• Control Status: Sign Off
False
Issues found, please
investigate
Event 2: Errors during the settlement of Capital Expenditures
• Step Status: Complete
• Control Result: Exceptions found, significant
• Control Status: Pending
5. Depreciation Run in Test
 Report Verification Logic: If the test run does not have the message “Refer to error
log” it is fine.
 Program: RAPOST200
 Check if there is a text string Refer to error log
5. Depreciation Run in Test
True
No issues found
FM Check
for Refer to
error log
Event 1: No errors during depreciation test run
• Step Status: Complete
•Control Result: No exceptions found, continue processing
• Control Status: Sign Off
False
Issues found, please
investigate
Event 2: Errors during depreciation test run
• Step Status: In progress
•Control Result: Exceptions found, significant
• Control Status: Pending
8. Reconcile FI-AA
 Report Verification Logic: If there is no output is, it is fine
 Program: RAABST02
Live
Runbook Difference
Financial Close
SMART Close
Tangible Benefits After SMART Close*
TANGIBLE BENEFITS
BENEFITS RANGE
Reduced Close Cycle time

Reduced overall close time
20% - 30%

Reduced manual report verification and analysis time
70% - 90%

Reduced latency between closing steps
65% - 80%
Productivity / Efficiency Gains

Improved standardization of processes
40% - 60%

Increases Shared Service Center efficiency
20% - 25%

Reduced manpower required for managing close
15% - 25%

Reduced internal/external audit cost
10% - 18%
General Gains
 Reduced human errors
25% - 43%
 Increased time financial analysis and reporting
15% - 23%
 Reduced Manual Intervention
30% - 55%
* Based on customer experience
Questions ?
About Runbook ONE
http://www.runbook.com/runbook-one
Upcoming Webinars
http://www.runbook.com/webinars
Runbook User Group
Joe Kuncharia
Bart Krijntjes
Runbook, Inc.
100 Valley Road, Suite 103
Mt. Arlington, NJ 07856
T: (973) 944-5541
M: (973) 219-3227
[email protected]
Runbook International
Amperestraat 25B
6716 BN EDE
The Netherlands
Cell phone: +49 173 5729255
[email protected]