PRECONFERENCES JUNE 12-13 JUNE 13–15 NASHVILLE How To Register 1 ONLINE: at www.convention.artsusa.org 2 FAX: this completed form to 202.371.0424 3 MAIL: this completed form to Americans for the Arts P.O. Box 91261 Washington, DC 20090-1261 MEMBER RATES FOR MAIN CONVENTION Early-Bird: $425 Postmarked by April 4, 2014 Advance: $500 Postmarked by May 30, 2014 General: $600 May 31–June 15, 2014 •In order to be eligible for any discount/special rate, registrations must be completed online, or via the paper form and postmarked, by the above deadlines. •Online registration will close at midnight on May 30, 2014 and all registrations postmarked after May 30, 2014 will be processed on site at the General registration rates. •Name badges and payments will not be processed for General registrations in advance. They will be processed on site. •A complete list of registration rates and categories are listed on the registration form. •Arts Education & Advocacy •Arts Leadership •Public Art & Placemaking REGISTRATION INSTRUCTIONS SPECIAL DISCOUNTS AND PROMOTIONS ADMISSION Discounted fees are listed on the Registration Form. You are required to wear your name badge to all Preconference and Convention events. Admission will be denied to those without a badge. Replacement badges may be purchased at the registration desk for $50. Annual Convention: • Group Discounts: Six or more registrants from one organization who register at the same time can receive a special $350 per person registration rate—that’s up to $150 off per person! This is a great way to provide an affordable professional development opportunity for your staff. -Registrants must all come from the same organization, and all registration forms must be submitted together, including a single form of payment. -Group registrations must be submitted using paper forms, and one form must be completed for each participating registrant. -Group registrations will only be accepted until the Advance deadline (midnight on May 30, 2014). Any registrations that are processed after that will not be eligible for the group rate and will be processed at the regular registration rate. • Professional Membership: Sign up to become a professional member on the Convention Registration Form and save up to $75 on your registration. Annual Convention Preconferences: •Purchase a full Convention registration and save $75 on a Preconference registration! •Professional members save $50 off a Preconference registration. ARTVENTURES ARTventure tours are special, off-site, educational opportunities for Convention attendees and their guests. Advanced sign-up and a separate registration fee is required for each participant. Select three tours and rank them in order of your preference. Americans for the Arts will endeavor to accommodate your highest preference, but space is limited. If you are placed in an ARTventure that is cancelled due to lack of participation, you will be placed in the next available tour on your ordered list and notified via e-mail. Refunds for cancelled ARTventure tickets will not be offered after the Advance registration deadline, May 30, 2014. CANCELLATION AND REFUND POLICY All requests for refunds must be made in writing or via e-mail to Americans for the Arts c/o Meetings and Events. Full refunds, minus a $50 administrative fee, will be issued to all requests received by May 30, 2014. Refund requests, including ARTventure and guest tickets, submitted after this deadline will not be considered. However, substitutions will be accepted and should also be made in writing or via e-mail to Meetings and Events at [email protected]. PRECONFERENCES JUNE 12-13 JUNE 13–15 NASHVILLE •Arts Education & Advocacy •Arts Leadership •Public Art & Placemaking CONFIRMATION SPEAKERS PROFESSIONAL MEMBERSHIP All attendees will receive confirmation of registration via e-mail. Please review confirmation notices carefully. If you have not received a confirmation notice within three weeks of submitting your registration, or if you wish to change your registration information, contact us at [email protected]. Speakers will need to register separately with Americans for the Arts staff and will be contacted for their specific information. Please contact us at [email protected] if you have any questions. Americans for the Arts professional members receive many valuable benefits throughout the year, including discounted Convention registration rates. If you are not already a member and would like to receive the discount to this event, you may join using this form. If you have questions about membership with Americans for the Arts, please contact us at [email protected]. EXHIBITOR REGISTRATION Registration for those exhibiting at the Annual Convention is done through a separate form. Once you have completed the exhibitor contract, you will be provided with an exhibitor registration form. If you are interested in exhibiting, contact us at [email protected]. Students, both part-time and full-time, are eligible to attend the Convention at a special student rate of $200. Students must use the paper form to register and must also submit a photocopy of a valid student ID from an accredited, degree-granting college or university to be eligible. PRECONFERENCES GUEST TICKETS Convention attendees are invited to bring a guest to keynote presentations, the Opening Reception, or ARTventures! To purchase a ticket, and find individual event ticket prices, see the registration form. Additional guest tickets will be available on site on a spaceavailable basis. All guests must present their purchased tickets when attending these Convention activities. Guests will not be permitted and tickets will not be available to any events except those listed above. Refunds for guest tickets will not be offered after the Advance registration deadline, May 30, 2014. ONE-DAY RATES Don’t have time to attend the full Convention? Pick Friday, Saturday, or Sunday and attend for only $225. You must specify which day you will attend on the registration form. OneDay registrations are permitted for a single day’s attendance and cannot be combined into a two-day registration. No other discounts or promotions apply to, or can be combined with, One-Day rate registrations. How To Register STUDENT REGISTRATION 1 Preconferences will each begin the morning of June 12 and conclude at 11:30 a.m. on June 13. Each Preconference is considered a separate program from the Convention and requires a separate registration fee. Convention attendees who wish to also participate in a Preconference can do so at a substantial discount—see the registration form for pricing details. PRIVACY POLICY Registrant contact information, including email addresses, will be shared with other Convention registrants through the Participants List. Please see the Americans for the Arts Privacy Statement on our website for more information: www.AmericansForTheArts.org/ privacy.asp. ONLINE: at www.convention.artsusa.org 2 FAX: this completed form to 202.371.0424 ROOMMATE REFERRAL PROGRAM Cut your Convention housing costs in half! Check the Roommate Referral box on the registration form, and we will send you a list of other interested attendees. To be eligible for this program, your registration must be received by the Early-Bird registration deadline, April 4, 2014. Americans for the Arts cannot guarantee the availability of our discounted hotel rooms. We recommend you book a hotel room and cancel the reservation once a roommate is identified. If you have questions about this program, contact us at [email protected]. SPECIAL ACCOMMODATIONS We want to ensure that your Convention and Preconference experiences are pleasant and comfortable. Attendees needing special accommodations including wheelchair access, hearing and visual aids, special dietary needs, etc. should indicate those needs on the registration form. You may also contact us at [email protected]. Special accommodations are challenging to address on site, so we ask that you please make us aware of your needs as early as possible. 3 MAIL: this completed form to Americans for the Arts, P.O. Box 91261 Washington, DC 20090-1261 PRECONFERENCES JUNE 12-13 JUNE 13–15 NASHVILLE •Arts Education & Advocacy •Arts Leadership •Public Art & Placemaking REGISTRATION FORM Americans for the Arts ID #____________________ Please complete all of the contact information below. Fields in bold will be shared with other attendees. New Contact Information: check this if any of the below information is new Last Name Visit AmericansForTheArts.org, and click “Log In” located at the top of the right sidebar. Follow the prompts to either create an account or reset your password. Once logged in, click “My Account,” and you will see your Record #/Member ID beneath your Individual Information. Please do not include my contact information in the participants list. First Name Middle Initial Badge Name (If Different) Organization Title Mailing Address | Must Indicate: home work City/StateZip E-mail Address (Must provide for confirmation communication) | Must Indicate: Twitter Handle home Website work PhoneFax Please indicate your membership status. PROFESSIONAL MEMBERSHIP I am already an Individual Member of Americans for the Arts, or I am affiliated with an Organizational Member of Americans for the Arts. I would like to join Americans for the Arts and receive the member rate for this event (a savings of $75) as well as other benefits throughout the year. Select membership type and level: Organizational Membership (suggested levels by no. of paid staff): Individual Membership: $50 Colleague $150 Innovator 0-1 ($50) 2-5 ($150) 6-10 ($250) 11-15 ($500) 16-30 ($1,000) $250 Entrepreneur I do not wish to add a membership at this time. For additional membership information, please visit www.AmericansForTheArts.org/Membership or call us at 202.371.2830. This is my first Americans for the Arts Annual Convention: DEMOGRAPHICS Do you consider yourself: an Emerging Leader Yes Gender: No a Mid-Career Leader Male SUBTOTAL $ Female an Executive Leader How did you hear about the Annual Convention? Previous attendee Colleague www.AmericansForTheArts.org Direct mail promo brochure Promotional E-mail Social Media Other: __ Optional: Many of our corporate and foundation underwriters require us to report on aggregate demographics for our events. Please provide the following information. Race/Ethnicity: American Indian/Alaska Native Native Hawaiian/Pacific Islander Age Range: SPECIAL NEEDS I am a vegetarian Younger than 18 18-24 25-44 Asian Black/African American Hispanic/Latino Multi-Racial/Multi-Ethnic/No Single Category 45-64 I have dietary requests (Please explain) White/Non-Hispanic 65+ I require special accomodations due to a disability* (Please give details on any needed accomodations) * a staff member will contact you before the Convention to discuss special arrangements. ROOMMATE REFERRAL I am interested in participating in the Roommate Referral Program. Registration must be completed by April 4, 2014, to be eligible for this program. (See Registration Instructions for more information) Interested attendees are encouraged to book a hotel room in advance and cancel it if a roommate is identified. Smoker Non-Smoker Professional Members Please select your choice JUNE 13–15 ANNUAL CONVENTION REGISTRATION FEES Nonmember Group* Student** One-Day*** Fri Sat Select One: EARLY-BIRD Postmarked by: 4/4/14 $425 $500 $350 $200 $225 ADVANCE Postmarked by: 5/30/14 $500 $575 $350 $200 $225 GENERAL $600 $675 $200 $225 ––– * Group Rate is applicable for groups of six or more people from the same organization who register at the same time. ** Student rate is available for full- or part-time students at an accredited academic institution. Please provide proof of enrollment at time or registration. *** O ne-Day registration is available for a single day’s attendance at the Convention (Friday, Saturday, or Sunday) only, and cannot be combined into a two-day registration. Sun SUBTOTAL $ This year’s Annual Convention is organized around five core themes. During part of the Convention, we will be asking attendees to meet in small groups to discuss the theme that resonates most for you. Please select the theme you are most interested in, understanding that you can still attend whatever sessions you find most interesting when you arrive. (Select one) CONVENTION THEMES Arts and Community: How do we talk about the role art plays in civic life? Embracing Diversity: Reinvention and Sustainability: How can we ensure that arts organizations reflect our communities? Arts Education & Advocacy JUNE 12–13 Please select your choice Building Core Skills: Who and where is the arts audience today? What are the primary skills needed to succeed in the arts today? WITH CONVENTION Which Preconference would you like to attend? PRECONFERENCE REGISTRATION FEES Supply and Demand: How do we best survive in a changing landscape? Arts Leadership Public Art & Placemaking Member Nonmember PRECON ONLY Member Nonmember EARLY-BIRD Postmarked by: 4/4/14 $150 $200 $225 $275 ADVANCE Postmarked by: 5/30/14 $160 $210 $250 $300 GENERAL $175 $225 $275 $325 For more information, visit convention.artsusa.org/preconferences. SUBTOTAL $ See Registration Instructions for more information, regulations, and refund policies. JUNE 14 ARTVENTURES ARTventure tours are special, off-site educational opportunities for Convention attendees. All ARTventures will take place on Saturday, June 14, 2014. ARTventure tours run concurrently with each other and also with programmed sessions. Attendees will only be confirmed for one ARTventure. Please rank preferred tours in order of first, second, and third choice. ___ T our 1: Around the Table– Homes, Studios, and the Narrative of Place ___ T our 5: How an Idea Becomes a Song, How a Song Becomes a Hit ARTventure Tour: $40 per person ___ T our 2: Printmaking: The Art Behind the Nashville Sound ___ T our 7: Arts and Neighborhood Transformation ___ Tour 3: Healing and the Arts Guest Name (only one guest per attendee) ___ T our 4: Made in Nashville: Exploring Makers in Music City ___ T our 6: Nashville’s Hidden Treasures ___ T our 8: Young People as Placemakers ___ T our 9: Art, Social Movements, and Change Please specify any mobility or accessability requirements For more information, visit convention.artsusa.org/schedule/artventures. GUESTS Friday, June 13, 2014 Sunday, June 15, 2014 Opening General Session & Luncheon $70 Individual tickets are available for guests. One guest per registrant only please. SUBTOTAL $ Closing Keynote $50 Guest Name (only one guest per attendee) Opening Reception $75 SUBTOTAL $ Credit Card (please select one of the following): American Express Visa MasterCard Discover PAYMENT Credit Card Number Exp. Date Cardholder Name (Please print)Signature Personal Check (made payable to Americans for the Arts) Government Purchase Order Number ARTS ACTION FUND MEMBERSHIP How To Register Please attach copy of the PO to this form GRAND TOTAL $ YES, I want to become a FREE advocate member of the Arts Action Fund. The Americans for the Arts Action Fund is a 501(c)(4) political advocacy organization ensuring the arts and arts education are nurtured and funded in America. Please visit www.ArtsActionFund.org for more information. 1 ONLINE: at www.convention.artsusa.org 2 FAX: this completed form to 202.371.0424 3 MAIL: this completed form to Americans for the Arts, P.O. Box 91261 Washington, DC 20090-1261