stylecard/ SAMPLE LETTERS Block Letter Style with Open Punctuation Begin 2” from top or 1/2” below letterhead • Dateline July 24, 2008 Tap Enter 2 times • Letter address Mr. Bert A. Pittman 1938 South Welch Avenue Northwood, NE 65432-1938 • Salutation Dear Mr. Pittman • Begins all lines at left margin; uses easyto-read jagged right margin and singlespaced, unindented paragraphs. Tap Enter 1 time • Body • Complimentary close • Signature block • Reference initials Tap Enter 1 time Your recent article, “Are Appraisers Talking to Themselves?” has drawn many favorable comments from local real estate appraisers. Tap Enter 1 time The Southeast Chapter of the Society of Real Estate Appraisers has felt a strong need for more information about appraisal report writing. About 200 members will attend our annual seminar. They would be glad to meet you and are interested in hearing you discuss “Appraisal Report Writing.” The meeting will be at the Tilton Hotel on Thursday, August 23, at 7 p.m. We promise you a pleasant evening and an attentive audience. Tap Enter 1 time Along with your acceptance, we would appreciate a photograph by August 7 so that we can include your picture in the program. Tap Enter 1 time Sincerely Tap Enter 2 times leaving space for signature Jennifer Malley Program Chair tw Tap Enter 1 time • Omits colon after salutation and comma after complimentary close in open punctuation style. • Signs legibly in available space and identifies writer. • Identifies person keying document. The document illustrates contemporary spacing with 1.15 spaces between lines. If using traditional single spacing (1.0), tap Enter 2 times to double-space between paragraphs and 4 times to quadruple space after the dateline and the complimentary close. More review tools at 4ltrpress.cengage.com/bcom BCOM2_modeldoc_StyleCards_1-12.indd 5 5/3/10 2:19:23 PM Modified Block Letter Style with Mixed Punctuation Begin 2” from top or 1/2” below letterhead tterhead ad • Dateline October 15, 2008 Tap Enter 2 times • Letter address Mr. Saunders Greyson, Manager Tropical Importers, Inc. 1240 Coastal Lane Miami, FL 33140-1000 • Begins dateline, complimentary close, and signature block at horizontal center. Tap Enter 1 time • Salutation Dear Mr. Greyson: • Body Tap Enter 1 time It was a pleasure meeting you at the career fair this morning. The opportunities offered in logistics management identifies your company as being a leader in today’s international marketplace. Tap Enter 1 time My experience and knowledge of logistics management enable me to be a valuable asset to your company: • Realistic international experience with a delivery company. • Demonstrated commitment to developing an appreciation for international cultures and business practices. • • Complimentary close Excellent performance evaluations, including special recognition for troubleshooting transportation problems to remote locations. Tap Enter 1 time Please message me so we can discuss my joining Tropical Importers. Tap Enter 1 time Sincerely, Brandon Shaw Tap Enter 2 times leaving space for signature • Signature block Brandon Shaw • Includes colon after salutation in mixed punctuation style. • Uses single-spaced, unindented paragraphs, but indentions are acceptable with modified block style. • Includes comma after complimentary close in mixed punctuation style. • Signs legibly in available space and identifies writer. • Omits reference initials since writer keyed document Document illustrates contemporary spacing. If using traditional spacing (1.0) between lines, tap Enter 2 times to double space between paragraphs and 4 times to quadruple space after the dateline and the complimentary close. More review tools at 4ltrpress.cengage.com/bcom BCOM2_modeldoc_StyleCards_1-12.indd 6 5/3/10 2:19:55 PM