1. business and industrial
2. construction

CITY OF UMATILLA
AGENDA COVER SHEET
DATE: July 11, 2014
MEETING DATE:
July 15, 2014
SUBJECT: Police Station
ISSUE: Mold Remediation
BACKGROUND SUMMARY:
During the April 15th meeting it was reported there was an issue with
severe leaking in the roof which also resulted in the presence of mold. Approval was granted for roof
repair which was completed in June.
Mold testing was done in the building and quotes have been secured for remediation from companies
who have the certification to perform remediation services:
HCR Handex Consulting Simpson Environmental AIT Environmental ADS Services
$5,275
$7,200
$8,094.50
$14,287
Post remediation testing will need to be done to ascertain the mold has been successfully remediated.
This process must be performed by a separate company who is certified to perform this testing. Staff
was able to locate two companies which are certified to perform this type of work:
AMEC
$2,313
HRP Associates
$2,530
STAFF RECOMMENDATIONS: 1) Approval of award of Police Station mold remediation project to HCR
Handex in the amount of $5,275; 2) Approval of award of post remediation testing to AMEC in the
amount of $2,530.
FISCAL IMPACTS: $7,805 from reserves
______________________________________________________________________________
COUNCIL ACTION:
Reviewed by City Attorney
□Yes
□No
√N/A
Reviewed by City Engineer
□Yes
□No
√N/A
1 07.15.2014
Police Station Mold Remediation
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May 14, 2014
Ms. Karen Howard, CMC
City of Umatilla
PO Box 2268
1 South Central Avenue
Umatilla, FL 32784
RE:
Cost Proposal – Decontamination of Interior Building Materials
Umatilla Police Department – Original Structure
251 North Central Avenue - Umatilla, Florida
Revision 1
Dear Ms. Howard:
This proposal is for the work summarized below at the above address. Our price includes the
following: mobilization, labor, equipment, materials, disposal, and insurance to complete the work.
Background information for this proposal was obtained from AMEC report dated April 24, 2014
and subsequent site visit by Shawn Brigham of Simpson Environmental Services, Inc. The
following tasks are included in our base fee:
Original Structure
 HEPA vacuum, surface cleaning and wipe with biocide of furnishings and other horizontal
and vertical surfaces with work area. Work area includes storage room, rear wood paneled
office, break room, hallway, file / shower area, bathroom area and kitchen and office /
lobby of the original structure.
 Additional remediation will be required in the storage room area including coating of the
exterior walls with anti-microbial paint. It should be noted that there is a significant amount
of stored materials in this room including uniforms, supplies, etc. We recommend the
uniforms be sent to a cleaners and professionally cleaned. SES will remove and bag these
uniforms for The City of Umatilla to send to cleaners. Cost of professional cleaning not
included in our scope of work.
 SES will work with City of Umatilla personnel to determine which items in the storage
room will be cleaned and which will be disposed.
 Removal and disposal of water damaged materials (limited areas of ceiling tile and wood
paneling in the wood paneled office).
 Cleaning of supply diffusers and return grills in the subject area.
 Negative pressure work area and HEPA Filtration will be constructed in the work areas.
City of Umatilla Police Department - Umatilla, FL
Selective Demolition and Decontamination
May 14, 2014
 Personnel trained in microbial remediation and the proper use of personal protection
equipment,
 Work procedures will be performed in general accordance with the NYC Department of
Health, Environmental Protection Agency’s (EPA) “Mold Remediation in Schools and
Commercial Buildings”, and Guidelines on the Assessment and Remediation of Fungi in
Indoor Environments,
 Chemicals proposed are Foster 40-80 or IAQ 2500 disinfectant for cleaning of non-porous
surfaces and Foster 40-20 or Portercept for coating of porous surfaces as needed.
 Post remediation viable and non-viable mold air sampling by independent
engineer/consultant retained by owner.
 All work to be performed on standard shifts. We estimate 2 - 3 shifts will be required for
this remediation task.
 Simpson Environmental Services, Inc. holds the required Florida Licensing for this project
including Mold Remediators MRSR1304, Asbestos CJC056717 and Mechanical
CMC1249837.
 No reconstruction activities included in our scope of work.
The fee for completion of the tasks above is a lump sum fee of $7,200.00.
Please note, should SES not achieve successful air clearance testing following successful final
observations by engineer and due to probable contamination from another and/or adjacent source
not specified in the project documents, SES will not be responsible for additional cleaning and
testing fees under this agreement.
Payment terms are net 30 days from date of invoice. Thank you for your interest and the
opportunity to work with you, if you have any questions, please contact me at (407) 767-5487.
Sincerely,
SIMPSON ENVIRONMENTAL SERVICES, INC.
Shawn E. Brigham
C:\Users\Shawn Brigham\Documents\City of Umatilla Police Department SES Remediation.docx
ESTIMATE FORM:
Remediation Services
AI Thomas LLC
PO BOX 299
830-13 A1A N, #306
Ponte Vedra Beach, FL 32082
Site
Remediation License
Date of Estimate:
7-May-14
Police Station
James Thomas: MRSR269
Address:
251 N. Central Ave.
J Chris Waage: MRSR948
City,St, Zip :
Unatilla, Florida 32784
Brief description of services provided
Remediation of Police Station in Unadilla, Fl. Services will include
removed material. Treatment of indoor environment to eliminate the presence of mold in the store.
Scope of Work with Materials and Labor
Mold remediation in the Police Department Building in Umatilla, Florida. Remove all mold and restore indoor environment
to a Condition 1 level of Normal Fungal Ecology.
Quantity
Materials/Equipment/Permit/Misc
Total
4 Negative Air Machnies
$200.00
$800.00
4 2 HEPA filters
$335.00
$1,340.00
1 Plastic for 3 barriers
$60.00
$60.00
5 Respirator Filters
$15.00
$75.00
25 Gloves
$2.50
$62.50
75 Mold wipe cloths
$1.00
$75.00
$147.00
$588.00
3 HeEPA Vacuum filters
$28.00
$84.00
4 B&G Industrial Foggers
$62.00
$248.00
$1.00
$10.00
4 4 gallons of Benzyl Phenol IAQ
10 5-mil contractor bags
8 Tyvak suits
Quantity
Labor / Technician # 1/ Technician # 2/Helper
1 Supervisor/Remediator
3 Technicians
Notes:
Price
If initial
Visit
If Initial
Visitincluded
includedininbid,
bid,description
descriptionofofwork
workwith
withlabor
labor &
Materials breakdown must be included below
Warranty Info :
$8.00
Hourly Rate
$100
$65.00
$32.00
Total
$1,600.00
$3,120.00
Total Labor
Total Materials
Initial Visit
Tax :
$4,720.00
$3,374.50
$8,094.50
0
TOTAL FOR ALL:
$8,094.50
AIT Will warranty the work for one year upon completion of the roof repair and re-inspection.
Business/Contact & Number you can be reached at :
AI Thomas, LLC, James Thomas, 904-945-5431
THIS SHEET MUST BE FILLED OUT IN ORDER TO SUBMIT THE BID TO INNOVATIONS. IF ALL IS NOT FILLED OUT OR BROKEN DOWN IT WILL BE SENT BACK.
IF THIS WORK IS APPROVED, WARRANTY PAPERWORK MUST BE SUBMITTED WITH THE INVOICE UPON COMPLETION IN ORDER TO RECEIVE PAYMENT !!!
ADS SERVICES, INC.
5451 N. 59th Street Tampa, FL 33610
(O) 813-875-4600 (F) 813-872-0901
www.ADSenviro.com
May 6, 2014
RE:
Microbial Remediation and Asbestos Abatement, Umatilla City Hall and Police
Station, Central Ave., Umatilla, FL
ADS Services, Inc. (ADS) is pleased to submit this proposal to provide professional
remediation and abatement services for the above-referenced projects. All work will be
performed in accordance with the EPA, OSHA, State of Florida, all local FDEP Central
District Office asbestos, safety and health regulations, guidelines and ordinances and all
local Lake County and City of Umatilla building, safety and health regulations,
guidelines and ordinances. The quantities and scope of work for this proposal are based
upon the “Report of Limited IAQ and NESHAP Survey” (City Hall) by AMEC E&I
dated April 11, 2014, the “Report of Limited IAQ and NESHAP Asbestos Survey”
(Police Department) by AMEC E&I dated April 24, 2014 and a walk-through of the
properties on May 2, 2014. The following section contains a detailed description of the
scope(s) of work and associated costs required for completion of the above-mentioned
projects.
Scope of Work:
1. Mobilize to the subject project site with all required labor, operators, supervision,
materials, equipment, and dumpsters to complete the following scope of work;
Task/Description – Police Station
Establish Negative Pressure Containment in Impacted Area
Remove and Dispose Ceiling Tile and Grid
Remove and Dispose Carpeting and Vinyl Composite Tile (VCT)
Clean (HEPA Vacuum and Sanitize), Remove Non-Porous Items
Evaluate Porous Items for Visible Microbial Growth, Dispose and/or Clean
as Required (e.g., Dry Cleaning of Existing Uniforms)
Remove and Dispose Existing Delaminating Fiberboard Ductwork,
Register Boxes and Flexible Ductwork, Clean and Sanitize Remainder of
Ductwork
Clean and Sanitize Air Handler Unit Servicing Impacted Area
HEPA Vacuum and Sanitize all Surfaces to Remain, Fog Impacted Area
with Antimicrobial Agent
Quantity
836
836
800
1
Units
SF
SF
SF
EA
1
EA
1
1
EA
EA
836
SF
Task/Description (City Hall)
Establish Negative Pressure Containment in Impacted Area
Remove and Dispose Ceiling Tile and Insulation (Grid to Remain)
Remove and Dispose Water-Damaged Plaster Ceiling and Insulation in
Restrooms and Four (4) Closets
Remove and Dispose Water-Damaged Plaster Duct Soffit
Clean and Sanitize Ductwork
Clean and Sanitize Air Handler Units Servicing Impacted Area
HEPA Vacuum and Sanitize all Surfaces to Remain, Fog Impacted Area
with Antimicrobial Agent
Quantity
3,257
2,775
Units
SF
SF
382
72
120
3
SF
LF
LF
EA
3,257
SF
Task/Description (City Hall Asbestos Abatement)
1. Submit a Courtesy EPA NESHAPS “Notice of Asbestos Removal Project” form
and corresponding fee to the local FDEP Central District Office.
2. Provide a copy of all applicable “Pre-Job” submittals including, but not limited to
the following; copies of ADS’s State of Florida Asbestos Abatement Contractor
license, insurance certificates, detailed schedule for completion, EPA AHERA
Asbestos Supervisor and Worker training certifications, and copies of OSHArequired medical surveillance/personnel clearances, respirator training, and fit
testing documentation.
3. Post asbestos warning signs and barrier tape around the perimeter of each work
area to notify all personnel of asbestos abatement.
4. Supply and installation of critical barriers including wall protections consisting of
one (1) layer of 6-mil polyethylene sheeting within the designated regulated work
areas, as appropriate, to establish the required containment.
5. Utilize wet removal methods and localized HEPA-filtered vacuums to control the
release of fugitive airborne asbestos fibers throughout the asbestos abatement
process.
Work By Others:
1. Provide water and electric service during the entirety of remediation and
abatement operations.
2. Security, fencing and barricades throughout the duration of the work activities
including maintenance of pedestrian and vehicular traffic (if required).
3. Provide temporary restroom facilities during the entirety of remediation and
abatement operations.
4. Provide adequate staging area for dumpsters, trailer, service vehicles and other
materials and equipment required for completion of this project.
5. Provide third-party clearance sampling for asbestos abatement and microbial
remediation.
Licensing:
ADS Services, Inc. is a State of Florida licensed Asbestos Contractor (CJCO56716). We
are also a State of Florida licensed Building Contractor (CBC015628).
Estimated Costs:
ADS Services, Inc. will supply all transportation, labor, materials, equipment, insurance
and disposal required to complete the above-mentioned scope of work as follows:
Police Station……………………………………………………...……………$14,287.00
City Hall………………………………………………………………………...$17,291.00
City Hall Abatement……………………………………………………………..$4,300.00
Sub-Total
$35,878.00
Additional Options:
If ADS Services, Inc. is selected to perform all of the above scopes of work, then deduct
$3,200.00.
Grand Total:
$32,678.00
ADS Services, Inc. appreciates the opportunity to submit this proposal to you for this
project. Please do not hesitate to call us at (813) 875-4600, if you should have any
questions.
Sincerely,
Approved:
Clayton Dix
Senior Estimator/Project Manager
ADS Services, Inc.
O-813.875.4600 ♦ C-813.466.9639
E-mail: [email protected]
______________________________
Signed & Dated:
YOUR ONE SOURCE SOLUTION
(P) 813-875-4600
(F) 813-872-0901
LIC #ZA0000416