“Meeting Requirements While Staying Afloat”
SMALL SCHOOLS COMMITTEE
2014 Version
FISCAL BUSINESS
SAMPLE RESOLUTIONS
& LETTERS
Prepared By Capital Region ESD 113 School Fiscal Services Department
DISCLAIMER
The following examples of resolutions
have been collected from several
districts of varying sizes. They are
offered as a help to develop you own
resolutions and do not represent legal
advice.
We suggest that the sample documents
be re-typed on your district letterhead
using district specific information. Areas
requiring change have been colored in
red.
Small Schools Committee
Small Schools Committee
Sample Resolutions & Letters
2014 Version
____________________ SCHOOL DISTRICT NO. ______
BOARD OF DIRECTORS
RESOLUTION XXXXXX
20XX Maintenance and Operation Levy Rollback Revision And
20XX Administrative Refund Levy
WHEREAS, the voters of the _________________ School District No. ________ approved a
Maintenance and Operation Levy for collection in 20XX in the amount of $___________; and
WHEREAS, the _______________ School District received more in state and federal funding than
was anticipated when the 20XX levy amounts were adopted in 20XX; and
WHEREAS, the Office of Superintendent of Public Instruction, in compliance with the law, has
determined that the actual levy amount to be collected in 20XX to be $____________________; and
WHEREAS, the Board of Directors of the ____________________ School District, in adopting the
Fiscal Year 20XX-20XX General Fund Budget, approved said budget including the anticipated
rollback amount of $________, and
WHEREAS, the rollback amount has been adjusted downward, due to the increase in state and
federal funding, revised from $_____________ to $____________ (a rollup of $____________), and to
allow for maximum collection of the voter approved Maintenance and Operation Levy for collection
in 20XX of $______________; and
WHEREAS, the __________________________ County Treasurer has notified the district that
Administrative Refunds in the amount of $____________on the 20XX Maintenance and Operations
Levy were issued for the period MM-DD, 20XX to MM-DD, 20XX; and
WHEREAS, the _____________________ School District must authorize an Administrative Refund
Levy in order to collect amounts that were authorized by the voters but refunded due to challenges to
assessed values, technical errors in value or granting of exemptions;
NOW, THEREFORE, BE IT RESOLVED, the Board of Directors of ___________________ School
District, does hereby authorize the revised Maintenance and Operations Levy amount for 20XX
collection, to include an increase of $________________ due to the adjusted rollback, to be
$______________, and to include the 20XX Administrative Refund Levy collection in the amount of
$_____________.
PASSED by the Board of Directors of the ________________ School District, ___________ County,
Washington, at the regular meeting held MM-DD, 20XX.
___________________________________
Board Member
___________________________________
Board Member
___________________________________
Board Member
___________________________________
Board Member
___________________________________
Board Member
ATTEST: ___________________________
Secretary to the Board of Directors
Small Schools Committee
Sample Resolutions & Letters
2014 Version
SAMPLE LETTER OF REDIRECTION
MM-DD-YYYY
County Treasurer’s Name
_________County Treasurer
0000 Lakeridge Drive SW
Olympia, WA 98502-6080
Dear ___________________:
This letter is intended as notification that the Office of the Superintendent of Public Instruction has
approved a redirection of apportionment for the _________________ School District No.
________.
Please transfer One Hundred and Thirty-one Thousand Dollars--$131,000.00 from the General
Fund to the Capital Projects Fund. The resolution was approved at a Special Board of Directors
meeting held MM-DD, 20XX. Copies of the resolution and transfer form are enclosed.
Thank you for your assistance in this matter.
Sincerely,
SUPERINTENDENT NAME
Superintendent
Enclosure: Resolution
Transfer Form
Small Schools Committee
Sample Resolutions & Letters
2014 Version
____________ SCHOOL DISTRICT NO. _______
BOARD OF DIRECTORS
RESOLUTION NO. X: XXXX-XXXX
REQUEST FOR APPORTIONMENT REDIRECTION
WHEREAS, RCW 28A.150.270 authorizes local districts to direct a portion of their General
Fund basic education allocation to the Capital Projects Fund or Debt Service Fund,
and
WHEREAS, the ______________ School District No. ______ has a prior committed payment
obligation for a capital real estate property purchase, and
WHEREAS, the revenues in the Capital Projects Fund are not sufficient to meet the payment
obligation, and
WHEREAS, the district must meet this payment obligation,
THEREFORE, BE IT RESOLVED the _____________ School District No. _______ requests
School Financial Services at the Office of Superintendent of Public Instruction to
approve the transfer of $________________ of apportionment monies from the
General Fund to the Capital Projects Fund for the month of __________, 20XX.
ADOPTED this ____ day of ____________, 20XX.
ATTEST:
Board of Directors:
____________________________________
BOARD NAME, Chair
____________________________________
BOARD NAME, Member
____________________________________
BOARD NAME, Member
____________________________________
BOARD NAME, Member
____________________________________
BOARD NAME, Member
_________________________________
SUPERINTENDENT NAME, Secretary
Board of Directors
Small Schools Committee
Sample Resolutions & Letters
2014 Version
______________ School District No. _____
Resolution No. X: 20XX-20XX
20XX-20XX Budget Adoption
WHEREAS, the Board of Directors of the ____________ School District has met on July 11,
and July 25, 20XX to fix and adopt the 20XX-20XX _____________ School District
Budget, and;
WHEREAS, the Budget was reviewed by the Board of Directors and found to be in balance as
presented;
NOW THEREFORE, be it resolved, that the Board of Directors of the _____________ School
District does hereby adopt the 20XX-20XX Budget and authorize appropriations as
follows:
General Fund
Transportation Vehicle Fund
Capital Projects Fund
Debt Service Fund
Associated Student Body Fund
$XX,XXX,XXX
$XX,XXX,XXX
$XX,XXX,XXX
$XX,XXX,XXX
$XX,XXX,XXX
Dated this ____ day of ______, 20XX
BOARD OF DIRECTORS
NAME, Chair
NAME, Member
NAME, Member
NAME, Member
NAME, Member
ATTESTED TO:
___________________________
SUPERINTENDENT, Secretary
Board of Directors
Small Schools Committee
Sample Resolutions & Letters
2014 Version
____________________ SCHOOL DISTRICT NO. _________
RESOLUTION NO. X: 20XX-20XX
20XX-200XX CAPITAL PROJECTS FUND BUDGET EXTENSION
WHEREAS, it is necessary to make additional expenditures related to the purchase of a
38.19 acre parcel of land that were not anticipated in the original budget,
and
WHEREAS, funds are available through the receipt of Mitigation Fees collected from
new development within District boundaries,
NOW THEREFORE, BE IT RESOLVED, that the Board of Directors of the __________
School District hereby petitions the Office of the Superintendent of Public
Instruction to revise the budget for the Capital Projects Fund from $_______
to $_____________, an increase of $_____________.
Dated this XXth day of July, 20XX.
____________________________________
NAME, Chair
____________________________________
NAME, Vice Chair
____________________________________
NAME, Member
____________________________________
NAME, Member
____________________________________
NAME, Member
_________________________________
SUPERINTENDENT NAME, Secretary
Board of Directors
Small Schools Committee
Sample Resolutions & Letters
2014 Version
_________________ SCHOOL DISTRICT NO. ______
BOARD OF DIRECTORS
RESOLUTION X: XXXX-XXXX
CREDIT CARD AUTHORIZATION
WHEREAS the ______________ School District No. _____ Board of Directors, State of
Washington, _____________ County, recognizes the need to conduct the business affairs of
the district in an organized and efficient manner; and,
WHEREAS Washington State statutes RCW 43.09.2855 and RCW42.24.115 , authorizes
municipalities to use credit cards for official government purchases and acquisitions; and,
WHEREAS the _______________ School Board of Directors , by adopting Board Policies
6212 and 6213, has set in place guidelines for proper administration for the use of credit
cards;
THEREFORE, BE IT RESOLVED that the ____________________ School District No.
__________ Board of Directors, State of Washington, ____________ County, hereby
authorizes Key Bank USA to issue Visa Credit Card(s) to a maximum cumulative credit
limit of $15,000.
Dated this XXnd day of XXXXXX, 20XX.
ATTEST:
Board of Directors:
____________________________________
(BOARD NAME), Chair
____________________________________
(BOARD NAME), Member
____________________________________
(BOARD NAME), Member
____________________________________
(BOARD NAME), Member
____________________________________
(BOARD NAME), Member
_________________________________
SUPERINTENDENT NAME, Secretary
Board of Directors
Small Schools Committee
Sample Resolutions & Letters
2014 Version
_________________ SCHOOL DISTRICT NO. _______
BOARD OF DIRECTORS
RESOLUTION NO. X: 20XX-20XX
Transfer of Funds to Capital Projects Fund
WHEREAS, RCW 28A.320.330(3) authorizes local districts to transfer state forest land revenue
that are deposited in a school district’s debt service fund pursuant to RCW
79.64.110 and to the extent not necessary for payment of debt service on school
district bonds may be transferred by the school district in the district’s capital
projects fund, and
WHEREAS, the _____________ School District No. _________ has a prior committed payment
obligation for a capital real estate property purchase, and
WHEREAS, the revenues in the Capital Projects Fund are not sufficient to meet the payment
obligation, and
WHEREAS, the necessary funds are available in the Debt Service Fund from local sources,
THEREFORE, BE IT RESOLVED the _____________ School District No. _______ requests
the ____________ County Treasurer to transfer $____________ from the Debt
Service Fund to the Capital Projects Fund as of (MONTH/DAY, 20XX.
ADOPTED
this _____ day of ___________, 20XX.
ATTEST:
Board of Directors:
____________________________________
(BOARD NAME), Chair
____________________________________
(BOARD NAME), Member
____________________________________
(BOARD NAME), Member
____________________________________
(BOARD NAME), Member
____________________________________
(BOARD NAME), Member
_________________________________
SUPERINTENDENT NAME, Secretary
Board of Directors
Small Schools Committee
Sample Resolutions & Letters
2014 Version
_____________________ SCHOOL DISTRICT NO. ____________
RESOLUTION X: 20XX-20XX
Equity Transfer of Funds to General Fund
WHEREAS, the ___________________ School District Board of Directors wishes to
transfer the equity balance from the Debt Service Fund to the General Fund, and
WHEREAS, the outstanding debt to be serviced by the Debt Service Fund
was retired as of MONTH DAY YEAR; all bonds, interest and transfer fees have been paid, and
WHEREAS, the necessary funds are available in the Debt Service Fund from local sources
as residual equity from state forest and property tax collection and interest earnings,
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the
_____________ School District No. ______ requests the ___________ County Treasurer to
transfer the residual equity balance, as of MONTH DAY YEAR, and any subsequent tax and/or
interest collections, from the Debt Service Fund to the General Fund.
ADOPTED this ____ day of ________, 20XX.
ATTEST:
Board of Directors:
____________________________________
NAME, Chair
____________________________________
NAME, Member
____________________________________
NAME, Member
____________________________________
NAME, Member
____________________________________
NAME, Member
_________________________________
SUPERINTENDENT, Secretary
Board of Directors
Small Schools Committee
Sample Resolutions & Letters
2014 Version
_________________ SCHOOL DISTRICT NO. ________
BOARD OF DIRECTORS
RESOLUTION X: 20XX-20XX
20XX Maintenance and Operation Levy Rollup
WHEREAS, the voters of the ____________ School District approved a Maintenance and Operation
Levy for collection in 20XX in the amount of $XXXXXX; and
WHEREAS, the _______________ School District received less in state and federal funding than was
anticipated when the 20XX levy amounts were adopted in 20XX; and
WHEREAS, the Office of Superintendent of Public Instruction, in compliance with the law, has
determined that the actual levy amount to be collected in 20XX cannot exceed $XXXXXXX; and
NOW, THEREFORE, BE IT RESOLVED, the Board of Directors of ______________ School
District, do hereby authorize the net Maintenance and Operations Levy amount for 20XX collection
after rollback to be $XXXXXXX; and
PASSED by the Board of Directors of the ______________________ School District,
______________________ County, Washington, at the regular meeting held _______________, 20XX.
ATTEST:
Board of Directors:
____________________________________
NAME, Chair
____________________________________
NAME, Member
____________________________________
NAME, Member
____________________________________
NAME, Member
____________________________________
NAME, Member
_________________________________
SUPERINTENDENT, Secretary
Board of Directors
Small Schools Committee
Sample Resolutions & Letters
2014 Version
_________________ SCHOOL DISTRICT NO.__________
BOARD OF DIRECTORS
RESOLUTION NO. X: 20XX-20XX
High School Life Skills Program
REVOLVING CHECKING ACCOUNT AUTHORIZATION
WHEREAS the ____________ School District No. ______ Board of Directors, State of
Washington, _____________ County, recognizes the need to conduct the business affairs of the
district in an organized and efficient manner; and,
WHEREAS the __________ High School Life Skills Program operates as a District approved
program that has need to replenish supplies for program activities relating to the operation of the
Student Store located in the ____________ Middle School building on a weekly basis; and,
WHEREAS some vendors will not accept purchase orders and/or some credit cards and requires
cash payment upon receipt of goods;
NOW, THEREFORE, BE IT RESOLVED that the ____________ School District No. _____
Board of Directors, State of Washington, _______________ County, hereby authorizes the
establishment and maintenance of a revolving bank checking account with Key Bank of
___________ for the purpose of purchasing supplies for program activities relating to the student
store. Authorization is given for a maximum limit of $800.00.
Dated this XXst day of XXXXXX, 20XX.
ATTEST:
Board of Directors:
____________________________________
NAME, Chair
____________________________________
NAME, Member
____________________________________
NAME, Member
____________________________________
NAME, Member
____________________________________
NAME, Member
_________________________________
SUPERINTENDENT, Secretary
Board of Directors
Small Schools Committee
Sample Resolutions & Letters
2014 Version
_________________ SCHOOL DISTRICT NO. ________
_______________ COUNTY, WASHINGTON
RESOLUTION NO. XX: XXXX-XXXX
A RESOLUTION of Board of Directors of _______________ School District No. _____,
______________ County, Washington, relating to the surplusing and sale of real property; authorizing the
Secretary to the Board (the “Secretary”) to negotiate and execute a purchase agreement for the sale of the
real property; directing the Secretary to the Board to obtain a preliminary commitment for title insurance
for the real property; and providing for other matters properly related thereto.
BE IT RESOLVED BY THE BOARD OF DIRECTORS OF __________________ SCHOOL
DISTRICT NO. ____, ___________________ COUNTY, WASHINGTON, as follows:
Recitals. The Board of Directors (the “Board”) of _____________ School District No.
____, _________ County, Washington (the “District”), hereby makes the following findings and
determinations:
(a)
The Board is authorized pursuant to RCW 28A.335.090(1) to convey by deed all the interest
of the District in or to any real property of the District which is no longer required for school purposes.
(b)
The District is the owner of a parcel of real property located at ADDRESS/ CITY,
Washington (the “{UNIQUE DESCRIPTOR}”), legally described on Attachment “A” attached hereto and
by this reference incorporated herein. The {UNIQUE DESCRIPTOR} includes a residence and a garage
located thereon.
(c)
[Pursuant to RCW 28A.335.090(2), the District has received a market value appraisal of
the Property from a general real estate appraiser certified under chapter 18.140 RCW (the “Appraisal”).]
(d)
Notice of intent to sell the {UNIQUE DESCRIPTOR} Property and conduct a public
hearing was given by advance publication in LOCAL NEWSPAPER, a newspaper of general circulation
within the boundaries of the District for two consecutive weeks, on MM-DD-YYYY and MM-DD-YYY.
(e)
On MM-DD-YYYY, the Board held a public hearing upon the proposal to sell the
{UNIQUE DESCRIPTOR} Property and admitted evidence offered for and against the propriety of the
proposed sale.
{UNIQUE DESCRIPTOR} Property No Longer Required for School Purposes. After due
consideration, and being fully informed and advised, the Board finds and declares that the {UNIQUE
DESCRIPTOR} Property (as such term is defined in the recitals herein) is no longer required for school
purposes, in that, the {UNIQUE DESCRIPTOR} Property will not be used for school purposes for the
foreseeable future and sale of the {UNIQUE DESCRIPTOR} Property is in the best interest of the
District, its students and patrons.
Sale of {UNIQUE DESCRIPTOR} Property. The District is authorized to sell the
{UNIQUE DESCRIPTOR} Property in accordance with the procedures described herein.
Manner of Sale. The {UNIQUE DESCRIPTOR} Property shall be offered for sale to the
general public using the services of a licensed real estate broker, {NAME OF BROKER/COMPANY}
(the “Real Estate Broker”). The Real Estate Broker’s fee shall not exceed seven percent (7%) of the
resulting sale price.
Purchase and Sale Agreement. After due consideration, and being fully informed and
advised, the Board hereby determines that the {UNIQUE DESCRIPTOR} Property shall be sold for cash
pursuant to a purchase and sale agreement in substantially the form of Attachment “B” attached hereto
Small Schools Committee
Sample Resolutions & Letters
2014 Version
and by this reference incorporated herein (the “Agreement”). The purchase price for the {UNIQUE
DESCRIPTOR} Property shall not be less than ninety percent (90%) of the Appraisal. The Board
authorizes and directs the Secretary to: (a) negotiate, execute and deliver the Agreement, on behalf of the
District, together with such modifications, if any, of the Agreement as are deemed reasonable and
necessary to consummate the Agreement and the transactions contemplated therein, and (b) present the
executed Agreement, together with the appropriate resolution, to the Board at a subsequent meeting for
final approval, prior to the closing date of the sale of the {UNIQUE DESCRIPTOR} Property.
Notice of Sale . The District shall publish a notice in a legal newspaper or legal
newspapers of general circulation within the boundaries of the District (the “Notice of Sale”). The
Notice of Sale shall describe the {UNIQUE DESCRIPTOR} Property and shall otherwise be in
substantially the form attached hereto as Attachment “C” and by this reference incorporated herein. The
{UNIQUE DESCRIPTOR} Property shall not be conveyed prior to the expiration of 45 days after the
publication of the Notice of Sale.
Preliminary Commitment for Title Insurance. The Board hereby directs, authorizes and
orders the Secretary to obtain a preliminary commitment for title insurance for the {UNIQUE
DESCRIPTOR} Property.
All Other Action. The Secretary and the District Legal Counsel, Foster Pepper PLLC, are
hereby further authorized and ordered to take all other action, to do all other things consistent with this
resolution, and to execute all other documents, instruments and certificates reasonable and necessary to
effectuate the provisions of this resolution and to consummate and complete the acquisition of the
Property, subject to final approval by the Board as identified in Section 5 herein.
Ratification and Confirmation. Any actions of the District or its staff or officers prior to
the date hereof and consistent with the terms of this resolution are ratified and confirmed.
Effective Date. This resolution shall be in full force and effect from and after its adoption
and approval.
ADOPTED by the Board of Directors of ___________ School District No. _____,
____________ County, Washington, at a regular open public meeting thereof, held this XXth day of
MONTH, 20XX, the following Directors being present and voting in favor of the resolution.
______________ SCHOOL DISTRICT NO.____, ___________ COUNTY, WASHINGTON.
__________________________________________
Chair and Director
Director
__________________________________________
Director
Director
Director
ATTEST:
SUPERINTENDENT’S NAME
Secretary to the Board of Directors
Small Schools Committee
Sample Resolutions & Letters
2014 Version
CERTIFICATION
I, SUPERINTENDENT, Secretary to the Board of Directors (the “Board”) of
__________ School District No. _____, ______________ County, Washington (the “District”),
hereby certify as follows:
1.
The foregoing Resolution No. _________ (the “Resolution“) is a full, true and
correct copy of the Resolution duly adopted at a special meeting of the Board held at the regular
meeting place thereof on MM-DD, 20XX, as that Resolution appears on the minute book of the
District, and the Resolution is now in full force and effect; and
2.
Written notice specifying the time and place of the special meeting and noting the
business to be transacted was given to all members of the Board by mail, fax, electronic mail or
by personal delivery at least 24 hours prior to the special meeting (the “Notice”), a true and
complete copy of the Notice is attached hereto as Appendix 1;
3.
The Notice was also given by mail, fax, electronic mail or by personal delivery at
least 24 hours prior to the special meeting to each local radio or television station and to each
newspaper of general circulation that has on file with the District a written request to be notified
of special meetings and to any others to which such notices are customarily given by the District;
and
2.
A quorum of the members of the Board was present throughout the meeting and a
sufficient number of members of the Board present voted in the proper manner for the adoption
of the Resolution.
IN WITNESS WHEREOF, I have hereunto set my hand this XXth day of MONTH,
20XX.
_____________ SCHOOL DISTRICT NO. ____
________________ COUNTY, WASHINGTON
SUPERINTENDENT’S NAME
Secretary to the Board of Directors
Small Schools Committee
Sample Resolutions & Letters
2014 Version
ATTACHMENT “A”
LEGAL DESCRIPTION OF THE {UNIQUE DESCRIPTOR} PROPERTY
{INSERT LEGAL DESCRIPTION}
Small Schools Committee
Sample Resolutions & Letters
2014 Version
ATTACHMENT “B”
FORM OF PURCHASE AND SALE AGREEMENT
{OBTAIN FROM REAL ESTATE BROKER}
Small Schools Committee
Sample Resolutions & Letters
2014 Version
ATTACHMENT “C”
FORM OF NOTICE OF SALE
____________ SCHOOL DISTRICT NO. ____
__________________ COUNTY, WASHINGTON
NOTICE OF SALE OF REAL PROPERTY
{UNIQUE DESCRIPTOR}
NOTICE is hereby given that the Board of Directors of _____________ School District No. _____,
________________ County, Washington intends to sell a parcel of real property located at
__________________, ____________, Washington, legally described as follows:
{INSERT LEGAL DESCRIPTION}
The {UNIQUE DESCRIPTOR} Property shall be offered for sale using the services of a licensed real estate
broker and shall be sold for cash pursuant to the terms and conditions of a purchase and sale agreement. For
further information or to request a copy of the purchase and sale agreement, please contact
SUPERINTENDENT’S NAME & PHONE NUMBER.
______________ SCHOOL DISTRICT NO. ____
_________________ COUNTY, WASHINGTON
/s/ SUPERINTENDENT’S NAME
Secretary to the Board of Directors
Small Schools Committee
Sample Resolutions & Letters
2014 Version
RESOLUTION NO. XXX
ROLLBACK 20XX EXCESS LEVY AUTHORITY AND AUTHORIZE COLLECTION OF
ADMINISTRATIVE REFUND LEVY FUNDS
WHEREAS, the Special Excess Maintenance and Operation Tax Levy submitted and
approved by the voters of the ____________ School District on MM/DD, 20XX, in the amount of
$_____________ for collection in 20XX was based on an estimated “Total Levy Capacity”, and;
WHEREAS, the Educational Service District No. _____ has advised the ___________ School
District by Memorandum that the District’s levy authority for the 20XX collection year is
$_____________, pursuant to RCW 84.52.053 and RCW 84.52.0531; and
WHEREAS, pursuant to RCW 84.69.180, the ____________ School District is authorized to recover levy funds
not collected between October 1, 20XX and September 30, 20XX due to tax refunds or abatements and these
uncollected levy funds amount to $_____________ Maintenance and Operation Tax Levy and
$_____________ Capital Projects Levy; and
NOW, THEREFORE, BE IT RESOLVED, that the ___________ County Board of County
Commissioners be requested to reduce the 20XX Excess Maintenance and Operation Tax Levy collection by
the amount of $_____________ resulting in a total 20XX Excess Maintenance and Operation Tax Levy
collection of $_____________, as approved by the Board of Directors of the Olympia School District in its
regular meeting of MM/DD, 20XX.
FURTHER, BE IT RESOLVED, that the Thurston County Assessor is requested to collect taxes for the
administrative refund of $_____________uncollected Maintenance and Operation Tax Levy and
$_____________ uncollected Capital Projects Levy, as approved by the Board of Directors of the
_________________ School District in its regular meeting of MM/DD, 20XX.
ADOPTED this XXth day of MONTH, 20XX, by the Board of Directors of __________ School District No.
_____, ______________ County, Washington, at a regular meeting held thereof.
ATTEST:
Board of Directors:
____________________________________
NAME, Chair
____________________________________
NAME, Member
____________________________________
NAME, Member
____________________________________
NAME, Member
____________________________________
NAME, Member
_________________________________
SUPERINTENDENT, Secretary
Board of Directors
Small Schools Committee
Sample Resolutions & Letters
2014 Version
____________ SCHOOL DISTRICT #_______
RESOLUTION NO. _________
Authority to Set Budget Priorities—Intent to Adopt a Modified Educational Program
WHEREAS, the Board of Directors (Board) of the _________ School District (District) has the legal
responsibility and authority to set budget priorities for the District; and
WHEREAS, the students, parents/guardians, voters and citizens of the District rightly expect that the Board will
exercise its lawful authority, judgement, and discretion in a manner that preserves to the extent reasonably
possible the District's current educational programming, within the responsible limits of available funding; and
WHEREAS, the Board hereby determines that the District's reasonably anticipated revenues for 20XX-20XX,
projections of continued declining enrollment, and seriously depleted fund balance require reductions in the
educational program and support functions to be operated in 20XX-20XX; and
WHEREAS, some of the necessary program reductions must involve reductions in the total F.T.E. of nonsupervisory certificated staff personnel employed under continuing contracts for 20XX-20XX; and
WHEREAS, known retirements, resignations, leaves, and other factors mitigating against non-supervisory
certificated staff layoffs are insufficient to avoid layoffs in order to stay within responsible budget assumptions
and restore the District's financial health for the benefit of students in the years to come; and
WHEREAS, the District's collective bargaining agreement with the ________ Education Association (__EA)
specifies procedures for reductions in force and recall of non-supervisory certificated staff; and
WHEREAS, in fairness to the schools, students, and especially staff affected by reductions in force, it is critically
important to communicate timely and effectively; now, therefore,
Be It Resolved That:
1.
2.
3.
The Superintendent will communicate promptly with the _EA leadership and with non-supervisory certificated
staff regarding the attached reduced educational program, and will invite staff to correct and update their
seniority rankings within relevant categories pursuant to the procedures of the bargaining agreement and
implementation understandings between the Superintendent and _EA leadership.
The Superintendent will take the steps legally necessary to reduce staff in accordance with this Resolution, the
_EA bargaining agreement, and state law.
The Superintendent is authorized to recommend restoration of some reduced positions if and when, in his
judgment, the District's overall projected budget situation for 20XX-20XX substantially improves over current
estimates.
ADOPTED by the __________ School District Board of Directors this XX day of _____ 20XX
Board President
Board Vice-President
Board Member
Board Member
ATTEST:
Superintendent, Secretary to the Board
Small Schools Committee
Sample Resolutions & Letters
2014 Version