LOCATED IN THE HEART OF PORT VILA EVENT PROPOSAL INCENTIVE GROUP - SAMPLE PROGRAMME - ACCOMMODATION ACTIVITIES EVENTS Incentive Group Sample Programme PROGRAMME PROPOSAL Day 1 Paradise Welcome Management and staff of Iririki Island Resort will greet your our guests at the airport with handmade floral leis before assisting them onto private chartered coaches. Event/client signage at our Hospitality Desk in the arrivals hall welcomes your delegates and facilitates easy identification for arriving guests. Airport-Resort transfer Enjoy the short ride to Iririki Island in air-conditioned air comfort on a private coach transfer, with a bottle of chilled water and refreshing towelette. Resort Check-In The Iririki Island Ferry will transfer guests to the resort resort for a welcome drink and express check-in, check in, before transfer to their accommodation. Luggage will be handled separately and will arrive at guests’ rooms shortly thereafter. Sunset Cruise Cocktail Party Board your private sailboat and cruise the protected protected waters of Port Vila Harbour. As the sun sinks into the Pacific Ocean enjoy a selection of Chef’s gourmet canapés and cocktail platters, including the popular “Watermark Platter” with king prawns, oysters and white bait, accompanied by local beers, a selection of wines and soft beverages. This two hour cruise is the ideal end to a perfect day in paradise. Day 2 Full Hot Buffet Breakfast Breakfast is served daily in Michener’s Restaurant from 7am to 10:30am. 10:30am Our Full Buffet ffet is included in your room rate – enjoy a selection of fresh tropical fruits, preserved fruits, fresh-baked fresh baked breads and pastries with jams and preserves, cereals and juices, sausages, eggs, hashbrowns, tomatoes and beans. An a-la-carte carte menu is also available available for those wanting a specialty dish. dish Ekasup Cultural Village Tour This tour is a must for every visitor to Vanuatu. Spend the morning at Ekasup Cultural Village for a glimpse into the traditional way of Melanesian life. This is an authentic village ge where the chief and his warriors explain about custom medicine, food preservation, many uses of the coconut tree and much more. A light refreshment of local fruits is served while the Ekasup Cultural Group entertains visitors. Don't forget your camera! Leisure Activities Iririki Island Resort offers a range of leisure facilities for the enjoyment of our guests – tennis courts, games room, gymnasium, multi-level level cascading pool, white sand beach and non-motorised non watersports. Several tour operators are also based at Iririki – guests can jetski, parasail or take a scenic seaplane flight right from the beach, or enjoy a scenic helicopter flight from the top of the hill. Iririki Island Resort PO Box 230 Port Vila Vanuatu Ph: +678 23388 Fax: +678 23880 [email protected] www.iririki.com Incentive Group Sample Programme Take time out to relax and feel renewed. Let us welcome you to Spa Frangipani, Iririki Island Resort’s own little haven to soothe the mind, body and soul. Our experienced staff provide a range of treatments combining traditional healing techniques with Western therapies, using organic products from the locally produced Volcanic Earth range. Relax with a Papaya Body Wrap, excellent for soothing tired skin. Spa Frangipani has 4 treatment rooms, including two double rooms and a retreat for body treatments. Port Vila and the Island of Efate also offer a range of tours, attractions and activities activities that shouldn’t be missed – snorkeling and diving, lush tropical rainforests with pristine spring fed waterfalls, cultural tours; a great value duty free ee shopping; abseiling, ziplining and fun-buggies fun buggies for the adventurous; and much much more. Iririki’s i’s Guest Relations team can help delegates make the most of their free-time free by recommending activities and tours to suit each individual. Happy Hour Join other guests for our nightly Happy Hour from 5pm. On Monday’s meet the General Manager and resort management team at our weekly Guest Cocktails from 6pm. Dining at Leisure Enjoy fine dining at Iririki’s Michener’s Restaurant with it’s French/European inspired menu or choose the light flavours of the Watermark’s Asian-Fusion Asian Fusion menu. The town of Port Vila Vi offers many dining opportunities within a short walk of the Iririki jetty. jetty Day 3 Full Hot Buffet Breakfast Breakfast is served daily in Michener’s Restaurant, Restaurant, from 7am to 10:30am. 10:30am Our Full Buffet is included in your room rate – enjoy a selection of fresh tropical fruits, preserved fruits, fresh-baked fresh baked breads and pastries with jams and preserves, cereals and juices, sausages, eggs, hashbrowns, tomatoes and beans. An a-la-carte carte menu is also available for those wanting a specialty dish Coongoola Cruise Make the most of your visit to our tropical island paradise to enjoy and explore the wonders for Havannah Harbour. Travel by bus up over Klem’s Hill with its breathtaking views of Mele Bay and Vila Harbour. Board the 23-meter meter yacht ‘Coongoola’ for a leisurely l ly sail across protected waters; morning m tea and coffee is served on board while you make your way to visit to a turtle conservation project on a nearby island. Then saill across the calm waters of Havannah Harbour, through the passage to Moso Island to the beautiful Sun and Moon Bay. Go ashore on Hapi Tok Beach and enjoy the fine white sand and clear blue waters, snorkel on the reef, swim off shore or just relax in the shade. After A your beach BBQ lunch join your guides to snorkel more open reefs, orr laze the afternoon away on the shallow waters of Sun & Moon Bay. A late afternoon sail returns you to the mainland – keep an eye out for the friendly pod of dolphins that regularly greet the boat and ride the bow wave. Dining at Leisure Enjoy fine dining at Iririki’s Michener’s Restaurant with it’s French/European inspired menu or choose the light flavours of the Watermark’s Asian-Fusion Asian menu. On Tuesdays join other guests for our weekly Melanesian Feast buffet, with with entertainment by Fatuna Fatuana, one of Vanuatu’s most highly respected cultural groups. The town of Port Vila offers many dining opportunities within a short walk of the Iririki jetty, including Crystals at the Sebel and the laidback fun of the Waterfront Waterf Bar & Grill. Iririki Island Resort PO Box 230 Port Vila Vanuatu Ph: +678 23388 Fax: +678 23880 [email protected] www.iririki.com Incentive Group Sample Programme Day 4 Full Hot Buffet Breakfast Breakfast is served daily in Michener’s Restaurant, Restaurant, from 7am to 10:30am. 10:30am Our Full Buffet is included in your room rate – enjoy a selection of fresh tropical fruits, preserved fruits, fresh-baked fresh breads and pastries with jams and preserves, cereals and juices, sausages, eggs, hashbrowns, tomatoes and beans. An a-la-carte carte menu is also available for those wanting a specialty dish Leisure Activities Iririki Island Resort & Spa is just 1km from Port Vila Vil town by complimentary ferry, running 24 hours a day. Take a trip into town to order your duty free purchases or pick up souvenirs from the markets. Just want to relax – spend the day lazing by the Bali Hai Pool or beside the 5 level cascading Lagoon Pool, Poo with its swim up cocktail bar. Pamper yourself at Frangipani Spa, with a range of traditional and Western therapies. Port Vila and the Island of Efate also offer a range of tours, attractions and activities that shouldn’t be missed – snorkeling and diving, lush tropical rainforests with pristine spring fed waterfalls, great value duty free shopping and much much more. Seafood Soiree A very special event. Held on our private beach or Lagoon Pool Deck, the tropical charm is captured by a stunning banquet banquet - tables covered with white cloths, colourful local flowers & centrepieces, candles and shells; tiki torches light up the area with fairy lights for added sparkle. Guests are greeted by local children who present luscious fresh floral leis while Melanesian Serenaders escort them to the banquet. Polynesian dancers Melanesian serve your guests Coconut Coladas on arrival and perform traditional island dances during the eveing, inviting your guests to join them. Sumptuous seafood platters and chilled champagne (or beverage package) ensure guests are satisfied, while a local covers band or DJ provide music to dance the night ght away. To add a true taste of Melanesia, substitute the Seafood Banquet with our very special Real Pasifik Banquet. Designed by Chef Robert Oliver (author of Me’a Kai, International Cookbook of the Year) and inspired by local chefs, this menu is a landmark in Melanesian Cuisine. Day 5 Departure Your air-conditioned conditioned transfer will will depart from the Iririki Island Ferry Terminal on the mainland 2 hours prior to your scheduled flight departure time, it is suggested guests be ready to leave the island 10 minutes prior. All luggage should be left outside rooms 2 hours and 45 minutes prior p to scheduled flight departure time for collection and porterage. Addendums Section 2 - general information on the resort Section 3 - full range of conferencing options Section 4 - full range of banqueting options to design your own programme Section 5 - information on tours and activities Iririki Island Resort PO Box 230 Port Vila Vanuatu Ph: +678 23388 Fax: +678 23880 [email protected] www.iririki.com Incentive Group Sample Programme ACCOMMODATION Accommodation Type: Bedding Configuration: Location: Island Fares 1x King Split OR 1x Queen Bed Set amidst our lush tropical gardens. Waterfront Fare 1x Queen Bed Close to water with unobstructed views of either the ocean or harbour Deluxe Rooms 1x King Split & 1x Double fold out sofa-bed Studio-style apartment. Spacious open plan living with kitchenette and laundry facilities and balcony spa Close to Lagoon Pool and leisure facilities or with panoramic ocean views Deluxe Ocean View Suite 1x Queen & 1x Double fold out sofa- bed One bedroom, split level apartment with superb ocean views. Spacious open plan living with kitchenette and laundry facilities and balcony Spa Tri-Level Penthouse 1 x King Split, 1 x Queen & 2 x Double fold out sofa-bed Stunning ocean views and room for everyone with multiple living spaces over three levels. Complimentary Policy and Value Adds 1 complimentary room for every 15 paid rooms, to a maximum of 4 complimentary rooms. 1 complimentary Deluxe Suite upgrade for every 20 Deluxe Rooms paid. Accommodation rate is inclusive of breakfast and porterage. Group rates are available for arrival 3 nights outside the main group stay. SALES PRESENTATIONS & SITE INSPECTIONS A full overview of accommodations, guest services, facilities and group events can be found at www.iririki.com. High resolutions images for your sales presentation can be downloaded from our on-line image gallery at http://cs.destination-specific.com.au/iririki/contract744; simply select the link to the image gallery on the right side of the page (no password is required). A gallery of MICE images is available from our Groups Manager. Iririki Island Resort offers room nights at special rates for site inspections. 1 site inspection room night is refundable against the master account for every 60 room nights that materialise within 12 months of the site inspection. Iririki Island Resort PO Box 230 Port Vila Vanuatu Ph: +678 23388 Fax: +678 23880 [email protected] www.iririki.com Incentive Group Sample Programme TERMS & CONDITIONS Payment & Deposit A deposit of 20% of the total accommodation cost is due upon confirmation of the booking. A further 40% of accommodation is due 4 months prior to arrival Balance of accommodation and 50% of event costs is due 6 weeks prior to arrival All remaining charges are due prior to the groups departure. In the case where no master account signatories are accompanying the group all pre-booked events must be paid in full in the week of arrival Reductions & Cancellations Cancellations received up to 6 months prior to arrival are fully refundable. Until 4 months prior to arrival a reduction of up to 50% of the blocking will be allowed without penalty. Cancellations in excess of this allowance will be subject to penalty of one night’s room revenue. From 4 months to 6 weeks prior to arrival a further 10% reduction will be allowed without penalty. Cancellations in excess of this allowance will be subject to a penalty of 50% of the room revenue. From 6 weeks prior to arrival the number of rooms shall be considered guaranteed and no further reduction will be allowed without penalty of the entire room revenue. From 2 weeks prior to arrival all events, activities and sundry services shall be considered guaranteed, with full cancellation fees applicable Event deposits are subject to cancellation fees as imposed by contracted operators. Full details of all terms and conditions will be included in our proposal. Contact: Lynda Canning | Groups Manager Phone: +678 23388 Email: [email protected] www.iririki.com Iririki Island Resort PO Box 230 Port Vila Vanuatu Ph: +678 23388 Fax: +678 23880 [email protected] www.iririki.com
© Copyright 2024