Sample personal notes
1. Following a Phone Call
3. Thanks for a Referral
It was wonderful talking with
you today. I appreciate you keeping
me in mind if you know of anyone
who is interested in looking into the
opportunities we have for buyers in this
market! I hope [Billy] does well at his
soccer tryouts! Please call if I can be of
help in any way. I’ll talk with you soon.
Thank you for your referral to Bob
and Linda! You can be confident I’ll take
excellent care of them. Your trust and
support are greatly appreciated. All
my best,
After a follow-up call
It was terrific talking with you this
week. I’m so glad you enjoyed the
information on remodeling! Please call if
you have any questions or concerns. It’s a
Good Life!
2. Following a Pop-By
It was great to see you today! Thank
you for taking a little time with me to
catch up on all of your exciting news—I
am glad everything is going well for you
and your family. Please don’t hesitate to
call if I can be of help and remember…
I’m never too busy for your referrals! See
you soon.
4. Thanks for the Great Service
Thanks so much for the excellent
service! It’s obvious that you love what
you do. It’s a Good Life!
5. Thanks for Joining My Database
It was a pleasure meeting you today.
I’m excited to include you in my Client
Appreciation Program and I’m looking
forward to building a great relationship.
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6. Prior to a Listing Presentation
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(if more than 4 days out)
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I am really looking forward to getting
together soon
to look at your home and
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I can best serve you. I’ll see you next
Wednesday the 10th at 4 pm.
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Warm regards,
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© 2012 Buffini & Company. All rights reserved.
Sample personal notes
7. Immediately After a Listing
Presentation:
Not ready to make a decision
If Brian had just met with a potential Seller
on a listing appointment but they were not
ready to make a decision, while still in their
driveway he would write them a short note
something like this:
It was a privilege to meet you tonight.
I wish you the best in your future. I hope
I get to serve you with your real estate
needs. It’s a Good Life! - Brian
Just a note to thank you for allowing
me to meet with you and see your
beautiful home. It’s evident when you
walk in, how much you have put into your
home. It would be an honor to represent
you and your home. I hope to hear from
you soon.
If they just listed with you
It was a real pleasure meeting with
you today to look at your beautiful home
and discuss your goals for your move.
Thank you for the opportunity to assist
you with the sale of your home! I will be
in touch soon. All the best,
8. Anytime During the Listing:
First note
I just wanted to touch base with you
to let you know I am doing my best to
find a qualified buyer for your home. I
will contact you each week with a market
update and specific activity on your
home. Thank you again for your business
and please call with any questions or
concerns. Have a great day.
After caravan
The caravan went really well with at
least 20 agents through and 3 buyers. The
comments were superb. Now let’s get her
sold! Have a wonderful day.
After open house
The open house went well. We
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returning twice. Most that came through
liked the price but some comments were
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“I want something
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looked great! Talk to you soon!
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During listing
Just touching
base to let you know
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that gettingCMYK
your home sold is a high
priority for me. Here is an update on the
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activity since
we
last talked….Please call
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me with any questions or concerns. Have
an excellent
day!
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© 2012 Buffini & Company. All rights reserved.
Sample personal notes
9. Following a Buyer Appointment:
10. Upon Opening Escrow:
Buyer lead
It was a real pleasure meeting you
[talking with you] today. I am looking
forward to the opportunity to help you
find a wonderful home that meets the
needs of you and your family! I will be in
touch soon. Thank you.
Current buyer client
(you’re actively showing properties to)
I wanted you to know that finding
you just the right home is a high priority
to me, and I appreciate your confidence
in me. What a great time to buy! I will
continue to send you daily updates. Oh,
by the way…I’m never too busy for any of
your referrals.
Buyer
Congratulations on the accepted offer
on 123 Lucky Street! I am excited to guide
you through this process from inspection
to close! I will be in touch regularly but
please don’t hesitate to call if you have a
question. Have a great day!
Seller
Congratulations on the accepted offer
on your home! Please remember there
is still much to do before closing and I
will keep you updated every step of the
way. Don’t hesitate to call if you have any
questions. I am excited that we are a few
steps closer to your goals! It’s a Good Life!
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© 2012 Buffini & Company. All rights reserved.
Sample personal notes
11. Upon Closing the Transaction:
Thanks to Seller
It was a privilege to represent you
in the sale of your home. I wish all the
best to you and your family. Even though
you’ve moved, I still want to be a resource
for you and will stay in touch. Please give
me a call if there is anything I can help
with in the future.
13. To Vendors Involved in the
Transaction
It was great to talk with you today
about the Johnson’s inspection on 457
Indigo Circle. Thank you for taking the
time to talk through it with me. You did
a very thorough job and obviously take
pride in what you do! All the best,
Thanks to Buyer
Thank you for the opportunity to
help you purchase your new home!
I hope you are happy there for many
years to come. Please call me if I can
help in any way. I’m here to serve you.
All the best,
12. To Other Agent Upon
Opening Escrow
I’m really looking forward to working
together on the transaction on 2356 Blue
Water Way! Let’s stay in close contact to
make this process as smooth as possible
for our clients. Thank you so much.
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© 2012 Buffini & Company. All rights reserved.