University at Albany ANNOUNCEMENT OF VACANCY Posting No: R14-45 Budget Title: Sponsored Program Associate I Descriptive Title: Electronic Research Administration Department: Office for Sponsored Programs Reports to: Director Salary Range: $62,000-$70,000 DOE FLSA Status: Exempt Grade: E.3 Coordinator Employment is with The Research Foundation for The State University of New York, a private, nonprofit, educational corporation that administers sponsored program activity for The University at Albany. Description of Duties: The Electronic Research Administration Coordinator (ERAC) will support the technology infrastructure and systems that serve faculty, administrators and services across the University at Albany’s research enterprise. The ERAC will serve as the lead administrator for the campus Research Foundation (RF) pre-award business processes and systems. Incumbent will oversee use of the current electronic system (COEUS) and lead the technical implementation of the system replacing it; develop a solid understanding of the current system and replacement system from both technical and functional perspectives; perform activities necessary to complete implementation; and provide training and technical support as necessary. The ERAC will:  Provide oversight and coordination of and administration of the current campus electronic preaward system. UAlbany currently uses COEUS as its pre-award submission tool and the Coordinator will also be responsible for oversight of this system and play a lead role in implementation of the new system.  The ERAC will assist with Training and Development initiatives developed to support campus researchers. Training activities will include grant workshops for faculty/staff, electronic research system user training, faculty orientation, preparation of manuals and training materials.  The Coordinator will be expected to have superior communication skills, interact effectively with staff, faculty, deans, directors and external sponsors. Electronic Research Administration (ERA) system IT support: System maintenance for UAlbany campus to include the following:     Rates Maintenance, Unit hierarchy maintenance, Business rules and maps, Questionnaires, Person data uploads. Testing of changes and upgrades made to the system (e.g. implementation of new modules on campus). Preparation of user guides and update manuals as needed. Monitor the Coeus helpdesk (via email) and provide support as needed.       Work with related campus administrative offices and academic departments to identify opportunities to leverage the capabilities of the ERA system and any other electronic tools to support research/externally sponsored activities. Coordinate the review and implementation of software systems best suited to meet the needs of the pre-award and post-award research compliance offices with the Division of Research and RF SUNY. As necessary, troubleshoot issues with electronic submission systems such as Grants.Gov, NSF Fastlane and NIH eRA Commons. Troubleshoot ERA system issues for the University at Albany campus and as needed with other SUNY campuses. Attend staff meetings and participate in discussions of research administration management, improvements in office procedures and training opportunities. Participate in RF meetings, conference calls and keep campus staff and the Division for Research updated. Conduct regular ERA meetings with staff. Minimum Qualifications: Bachelor’s degree from a college or university accredited by a U.S. Department of Education or internationally recognized accrediting organization. At least 3-years sponsored programs or research administration or closely related experience working in sponsored funds administration or higher education, or the equivalent combination of education and experience. Computer proficiency in database creation/maintenance, word and spreadsheet applications mandatory. Ability to navigate sponsor’s administrative websites for proposal guidelines and other pre-award related requirements. Ability to interact effectively with staff, faculty and external sponsors; able to present information in a clear, non-technical, useful manner and develop concise educational materials. Strong organizational management; administrative and supervisory skills. Demonstrated ability to work under pressure in a deadline oriented environment and multitask. Self-starter and able to work independently. Excellent communication skill oral and written; the successful candidate must have experience working with cultural diverse groups of people. Preferred Qualifications: Master’s degree in Business, Public Administration, Computer Science or a related field. Understanding of FARs, CFRs, OMB Circulars including A-21, A-110 and A-133, as well as NIH and NSF pre and post award guidelines. Familiarity with compliance issues such as cost-sharing, effort reporting, conflict of interest, salary cap. Experience with Oracle based systems. Ability to trouble-shoot web applications and work effectively with system users who have varying degrees of technical knowledge, in order to resolve problems. Persons interested in the above position should submit a resume, three work-related references, along with a letter of application to: Name: Chair, Electronic Research Administrations Coordinator Title: Office for Sponsored Programs University at Albany 1400 Washington Avenue Address: MSC 312 Albany, New York 12222 Submit Electronically to: [email protected] Closing date for receipt of applications: October 10th, 2014 Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three year period. Please refer to the following website for the complete Annual Security Report (“Clery Report”): http://police.albany.edu/asr.htm As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, national origin and veteran or disability status. The Research Foundation for The State University of New York offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and longterm disability insurance. The University at Albany offers a variety of performing arts, world class libraries, and competitive sporting events.