Center for Underwater Technology: NSF STC Proposal
FMCP Sample Working Budget--Year One (July 1, 2005 to June 30, 2006)
Salaries and Wages
NSF
Cost-Share
Total Yr 1
Principal Investigator (Professor VI)
1 sum mos @
100% of
$11,379 =
$11,379
$11,379
1.5 acad mos @
5% of
$11,379 =
$853
$853
7.5 acad mos @
5% of
$11,606 =
$4,352
$4,352
Professor, Co-P.I. (Professor IV)
1 sum mos @
100% of
$9,667 =
$9,667
$9,667
1.5 acad mos @
5% of
$9,667 =
$725
$725
7.5 acad mos @
5% of
$9,861 =
$3,698
$3,698
Senior Personnel
5 Faculty
1 sum mos @
100% of
$8,908 =
$8,908
$8,908
5 Faculty
1.5 acad mos @
5% of
$8,908 =
$668
$668
5 Faculty
7.5 acad mos @
5% of
$9,086 =
$3,407
$3,407
Postdoctoral Associates
5 Postdocs V
3 cal mos @
100% of
$3,122 =
$46,833
$46,833
5 Postdocs V
9 cal mos @
100% of
$3,185 =
$143,310
$143,310
Graduate Student Researchers
10 GSR III
1.5 sum mos @
100% of
$2,971 =
$44,569
$44,569
10 GSR III
1.5 acad mos @
49% of
$2,971 =
$21,839
$21,839
10 GSR III
7.5 acad mos @
49% of
$3,031 =
$111,378
$111,378
10 GSR III
1.5 sum mos @
100% of
$3,031 =
$45,460
$45,460
Undergraduate Students
2 Lab Assistant II 1.5 acad mos @
25% of
$2,307 =
$1,730
$1,730
2 Lab Assistant II 7.5 acad mos @
25% of
$2,353 =
$8,825
$8,825
Technical Staff
1 Shop Supervisor
3 cal mos @
50% of
$5,606 =
$8,409
$8,409
1 Shop Supervisor
9 cal mos @
50% of
$5,802 =
$26,111
$26,111
3 Dev. Tech. III
3 cal mos @
50% of
$3,148 =
$14,165
$14,165
3 Dev. Tech. III
9 cal mos @
50% of
$3,211 =
$43,344
$43,344
1 Web Dev P/A IV
3 cal mos @
50% of
$5,865 =
$8,798
$8,798
1 Web Dev P/A IV
9 cal mos @
50% of
$6,070 =
$27,316
$27,316
Other Staff
1 Exec Director
3 cal mos @
100% of
$5,000 =
$12,000
$3,000
$15,000
1 Exec Director
9 cal mos @
100% of
$5,175 =
$37,260
$9,315
$46,575
1 Admin Asst III
3 cal mos @
100% of
$3,108 =
$9,324
$9,324
1 Admin Asst III
9 cal mos @
100% of
$3,170 =
$28,531
$28,531
Salary escalation factors: apply as necessary for both future beginning rates and for projected rates in following years.
Subtotal Salaries and Wages
$669,156
$26,019
$695,175
UCB
Resources
Faculty home department: title, step,
anticipated merit or promotions
Academic Personnel Office:
http://apo.chance.berkeley.edu/summer.html
Academic Personnel Office:
http://apo.chance.berkeley.edu/comp.html
Postdoc Policy Memo:
http://www.spo.berkeley.edu/Policy/ucmemos/
postdocs.html
Graduate Division:
http://www.grad.berkeley.edu/publications/gsh/
chapter_h.pdf
Academic Personnel Office:
http://www.ucop.edu/acadadv/acadpers/tab0203/
table24.html
Human Resources:
http://hrweb.berkeley.edu/pay/tppweb.htm
Human Resources:
http://hrweb.berkeley.edu/hrpay.htm
NSF specific
(from RFP and Grant Proposal Guide)
Grant funds cannot be used to augment total
salary or rate of faculty during term of faculty
appointment. Some specific exceptions.
Maximum summer salary is 2/9ths of regular
academic-year salary on all NSF-funded grants.
Include names of PI, faculty and other senior
personnel; estimated number of full-time
equivalent months on NSF funding; and total
salaries required
Include total number of persons, full-time
equivalent person-months, and total salaries
required.
Include total number of persons and total salaries
required.
Include total number of persons and total salaries
required.
Include total number of persons and total salaries
required.
Include total number of persons and total salaries
required.
Sponsored Projects Office:
http://www.spo.berkeley.edu/Policy/benefits/
benefitsummary.html
NSF
Fringe Benefits
Academics
Summer Salary
Students: academic year
Students: summer
Students: undergraduate
Staff
17%
12.7%
1.3%
3%
3.5%
22%
of
of
of
of
of
of
$203,847
$29,954
$133,216
$90,029
$10,556
$227,573
=
=
=
=
=
=
Subtotal Fringe Benefits:
Cost-Share
Total Yr 1
$32,324
$3,804
$1,732
$2,701
$369
$24,016
$2,330
$0
$0
$0
$0
$2,709
$34,654
$3,804
$1,732
$2,701
$369
$50,066
$64,946
$5,039
$69,985
Equipment
Video conferencing equipment
Dolphin backpack monitoring system: to be
fabricated
3
at
=
$90,000 =
Subtotal Equipment:
Travel
Domestic
PI travel to Underwater
Archeological Society's
Annual Meeting to
present results.
Honolulu, Hawaii
Advisory Committee
meeting, 8 members (6
US w/ 2 local, 2 foreign),
Berkeley, CA
Foreign
PI travel to Sydney,
Australia to
coordinate research
with Australian
Institute for Marine
$3,000
$270,000
$273,000
$0
$500 =
$194 =
$500
$970
$500
$970
Local transportation
Conference registration
2 trips @
$20 =
=
$40
$0
$40
$0
$650
$900
$2,368
$120
$650
$900
$2,368
$120
Airfare
Subsistance
Local transporation
$325
$450
$148
$30
=
=
=
=
BAI: BFS/BAIRS Manual:
http://baimanuals.berkeley.edu/Q:rxrq/APdocs/
POTypes083000.pdf
Acquisition cost of $5,000 or more (unless
organization has established lower levels) and
expected life of more than one year. Ordinarily
limited to research equipment and apparatus not
already available for conduct of work. Generalpurpose equipment (including personal
computers) is not eligible for support unless
primarily or exclusively used in the actual conduct
of research.
Travel and Entertainment:
http://travel.berkeley.edu/
Domestic includes US, its possessions, Puerto
Rico, and travel to Canada and Mexico.
Travel and Entertainment:
http://travel.berkeley.edu/pol_meal_allowance.asp
Must be specified (including relation to proposed
activities) and itemized by destination and cost.
Attendance at meetings or conferences must
enhance the PI's ability to perform the work, plan
extensions of it, or disseminate its results. Air
travel normally will not exceed cost of round-trip,
economy airfares. Must use US-flag carriers, if
available.
$273,000
1
at
5 days @
2
at
2
at
16 days @
4 trips @
NSF specific
(from RFP and Grant Proposal Guide)
If grantee's usual accounting practices provide
that its contributions to employee benefits be
treated as direct costs, NSF grant funds may be
requested to fund fringe benefits as a direct cost.
$3,000
$270,000
Airfare
Subsistance
Airfare (Texas/Calif)
Airfare (NM/CA)
Subsistance
Local transportation
UCB
Resources
Sponsored Projects Office:
http://www.spo.berkeley.edu/Policy/benefits/
benefitsummary.html
Subtotal Domestic Travel:
$5,548
$0
$5,548
1
at
18 days @
$1,200 =
$204 =
$1,200
$3,672
$1,200
$3,672
2 trips @
$20 =
$40
$40
Travel and Entertainment:
http://travel.berkeley.edu/pol_meal_rates_foreign.
asp
Foreign travel: include country name, dates of visit
(if known), and justification. Specific guidance for
travel support of dependents.
Foreign Travel, continued
Advisory Committee, 8 Airfare (Australia/CA)
Subsistance
members (6 US w/ 2
Local transporation
local, 2 foreign),
Berkeley, CA
2
at
8 days @
2 trips @
$300 =
$148 =
$30 =
Subtotal Foreign Travel:
Participant Support
Training workshop on use of dolphins in research
Stipends
Travel
Subsistence
Other costs
6 days @
1 trips @
6 days @
Misc expense, materials
$6,756
$0
$700
$148
$150
=
=
=
=
Subtotal Participant Support:
Consultant Services
Dolphin behavioral expert/trainer from
Marine World
Computer Services
Cost-Share
Total Yr 1
$600
$1,184
$60
10
at
12 mos @
22 days @
$0
$6,300
$10,656
$1,800
$18,756
UCB
Resources
NSF specific
(from RFP and Grant Proposal Guide)
$6,756
12 participants, 3 local
Airfare
Other Direct Costs
Materials and supplies
Computer workstations/chairs for computer lab
Communications, copying, office supplies
Publication/Documentation/Dissemination
NSF
$600
$1,184
$60
$0
$6,300
$10,656
$1,800
$0
$35,000
Incorrect identification at proposal or coding in
post-award administration on participant support
costs may result in problems with the indirect cost
budget.
UCB Account Codes: http://istsocrates.berkeley.edu:4100/ASD_FAS/BFSTree/
UCGLACCT.HTM
Transportation, per diem, stipends, and other
related costs for participants or trainees (not
employees) in connection with NSF-sponsored
conference, meetings, symposia, training
activities, and workshops. Generally not subject
to indirect costs. Some programs have special
instructions.
Use previous department and P.I. experience
when available. BAIRS reports can provide
comparative data for estimates. Consult with
colleagues and faculty for assistance.
Indicate general types of expendable materials
and supplies with estimated costs. Breakdown
should be more detailed when cost is substantial.
$18,756
$3,500 =
$3,000 =
=
$36,000
$3,500
$35,000
$36,000
$3,500
$500 =
$0
$11,000
$11,000
=
$0
$0
$0
Generally includes: reports, reprints, page
charges,or other journal costs; illustrations;
cleanup, documentation, storage, and indexing of
data and databases; development of software;
storage, preservation, documentation, indexing of
physical specimens, collections, or fabricated
items.
Indicate justification, individual's expertise, primary
organizational affiliation, normal daily
compensation rate, number of days expected
service. May include consultant's travel costs.
May not exceed, exclusive of expenses, the lesser
of the consultant's normal rate or daily maximum
established annually by NSF.
Can include costs of computer-based retrieval of
scientific, technical or educational information.
May include reasonable leasing costs for
computer equipment.
NSF
Subawards
Texas A&M University, Nautical Archeology Program
National Park Service, Submerged Cultural Resources Unit
Australian Institute for Maritime Archeology
Other
Graduate Student Fee Remission
Advisory Com. Meeting
Room Rental
Working lunches
$700,000
$300,000
$500,000
20 semesters @
$3,084 =
$61,680
$61,680
3 days @
24 meals
$100 =
$35 =
$300
$840
$300
$840
Total Direct Costs
On-campus, research
52% of MTDC
Total Direct and Indirect Costs
Cost Sharing Required
Amount Requested
30%
of
$210,000
$90,000
$150,000
Total Yr 1
=
=
=
Subtotal Other Direct Costs:
Indirect Costs
Cost-Share
$910,000
$390,000
$650,000
$1,602,320
$496,000
$2,098,320
= $2,640,483
$527,058
$3,167,541
$448,264
$40,070
$488,334
= $3,088,747
$567,128
$3,655,875
$926,624
$926,624
$939,105 =
$3,088,747 =
$0
$3,088,747
-$359,496
Note--cost share short of
required minimum
UCB
Resources
Sponsored Projects Office:
http://www.spo.berkeley.edu/Procedures/
subawards.html and Extramural Funds
Accounting: http://efa-fs.vcbf.berkeley.edu/
NSF specific
(from RFP and Grant Proposal Guide)
No substantive effort may be contracted or
otherwise tranferred to another organization
without prior NSF authorization. Include clear
description of work, basis for selection of
subawardee (except for collaborative/joint
arrangements) and separate budget for each
subaward.
Graduate Division:
http://www.grad.berkeley.edu/appointments/pdf/
fee_remission_eligibility.pdf
Include tuition remission in "other" of "other direct
costs."
Travel and Entertainment:
http://www.ucop.edu/ucophome/policies/bfb/bus79
.html
Sponsored Projects Office:
http://www.spo.berkeley.edu/Policy/fa.pdf
Sponsored Projects Office:
http://www.spo.berkeley.edu/Forms/costshare/cost
share.html and Extramural Funds Accounting:
http://efa-fs.vcbf.berkeley.edu/
Statutory Cost Share: minimum 1% on project or
minimum 1% on aggregate costs of all NSFsupported projects requiring cost sharing.
STC specific: 30% (no more, no less) of total
funds provided by NSF.
STC: $1.5M-4.0M per year NSF support
Prepare the budget showing what you intend to do if the proposal is successful. In most cases, changes to budgets require agency approval and may make the administration of an award more cumbersome.
When preparing the budget, try to use category names that correspond to the UCB chart of accounts. These categories will roll-up to the accounts reflected on the invoice to the funding agency and should make payment of invoices run more
smoothly.