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Exhibitor Technical Manual
Contents
General Information
Contractors
Sponsorship & Exhibition administrative
secretariat . . . . . . . . . . . . . . . . . . . . . . . 3
Venue. . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Time Schedule. . . . . . . . . . . . . . . . . . . . 3
Delivery. . . . . . . . . . . . . . . . . . . . . . . . . 3
Local and Site Regulations . . . . . . . . . . 4
Access to the exhibition . . . . . . . . . . . . 4
Insurance. . . . . . . . . . . . . . . . . . . . . . . . 4
Force Majeure. . . . . . . . . . . . . . . . . . . . 4
Booth Occupation. . . . . . . . . . . . . . . . . 5
Official Stand Builder. . . . . . . . . . . . . . . 5
Exhibitors badges. . . . . . . . . . . . . . . . . .
General Installer . . . . . . . . . . . . . . . . . .
On-site handling, storage, freight. . . . .
Catering Services. . . . . . . . . . . . . . . . . .
AV/IT Equipment. . . . . . . . . . . . . . . . . .
Security Services . . . . . . . . . . . . . . . . . .
Fiscal Services for VAT claim. . . . . . . . .
Non-official contractors. . . . . . . . . . . . .
12
12
12
12
13
13
13
13
Regulations
Safety Rules. . . . . . . . . . . . . . . . . . . . . . 14
Regulation Compliance. . . . . . . . . . . . . 16
Exhibition Official Rules &
Technical Regulations
On-line Reservation & Forms
Information . . . . . . . . . . . . . . . . . . . . . . 17
Deadlines. . . . . . . . . . . . . . . . . . . . . . . . 17
CLQ / Insurance Form. . . . . . . . . . . . . . 18
Booth Height . . . . . . . . . . . . . . . . . . . . . 6
Shell Scheme Booth. . . . . . . . . . . . . . . . 7
Services. . . . . . . . . . . . . . . . . . . . . . . . . . 8
Delivery Process. . . . . . . . . . . . . . . . . . . 10
Crate Removal & Storage Of Package. . 10
Freight Forwarder, Customs Handling &
Shipping Agent. . . . . . . . . . . . . . . . . . . . 10
Access, Delivery & Storage
Floor Plan
Exhibition Floor Plan. . . . . . . . . . . . . . . 11
2
General Information
ƒƒSponsorship & Exhibition administrative secretariat
WFLD Congres 2014 c/o COLLOQUIUM
13-15 rue de Nancy - 75010 PARIS
Phone: +33 (0)1 44 64 15 15 | Fax +33 (0)1 44 64 15 16
Aymeric BABINET |[email protected]
ƒƒVenue
The 14th World Congress for Laser Dentistry will be held at:
Maison de la Chimie
28, rue Saint-Dominique
75007 Paris - France
ƒƒTime Schedule
Set-Up for Official Stand
Builder
Tuesday, July 1th
08:00 to 20:00
Set-up for Exhibitors 1
Tuesday, July 1th
13:00 to 20:00
Exhibition opening hours 2
Wednesday July 2nd
Thursday, July 3th
Friday, July 4th
08:00 to 19:00
08:00 to 19:00
08:00 to 16:30
Dismantling 3
Friday, July 4th
16:30 to 18:30
Any material delivered out of the indicated time-slots will be turned away. It is compulsory for booth
disassembly to be carried out at the set date and time.
Only final furnishing and decoration – No construction works
2
Exhibitors must have finished their installations and their products must be installed before the
exhibition opening
3
Dismantling and move-out must be done imperatively at the indicated date.
Exhibitors must leave the location used in the same condition before installation and respect the
schedule here indicated schedule. Extra hours of occupation will be invoiced to the exhibitor, without
prejudice.
1
ƒƒDelivery
Exhibitors or a designated representative must supervise shipping, handling, and receiving of their
shipment at all times on site. Delivery release papers may not be signed by any other unauthorized party.
See Delivery Process chapter for more information.
3
General Information
ƒƒLocal and Site Regulations
Exhibitors shall abide by the local and site regulations with respect to law and order, safety and security.
The Organiser will take appropriate action against those who do not comply with the regulations.
The Organiser has the authority to demand removal/change or cancel participation of any structure
which is not in accordance with the Congress rules. The decision of the Organiser will be final and
binding.
ƒƒAccess to the exhibition
Booth builders do not need a badge to enter the exhibition during set-up and dismantling.
Badge will be compulsory for exhibitors as from Wednesday July 2nd, 2014 at 08:00.
A company’s own badge or business cards will NOT be accepted in lieu of the official badge. Exhibitors
may not deface or mark registrant‘s badges in any manner. Affixing stick-on items, punching, stamping
or marking badges is NOT permitted. Individuals who do not have badges will NOT be admitted into the
exhibition areas.
ƒƒInsurance
The signatory renounces to take recourse against the Organisers or against the owners of the premises
and undertakes to underwrite insurance policies covering all the risks incurred by the material exhibited
(theft, damage, etc...) along with public liability covering the permanent or occasional staff employed by
the company, members of the public or any person whatsoever present at the conference. In any case,
insurance protection will NOT be given to the exhibitors by the Organiser.
The period of liability of the Exhibitor shall be deemed to run from the time the exhibitor or any of
his staff, agents or contractors first enter the exhibition hall and to continue until all his exhibits and
property have been removed. The exhibiting firms, physical or moral representatives acting on their
behalf agree to renounce any possible legal action against:
• WFLD
• Colloquium S.A.
• The Maison de la Chimie
• Company D&P Architecture de Communication
• Company ESI
• The city of Paris
• French government
• Their insurance agents
• And their staff, employees and/or persons under their responsibility.
Sinister declaration:
Commissariat de Police du 7ème Arrondissement
9, rue Fabert
75007 paris
Tel : 01 44 18 69 07
ƒƒForce Majeure
In case of force majeure or any other exterior event in particular of a political, social, sanitary,
economical kind, exceeding the control of the event planner and forcing the latter to cancel the event,
and lacking the possibility of deferment of such event, the event planner shall definitively keep the down
payments already paid and he shall not be held liable for this cancellation.
4
Exhibition Official Rules &
Technical Regulations
ƒƒBooth Occupation
Unless otherwise agreed in writing by COLLOQUIUM, exhibitors are not authorised to sublet, share
or transfer their booth. Individual booth decoration is carried out by exhibitors under their own
responsibility (even if the Exhibiting Company uses the services of a Display House), and according to the
conditions indicated in the commercial document. Exhibitors are to have finished their installations and
their products are to be installed before the exhibition opening.
• It is formally forbidden to set up a dividing partition, even glaze, of a length superior to a third of
the façade of the smallest booth face to face.
• No projection, fixed or mobile, is authorized except on the booth surface.
• Brochures, catalogues, give-aways are to be distributed only by exhibitors on their own booth.
The Organiser reserves the exclusive right to billposting on the premises of the event. ONLY
official Congress documents issued by the Organiser can be distributed in the aisles and in the
public areas.
Exhibitors are recommended:
• Not to leave their booths unattended while visitors are still in the hall
• To be present at their booths during assembly and disassembly and to receive their deliveries
• In spite of the presence of night watchman, Colloquium declines responsibility in the matter of
theft, losses and damages that may occur.
• Exhibitors are to leave the locations used in the same conditions in which they were found
initially. It is prohibited to nail, screw or stick items on the structure. Any deterioration may be
invoiced to the exhibitor.
• It is absolutely prohibited to carry out:
Works affecting smoke, water or compressed air ducts electric or telephone circuits, water or
waste pipes, elevators, lifts and pipelines.
Drilling of holes for posting or sealing
Removal of doors, aerials etc…
Repair of damages subsequent to the non-observance of the above clauses will be entirely at the
exhibitor’s expense. The “pull and release” (RIA) levers installed to clear the halls of smoke are to
remain accessible to the safety forces at all times.
ƒƒOfficial Stand Builder
D&P Architecture de Communication has been appointed as the official WFLD 2014 booth builder.
D&P Architecture de Communication
Marie-Hélène RAMOS ou Aïda FARHAT
26-28 rue du Chemin Vert
78610 Le Perray-en-Yvelines - France
Tel: + 33 (0)1 34 84 21 68 – Fax: + 33 (0)1 34 84 84 85
Email: [email protected] - Web: www.dparchi.com
A modular booth is provided by the Official Booth Builder. Exhibitors, who do not wish to have this
modular booth, can use the services of D&P or an outside contractor.
(Please see in chapter 7 - Shell Scheme confirmation/Booth builder form)
5
Exhibition Official Rules &
Technical Regulations
ƒƒBooth Height
The set height for each booth is 2.00 meters (false floorings included) - exhibited material must not to be
higher.
WARNING
Maximum height: 2.50 m
All installations of material higher than 2.50 meters WILL BE REJECTED.
(no dispensation)
Maximum height:
Room 32:
Room 33:
Room 34:
2.05 m
1.90 m
2.20 m
Dimension and booth height:
• Panel measurements:
‚‚ Width: 1.00 m
‚‚ Height: 2.40 m
• Maximum booth height: 2.50 m
• Signal / sign / logo / abbreviation:
‚‚ Height: maximum height of this signal is 2.50 m.
‚‚ Position: the signal must be situated on the surface, at least one meter from the booth’s
borders
‚‚ Surface: signal projection on the ground must not exceed a 10 % of the total booth surface.
No projection, fixed or movable is authorized except on the surface of the booth.
Façade line
It is strictly forbidden to build up a wall, even in glass.
IMPORTANT:
Exhibitors are highly recommended not to bother their neighbours with bulky furnishing or decoration
or sound. In case of litigation, Organization will make the necessary decisions.
Floor capacity resistance: 250 kg/m2
Exhibitors must take into consideration the exhibited material as well as maintenance.
6
Exhibition Official Rules &
Technical Regulations
ƒƒShell Scheme Booth
Specification
•
•
•
•
•
white aluminium structure
maple panels
Grey carpet
1 flag sign (exhibitor’s name with booth number)
1 spot per 3sqm
Image (3D view, not reality)
2400mm
954mm
2288mm
Not included
Please note that furniture, electricity; spots lights... are not included.
To reserve shell scheme options (lights, carpet, furniture, plants, ...), please visit your Exhibitor
Reservation Centre (See page 18).
7
Exhibition Official Rules &
Technical Regulations
Booth Floor Plan
In order to be valid, your booth plan should be sent to D&P Architecture de Communication, before
June 10th 2014, at : [email protected]
D&P will confirm to you the validity of your floor plan. Without this confirmation, the Organiser and
D&P will not bear any responsibility in the case of non conformity with the general regulation of the
exhibition.
Should you use the service of an outside booth builder, please do not forget to forward them this
document. If all conditions are not respected, the contract signatory is the one responsible for the
complete execution of the works.
ƒƒServices
Badges
Sponsors benefit from personalized badges depending on the sponsorship level.
Registration is made on-line through a personalized link sent by Colloquium by middle of May. If you
have not received the link, please contact [email protected].
Badges will not be e-mailed in advance and will be available for pick-up on-site at the Welcome desk at
regular opening hours.
Please collect badges at your arrival in order to access the Conference area.
Platinium sponsors
Gold sponsors
Silver sponsors
Bronze sponsors
Booth only
Conference badges
8
4
2
2
-
Exhibitor badges
2
Electricity
Electricity is not included in the booth rental price. To purchase electricity, please refer to chapter
Contractors for contact details.
Internet
Free wifi is available in Maison de la Chimie during the conference.
To benefit from secure Internet access you can purchase a wired Internet connection. Please refer to
chapter Contractors for contact details.
Audio-Visual, Computer And Office Equipment
These may be booked through the official contractors. Please refer to chapter Contractors for contact
details.
Catering
Catering services are provided by the Maison de la Chimie solely. Please refer to the chapter Contractors
for contact details.
Hostesses / Receptionists
These may be booked through the official contractors. Please refer to chapter Contractors for contact
details.
8
Exhibition Official Rules &
Technical Regulations
Cleaning
The Maison de la Chimie is responsible for the daily cleaning of gangways and public areas of the
exhibition (vacuuming, sweeping and collection of rubbish). Daily vaccuming is done on booth outside
exhibition opening hours.
Security
Only official badges are authorized in the exhibition hall. The watchman will be assured by the Organiser
within the exhibition premises. This does not cover each booth individually. You can order private
security from the official contractor only.
This security service will be operational on the nights of Tuesday July 1 - Wednesday July 2 and Thursday
July 3, 2014.
Exhibitors are recommended:
• Not to leave their booths unattended while visitors are still in the hall,
• To protect and lock their exhibiting material, before the closing.
Repair of damages subsequent (during night and day) to the non-observance of the above clauses will be
entirely the responsibility of the exhibitor.
You can also order private security for your booth from the official contractor only. Please see chapter
Contractors.
EOS Sécurité is at the exhibitor’s disposal to advise and to inform on security service.
• private security of your booth
• vehicle security
• Security service during a reception and/or an evening
Sponsored events
Please inform the Organiser of any sponsored event (meetings, dinners) which would take place during
WFLD 2014.
Photographer
The taking of photographs is permitted only before the opening of the exhibition, and during the
congress only on your own booth.
9
Access, Delivery & Storage
ƒƒDelivery Process
BOX REMOVAL
• Packages have to be took over before the
end of dismantling.
• No storage area will be available at the
conference venue. If you need to store any
material (documents, boxes, etc) during
the conference, please contact ESI for a
quote (see details in the other delivery time
options paragraph).
Deliveries must be received by a representative
of your company. The Organization or the Maison
de la Chimie will not accept deliveries on behalf of
sponsors. Please make sure your staff will be onsite at the delivery.
All deliveries must be done shipping paid. The
Organizing Committee, ESI Company, Colloquium
company, D&P Architecture de Communication,
WFLD or the Maison de la Chimie cannot in
any case be in charge of customs clearance and
storage.
DELIVERY ADDRESS
MAISON DE LA CHIMIE / WFLD Congres 2014
97, rue de l’Université, 75007 Paris / France
LABELLING
Each box should clearly indicate:
WFLD Congres 2014
2-4 July 2014
Sender name + mobile phone number
Sender company
Nature of the package
Number of documents contained in each package
MAISON DE LA CHIMIE
97, rue de l’Université
75007 PARIS - France
Stand No - Exhibiting Company
IMPORTANT MENTIONS
• MAISON DE LA CHIMIE must be informed of
any delivery in detail (quantity, dimensions)
OTHER DELIVERY TIME OPTIONS
Should you prefer to ship material for the
conference at another time, please contact directly
ESI Company, the official transporter of the event,
to obtain a quote:
ESI GROUP
Mr Bruno GIRARD and Mr Emmanuel PITCHELU
Ph: +33 (0)1 39 92 87 88
E-mail : [email protected]
ƒƒCrate Removal & Storage
Of Package
For compulsory safety reasons, there are no
amenities for the storage of packages in the
exhibition hall. It is compulsory for exhibitors to
In case the delivery includes several parcels, please foresee they are removed before the opening on
indicate the parcel number and specify the total
Wednesday July 2 at 08:00.
number of parcels. Example for 3 parcels:
Exhibitor may apply to the official contractor ESI.
1st parcel: 1/3
Please refer to contractors section for contact
2nd parcel: 2/3
details.
3rd parcel: 3/3
DIMENSIONS
• Loading dock: 3,40m X 2,50m
(134 in X 98 2/5 in)
• Loading dock door 2,35m X 1,90m
(92 ½ in X 74 4/5 in)
• See plan for other dimensions
ƒƒFreight Forwarder,
Customs Handling &
Shipping Agent
Each exhibitor is to carry out the necessary
customs formalities on materials and products
from abroad.
MAINTENANCE
Colloquium will be not held responsible for the
No trolleys or trucks will be available at the hotel.
difficulties which may be encountered during
Please inform the company in charge of your
these formalities.
shipping to provide necessary material to unload
Handling of the exhibited material is at the
and transfer your parcels to the booth.
exhibitor’s own expense.
Deliverymen will have to proceed to the security
Exhibitor may apply to the official contractor ESI.
check point in order to be admitted to the delivery
Please refer to contractors section for contact
area.
details
10
11
Buffet
Buffet
4.20
Buffet
6sqm
SYNERON
6sqm
04
BIOMET 3i
05
6sqm
BIOHORIZONS
16
3.00
6sqm
15
6sqm
6sqm
06
6sqm
17
SIRONA
6sqm
3.02
02
03 NOBEL BIOCARE
6sqm
FOTONA
07
6sqm
FOTONA
6sqm
19
B-CURE LASER
14
Millennium
Dental 18
Technologies
6sqm
09
6sqm
12
10
6sqm
EUROTEKNIKA
11
6sqm
01
6sqm
BIOLASE
6sqm
6sqm
ERMA
ARC LASER ELECTRONIQUE DRIVE IMPLANT
08
6sqm
13
THOR LASER
0.25
6sqm
20
3.34
MEDIDENT ITALIA
3.34
2.00
Salle 8
Buffet
Buffet
Buffet
1.10
1.10
Maison de la Chimie
FB/M
Floor Plan
ƒƒExhibition Floor Plan
Contractors
ƒƒExhibitors badges
WFLD 2014 c/o Colloquium - Congress Organizer
13-15 rue de Nancy
75010 PARIS - France
Phone:+33 (0)1 44 64 15 15
Fax: +33 (0)1 44 64 15 16
Email: [email protected]
ƒƒGeneral Installer
Booth Structure, Electricity, decoration, set-up, dismantling, lights, booths plans, validation
D&P Architecture de Communication
Marie-Hélène RAMOS or Aïda FARHAT
26-28 rue du Chemin Vert
78610 LE PERRAY-EN-YVELINES - France
Phone:+33 (0)1 34 84 21 68
Fax: +33 (0)1 34 84 84 85
Email: [email protected]
ƒƒOn-site handling, storage, freight
ESI
M. Bruno GIRARD
Zac Du Moulin / Le Moulin A Vent
2 Rue Du Meunier
BP 65025 ROISSY EN France
95970 ROISSY CDG CEDEX - France
Phone:+33 (0)1 39 92 87 88
GSM: +33 (0)6 70 15 11 54
Fax: +33 (0)1 39 88 98 27
Email: [email protected]
ƒƒCatering Services
Lenôtre
Christoph Descamps
40, rue Pierre Curie
B.P. 6
78375 Plaisir Cedex
Phone:+33 (0)1 30 81 44 90
Fax: +33 (0)1 30 81 46 57
Email: [email protected]
Raynier Marchetti
Alia Gutarahout Apuzzo
13, rue Pierre Nicolau
Parc d’Activité des Rives de Seine
93582 Saint-Ouen Cedex
Phone:+33 (0)1 40 59 60 60
Fax: +33 (0)1 40 11 00 77
Email: [email protected]
12
Contractors
ƒƒAV/IT Equipment
Key4events
23, rue Nicolaï
75012 Paris
Phone:+33 (0)810 203 830
Email: [email protected]
ƒƒSecurity Services
EOS Sécurité
2, rue de Paris
94100 Saint Maur des Fossés
France
Phone:+33 (0)1 48 89 36 39
Fax: +33 (0)1 48 89 29 14
Email: [email protected]
ƒƒFiscal Services for VAT claim
TEVEA INTERNATIONAL
64 Rue du Ranelagh
75016 PARIS
Phone:+33 (0)1 42 24 96 96
Fax: +33 (0)1 42 24 89 23
Email: [email protected]
Web: www.tevea-international.com
ƒƒNon-official contractors
A non official contractor is any individual who is not full time permanent employee of an exhibiting
company and who is providing a service to an exhibitor on-site and who does not represent one or more
of the official-contractors.
The Exhibiting firm using a non-official contractor (ex: an outside decorator) must inform the organisers.
In any case, it is the responsibility of the exhibitor to see that each representative of a non official
contractor abides by the Official rules and regulations of this document and of the overall exhibition.
13
Regulations
ƒƒSafety Rules
Fire safety precautions at trade fairs and exhibitions
1- Generality
2- Fitting out of the stands
3- Electricity
4- Enclosed stands - Rooms constructed in the halls
5- Levels above general floor level
6- Liquefied Gases
7- Working equipment, internal combustion engines
8- Inflammable liquids
9- Radioactive substances - X-Rays
10-Lasers
11- Emergency equipment
12- Operating instructions
1 - GENERALITY
The safety rules concerning the risks of fire and panic in establishments open to the public shall be as
laid down in the Order of 25th June 1980 (General Requirements). The Order of 18th November 1987
gives the particular requirements applicable to exhibition halls. The following text consists of an extract
from these regulations in order to facilitate comprehension.
The Safety Committee is very strict as far as the construction of stands is concerned (stability,
construction and decoration materials, electrical installation, etc). Decisions taken by the Committee
during its visit, which shall take place on the day before or on the morning the event opens, shall be
implemented immediately. When the Committee makes its inspection, the installation of the stands
must be complete. The exhibitor (or his representative) must be present on the stand and must be able
to provide fire resistance certificates for all the materials used. Non-compliance with this rule may lead
to the materials being removed or a ban on the stand opening to the public.
Any major proposals must be submitted for the approval of the Safety Officer of the exhibition.
Drawings and technical information must be submitted for this purpose to the organiser at least one
month before the exhibition opens.
During the build-up period, the Safety Officer shall monitor the application of the safety measures set
out below. In addition, any information concerning fire safety may be obtained by telephoning to the
Security Dpt of the Venue
FIRE CLASSIFICATION OF MATERIALS (Order of 30th June 1983)
Materials are classified into 5 categories:
M0, M1, M2, M3 and M4.
M0 corresponds to a non-combustible material.
2 - FITTING OUT OF THE STANDS
21 - FRAMEWORK AND PARTITIONING OF THE STANDS - LARGE ITEMS OF FURNITURE
The following materials shall be permitted for the construction of the framework and of the
partitioning of stands and for the construction of large items of furniture (cash desk, counter, display
cabinets, separating screens, etc): all M0, M1, M2 or M3 materials (1).
CONVENTIONAL CLASSIFICATION OF WOOD BASED MATERIALS (Order of 30th June 1983)
The following materials shall be considered as having the characteristics of materials in
category M3 :
• solid non-resinous timber in thicknesses equal to or greater than 14mm,
• solid resinous timber in thicknesses equal to or greater than 18mm,
• wood bassed panels (plywood, blockboard, fibreboard, chipboard of thicknesses equal
to or greater than 18mm.
CAUTION : It shall be absolutely forbidden to set any type of fitting out whatsoever over the gangways
(structure or signboards, walkway, etc).
22 - FINISHING MATERIALS
221 - Walls finishes
Wall finishes (natural fabrics or plastic) must be in M0, M1 or M2 materials (1). They may be stretched
or fixed with staples. Sundry finishes (fabrics, paper, plastic film) which are very thin (1 mm maximum)
may be used when fixed in a full bed of adhesive to backgrounds of M0, M1, M2 or M3 materials. On
the other hand, embossed or textured paper must be fixed in a full bed of adhesive onto M0 materials
only.
Materials on display may be shown on the stands without any requirements for fire resistance.
However, if these materials are used for decorating the partitions or false ceilings, and if they represent
more than 20% of the total area of these elements, the requirements in the above paragraphs shall
be applicable to them. However, these requirements shall not apply to trade fairs and stands aimed
specifically at interior decoration on which fabrics and wall finishes are displayed.
222 - Curtains - Draperies - Net curtains
Curtains, draperies and net curtains may be left loose if they are M0, M1 or M2 (1). They shall however
be forbidden on entrances and exits to the stands, but permitted on doors to internal rooms.
223 - Paints and varnishes
Paints and varnishes shall be strictly forbidden if they are deemed to be inflammable (based on nitrocellulose or alkyds for example).
224 - Finishes to floors, podiums, platforms and steps
Floor finishes must be in M4 materials and securely fixed. Finishes, whether horizontal or not, to
podiums, platforms or steps of a height greater than 0.30 m and with a total area greater than 20 m2,
must be formed from M3 materials. If their total area is less than or equal to 20 m2, these finishes may
be formed from M4 materials.
CAUTION : For fitted carpets of categories M3 or M4 fixed onto timber, make allowance for the
method of fixing. The fire resistance certificates must indicate: “Valid for fixing stretched over any M3
background”.
23 - ELEMENTS OF DECORATION
231 - Loose laid elements
Elements for decoration or cladding which are not fixed (advertising panels of an area greater than
0.50 m2, garlands, lightweight objects for decoration, etc) shall be constructed from M0 or M1
materials. The use of signs or advertising panels using white letters on a green background shall be
strictly forbidden, as these colours are exclusively reserved to indicate exits and emergency exits.
232 - Flower decorations
Floral decorations in artificial materials must be restricted. If this is not the case, these decorations
must be made from M2 materials. These requirements shall not apply to trade fairs and stands aimed
specifically at floral activities.
(1) or made to meet such classification with a fire protection treatment.
(1) or made to meet such classification with a fire protection treatment.
(2) as defined in standard NF C 20-030
NOTE : For natural plants, peat based materials should preferably be used and kept permanently damp.
233 - Furniture
There are no requirements for standard furniture (chairs, tables, desks, etc). On the other hand, display
cases, counters, shelves, etc. must be made from M3 materials (1).
24 - AWNINGS - CEILINGS - FALSE CEILINGS
Stands which have a solid ceiling, false ceiling or awning must have a covered area of less than 300
m2. If the area covered is greater than 50 m2, appropriate methods of fire extinction, attended
permanently by at least one safety officer, must be provided while the public is present. The
total are of solid ceilings and false cellings, including those over upper levels, must not be greater than
10% of the area of the level concerned or of the hall.
241 - Awnings
Awnings will be permitted under the following conditions :
• In establishments protected by an automatic water based fire extinction system, awnings must be
in M0, M1 or M2 materials,
• In establishments not protected by an automatic water based fire extinction system, they must be
in M0 or M1 materials.
They must also be provided with an effective fixing system to prevent them from falling and must be
supported by a wire mesh network so as to form meshes of a maximum of 1 m2.
In all cases, the hanging system and the fixing of ceilings and false ceilings must be in materials of
category M0. When insulating materials are fixed in the voids of ceilings and false ceilings, they must
be in M1 materials.
242 - Ceilings and false ceilings
Ceilings and false ceilings must be in M0 or M1 materials. However, it is acceptable for 25% of the total
area of these ceilings and false ceilings to be M2. Light fittings and their accessories shall be included in
this percentage. On the other hand, if the constituent parts of the ceilings and false ceilings are in open
work or netting, they may be M2 when the area of the solid parts is less than 50% of the total area of
these ceilings and false ceilings.
25 - FIRE PROTECTION TREATMENT
A guarantee of the category of fire resistance of the materials used in the exhibition halls must be
provided at the request of the Safety Officer, in the form of certification marks, reports or certificates.
Finishes and materials that comply with the safety requirements are available from specialised vendors
who must provide the certificates showing the category of the material. In order to obtain a list of
these vendors, apply to GROUPEMENT NON FEU, 37-39, rue de Neuilly, BP 249, 92113 CLICHY (Tel. :
+33 (0)1 47.56.30.00).
Fire protection treatment may provide a category M2 to materials which, in their normal state, are
medium or easily inflammable. This can be done by spraying a special liquid, by applying a paint or
special varnish with a paintbrush, or by soaking in a special bath. Fire protection treatment work
can either be carried out by the decorators, who must be capable of providing all information on
the treatment of the material, or by an approved contractor, who shall provide the exhibitor with
a certificate of an approved type on which shall be shown: the nature, the area and the colour of
the finish treated, the product used, the date of the operation, the stamp and the signature of the
operator. Details of approved contractors may be obtained from GROUPEMENT TECHNIQUE FRANCAIS
DE L’IGNIFUGATION, 10, rue du Débarcadère, 75017 PARIS (Tel: +33 (0)1 40.55.13.13).
NOTE : Fire protection treatment can only be used on timber panels or on fabrics that are natural or
have a high proportion of natural fibres. It is impossible on artificial fabrics or plastic.
VERY IMPORTANT : Reports of foreign origin cannot be taken into consideration. Only reports issued by
approved French laboratories can be accepted.
3 - ELECTRICITY
31 - ELECTRICAL INSTALLATION
The electrical installation on each stand must be protected, from its entry to the stand, against
overloading and against earthing faults.
All metalwork must be interconnected and linked to the earth connection on the electrical panel on
the stand.
Electrical connections must be made inside connection boxes. The electrical cut-off devices must be
permanently accessible to the staff on the stand.
32 - ELECTRICAL EQUIPMENT
321 - Electrical cables
Electrical cables must be insulated for a nominal voltage of 500 volts, which means, in particular,
that H-03-VHH (scindex) cable cannot be used. Only use cables in which each conductor has its own
protective sheath, all conductors being housed in a single protective sheath.
322 - Conductors
The use of conductors with a sectional area of less than 1.5 mm2 shall be forbidden.
323 - Electrical apparatus
Electrical apparatus of category 0 (2) must be protectedby differential current devices operating at no
more than 30 mA.
Electrical apparatus of category I (2) must be connected tothe earth conductor of the cable supplying
them.
Of the apparatus in category II (2), those marked recommended.
324 - Multiple outlets
Only adaptors or multiple outlets based on a fixed base (moulded multi-point units) shall be permitted.
325 - Halogen lamps (standard EN 60598)
Light fittings on stands which have halogen lamps shall :
• be fixed at a minimum height of 2.25 metres,
• be kept away from any inflammable materials (at least 0.50 metres from timber and other
materials used for decoration),
• be securely fixed,
• be fitted with a safety screen (glass or fine mesh) to provide protection from the possible
explosion of the lamp.
326 - High voltage illuminated signs
High voltage illuminated signs located within reach of the public or of staff working on the stand must
be protected, particularly the electrodes, by a screen of at least category M3. The switch to turn them
off shall be labelled and the transformers shall be placed in a position that cannot cause any danger to
people. Indicate their presence with a sign reading “Danger, haute tension” (Danger, high voltage).
4 - ENCLOSED STANDS - ROOMS CONSTRUCTED IN THE HALLS
41 - ENCLOSED STANDS
Exhibitors sometimes prefer to isolate themselves within enclosed stands. These stands must have
exits directly onto the circulation areas. The number of exits and their width shall depend on the area
of the stand, namely :
• less than 20 m2: 1 exit 0.90 m wide
• from 20 to 50 m2: 2 exits, one 0.90 m wide, the other 0.60 m wide
• from 50 to 100 m2: either two exits 0.90 m wide, or two exits, one 1.40 m wide and the other
0.60 m wide
• from 100 to 200 m2: either two exits, one 1.40 m wide and the other 0.90 m wide or three exits
0.90 m wide
• from 200 to 300 m2: 2 exits 1.40 m wide
• from 300 to 400 m2: 2 exits, one 1.80 m wide, the other 1.40 m wide.
The exits must be carefully distributed and, if possible, opposite each other. Only doors or sets of doors
with their outer frames at least 5 metres away from each other shall be included in the number of exits
or units of passage.
Each exit must be marked “Sortie” in white letters clearly visible on a green background. If the stand
is closed by doors, these must open in the direction of exit, without a locking system and without
projecting into the public circulation passageways.
42 - ROOMS FORMED IN THE HALLS
Independently from the areas used for display purposes, meeting rooms, restaurants, cinemas, or
presentation rooms with a stage or sloping floor, etc. can be formed.
Stages and sloping floors with space for people to stand shall have a load-bearing strength of 600 kg
per m2. Stages and sloping floors with seats shall have a load-bearing strength of 400 kg per m2. The
steps leading to spaces on the sloping floors shall be a minimum height of 0.10 m and a maximum
height of 0.20 m with a tread of at least 0.20 m. In this case, flights of steps shall be limited to 10 and
the slope of the treads shall not exceed 45°.
As each case is particular, a detailed drawing shall be submitted to the Safety Officer who will define
the measures to be applied.
5 - LEVELS ABOVE GENERAL FLOOR LEVEL
51 - GENERALLY
In compliance with standard NF P 06-001, the construction of levels above general floor level must be
of sufficient rigidity to withstand a superimposed load of :
• upper level less than 50 m2: 250 kg per m2,
• upper level 50 m2 or more: 350 kg per m2.
CAUTION: Each stand with an upper level shall be subject to a report from an approved organisation
certifying the stability of the structure after erection on the site.
The puncture resistance must not be greater than that permitted in the area concerned. Each stand
may only have one level above ground level. The area of this upper level must be less than 300 m2.
Each stand must be provided with fire-fighting equipment, namely: one water spray extinguisher,
located at the bottom of each staircase, and one CO2 type extinguisher, located near the electrical
panel. If the area of the upper level is greater than 50 m2, appropriate additional fire-fighting
equipment must be provided, attended permanently by at least one safety officer while the public is
present.
52 - ENTRANCES AND EXITS
The levels above general floor level must be served by carefully set out staircases, the quantity and the
width of which shall depend on the area of the upper levels, namely :
• up to 19 m2: 1 staircase 0.90 m wide,
• from 20 to 50 m2 : 2 staircases, one 0.90 m wide, the other 0.60 m wide,
• from 51 to 100 m2 : either two staircases 0.90 m wide, or two staircases, one 1.40 m wide and the
other 0.60 m wide,
• from 101 to 200 m2: 2 staircases, one 1.40 m wide, the other 0.90 m wide.
Only staircases with their outer frames at least 5 metres away from each other shall be included in the
number of exits or units of passage. The exits must be marked “Sortie” in white letters clearly visible on
a green background.
14
Regulations
53 - STRAIGHT STAIRCASES
Straight staircases intended for use by the public must be constructed so that the treads and risers
comply with good trade practice and so that flights have a maximum of 25 steps. As far as possible,
different flights of steps should go in opposite directions.
The height of the risers must be a minimum of 13 cm and a maximum of 17 cm; the treads must be at
least 28 cm wide and a maximum of 36 cm wide. The height and width of the treads and risers shall be
linked by the formula 0.60 m < 2 H + G < 0.64 m. These heights and widths must be regular within the
same flight, however this requirement shall not apply to the bottom step.
The landings must be at least as wide as the staircases; where flights of stairs do not go in opposite
directions, they must be longer than one metre.
Stairs which are wider than one unit of passage must be provided with a handrail. Those which are
two units of passage wide or more must have a handrail on each side.
54- SPIRAL STAIRCASES
Normal or additional spiral staircases must be continuous without any landing other than that serving
the floors. The width of the treads and height of the risers along the line of passage, 0.60 m from the
core or the central void, shall comply with good trade practice as referred to in the
previous item. In addition, the width of the treads on the outside of the steps must be less than 0.42
m.
For staircases which are only one unit of passage wide, the handrail must be located on the outside.
55 - STAIRCASES WITH BOTH STRAIGHT SECTIONS AND SPIRAL SECTIONS
To the extent that a staircase complies in its various straight and spiral sections with good trade
practice as defined in paragraphs 3 and 4 above, this staircase shall be considered as complying with
relevant regulations and, consequently, there shall be no objection to its use in establishments open
to the public.
56 - BALUSTRADES AND STAIRCASE HANDRAILS
In compliance with standards NF P 01-012 and NF P 01-013, balustrades must withstand a thrust of
100 kg per linear metre. Panels of glass used for protection must be reinforced or laminated. Glass
known as “safety glass” shall be forbidden.
6 - LIQUIFIED GASES
61 - GENERALLY
Cylinders of butane or propane gas shall be permitted at the rate of one cylinder, weighing a maximum
of 13 kg, for each 10 m2 of stand, with a maximum of six per stand. The following precautions shall
be taken:
• There must be a space of five metres between cylinders, unless they are separated by a rigid noncombustible screen one centimetre thick.
• No cylinder, either full or empty, may be left inside the exhibition hall if it is not connected to
pipework in use.
• Cylinders may be connected to the apparatus they serve with a flexible pipe in compliance with
standards.
• These pipes must:
• be renewed before their expiry date,
• be suitable for the diameter of their connections and provided with fixing clips,
• be no longer than 2 metres,
• be accessible for their full length and able to move freely without being fixed down,
• not be within reach of the flames of the burners or of the products of combustion.
62 - SUPPLY TO THE APPARATUS
If, under special circumstances, one cylinder is used to supply several items of apparatus, the pipework
must be in metal (copper or steel). The use of soft solder for connections shall be forbidden.
The cylinders must always be kept upright and the stop valves must remain accessible under all
circumstances. Any enclosed area used to house the cylinders must be provided with ventilation holes
at high and low level, set out so that they are not obstructed by a wall, a piece of furniture or an item
of apparatus next to them.
63 - INSTALLATION OF COOKING APPARATUS
In addition to the rules referred to above, the following measures must be observed:
• The floor (or the table) supporting the cooking apparatus must be constructed from noncombustible materials or be faced with M0 materials.
• The cooking apparatus must be kept a suitable distance away from any combustible material and
must be installed in such a way as to prevent any danger of fire.
• If such items of apparatus are located near to a partition, a M0 finish must be provided for a
height of 1 metre next to the apparatus.
• Hoods must be installed over apparatus giving off fumes or steam.
• Electrical meters must be kept at least 1 metre away from water points.
• Each installation must :
• be provided with safety instructions (action in the event of fire, method of calling fire and
rescue services, etc)
• be provided with one or more fire extinguishers.
7 - WORKING EQUIPMENT INTERNAL COMBUSTION ENGINES
Each machine displayed in operation within a trade fair shall be subject to a prior declaration, as per
the model provided (see Appendix), submitted to the organiser of the exhibition at least one month
before it opens. Only installations which have been the subject of a declaration will be permitted.
All equipment must be properly stabilised in order to prevent any danger of it falling over. All
protective measures must be totally complete when the safety committee pays its visit. A responsible
person must be present on the stand when this visit is made.
No machine may be turned on or left running when a qualified person is not present on the stand. All
presentations and demonstrations shall be carried out entirely at the exhibitor’s liability.
The supply of electrical energy will be totally cut off, at the expense of the exhibitor concerned, on
any stand where working machines create a danger for the public and no steps have been taken to
eliminate such danger.
71 - EQUIPMENT SHOWN IN OPERATION AT A FIXED POSITION
Equipment shown in operation at a fixed position must either have fixed screens or casings, suitably
adapted, to prevent the public touching any dangerous part, or be positioned so that the dangerous
parts are beyond the reach of the public and, at the very least, at a distance of 1 metre from the
circulation passageways.
72 - EQUIPMENT SHOWN IN A STATE OF MOVEMENT
When equipment is shown in a state of movement, a protected area must be maintained so that the
public is unable to get closer to it than one metre; this distance may be increased to allow for the
characteristics of the equipment on show. These requirements shall apply to all stands, including those
in the open air.
73 - EQUIPMENT WITH HYDRAULIC ACTUATORS
If equipment with hydraulic actuators is on show in a raised static position, the hydraulic safety devices
must be supplemented by a mechanical device to prevent any unexpected collapse.
74 - INTERNAL COMBUSTION ENGINES
The use of internal combustion engines shall be subject to a request for approval submitted to the
organiser at least 30 days before the event opens. This application, which may be submitted in
any form (to be attached to the Machine or Working Apparatus Declaration Form (see Appendix),
must indicate the nature and the daily quantity of fuel used and must be accompanied by technical
instructions for the apparatus and a drawing showing the layout of the apparatus on the stand. No
apparatus of this type will be authorised if the application for approval has not been made in due
time.
CAUTION: In all cases, exhaust gases must be piped to the outside of the halls.
8 - INFLAMMABLE LIQUIDS
81 - GENERALLY
They use of inflammable liquids shall be limited to thefollowing quantities for each stand :
- 10 litres of inflammable liquids, 2nd category, for each 10m2 of stand, with a maximum of 80 litres,
- 5 litres of inflammable liquids, 1st category.
The use of particularly inflammable liquids (carbon sulphide, ethyl oxide, etc) shall be forbidden. The
following precautions shall be taken:
• position a container which can contain all of the fuel under the jerrycans or tank,
• refill the apparatus at times when the public are not present,
• provide fire extinguishers appropriate for the risk in the vicinity.
82 - DISPLAY OF MOTOR VEHICLES INSIDE THE HALLS
The tanks of motor cars displayed in a stationary position must be emptied or provided with locked
filler caps. Battery terminals must be protected to make them inaccessible.
83 - DISPLAY OF INFLAMMABLE PRODUCTS
All containers for inflammable liquids displayed on the stands (tins of paint, varnish, bottles, aerosols,
etc) must be empty except for a few samples in limited quantities used for demonstrations.
84 - COMPRESSED GASES
Cylinders of air, nitrogen and carbon dioxide shall be permitted without restriction.
The use of acetylene, oxygen, hydrogen or a gas having the same risks shall be subject to an
application for approval submitted to the organiser at least 30 days before the opening of the event.
This application, which may be submitted in any form (to be attached to the Machine or Working
Apparatus Declaration Form (see Appendix), must indicate the nature of the gas and the capacity of
each cylinder and must be accompanied by technical instructions for the apparatus and a drawing
showing the layout
of the apparatus on the stand. No gas of this type will be authorised if the application for approval has
not been made in due time.
CAUTION : No storage of empty or full cylinders will be permitted inside the halls.
85 - PYROTECHNIC DEVISES AND FIREWORKS
Pyrotechnic effects which generate loud bangs, sparks orflames shall be strictly forbidden.
The use of smoke generators to create mist or light effectsshall be subject to a request for approval
submitted to theorganiser at least 30 days before the event opens. This application, which may be
submitted in any form (to be attached to the Machine or Working Apparatus Declaration Form (see
Appendix), must indicate the nature and the daily quantity of the gas used and must be accompanied
by technical instructions for the apparatus and a drawing showing the layout of the apparatus on the
stand.
No apparatus of this type will be authorised if the application for approval has not been made in due
time.
9 - RADIOACTIVE SUBSTANCES - X-RAYS
91 - RADIOACTIVE SUBSTANCES
Approval to show radioactive substances on exhibition stands may only be granted for demonstrations
of apparatus and when the radioactivity of these substances is less than:
• 37 kilobecquerels (1 microcurie) for those formed from or containing isotopes of group I (1),
• 370 kilobecquerels (10 microcurie) for those formed from or containing isotopes of group II (1),
• 3,700 kilobecquerels (100 microcuries) for those formed from or containing isotopes of group III
(1),
Waivers may be granted for the use of substances with higher levels of radioactivity provided that the
following measures are taken:
• the radioactive substances must be securely protected,
• their presence must be indicated using diagrams based on ionising radiation as defined in
standard NF M 60-101 together with an indication of their nature and their level of radioactivity,
• it must be materially impossible for the public to remove them, either by fixing the apparatus
using them, or fixing them in such a way that a tool is needed for removal, or by keeping them
away,
• they must be subject to permanent supervision by one or more exhibitors appointed by name,
• when this supervision ceases, even in the absence of the public, the radioactive substances must
be stored in a fireproof container, marked very clearly with the conventional sign for ionising
radiation, the effective dose equivalent, at any point on the stand, shall remain less than 7.5
microsieverts per hour (0.75 millirems per hour), The use of radioactive substances shall be
subject to a request for approval (or for a waiver) submitted to the organiser at least 30 days
before the event opens. This application, which may be submitted in any form (to be attached to
the Machine or Working Apparatus Declaration Form (see Appendix)), must indicate the nature
and the level of radioactivity of the substances and the group to which they belong, the name and
capacity of the people responsible for supervising them and must be accompanied by technical
instructions for the apparatus and a drawing showing the layout of the apparatus on the stand
prepared and signed by the installer certifying compliance with these requirements. No apparatus
of this type will be permitted to be used if the application for approval has not been made in due
time.
CAUTION: Stands on which radioactive substances are displayed must be constructed and decorated
using M1 materials.
92 - X-RAYS
Approval to display apparatus which emits x-rays on the stand may only be granted if they, together
with their accessories, comply with the rules established by standard NF C 74-100. In particular, the
following procedures shall be followed:
• moving superfluous objects away from the x-ray generator and from the sample being examined,
• clear definition and signing of the area not accessible to the public.
The rate of exposure to leakage radiation must not exceed 0.258 microcoulomb per kg per hour (1
milliröntgen per hour) at a distance of 0.10 m from the X-ray source.
The use of apparatus which emits x-rays shall be subject to a request for approval submitted to the
organiser at least 30 days before the event opens. This application, which may be submitted in any
form (to be attached to the Machine or Working Apparatus Declaration Form (see Appendix)), must
be accompanied by technical instructions for the apparatus, a drawing showing the layout of the
apparatus on the stand and a document prepared and signed by the installer certifying compliance
with these requirements.
No apparatus of this type will be authorised if the application for approval has not been made in due
time.
10 - LASERS
The use of lasers in exhibition halls will be permitted provided that the following requirements are
met:
• the public shall, under no circumstances, be subjected to the direct or indirect beam from the
laser,
• the apparatus and its associated equipment must be securely fixed to stable elements,
• the area surrounding the apparatus and the area swep by the beam shall not have any elements
which reflect the relevant wave lengths,
• the casing containing the laser, and any optical deviation device it may have, must be of category I
or II (to comply with standard NF C 20-030),
• exhibitors must ensure, by means of tests carried out when the public are not present, that the
materials used for fitting out and decorating the stand, and the fire protection equipment, do not
react to the heat energy given out by the light beams.
• no direct or reflected rays shall be permitted in the safety zone, defined as the area located under
a horizontal plane 2.60 m above the ground or above the highest point accessible to the public,
surrounded on all sides by a non-accessible strip 1.50 m wide,
• an emergency stop device for the laser(s) shall be installed close to the electrical control panel,
• casings shall be provided around the optical deviation devices so as to prevent any rays escaping
from the permitted scanning area.
Any laser installation shall be subject to an application submitted to the organiser at least 30 days
before the opening of the event. This application, which may be submitted in any form (to be attached
to the Machine or Working Apparatus Declaration Form (see Appendix)), must be accompanied by
technical instructions for the apparatus, a drawing showing the layout of the apparatus on the stand
and a document prepared and signed by the installer certifying compliance with these requirements.
No apparatus of this type will be authorised if the application has not been made in due time.
11 - EMERGENCY EQUIPMENT
Emergency equipment must remain permanently visible.
Access to the various items of emergency equipment (hydrants, hose reels, telephones, fire
extinguishers, smoke vent controls, etc.) must be kept clear at all times.
On stands that are provided with a hose reel, a gap of one metre, totally clear of any obstructions,
shall be maintained next to the apparatus and up to the public circulation gangways. The use of panels
or fabrics to conceal the apparatus shall be absolutely forbidden.
12 - OPERATING INSTRUCTIONS
It shall be forbidden to form areas in the exhibition halls, on the stands or in the passageways for
depositing boxes, wood, straw, cardboard, etc. Regular cleaning (daily) shall be carried out in order to
clear the premises of dust and rubbish of all kinds. All refuse arising from the cleaning and sweeping
must be removed each day, outside public opening hours, and removed from the establishment.
(1) or made so by fire protection process.
(2) according to norm NF C 20-030
15
Regulations
ƒƒRegulation Compliance
The Exhibitor agrees to observe all regulations and requirements stipulated in the clauses of this
document and shall not construe them as merely administrative.
The Exhibition General manager and the Authorities of the Maison de la Chimie shall exercise full power
in the duties vested to their rank to find the means necessary in order to enforce the present regulations
to their full extent.
The Exhibitor accepts to comply with all the regulations thereof and any new provision and/or
amendment that may be brought due to the circumstances at that time, and adopted as being in
the best interest of the event pursuant to which the Organisers reserve the right to convey such new
information even verbally.
Any infraction of customary and statutory regulations, instructions or government decrees and/or
amendments enacted or referred to in the Information file and in the Technical manual, may result in the
immediate eviction of the offending exhibiting person or company by decision of the organisers, without
prior notice and without prejudice to any compensations that could be claimed as a result against the
offender in repair for damages or harm from which the event could suffer.
The aforementioned shall apply in particular in the event of insurance coverage default, nonconformity
to the general instructions, failure to comply with safety regulations, non-occupancy of the booth,
absence of the reservation form duly completed and signed, payment default.
The Organizing Committee shall hold a lien on all Exhibits, personal property or decoration belonging to
the Exhibiting Company.
Whatever the reason, the Organiser shall not consider eventual claims filed after the Congress.
Disputes arising in connection with the present clauses shall be settled in any court having jurisdiction
over the organiser’s head office.
The text in the French language shall be deemed authentic and shall be taken solely into consideration.
16
On-line Reservation & Forms
ƒƒInformation
Forms
All the order forms included in this Technical Exhibitor Manual have to be sent by mail, fax or email to
our official suppliers. The concerned services are:
Colloquium
• Insurance form
D&P Architecture de Communication
• Shell Scheme / Stand Builder form
• Booth Sign form
On-line: Shell Scheme options
If you want to reserve shell scheme options (lights, carpet, furniture, plants, ...), please visit your
Exhibitor Reservation Centre:
http//www.exhibitors-dp.com/WFLD2014
On this website, the following services can be reserved on-line:
• Electrical supplies
• Furniture Hire
• Floral Hire
• Shell Scheme Extras
ƒƒDeadlines
Insurance
Shell Scheme / Stand Builder
Booth Sign
Shell Scheme Options
to send to
Colloquium
online
online
online
17
deadline
June 10th 2014
CLQ / Insurance Form
Booth N°:
Company name:
Billing address:
VAT number:
Representative:
Position:
Ph.:
Email:
PLEASE RETURN TO
COLLOQUIUM
WFLD 2014
e-mail: [email protected]
Fax: +33 (0)1 44 64 15 16
DEADLINE:
Fax:
10 June 2014
th
Company name
Billing address
Country
Zip Code
VAT number
Booth N°
Representative
Position
Tel
Fax
E.mail
Please send back this form duly completed
with relevant insurance policies certificates
(proof of subscription) according to sections
11.1 and 11.2 of the General Terms of Sale.
Chapter 11 Insurances
Section 11.1
The participant undertakes to subscribe to a third-party
liability insurance policy covering any damages caused to
third parties on account of his own liability
(including that of his employees, contributors and casual
employees of any kind), the said insurance policy shall
include a section on «tenant’s risks».
DATE
SIGNATURE
COMPANY STAMP
The participant also undertakes to subscribe to insurance
policies necessary to cover all damages (losses, thefts,
damages...) incurred by the material which he has custody of
(presented objects and more generally all movable elements
or other which he has custody of), with waiver of any remedy
on behalf of the participant and his insurers towards the
event planner and his insurers. The event planner is deemed
not to be liable, in particular concerning loss, theft and
damages whatsoever of the aforementioned material
Section 11.2
The participant shall show proof of subscription to such
policies, upon confirmation of his subscription, by presenting
certificates within 15 days following such subscription.
18