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2014-2015
Austin Student
Orientation
Manual
Table of Contents
Page
Office of Regional Medical Education (ORME) - Austin ....................................... 4
General Orientation .............................................................................................. 5
Seton ID badge ................................................................................................. 5
Parking ............................................................................................................. 5
Pager ................................................................................................................ 5
HIPAA ............................................................................................................... 5
Computer Accounts .......................................................................................... 5
PID Number ......................................................................................................... 6
Textbook Information............................................................................................ 6
Library Services ................................................................................................... 7
Where will I be working? ...................................................................................... 7
To which student services will I have access to at UT Austin? ............................. 8
Counseling and Mental Health Services ........................................................... 8
Health Services................................................................................................. 9
Recreational Sports .......................................................................................... 9
Library Services at UT Austin ......................................................................... 10
When will I need to return to Galveston?...............Error! Bookmark not defined.
May I request reimbursement for travel expenses? ........................................... 10
Who can I contact if I have questions during the year? ...................................... 10
Who do I contact with questions about sponsored housing in Austin? ............... 10
Who do I contact with questions about sponsored housing in Galveston? ......... 10
When/Where/To whom will I report on the first day of the rotation? ................... 11
Family Medicine .............................................................................................. 11
Pediatrics ........................................................................................................ 11
Surgery ........................................................................................................... 11
Psychiatry ....................................................................................................... 11
Obstetrics/Gynecology.................................................................................... 11
Internal Medicine ............................................................................................ 11
Emergency Medicine ...................................................................................... 12
Senior Neurology ............................................................................................ 12
Senior Surgery ................................................................................................ 12
Advanced Cardiac Life Support (ACLS) ............................................................. 12
14-15 Course/Clerkship Contact Information ..................................................... 13
4th Year Electives in Austin ............................................................................ 14
School of Medicine: Year 3 Clerkship Rotation Schedule, 2014-2015 .............. 15
SHELF Exam test schedule 2014-15 ................................................................. 15
Year 3 Required and Recommended Clerkship Textbooks................................ 16
Family Medicine .................................................Error! Bookmark not defined.
Internal Medicine ...............................................Error! Bookmark not defined.
OB/Gyn ..............................................................Error! Bookmark not defined.
Pediatrics ...........................................................Error! Bookmark not defined.
Psychiatry ..........................................................Error! Bookmark not defined.
Surgery ..............................................................Error! Bookmark not defined.
Year 4 Required and Recommended Clerkship Textbooks................................ 19
Emergency Medicine ...................................................................................... 19
Neurology ....................................................................................................... 19
Senior Surgery ................................................................................................ 20
UTMB Student Absence Request Form ............................................................. 21
2
Section 6 Student Absence Policy .................................................................. 22
Holiday Guidelines…………………………………………………………………….23
Weather Emergencies……………………………………………………………...…23
The Seton Foundations .................................................................................... 244
N-95 ................................................................................................................. 255
BBP Exposure .................................................................................................. 266
Student Visitation to Physician’s Dining Lounge .............................................. 277
CEC Floor Map 1st floor .................................................................................... 288
CEC Floor Map 2nd Floor……………………………………………………………..29
Dell Children's Medical Center Parking maps……………………………………...30
Seton Medical Center Wabash Garage parking map……………………………...31
3
Austin Orientation Manual
2014-2015
Office of Regional Medical Education (ORME) - Austin
Orientation for new students in Austin is provided by the Office of Regional Medical
Education in Austin. Throughout the year, ORME staff can assist with academic questions
and concerns, mentoring and advising, course scheduling, and student service needs.
John Luk, M.D.
Assistant Dean for
Regional Medical
Education
[email protected]
Candice Russell, MS
3rd Year Clerkship
Administrative
Coordinator
[email protected]
Tricia McElligott, MA
4th Year Course
Administrative
Coordinator
[email protected]
Amanda Feighner
Administrative
Coordinator
[email protected]
Office of Regional Medical Education- Austin
University of Texas Medical Branch
601 East 15th Street, C2.410
Austin, TX 78701
Phone: 512-324-7860
Fax: 512-324-7988
4
General Orientation
A formal orientation program for Austin-based students is scheduled for Friday, June 27th
at 1:00 PM in the Clinical Education Center at Brackenridge Hospital, Room C-2.127.
Orientation will last until 5:00 PM, and attendance is required. Austin-based students
should monitor their e-mail for additional information.
Seton ID badge
Bring your driver’s license and $10 cash or check only to orientation for issuance of a
Seton badge. All student badges are coded to allow 24-hour access to the Medical Library
(CEC Room C-2.303), the student lounge in the ORME suite, the Professional Office
Building, and the Brackenridge Annex Building. For additional access, please contact the
Office of Regional Medical Education.
Parking
Students working at Brackenridge can pay $10 cash or check only per month to park at the
Brackenridge main garage. Your badge will be coded to allow entry to the garage. This fee
will also cover parking at Seton Medical Center, but you will need to ask the
Parking/Security Office to code your badge for that parking lot {Wabash Garage}.
Students working at Dell Children’s Medical Center, Seton Shoal Creek, and Seton
Southwest & Northwest may park for free.
Pager – Cell Phones
UTMB no longer issues or requires pagers in Austin. However, Trauma service may issue a
pager to you when you are on call. If you need batteries, they can be obtained in the ORME
office as needed. All students will provide cell numbers to each clerkship coordinator in
order to receive text pages or calls for urgent or mandatory issues.
HIPAA
HIPAA is the acronym for the Health Insurance Portability and Accountability Act of 1996.
The Administrative Simplification provisions of HIPAA require the Department of Health and
Human Services to establish national standards for electronic health care transactions and
national identifiers for providers, health plans, and employers. It also addresses the security
and privacy of health data. Austin students will be trained on HIPAA rules and policies
specific to the Seton Healthcare system. All students will be expected to abide by the
policies to the fullest extent of the requirements laid out in Seton HIPAA Communications
and Office Security Guidelines.
Computer Accounts
You will be provided a username and password for the following accounts:
Seton Network Account (Windows) – All computers are on the Seton Network and require a
Seton username and password to use them.
Compass Account (to view medical records) and PACS (to view radiology records).
For Seton password resets, call 324-1675 (X41675 within the hospital). For verification
purposes, they will ask you for the last four digits of your SSN; give them the last
5
four digits of your PID number instead. We do not share your social security number
ever.
All UTMB Medical Students are responsible for adhering to the SETON IS Security
Policy A-2100: The intent of this policy is to provide a basis for an information security
program that would restrict electronic access to authorized individuals only, and provide for
patient privacy and confidentiality of clinical and business information. Specifically, this policy is
intended to:

Protect the Seton Family of Hospital’s (Seton) applications, computer systems, networks,
and electronic data by ensuring adherence to all Seton policies.

Protect the confidentiality, integrity, and availability of Seton’s Electronic Protected
Health Information (EPHI) in compliance with the Security regulations developed under
the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”).

Minimize the potential exposure to Seton from losses, which may result from
unauthorized use of Seton resources. Potential damages include, but are not limited to,
the loss and/or unauthorized modification of Protected Health Information (PHI),
confidential Seton data or intellectual property, damage to public image, damage to
critical Seton internal systems, fines, civil monetary penalties, and criminal penalties.
{To review entire policy please visit the Seton intranet under the “policy and procedures” tab IS-HIPAA Security A-2100}}
For UTMB password resets, call 409-772-5200.
PID Number

UTMB requires the use of PID numbers instead of social security numbers (or any
part of the social security number) for coding, identification and/or password

Purposes. If you would like to know your PID number, please contact the Office of
Regional Medical Education in Austin.
Textbook Information
Year 3 textbooks are available at the UTMB bookstore (see the required and
Recommended Textbook section at the end of this manual). You may wish to purchase all
of your books in Galveston before moving to Austin.
Books can be sent by the UTMB Bookstore through UPS. Contact Leslie Borsellino at (409)
772-1939 or [email protected] for assistance.
Year 3 textbooks may also be available in Austin at the following location, but call ahead to
be sure:
University Coop - East
2902 Medical Arts (across from the UT Law School)
Austin, TX 78705
(512) 472-6156
http://www.Universitycoop.com
6
Library Services
Barbara Mercer, the Austin Medical Education Program (AMEP) Medical Librarian, is
available in the Medical Library (CEC Room C2.303) on weekdays, 8:00 AM-5:00 PM. She
can provide assistance with:
►Online searches
►Locating textbooks, videos, or CD-ROMs available in any of the GME program
libraries.
►Identifying medical texts or journals available in print or online at other Austin
libraries (including the TMA Knowledge Center and the University of Texas at
Austin Life Science Library).
*Under no circumstances is any medical student to “badge-in” for any person known or
unknown into the library. All guests of Seton must adhere to this strict policy.
Contact information:
Barbara Mercer, MLIS
Tel: (512) 324-7000 ext. 77449
Fax: (512) 324-7848
E-mail: [email protected]
Directions – From the 2nd floor Brackenridge Hospital lobby, go past the Public Elevators
and turn right (Chapel will be in front of you). Follow the long hallway to the Clinical
Education Center {CEC} lobby (look for signs). When you enter the CEC take your first right
and immediate first left (overhead signs will direct you to the elevators & Library) After
passing elevators continue down the hall to the right. The Library is on the right, C2.303;
across the hall from the ORME office C2.410 on the left. (See map)
Darlene Ennis, Medical Librarian at Dell Children’s Medical Center, is also available to
assist students. (Located in the FAMILY RESOURCE CENTER on the third floor of DCMC)
Contact information:
Darlene Ennis
Tel: (512)324-9999 ext 86741
Email: [email protected]
Where will I be working?
You may be working at several sites in the Austin area, depending on the respective
clerkships. Most rotations are at:
Brackenridge Hospital, located at:
601 East 15th St.
Austin, TX 78701
(512) 324-7000
Dell Children’s Medical Center of Central Texas, located at:
4900 Mueller Blvd.
Austin, TX 78723
Seton Shoal Creek Hospital, located at:
7
3501 Mills Avenue
Austin, TX 78731
Seton Medical Center, located at:
1201 West 38th Street
Austin, TX 78705
Seton Northwest, located at:
11113 Research Boulevard
Austin, TX 78759
Seton Southwest, located at:
7900 FM 1826
Austin, TX 78737
Maps are available online at http://www.seton.net/locations/. You may also have
experiences at other facilities or physicians’ offices in the Greater Austin area. You will
need reliable transportation.
Student services will I have access to at UT Austin
For the most up to date information please refer to the UT Flier {copies in ORME office}!
The University of Texas Medical Branch (UTMB) and The University of Texas at Austin have
an arrangement to provide UTMB medical students access to the services indicated below
at UT-Austin. Before accessing services at UT-Austin, you need to have a guest EID #
and a UT card. Contact the ORME for your EID #. Please remember the guest Identification
Number (EID) you receive as you will need it to access other services. Once your EID has
been obtained you must purchase a photo ID card, at your expense, for $10 from the UT ID
Center located on the first floor of the Flawn Academic Center (FAC 102), 2400 Inner
Campus Drive Austin, TX 78705 - (512) 495-4444. Office hours are Monday through Friday,
8:30 a.m. – 5:00 p.m. Please identify yourself as a UTMB student when you have the ID
made. You must present a photo ID, preferably a Texas Driver’s License. If you run into
any difficulties, contact the Office of Student Affairs at (512) 475-7450 or our office at
(512)324-7860.
UT Counseling and Mental Health Services
(512) 471-3515 or (512) 471-2255
UT CMHC offers mental health assessments for all current students. In general, services
that are provided at CMHC include short-term individual therapy, group therapy, psychiatric
services, and assistance with referrals to the community. To receive services, call (512)
471-3515 between 8:00 a.m. -4:00 p.m. to schedule an appointment. Services are provided
Monday through Friday between 8:00 a.m. – 5:00 p.m. CMHC is located in the Student
Services Building, 100 W. Dean Keeton Street, 5th Floor.
In addition, counseling and referral services are available 24 hours a day, 365 days a year
through UT Telephone Counseling. Telephone Counseling is a confidential service of
CMHC, and is staffed by mental health professionals who are specifically trained to deal
with concerns relevant to university students. Telephone Counseling can be reached at
(512) 471-2255.
8
For additional information on CMHC
http://www.utexas.edu/student/cmhc/.
services,
please
visit
the
website
at
UT Health Services
(512) 471-4955 STUDENT SERVICES BUILDING –100 West Dean Keaton Street.
To access services at University Health Services (UHS) PLEASE CALL IN ADVANCE FOR
AN APPOINTMENT. You will need to check in with the Cashier/Insurance Office Student
Services Building -2.106, to provide them with your identification information. You must
present your UT EID, your identification card, and provide your date of birth and permanent
address. For each appointment you will need to present your UT ID Card and EID.
UHS does not assess an “Office Visit Fee” for visits to UHS with the exception of:
 Women’s Annual Exams
 Initial Travel Immunization Appointments
 Routine Physical Exams
 Visits to Urgent Care after hours or on weekends and Holidays
For current hours of operations, go to www.healthyhorns.utexas.edu
Charges do apply for all tests, services, procedures, supplies, medications used to
diagnose and treat illnesses or injuries. These charges are generally lower than those for
comparable services at other healthcare facilities.
UHS is considered “In-network” with:
 Student Health Insurance Plan (UnitedHealth Student Resources) selected by UT
 Blue Cross Blue Shield UT Select (UT Employee Health Plan)
UHS will file insurance claims for students with these insurances. Students with private
health insurance can request documentation of payment for services at UHS and can file a
claim directly with their insurance. If the student prefers, as a courtesy, UHS will file claims
for students with private health insurance, however, it is the decision of the insurance
company what they will reimburse to UHS or the student. Any charges not paid to UHS will
be the student’s responsibility to pay.
Information and Appointments
(512) 471-4955
24-Hour Nurse Advice Line
(512) 475-NURS (6877)
Health Promotion Resource Center
(512) 475-8252
Pharmacy
(512) 471-1824
Student Health Insurance
(512) 471-1040
UHS Website
www.healthyhorns.utexas.edu
UT Recreational Sports
(512) 471-6370
Recreational Sports provides supervised facilities, equipment, and related services so that
interested persons of all skill levels can pursue their recreational interests. Once you have
obtained your UT ID card, bring it to the Membership Office in Gregory Gym 2.200, 2101
Speedway Austin, TX 78712. Office hours are Monday through Friday, 8:00 a.m. – 5:00
p.m. and Wednesday until 6:00 p.m. Identify yourself as a UTMB student and the staff will
process your membership. Once your membership is processed, you will use your UT ID
card for access to all recreation facilities. For further information on the facilities and hours,
visit their web site at www.utrecsports.org.
9
Library Services at UT Austin
(512) 495-4350
You can use UT Austin libraries during their operating hours. To check out a book, present
your UT photo ID card that you acquire at the at the UT ID center to Courtesy Borrower
Services, Perry-Castaneda Library 2.122, to have it validated for checkout. UT Austin has
many libraries, so please visit their website at www.lib.utexas.edu for operating hours,
locations, and other information.
May I request reimbursement for travel expenses?
Austin-based (year-round) students may request a travel stipend to help defray the cost of
returning to Galveston Twice Annually. To request a travel reimbursement, contact the
Office of Regional Medical Education in Austin.
Who can I contact if I have questions during the year?
General Student Questions in Austin:
Contact the Office of Regional Medical Education in Austin at 512-324-7860.
Academic Questions or Difficulties:
 Dr. John Luk, Assistant Dean for Regional Medical Education, 512-324-7860
 Candice Russell, MS, Admin. Coordinator Regional Medical Education, 512-3247860
 Tricia McElligott, MA, Admin. Coordinator Regional Medical Education, 512-324-7860
Who do I contact with questions about sponsored housing in
Austin?
For Galveston-based students who have been approved for sponsored housing, Jehona
Tafilaj ([email protected]) will provide information and details about access to the
housing. The sponsored housing apartment complex is called “The Hills” and is located at
9009 Great Hills Trail, Austin, TX 78759 (512)346-5151. Students live in 2-bedroom, two
bath apartments, with up to two students per room.
Who do I contact with questions about sponsored housing in
Galveston?
Two units at UTMB Ferry Road Apartments, 810 Ferry Road in Galveston are available for
the exclusive use of Year 3 and Year 4 Austin-based and Houston-based students who
need housing during a period of enrollment in a for-credit Galveston-area SOM course. To
request a space, students must contact Catherine Hale via e-mail at [email protected]
and provide the following information:
1. Name
2. Gender
3. Pager or Cell #
4. Period(s) and Course(s) for which housing is needed
10
When/Where/To whom will I report on the first day of the
rotation?
Family Medicine
Refer to the Family Medicine Online Clerkship at http://fammed.utmb.edu.
Pediatrics
Site Coordinator: Elissa Ross, DCMC site coordinator
Time/Location:
TBA – monitor email
You will either start on the Inpatient service at Dell Children’s Medical Center or in the
Newborn Nursery at Brackenridge. Information about your schedule will be released at
orientation. Orientation for all students is scheduled with the Pediatric Clerkship Director at
Dell Children’s Medical Center. Students should monitor their e-mail for time and location.
Surgery
Site Coordinator: Brenda Trigo, Program Coordinator
Time:
Please monitor e-mail for time and location.
Location:
Surgery Education Office, Clinical Education Center (Lower Level).
Students should monitor their e-mail for more information.
Psychiatry
Site Coordinator: Gina Prosser, Shoal Creek Coordinator
Students in Austin may be assigned to Brackenridge Hospital, and Shoal Creek Hospital.
Please monitor your e-mail to know which location you have been assigned and for details
about orientation.
Obstetrics/Gynecology
Site Coordinator: Nicole Groote, Program Coordinator
Location:
Brackenridge Annex Building, first floor, next to Brackenridge visitor
parking garage.
Course information, including first day instructions and required reading, will be sent in
advance to all students via e-mail.
Internal Medicine
Site Coordinator: Darlene Crews, Administrative Secretary
Location:
CEC Third Floor, Internal Medicine Department. The CEC building is
located across the street in the Brackenridge Hospital. It can be accessed from the street
entrance. When you enter the building, go past the information desk on your left and follow
signs to cafeteria. Go past cafeteria and down hall until you reach the CEC building (look
for the signs to the elevators – NOT the elevator bank in the CEC Lobby by the coffee
station). Take the elevators to the third floor.
You will either start on the inpatient service at Brackenridge, or at an outpatient site.
Information about your schedule, first day instructions, and other course material will be sent
in advance to all students via e-mail.
11
Emergency Medicine
You self-select the days and times of the 12 shifts you are required to work. You will either
complete all of your shifts at Brackenridge Hospital, or, you will split your shifts between
Seton Medical Center/Seton Northwest/Seton Southwest. Students should monitor their
e-mail to know which locations they have been assigned. Contact Candice Russell via email at [email protected] one week prior to the start of the rotation to fill out your
schedule.
Senior Neurology
Report to:
Time:
Location:
Candice Russell, Program Coordinator
8:00 AM
Students should monitor their e-mail for more information
Senior Surgery
Report to:
Time:
Location:
Judy Merten, Program Coordinator
9:00 AM
Surgery Education Offices, Clinical Education Center (Lower Level)
Students should monitor their e-mail for more information.
Information for all Surgery students is available on the course website at
http://www.utmb.edu/surgery/clerks/clerkhom.htm?193,37.
Advanced Cardiac Life Support (ACLS)
One of the UTMB 4th year requirements is completion of a course in Advanced Cardiac
Life Support (ACLS). ACLS courses are available in Austin but fill quickly. Contact the
ORME office for a form, the number is 512-324-7860. If you are unable to attend a course
in Austin, contact the Education Lab in Galveston at 409-772-2823 about taking the course
there.
12
14-15 Course/Clerkship Contact Information
Clerkship/
Dept
UTMB Directors
Galveston
Coordinators
Galveston
Phone #s (409)
Austin Directors
Family
Medicine
Gary Shokar, MD
[email protected]
Layne Dearman
[email protected]
409-772-1395
David Wright, MD
[email protected]
Internal
Medicine
Bernard Karnath, MD
[email protected]
Toni Hickerson
[email protected]
409-772-3108
Sherine Salib, MD
[email protected]
OB/GYN
Gayle Olson, MD
[email protected]
Edward Smith, Ph.D.
[email protected]
Brandie Davis
[email protected]
409-772-2897
Gayani Silva, MD
[email protected]
Tiffany Swain
[email protected]
Karen Wagner, MD
[email protected]
Kenisha Moore
[email protected]
Surgery
William Mileski, MD
[email protected]
John Bauer, MD
[email protected]
Shaine LeGrand
[email protected]
Sr.
Emergency
Medicine
Peter Yoo, MD
[email protected]
Shaine LeGrand
[email protected]
409-772-0676
Sr. Neurology
Elena Shanina,MD
[email protected]
Jeanene DeLaRosa
[email protected]
409-772-8031
Pediatrics
Psychiatry
Austin Phone #s
(512)
Whitney Keller, MD
[email protected]
[email protected]
409-772-5286
Valli Annamalai, MD
[email protected]
409-747-9675
Lisa Carchedi, MD
[email protected]
409-772-0676
Austin Coordinators
Candice Russell, MS
[email protected]
512-324-7860
Candice Russell, MS
[email protected]
512-324-7860
John Sabra, MD
[email protected]
Shawn Wassmuth, MD
(Brackenridge)
[email protected]
Suneet Singh, MD (SMC/SNW)
[email protected]
Yessar Hussain, MD
[email protected]
13
Sr. Surgery
William Mileski, MD
[email protected]
Shaine LeGrand
[email protected]
409-772-0676
John Sabra, MD
[email protected]
Tricia McElligott, MA
[email protected]
th
4 Year
Electives
in Austin
rd
OCE (3 and
th
4 year
students)
Ruth Levine, MD
[email protected]
Karen Hunley
[email protected]
Brian Sullivan
[email protected]
409-747-0269
ORMErd
AUSTIN (3
th
and 4 year
students)
Educational
Affairs
Student
Affairs
Housing
Questions
512-324-7860
John Luk, MD
[email protected]
John Luk, MD
[email protected]
Tricia McElligott, MA
[email protected]
Candice Russell, MS
[email protected]
Amanda Feighner
[email protected]
512-324-7860
Judith Rowen, MD
[email protected]
Jeffrey Rabek, PhD
409-772-1442
[email protected]
Catherine Hale
[email protected]
409-747-0269
Jehona Tafilaj
[email protected]
512-472-8921 x
302
14
School of Medicine: Year 3 Clerkship Rotation Schedule, 2014-2015
1
PER
4-8-12
Wk
DATES
6 Wk
DATES
06/30/14
07/25/14
06/30/14
08/08/14
2
07/28/14
08/22/14
3
08/25/14
09/19/14
08/11/14
09/19/14
4
09/22/14
10/17/14
5
10/20/14
11/14/14
09/22/14
10/31/14
6
11/17/14
12/12/14
11/03/14
12/12/14
Vacation
12/15/14
01/9/15
12/15/14
01/9/15
7
01/12/15
02/06/15
8
02/09/15
03/06/15
01/12/15
02/20/15
9
03/09/15
04/03/15
10
04/06/15
05/01/15
02/23/15
04/03/15
11
05/04/15
05/29/15
04/06/15
05/15/15
12
06/01/15
06/26/15
05/18/15
06/26/15
4 WKS: FM & NEURO
8 WKS: PEDI & SURG
12 WKS: IM
6 WKS: OB/GYN & PSYCH
SHELF Exam test schedule 2014-15 (times subject to change)
Date
Room
Start Time
Test
Date
Room
Start Time
Test
7/25/2014
C2.102
9:00 AM
FM & Neuro
01/09/2015
C2.102
9:00 AM
Neuro & IM
8/8/2014
C2.102
9:00 AM
OB/GYN & Psych
2/6/2015
C2.102
9:00 AM
FM & Neuro
8/22/2014
C2.127
9:00 AM
2/20/2015
C2.102
9:00 AM
OB/GYN & Psych
9/19/2014
C2.127
9:00 AM
FM Neuro Pedi Surgery
FM IM Neuro OB/GYN
Psych
3/6/2015
C2.127
9:00 AM
FM Pedi Neuro Surgery
10/17/2014
C2.127
9:00 AM
FM Neuro Pedi Surgery
4/3/2015
C2.127
9:00 AM
FM Neuro IM OB/GYN Psych
10/31/2014
C2.102
9:00 AM
OB/GYN & Psych
5/1/2015
C2.127
9:00 AM
FM Pedi Neuro Surgery
11/14/2014
C2.102
9:00 AM
FM & Neuro
5/15/2015
C2.102
9:00 AM
OB/GYN & Psych
12/11/2014
C2.127
1:00 PM
ALL Clerkships
5/29/2015
C2.102
9:00 AM
FM & Neuro
C2.102
1:00 PM
ALL Clerkships (2nd room)
6/26/2015
C2.102
9:00 AM
ALL Clerkships
6/26/2015
C2.127
9:00 AM
ALL Clerkships (second room)
15
Year 3 Required and Recommended Clerkship Textbooks
2014-2015
Family Medicine
Recommended Texts:
Case Files: Family Medicine (by Toy, Briscoe, Reddy, and Britton: ISBN #
9780071753951, 3rd edition, 2012), $35.00, has been a very popular resource for many
students. It is available in the campus bookstore and also in a Kindle format.
*In addition to this book, most students purchase some type of study guide to
prepare for the Family Medicine NBME (shelf exam.)
Other possible texts include:
CURRENT Diagnosis & Treatment in Family Medicine by South-Paul , Matheny,
and Lewis; ISBN # 9780071624367, 3rd edition, 2011, $79.00 – can be found online
through the Moody Medical Library (MML)
http://guides.utmb.edu/content.php?pid=264489&sid=2190355
Textbook of Family Medicine, by Robert E. Rakel, MD and David Rakel,MD 8th
Edition, 2011 ISBN: 9781437711608, $181.00 can be found online through the Moody
Medical Library (MML) http://guides.utmb.edu/content.php?pid=264489&sid=2190355
Essentials of Family Medicine by Sloane, Slatt, Ebell, Smith, Power, & Viera; ISBN
# 9781608316557, 6th edition, 2012, $62.99
Internal Medicine
Required Texts:
Longo ,Harrison’s Principles of Internal Medicine, ISBN # 9780071748896,,18th
edition, 2011, $229.00
Recommended Texts:
Dubin, Dale, Rapid Interpretation of ECG’s, ISBN # 9780912912066, 6th edition,
2000, $39.99
ACP, MKSAP for Students 5 (highly recommended, ISBN # 9781934465547, 1st
edition, 2011, $54.95
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OB/Gyn
Required Texts:
Beckman, CR, Ling, FW, et al., OBGYN for Medical Students, ISBN #
9781451144314, 7th edition, 2013, $69.95
Recommended Texts:
Benson, MD, OB GYN Mentor, ISBN # 9780803616936, 4th edition, 2009 , 47.95
Schneider, KM, OBGYN: Pre-Test Self-Assessment & Review, ISBN #
9780071761260, 13th edition, 2012 , $33.00
Pfeifer, NMS OBGYN (National Medical Series), ISBN # 9781608315765, 7th edition,
2012 $51.99
Cunningham, G, Gilstrap, LC, et al., Williams Obstetrics, ISBN # 9780071497015,
23rd edition, 2010, $193.00
OR
Callahan, TL, Heffner, L, et al., Blueprints Obstetrics and Gynecology, ISBN #
9781451117028, 6th edition, 2013, $44.99
Pediatrics
Recommended Texts:
Kliegman, R; Marcdante, K: Nelson Essentials of Pediatrics, ISBN# 1455759805,
7th edition. 2014, $74.36 WB Saunders Co.
Toy, E C; Yetman, R J; Hormann, M; Sheela, L; McNeese, M; Sanders, M J;
Geltmeyer, A M Case Files Pediatrics, ISBN # 978-0071766982, 4th edition,
2012 $34.00 McGraw-Hill Medical
Primary reference used by the faculty:
Kliegman, R.; Behrman, R; Jenson, H; Stanton, B; Zitelli, B; Davis, H Nelson
Textbook of Pediatrics, WB Saunders Co., ISBN # 9781437707557, 19th edition,
2011, $162.00
Rudolph AM, editor. Rudolph’s Pediatrics, McGraw Hill, New York, 2009. ISBN #
9780071497237, 22nd edition, 2011, $174.00
American Academy of Pediatrics, 2012 Red Book: Report of the Committee of
Infectious Diseases. 29th edition, 2012, ISBN # 9781581107036, $129.95
Johns Hopkins Hospital; Arcara, K; Tschudy, M Harriet Lane Handbook, ISBN #
978-0323079426, 19th edition. 2011, $62.95 Mosby
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Psychiatry
Required Text:
Andreasen, NC, Black, DW; Introductory Textbook of Psychiatry, 6 th edition.
Washington, DC: American Psychiatric Publishing Inc., 20140, ISBN # 9781585624706
In addition, the following book is required for students assigned in
Austin:
David P. Moore: The Little Black Book of Psychiatry, 3rd edition, 2006, ISBN #
9780763734589, $64.95
Recommended Texts:
Labbate, et al: Handbook of Psychiatric Drug Therapy, 6th Ed., Lippincott Williams
& Wilkins, 2010, ISBN # 9780781774864, $71.99
Surgery
Required Texts: None
Recommended Texts:
Sabiston’s Textbook of Surgery, Townsend, 19th edition, 2012, ISBN #
9781437715606, $203.00
Greenfield’s Surgery – Scientific Principles and Practices, 5th edition, 2011,
ISBN # 9781605473550, $224.99
Principals of Surgery, Schwartz, 9th edition, 2010, ISBN # 9780071547697,
$209.00
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Year 4 Required and Recommended Clerkship Textbooks
2014-2015
Emergency Medicine
Required Texts: None
Recommended Reading and References:
Emergency Medicine a Comprehensive Study Guide, Tintinalli, et. al., McGraw
Hill, ISBN # 9780071484800, 7th edition, 2011 - $217.00
Pediatric Emergency Medicine A Comprehensive Study Guide, Strange, et. al.,
McGraw Hill, 3rd edition, 2009, ISBN # 9780071597371 - $143.00
Emergency Medicine Manual, Ma, et. al., McGraw Hill, 6th edition, ISBN #
9780071781848, 7th edition, 2012, $71.00
The Willis Eye Manual Office and Emergency Room Diagnosis and Treatment of
Eye Disease, Gerstenblith, Lippincott, W&W, 6th edition, 2012, ISBN #
9781451109382 - $92.99
Clinical Dermatology – A Color Guide to Diagnosis and Therapy, Habif, Mosby, 5th
edition, 2010, ISBN # 9780723435419 - $200.00
Neurology
Recommended Texts:
Greenberg, D., Aminoff, M., Simon, Roger. Clinical Neurology 8th Ed. 2012, Lange,
ISBN 9780071765749 e-book - $61.00
Toy, EC., Tintner, R., Simpson, EP. Case Files Neurology, 2012, McGraw-Hill
Professional, ISBN #09780071761703 - $34.00
Drislane, FW., et. al., Neurology Blueprints, 4th edition, Lippincott Williams & Wilkins,
2013, ISBN #9781451117684 - $47.99
Kirshner, Howard, First Exposure to Neurology, McGraw-Hill Professional, 1st edition,
2007, ISBN # 9780071458191 - $46.00
Goldberg, Stephen, Clinical Neuroanatomy Made Ridiculously Simple 4th edition, 2010
Medmaster, ISBN # 9780940780927 - $24.95
Fix, James, High-Yield Neuroanatomy, 4th Ed., 2009 Lippincott Williams & Wilkins
ISBN # 9780781779463, $32.99
19
For those with a greater interest in neurology, suggested supplemental texts are:
Blumenfeld, Hal, Neuroanatomy Through Clinical Cases, 2nd Ed., 2010 Sinauer
Associates, ISBN # 9780878936137 - $87.95
Rolak L. Neurology Secrets 5th Ed, 2010 Mosby ISBN # 9780323057127 $60.95
For those with an extensive interest in neurology, suggested supplemental texts are:
Brazis, PW. Masdeu, JC, Biller , J. Localization in Clinical Neurology, 6th Ed. 2011
Lippincott Williams & Wilkins ISBN # 9781609132811 - $214.99
Goetz, C.. Textbook of Clinical Neurology 3rd Ed., 2007 Saunders ISBN #:
9781416036180 $203.00
Senior Surgery
Required Texts: None
Recommended Texts:
Sabiston’s Textbook of Surgery, Townsend, 19th edition, 2012, ISBN #
9781437715606 - $203.00
Greenfield’s Surgery – Scientific Principles and Practices, 5th edition, 2010 ISBN #
9781605473550 - $219.00
Principals of Surgery, Schwartz, 9th edition, 2010, ISBN # 9780071547697 - $209.00
20
UTMB STUDENT ABSENCE REQUEST FORM
Date: _____________
Student Name: __________________________
Course/clerkship: ________________________________
Day(s) Requesting Off: ______________________________
Type of absence (please check one)
_____ Unavoidable and anticipated, as in a residency interview or presentation at a professional
meeting. Students are strongly encouraged to schedule interviews during vacation periods to avoid
conflict with scheduled courses.
Requests for anticipated time off should be made at least two weeks before the scheduled date, but
preferably before the course/clerkship begins.
Please list reason for time off here:
_________________________________________________________
_____ Unavoidable and unanticipated, as in personal illness or family tragedy. In these instances,
the absence request form may be completed upon the student’s return.
Please list reason for time off here:
_________________________________________________________
You must be specific about your need for time off. The following examples are not acceptable:
“personal reasons”, “family reasons”, “medical reasons”
Refer to the UTMB Absence Policy on the back of this form for more information.
________________________________
Student Signature
Approvals:
___________________________
1.Clerkship/Course Director
_____________ *This signature must be signed off first before other faculty
Date
can approve or disapprove time off
___________________________
2.Supervising Faculty/Resident
____________
Date
___________________________
3.Clerkship/Course Coordinator
____________
Date
Once all required signatures have been obtained, give this form to your clerkship/course coordinator.
Ver. 3-1-13
21
Section 6 Student Absence Policy
Absence Definitions
Students are expected to attend all required activities. Each course and clerkship (“course”) publishes its required
activities. An absence is any instance when a student is not physically present at an activity. Students should not assume
they are allowed any absences at their discretion or for their personal convenience. Absences are considered acceptable
only when unavoidable, which include two types of circumstances:
1.
2.
When unavoidable and anticipated, as in a residency interview or presentation at a professional meeting.
Students are strongly encouraged to schedule interviews during vacation periods to avoid conflict with scheduled
courses.
When unavoidable and unanticipated, as in personal illness or family tragedy.
Actions Required by the Student
In the event of any of these absences, students must (in advance when anticipated, and as soon as possible when
unanticipated):
1. Notify their supervising faculty (e.g. facilitator, clinical attending, or preceptor); and
2. Notify their course/clerkship director; and
3. Notify their course/clerkship coordinator
Consequences of Absences
1. Absences (as identified above) that total no more than three days in a single course are a matter between the
student and the course. For the Practice of Medicine courses, this is defined as three days of absences for the
entire academic year. In all cases, the student is responsible for the material missed while absent. At the
discretion of the course director, the student may be required to provide documentation of the reason for the
absence, and be required to complete supplementary assignments to make up for missed activities, but the course
is not required to provide repeat or make-up opportunities for missed assignments.
2. Absences for reasons other than those identified above, or failure to report an absence as described above is
considered unprofessional behavior and will be reflected in the student’s evaluation and may be grounds for
failure of the course.
3. Absences (as identified above) in any course that exceed three days are a matter that requires consultation with
the Associate Dean for Student Affairs (ADSA). In the event of excess absences, the ADSA will either
a. determine that a student must withdraw from the course, which will result in the course assigning a
permanent transcript grade of “Withdraw”, “Withdraw Passing” or “Withdraw Failing” (any of which
requires the student to repeat the course in its entirety); or
b. collaborate with the course director who will resolve all excess absences by either
i. requiring the student to make-up the missed time through a suitable equivalent or substitute
activity prior to the end of the course; or
ii. assigning a temporary grade of “Incomplete” if the student, for reasons beyond his or her
control, cannot complete all required work by the end of the course (which requires a plan for
the student to complete remaining course requirements later), or
iii. assigning a grade of “F” (Fail) for the course. A course failure based on excessive absences
results in a requirement that the student complete a Professionalism Remediation Program in
addition to repeating the course.
iv. for Year 3 and Year 4 clerkships, recommend to the Assistant Dean for Educational Affairs
that the student receive credit for a single four-week elective in the same field as the
interrupted clerkship, if the student has completed at least four weeks of coursework in a
satisfactory manner. The transcript will reflect a Withdrawal grade for the clerkship. The
student will then repeat the clerkship in its entirely after returning to the curriculum. This
option is reserved for students who develop an illness or personal circumstance during the
clerkship that will require a prolonged absence. This option is not available for students who
could potentially make up missed time within the clerkship period, or for students whose
absences warrant a failing grade.
4.
Student absences will be tracked longitudinally. The name of any student demonstrating a pattern of multiple
absences per course will be forwarded to the Office of the ADSA, who will contact the student and schedule an
appointment to discuss the nature of the recurring absences.
Approved by the SOM Curriculum Committee 6-1-2012
22
Holiday Guidelines
The UTMB Student Holidays for 2014-15 are listed in the Academic Calendar. As patient
care activities continue during the holiday periods, medical students with clinical
responsibilities are expected to maintain their clinical activity during holiday periods. For
Monday holidays, students will be guaranteed at least one full day off during the 3 day
weekend. For the thanksgiving holiday, students will be given Thursday through Sunday
off. Thanksgiving is the only guaranteed holiday for medical students. If the Fourth of July
is on a weekday, students will be given that day off. Students choosing to complete
electives during Period 13 (over the winter holiday) should be prepared to work through the
holidays; generally schedules can be arranged to permit 3 days off over either Christmas or
the New year, or other holiday period as desired. If students are assigned to an outpatient
clinical rotation during the holiday period, they will follow the clinic holiday schedule.
Inclement Weather
The Austin regional campus follows emergency weather delays and closures issued by the
University of Texas at Austin. It is advised that you visit the link below and register for text
alerts from UT Austin in order to stay current with changing weather situations that may
affect your ability to travel to and from clinical duties.
http://www.utexas.edu/emergency/
Inclement Weather Determination and Notification
1. When impending inclement weather changes are forecasted, the Office of Regional Medical Education
(ORME) will issue an email to students, faculty, and staff to monitor official communications and
websites (e.g., UT Austin and UTMB) for possible advisories.
2. If official agencies (e.g., UT Austin) in Austin issue a closure or open delay advisory on the day of
inclement weather, ORME will follow the advisory of the official agencies in Austin and relay a similar
message to our students, faculty, and staff:
a. If students and staff are already on site by the time of the ORME communication, they are to
stay on site and to complete their work shift. They are also to monitor official communications
for further advisories and to keep ORME and supervising faculty updated on their status.
b. If students and staff are not already on site by the time of the ORME communication, they are
to remain in place (e.g., at home) and monitor official communications for further advisories.
c. If students are to be on night call during inclement weather advisories,
d. If they are already on site prior to the start of the night call, they should remain on site to start
their night call and continue to monitor official communications.
e. If they are not already on site prior to the start of the night call, they should remain in place
(e.g., at home) and monitor official communications.
3. If inclement weather is impending and official agencies (e.g., UT Austin) have not issued facility
closure or delays overnight or by the early morning of the inclement weather, ORME will make a
determination, with the available information, at 6am on the day of the inclement weather, and notify
students, faculty, and staff of a local inclement weather advisory. Preeminent in such determinations
is the safety of the students, faculty, and staff.
4. ORME will issue inclement weather advisories via email to students, faculty, and staff. The Office of
Clinical Education and Drs. Rowen, Levine, and Ainsworth will be notified of the local inclement
weather advisories
23
The Seton Foundations
Seton Family of Hospitals Mission Statement
Our mission inspires us to care for and improve the health of
those we serve with a special concern for the sick and the
poor. We are called to be a sign of God’s unconditional love
for all and believe that all persons by their creation are
endowed with dignity. Seton continues the Catholic tradition
of service established by our founders: Vincent de Paul,
Louise de Marillac and Elizabeth Ann Seton.
24
N-95
N95 Mask Fit
Testing Instructions
Students are not permitted to perform clinical duties or participate in clinical rounding with
airborne isolation patients without prior fit test certification. Fit testing certifications from other
facilities are not accepted by Seton Family of Hospitals. Therefore, all UTMB students must obtain
fit tests within the timeframes outlined below.
Days of operations: Occupational health provides fit testing Tuesday-Wednesday-Thursday of each week.
Times: Fit testing is available on a walk –in no appointment necessary basis from 8:00 am to 3:00 pm. 512-324-5650
is the Occupational med dept. phone if you have questions about times.
Facial Hygiene instructions: Facial hair such as a mustache, or long sideburns should not prevent a successful fit test
of an N-95 mask. However a full beard, hair on the sides of face and under the chin will not allow for a complete seal of
the mask. This may disrupt a successful fit test and thus disqualify the participant from certification.
Dietary restrictions: No sugar or artificial sweeteners, food or gum are allowed up to 30 minutes prior to coming in for
testing.
Testing normally takes 15-20 minutes; Students should be prepared to spend as much as 1 hour at the testing facility in
the event a successful fit test is difficult to obtain. Once fit tested Occupational Medicine will issue a PDF copy of the
certificate to you. PLEASE BRING YOUR FIT TEST CERTIFICATE BACK TO THE ORME OFFICE OR SCAN IN
AND EMAIL TO: [email protected] as soon as testing is completed or you are able to get by the office. A copy
must be retained on your file in this office.
Driving Directions:
From IH-35 exit 51st Street & head east
Turn Right on Mueller Blvd.
Turn Right on Philomena Street.
Turn left into Seton Administration Building
parking garage or park on street. Although not
identified on the adjacent map, the Seton
Administrative Offices are located in the second
building back from the corner of Mueller &
Philomena.
Seton Occupational Medicine is located on the
first floor of the Seton Administration Offices in
suite 102.
For additional information or problems with getting fit tested please contact Amanda Feighner in the ORME
office at 512-324-7860 ext. 77801
STUDENTS MUST BRING A COPY OF YOUR FIT TEST CERTIFICATE BACK TO THE
ORME OFFICE OR EMAIL A COPY TO: [email protected]
25
BBP Exposure
Sharps Injury or
Bloodborne Pathogen
Exposure Protocols
Post-exposure occupational health care
After an occupational health exposure (regardless of location of exposure in the Austin area hospitals
or Out Patient Clinics)
 Students should go to The University of Brackenridge Medical Center ED for immediate postexposure care. Ideally within 2 hours of exposure.
 IF EXPOSURE OCCURS ON AN OUTPATIENT ROTATION: The student should request the off-site
facility (where they are working) test the source patient at the site where the exposure occurred. This
frequently fails to happen or reporting occurs so late the patient source has already left the facility.
 Students DO NOT provide personal medical insurance information at the time of registration – this is
considered Seton Worker’s Compensation based on our contract with Seton.
 Students should sign a release of medical information to facilitate follow-up care
 After the initial ED visit follow-up care will be directed by the UTMB Student Wellness office. Local
care can be arranged with UT Austin Health Services (as contracted) or students may seek follow up
care from their own primary care provider. However, direction from the UTMB Student Wellness office
is required. If you are required to travel back to Galveston for follow up care a travel scholarship can
be arranged to defray travel costs. See ORME staff for assistance
 Students will be contacted by Seton Occupational Med Nurse to complete an accident report
 Students must notify the ORME office as soon as possible after an exposure
If exposure DOES NOT occur in a Seton facility AND is out of the city of Austin
 The student should go to the nearest emergency room and seek care.
 The student should sign medical release forms so that follow up care and test results can be provided.
 The student should also request that the off-site facility (where they are working) test the source
patient at the site where the exposure occurred. This frequently fails to happen or reporting occurs so
late the patient source has already left the facility.
 You will need to use your personal insurance in these instances.
 The Student must notify the Office of Regional Medical Education as soon as possible so that office
staff can assist in facilitation of paperwork and notification to UTMB Student Health Services. The
ORME is open Monday through Friday 8am to 5pm at 512-324-7860. In addition call UTMB Student
Health and Counseling at (409) 747-9508 during regular hours.
OR
Weekends, Holidays, and after hours reporting can be made through the UTMB Access Center 1-800-9178906. A message can be left on the ORME voicemail which is secure, for after-hours incidents at 512-3247860
UTMB links related to exposures:
http://www.utmb.edu/studenthealth/
http://www.utmb.edu/Policies_And_Procedures/Search_Results/PNP_034823
26
Student Visitation to Physician’s Dining Lounge
We are guests of the Seton Healthcare Family and the community. Our
conduct and professionalism are reflections of UTMB and our peers. Please
do not give anyone any doubt as to our utmost professionalism and honor in
our conduct. You are among an amazing group of individuals. The ORME is
very privileged to work with you and will continue to advocate on your behalf.
The UMCB physician-dining lounge is NOT available for your unescorted
access. Please be mindful and respectful of this rule. You may continue to
access this lounge for the sole purpose of clinical work and rounds as directed
and escorted by your attending and resident physicians. You may bring your
lunch to the lounge when escorted in by appropriate personnel or you may
purchase lunch in the cafeteria next door to bring to the physician’s lounge with
appropriate personnel. However, you may not eat or take physician’s
lounge food at any time. We must strive to be good citizens and guests of
Seton. Reported infractions will result in Early Concern Note reports and
further actions. Please advise your attending and resident physicians of your
lack of badge access to the lounge and that you may not enter the lounge
unescorted, even if you are doing so on their behalf or request. Thank you for
your complete compliance with this rule.
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CEC FLOOR MAPS
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