2014-2015 Austin Student Orientation
2014-2015 Austin Student Orientation Manual Table of Contents Page Office of Regional Medical Education (ORME) - Austin ....................................... 4 General Orientation .............................................................................................. 5 Seton ID badge ................................................................................................. 5 Parking ............................................................................................................. 5 Pager ................................................................................................................ 5 HIPAA ............................................................................................................... 5 Computer Accounts .......................................................................................... 5 PID Number ......................................................................................................... 6 Textbook Information............................................................................................ 6 Library Services ................................................................................................... 7 Where will I be working? ...................................................................................... 7 To which student services will I have access to at UT Austin? ............................. 8 Counseling and Mental Health Services ........................................................... 8 Health Services................................................................................................. 9 Recreational Sports .......................................................................................... 9 Library Services at UT Austin ......................................................................... 10 When will I need to return to Galveston?...............Error! Bookmark not defined. May I request reimbursement for travel expenses? ........................................... 10 Who can I contact if I have questions during the year? ...................................... 10 Who do I contact with questions about sponsored housing in Austin? ............... 10 Who do I contact with questions about sponsored housing in Galveston? ......... 10 When/Where/To whom will I report on the first day of the rotation? ................... 11 Family Medicine .............................................................................................. 11 Pediatrics ........................................................................................................ 11 Surgery ........................................................................................................... 11 Psychiatry ....................................................................................................... 11 Obstetrics/Gynecology.................................................................................... 11 Internal Medicine ............................................................................................ 11 Emergency Medicine ...................................................................................... 12 Senior Neurology ............................................................................................ 12 Senior Surgery ................................................................................................ 12 Advanced Cardiac Life Support (ACLS) ............................................................. 12 14-15 Course/Clerkship Contact Information ..................................................... 13 4th Year Electives in Austin ............................................................................ 14 School of Medicine: Year 3 Clerkship Rotation Schedule, 2014-2015 .............. 15 SHELF Exam test schedule 2014-15 ................................................................. 15 Year 3 Required and Recommended Clerkship Textbooks................................ 16 Family Medicine .................................................Error! Bookmark not defined. Internal Medicine ...............................................Error! Bookmark not defined. OB/Gyn ..............................................................Error! Bookmark not defined. Pediatrics ...........................................................Error! Bookmark not defined. Psychiatry ..........................................................Error! Bookmark not defined. Surgery ..............................................................Error! Bookmark not defined. Year 4 Required and Recommended Clerkship Textbooks................................ 19 Emergency Medicine ...................................................................................... 19 Neurology ....................................................................................................... 19 Senior Surgery ................................................................................................ 20 UTMB Student Absence Request Form ............................................................. 21 2 Section 6 Student Absence Policy .................................................................. 22 Holiday Guidelines…………………………………………………………………….23 Weather Emergencies……………………………………………………………...…23 The Seton Foundations .................................................................................... 244 N-95 ................................................................................................................. 255 BBP Exposure .................................................................................................. 266 Student Visitation to Physician’s Dining Lounge .............................................. 277 CEC Floor Map 1st floor .................................................................................... 288 CEC Floor Map 2nd Floor……………………………………………………………..29 Dell Children's Medical Center Parking maps……………………………………...30 Seton Medical Center Wabash Garage parking map……………………………...31 3 Austin Orientation Manual 2014-2015 Office of Regional Medical Education (ORME) - Austin Orientation for new students in Austin is provided by the Office of Regional Medical Education in Austin. Throughout the year, ORME staff can assist with academic questions and concerns, mentoring and advising, course scheduling, and student service needs. John Luk, M.D. Assistant Dean for Regional Medical Education [email protected] Candice Russell, MS 3rd Year Clerkship Administrative Coordinator [email protected] Tricia McElligott, MA 4th Year Course Administrative Coordinator [email protected] Amanda Feighner Administrative Coordinator [email protected] Office of Regional Medical Education- Austin University of Texas Medical Branch 601 East 15th Street, C2.410 Austin, TX 78701 Phone: 512-324-7860 Fax: 512-324-7988 4 General Orientation A formal orientation program for Austin-based students is scheduled for Friday, June 27th at 1:00 PM in the Clinical Education Center at Brackenridge Hospital, Room C-2.127. Orientation will last until 5:00 PM, and attendance is required. Austin-based students should monitor their e-mail for additional information. Seton ID badge Bring your driver’s license and $10 cash or check only to orientation for issuance of a Seton badge. All student badges are coded to allow 24-hour access to the Medical Library (CEC Room C-2.303), the student lounge in the ORME suite, the Professional Office Building, and the Brackenridge Annex Building. For additional access, please contact the Office of Regional Medical Education. Parking Students working at Brackenridge can pay $10 cash or check only per month to park at the Brackenridge main garage. Your badge will be coded to allow entry to the garage. This fee will also cover parking at Seton Medical Center, but you will need to ask the Parking/Security Office to code your badge for that parking lot {Wabash Garage}. Students working at Dell Children’s Medical Center, Seton Shoal Creek, and Seton Southwest & Northwest may park for free. Pager – Cell Phones UTMB no longer issues or requires pagers in Austin. However, Trauma service may issue a pager to you when you are on call. If you need batteries, they can be obtained in the ORME office as needed. All students will provide cell numbers to each clerkship coordinator in order to receive text pages or calls for urgent or mandatory issues. HIPAA HIPAA is the acronym for the Health Insurance Portability and Accountability Act of 1996. The Administrative Simplification provisions of HIPAA require the Department of Health and Human Services to establish national standards for electronic health care transactions and national identifiers for providers, health plans, and employers. It also addresses the security and privacy of health data. Austin students will be trained on HIPAA rules and policies specific to the Seton Healthcare system. All students will be expected to abide by the policies to the fullest extent of the requirements laid out in Seton HIPAA Communications and Office Security Guidelines. Computer Accounts You will be provided a username and password for the following accounts: Seton Network Account (Windows) – All computers are on the Seton Network and require a Seton username and password to use them. Compass Account (to view medical records) and PACS (to view radiology records). For Seton password resets, call 324-1675 (X41675 within the hospital). For verification purposes, they will ask you for the last four digits of your SSN; give them the last 5 four digits of your PID number instead. We do not share your social security number ever. All UTMB Medical Students are responsible for adhering to the SETON IS Security Policy A-2100: The intent of this policy is to provide a basis for an information security program that would restrict electronic access to authorized individuals only, and provide for patient privacy and confidentiality of clinical and business information. Specifically, this policy is intended to: Protect the Seton Family of Hospital’s (Seton) applications, computer systems, networks, and electronic data by ensuring adherence to all Seton policies. Protect the confidentiality, integrity, and availability of Seton’s Electronic Protected Health Information (EPHI) in compliance with the Security regulations developed under the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”). Minimize the potential exposure to Seton from losses, which may result from unauthorized use of Seton resources. Potential damages include, but are not limited to, the loss and/or unauthorized modification of Protected Health Information (PHI), confidential Seton data or intellectual property, damage to public image, damage to critical Seton internal systems, fines, civil monetary penalties, and criminal penalties. {To review entire policy please visit the Seton intranet under the “policy and procedures” tab IS-HIPAA Security A-2100}} For UTMB password resets, call 409-772-5200. PID Number UTMB requires the use of PID numbers instead of social security numbers (or any part of the social security number) for coding, identification and/or password Purposes. If you would like to know your PID number, please contact the Office of Regional Medical Education in Austin. Textbook Information Year 3 textbooks are available at the UTMB bookstore (see the required and Recommended Textbook section at the end of this manual). You may wish to purchase all of your books in Galveston before moving to Austin. Books can be sent by the UTMB Bookstore through UPS. Contact Leslie Borsellino at (409) 772-1939 or [email protected] for assistance. Year 3 textbooks may also be available in Austin at the following location, but call ahead to be sure: University Coop - East 2902 Medical Arts (across from the UT Law School) Austin, TX 78705 (512) 472-6156 http://www.Universitycoop.com 6 Library Services Barbara Mercer, the Austin Medical Education Program (AMEP) Medical Librarian, is available in the Medical Library (CEC Room C2.303) on weekdays, 8:00 AM-5:00 PM. She can provide assistance with: ►Online searches ►Locating textbooks, videos, or CD-ROMs available in any of the GME program libraries. ►Identifying medical texts or journals available in print or online at other Austin libraries (including the TMA Knowledge Center and the University of Texas at Austin Life Science Library). *Under no circumstances is any medical student to “badge-in” for any person known or unknown into the library. All guests of Seton must adhere to this strict policy. Contact information: Barbara Mercer, MLIS Tel: (512) 324-7000 ext. 77449 Fax: (512) 324-7848 E-mail: [email protected] Directions – From the 2nd floor Brackenridge Hospital lobby, go past the Public Elevators and turn right (Chapel will be in front of you). Follow the long hallway to the Clinical Education Center {CEC} lobby (look for signs). When you enter the CEC take your first right and immediate first left (overhead signs will direct you to the elevators & Library) After passing elevators continue down the hall to the right. The Library is on the right, C2.303; across the hall from the ORME office C2.410 on the left. (See map) Darlene Ennis, Medical Librarian at Dell Children’s Medical Center, is also available to assist students. (Located in the FAMILY RESOURCE CENTER on the third floor of DCMC) Contact information: Darlene Ennis Tel: (512)324-9999 ext 86741 Email: [email protected] Where will I be working? You may be working at several sites in the Austin area, depending on the respective clerkships. Most rotations are at: Brackenridge Hospital, located at: 601 East 15th St. Austin, TX 78701 (512) 324-7000 Dell Children’s Medical Center of Central Texas, located at: 4900 Mueller Blvd. Austin, TX 78723 Seton Shoal Creek Hospital, located at: 7 3501 Mills Avenue Austin, TX 78731 Seton Medical Center, located at: 1201 West 38th Street Austin, TX 78705 Seton Northwest, located at: 11113 Research Boulevard Austin, TX 78759 Seton Southwest, located at: 7900 FM 1826 Austin, TX 78737 Maps are available online at http://www.seton.net/locations/. You may also have experiences at other facilities or physicians’ offices in the Greater Austin area. You will need reliable transportation. Student services will I have access to at UT Austin For the most up to date information please refer to the UT Flier {copies in ORME office}! The University of Texas Medical Branch (UTMB) and The University of Texas at Austin have an arrangement to provide UTMB medical students access to the services indicated below at UT-Austin. Before accessing services at UT-Austin, you need to have a guest EID # and a UT card. Contact the ORME for your EID #. Please remember the guest Identification Number (EID) you receive as you will need it to access other services. Once your EID has been obtained you must purchase a photo ID card, at your expense, for $10 from the UT ID Center located on the first floor of the Flawn Academic Center (FAC 102), 2400 Inner Campus Drive Austin, TX 78705 - (512) 495-4444. Office hours are Monday through Friday, 8:30 a.m. – 5:00 p.m. Please identify yourself as a UTMB student when you have the ID made. You must present a photo ID, preferably a Texas Driver’s License. If you run into any difficulties, contact the Office of Student Affairs at (512) 475-7450 or our office at (512)324-7860. UT Counseling and Mental Health Services (512) 471-3515 or (512) 471-2255 UT CMHC offers mental health assessments for all current students. In general, services that are provided at CMHC include short-term individual therapy, group therapy, psychiatric services, and assistance with referrals to the community. To receive services, call (512) 471-3515 between 8:00 a.m. -4:00 p.m. to schedule an appointment. Services are provided Monday through Friday between 8:00 a.m. – 5:00 p.m. CMHC is located in the Student Services Building, 100 W. Dean Keeton Street, 5th Floor. In addition, counseling and referral services are available 24 hours a day, 365 days a year through UT Telephone Counseling. Telephone Counseling is a confidential service of CMHC, and is staffed by mental health professionals who are specifically trained to deal with concerns relevant to university students. Telephone Counseling can be reached at (512) 471-2255. 8 For additional information on CMHC http://www.utexas.edu/student/cmhc/. services, please visit the website at UT Health Services (512) 471-4955 STUDENT SERVICES BUILDING –100 West Dean Keaton Street. To access services at University Health Services (UHS) PLEASE CALL IN ADVANCE FOR AN APPOINTMENT. You will need to check in with the Cashier/Insurance Office Student Services Building -2.106, to provide them with your identification information. You must present your UT EID, your identification card, and provide your date of birth and permanent address. For each appointment you will need to present your UT ID Card and EID. UHS does not assess an “Office Visit Fee” for visits to UHS with the exception of: Women’s Annual Exams Initial Travel Immunization Appointments Routine Physical Exams Visits to Urgent Care after hours or on weekends and Holidays For current hours of operations, go to www.healthyhorns.utexas.edu Charges do apply for all tests, services, procedures, supplies, medications used to diagnose and treat illnesses or injuries. These charges are generally lower than those for comparable services at other healthcare facilities. UHS is considered “In-network” with: Student Health Insurance Plan (UnitedHealth Student Resources) selected by UT Blue Cross Blue Shield UT Select (UT Employee Health Plan) UHS will file insurance claims for students with these insurances. Students with private health insurance can request documentation of payment for services at UHS and can file a claim directly with their insurance. If the student prefers, as a courtesy, UHS will file claims for students with private health insurance, however, it is the decision of the insurance company what they will reimburse to UHS or the student. Any charges not paid to UHS will be the student’s responsibility to pay. Information and Appointments (512) 471-4955 24-Hour Nurse Advice Line (512) 475-NURS (6877) Health Promotion Resource Center (512) 475-8252 Pharmacy (512) 471-1824 Student Health Insurance (512) 471-1040 UHS Website www.healthyhorns.utexas.edu UT Recreational Sports (512) 471-6370 Recreational Sports provides supervised facilities, equipment, and related services so that interested persons of all skill levels can pursue their recreational interests. Once you have obtained your UT ID card, bring it to the Membership Office in Gregory Gym 2.200, 2101 Speedway Austin, TX 78712. Office hours are Monday through Friday, 8:00 a.m. – 5:00 p.m. and Wednesday until 6:00 p.m. Identify yourself as a UTMB student and the staff will process your membership. Once your membership is processed, you will use your UT ID card for access to all recreation facilities. For further information on the facilities and hours, visit their web site at www.utrecsports.org. 9 Library Services at UT Austin (512) 495-4350 You can use UT Austin libraries during their operating hours. To check out a book, present your UT photo ID card that you acquire at the at the UT ID center to Courtesy Borrower Services, Perry-Castaneda Library 2.122, to have it validated for checkout. UT Austin has many libraries, so please visit their website at www.lib.utexas.edu for operating hours, locations, and other information. May I request reimbursement for travel expenses? Austin-based (year-round) students may request a travel stipend to help defray the cost of returning to Galveston Twice Annually. To request a travel reimbursement, contact the Office of Regional Medical Education in Austin. Who can I contact if I have questions during the year? General Student Questions in Austin: Contact the Office of Regional Medical Education in Austin at 512-324-7860. Academic Questions or Difficulties: Dr. John Luk, Assistant Dean for Regional Medical Education, 512-324-7860 Candice Russell, MS, Admin. Coordinator Regional Medical Education, 512-3247860 Tricia McElligott, MA, Admin. Coordinator Regional Medical Education, 512-324-7860 Who do I contact with questions about sponsored housing in Austin? For Galveston-based students who have been approved for sponsored housing, Jehona Tafilaj ([email protected]) will provide information and details about access to the housing. The sponsored housing apartment complex is called “The Hills” and is located at 9009 Great Hills Trail, Austin, TX 78759 (512)346-5151. Students live in 2-bedroom, two bath apartments, with up to two students per room. Who do I contact with questions about sponsored housing in Galveston? Two units at UTMB Ferry Road Apartments, 810 Ferry Road in Galveston are available for the exclusive use of Year 3 and Year 4 Austin-based and Houston-based students who need housing during a period of enrollment in a for-credit Galveston-area SOM course. To request a space, students must contact Catherine Hale via e-mail at [email protected] and provide the following information: 1. Name 2. Gender 3. Pager or Cell # 4. Period(s) and Course(s) for which housing is needed 10 When/Where/To whom will I report on the first day of the rotation? Family Medicine Refer to the Family Medicine Online Clerkship at http://fammed.utmb.edu. Pediatrics Site Coordinator: Elissa Ross, DCMC site coordinator Time/Location: TBA – monitor email You will either start on the Inpatient service at Dell Children’s Medical Center or in the Newborn Nursery at Brackenridge. Information about your schedule will be released at orientation. Orientation for all students is scheduled with the Pediatric Clerkship Director at Dell Children’s Medical Center. Students should monitor their e-mail for time and location. Surgery Site Coordinator: Brenda Trigo, Program Coordinator Time: Please monitor e-mail for time and location. Location: Surgery Education Office, Clinical Education Center (Lower Level). Students should monitor their e-mail for more information. Psychiatry Site Coordinator: Gina Prosser, Shoal Creek Coordinator Students in Austin may be assigned to Brackenridge Hospital, and Shoal Creek Hospital. Please monitor your e-mail to know which location you have been assigned and for details about orientation. Obstetrics/Gynecology Site Coordinator: Nicole Groote, Program Coordinator Location: Brackenridge Annex Building, first floor, next to Brackenridge visitor parking garage. Course information, including first day instructions and required reading, will be sent in advance to all students via e-mail. Internal Medicine Site Coordinator: Darlene Crews, Administrative Secretary Location: CEC Third Floor, Internal Medicine Department. The CEC building is located across the street in the Brackenridge Hospital. It can be accessed from the street entrance. When you enter the building, go past the information desk on your left and follow signs to cafeteria. Go past cafeteria and down hall until you reach the CEC building (look for the signs to the elevators – NOT the elevator bank in the CEC Lobby by the coffee station). Take the elevators to the third floor. You will either start on the inpatient service at Brackenridge, or at an outpatient site. Information about your schedule, first day instructions, and other course material will be sent in advance to all students via e-mail. 11 Emergency Medicine You self-select the days and times of the 12 shifts you are required to work. You will either complete all of your shifts at Brackenridge Hospital, or, you will split your shifts between Seton Medical Center/Seton Northwest/Seton Southwest. Students should monitor their e-mail to know which locations they have been assigned. Contact Candice Russell via email at [email protected] one week prior to the start of the rotation to fill out your schedule. Senior Neurology Report to: Time: Location: Candice Russell, Program Coordinator 8:00 AM Students should monitor their e-mail for more information Senior Surgery Report to: Time: Location: Judy Merten, Program Coordinator 9:00 AM Surgery Education Offices, Clinical Education Center (Lower Level) Students should monitor their e-mail for more information. Information for all Surgery students is available on the course website at http://www.utmb.edu/surgery/clerks/clerkhom.htm?193,37. Advanced Cardiac Life Support (ACLS) One of the UTMB 4th year requirements is completion of a course in Advanced Cardiac Life Support (ACLS). ACLS courses are available in Austin but fill quickly. Contact the ORME office for a form, the number is 512-324-7860. If you are unable to attend a course in Austin, contact the Education Lab in Galveston at 409-772-2823 about taking the course there. 12 14-15 Course/Clerkship Contact Information Clerkship/ Dept UTMB Directors Galveston Coordinators Galveston Phone #s (409) Austin Directors Family Medicine Gary Shokar, MD [email protected] Layne Dearman [email protected] 409-772-1395 David Wright, MD [email protected] Internal Medicine Bernard Karnath, MD [email protected] Toni Hickerson [email protected] 409-772-3108 Sherine Salib, MD [email protected] OB/GYN Gayle Olson, MD [email protected] Edward Smith, Ph.D. [email protected] Brandie Davis [email protected] 409-772-2897 Gayani Silva, MD [email protected] Tiffany Swain [email protected] Karen Wagner, MD [email protected] Kenisha Moore [email protected] Surgery William Mileski, MD [email protected] John Bauer, MD [email protected] Shaine LeGrand [email protected] Sr. Emergency Medicine Peter Yoo, MD [email protected] Shaine LeGrand [email protected] 409-772-0676 Sr. Neurology Elena Shanina,MD [email protected] Jeanene DeLaRosa [email protected] 409-772-8031 Pediatrics Psychiatry Austin Phone #s (512) Whitney Keller, MD [email protected] [email protected] 409-772-5286 Valli Annamalai, MD [email protected] 409-747-9675 Lisa Carchedi, MD [email protected] 409-772-0676 Austin Coordinators Candice Russell, MS [email protected] 512-324-7860 Candice Russell, MS [email protected] 512-324-7860 John Sabra, MD [email protected] Shawn Wassmuth, MD (Brackenridge) [email protected] Suneet Singh, MD (SMC/SNW) [email protected] Yessar Hussain, MD [email protected] 13 Sr. Surgery William Mileski, MD [email protected] Shaine LeGrand [email protected] 409-772-0676 John Sabra, MD [email protected] Tricia McElligott, MA [email protected] th 4 Year Electives in Austin rd OCE (3 and th 4 year students) Ruth Levine, MD [email protected] Karen Hunley [email protected] Brian Sullivan [email protected] 409-747-0269 ORMErd AUSTIN (3 th and 4 year students) Educational Affairs Student Affairs Housing Questions 512-324-7860 John Luk, MD [email protected] John Luk, MD [email protected] Tricia McElligott, MA [email protected] Candice Russell, MS [email protected] Amanda Feighner [email protected] 512-324-7860 Judith Rowen, MD [email protected] Jeffrey Rabek, PhD 409-772-1442 [email protected] Catherine Hale [email protected] 409-747-0269 Jehona Tafilaj [email protected] 512-472-8921 x 302 14 School of Medicine: Year 3 Clerkship Rotation Schedule, 2014-2015 1 PER 4-8-12 Wk DATES 6 Wk DATES 06/30/14 07/25/14 06/30/14 08/08/14 2 07/28/14 08/22/14 3 08/25/14 09/19/14 08/11/14 09/19/14 4 09/22/14 10/17/14 5 10/20/14 11/14/14 09/22/14 10/31/14 6 11/17/14 12/12/14 11/03/14 12/12/14 Vacation 12/15/14 01/9/15 12/15/14 01/9/15 7 01/12/15 02/06/15 8 02/09/15 03/06/15 01/12/15 02/20/15 9 03/09/15 04/03/15 10 04/06/15 05/01/15 02/23/15 04/03/15 11 05/04/15 05/29/15 04/06/15 05/15/15 12 06/01/15 06/26/15 05/18/15 06/26/15 4 WKS: FM & NEURO 8 WKS: PEDI & SURG 12 WKS: IM 6 WKS: OB/GYN & PSYCH SHELF Exam test schedule 2014-15 (times subject to change) Date Room Start Time Test Date Room Start Time Test 7/25/2014 C2.102 9:00 AM FM & Neuro 01/09/2015 C2.102 9:00 AM Neuro & IM 8/8/2014 C2.102 9:00 AM OB/GYN & Psych 2/6/2015 C2.102 9:00 AM FM & Neuro 8/22/2014 C2.127 9:00 AM 2/20/2015 C2.102 9:00 AM OB/GYN & Psych 9/19/2014 C2.127 9:00 AM FM Neuro Pedi Surgery FM IM Neuro OB/GYN Psych 3/6/2015 C2.127 9:00 AM FM Pedi Neuro Surgery 10/17/2014 C2.127 9:00 AM FM Neuro Pedi Surgery 4/3/2015 C2.127 9:00 AM FM Neuro IM OB/GYN Psych 10/31/2014 C2.102 9:00 AM OB/GYN & Psych 5/1/2015 C2.127 9:00 AM FM Pedi Neuro Surgery 11/14/2014 C2.102 9:00 AM FM & Neuro 5/15/2015 C2.102 9:00 AM OB/GYN & Psych 12/11/2014 C2.127 1:00 PM ALL Clerkships 5/29/2015 C2.102 9:00 AM FM & Neuro C2.102 1:00 PM ALL Clerkships (2nd room) 6/26/2015 C2.102 9:00 AM ALL Clerkships 6/26/2015 C2.127 9:00 AM ALL Clerkships (second room) 15 Year 3 Required and Recommended Clerkship Textbooks 2014-2015 Family Medicine Recommended Texts: Case Files: Family Medicine (by Toy, Briscoe, Reddy, and Britton: ISBN # 9780071753951, 3rd edition, 2012), $35.00, has been a very popular resource for many students. It is available in the campus bookstore and also in a Kindle format. *In addition to this book, most students purchase some type of study guide to prepare for the Family Medicine NBME (shelf exam.) Other possible texts include: CURRENT Diagnosis & Treatment in Family Medicine by South-Paul , Matheny, and Lewis; ISBN # 9780071624367, 3rd edition, 2011, $79.00 – can be found online through the Moody Medical Library (MML) http://guides.utmb.edu/content.php?pid=264489&sid=2190355 Textbook of Family Medicine, by Robert E. Rakel, MD and David Rakel,MD 8th Edition, 2011 ISBN: 9781437711608, $181.00 can be found online through the Moody Medical Library (MML) http://guides.utmb.edu/content.php?pid=264489&sid=2190355 Essentials of Family Medicine by Sloane, Slatt, Ebell, Smith, Power, & Viera; ISBN # 9781608316557, 6th edition, 2012, $62.99 Internal Medicine Required Texts: Longo ,Harrison’s Principles of Internal Medicine, ISBN # 9780071748896,,18th edition, 2011, $229.00 Recommended Texts: Dubin, Dale, Rapid Interpretation of ECG’s, ISBN # 9780912912066, 6th edition, 2000, $39.99 ACP, MKSAP for Students 5 (highly recommended, ISBN # 9781934465547, 1st edition, 2011, $54.95 16 OB/Gyn Required Texts: Beckman, CR, Ling, FW, et al., OBGYN for Medical Students, ISBN # 9781451144314, 7th edition, 2013, $69.95 Recommended Texts: Benson, MD, OB GYN Mentor, ISBN # 9780803616936, 4th edition, 2009 , 47.95 Schneider, KM, OBGYN: Pre-Test Self-Assessment & Review, ISBN # 9780071761260, 13th edition, 2012 , $33.00 Pfeifer, NMS OBGYN (National Medical Series), ISBN # 9781608315765, 7th edition, 2012 $51.99 Cunningham, G, Gilstrap, LC, et al., Williams Obstetrics, ISBN # 9780071497015, 23rd edition, 2010, $193.00 OR Callahan, TL, Heffner, L, et al., Blueprints Obstetrics and Gynecology, ISBN # 9781451117028, 6th edition, 2013, $44.99 Pediatrics Recommended Texts: Kliegman, R; Marcdante, K: Nelson Essentials of Pediatrics, ISBN# 1455759805, 7th edition. 2014, $74.36 WB Saunders Co. Toy, E C; Yetman, R J; Hormann, M; Sheela, L; McNeese, M; Sanders, M J; Geltmeyer, A M Case Files Pediatrics, ISBN # 978-0071766982, 4th edition, 2012 $34.00 McGraw-Hill Medical Primary reference used by the faculty: Kliegman, R.; Behrman, R; Jenson, H; Stanton, B; Zitelli, B; Davis, H Nelson Textbook of Pediatrics, WB Saunders Co., ISBN # 9781437707557, 19th edition, 2011, $162.00 Rudolph AM, editor. Rudolph’s Pediatrics, McGraw Hill, New York, 2009. ISBN # 9780071497237, 22nd edition, 2011, $174.00 American Academy of Pediatrics, 2012 Red Book: Report of the Committee of Infectious Diseases. 29th edition, 2012, ISBN # 9781581107036, $129.95 Johns Hopkins Hospital; Arcara, K; Tschudy, M Harriet Lane Handbook, ISBN # 978-0323079426, 19th edition. 2011, $62.95 Mosby 17 Psychiatry Required Text: Andreasen, NC, Black, DW; Introductory Textbook of Psychiatry, 6 th edition. Washington, DC: American Psychiatric Publishing Inc., 20140, ISBN # 9781585624706 In addition, the following book is required for students assigned in Austin: David P. Moore: The Little Black Book of Psychiatry, 3rd edition, 2006, ISBN # 9780763734589, $64.95 Recommended Texts: Labbate, et al: Handbook of Psychiatric Drug Therapy, 6th Ed., Lippincott Williams & Wilkins, 2010, ISBN # 9780781774864, $71.99 Surgery Required Texts: None Recommended Texts: Sabiston’s Textbook of Surgery, Townsend, 19th edition, 2012, ISBN # 9781437715606, $203.00 Greenfield’s Surgery – Scientific Principles and Practices, 5th edition, 2011, ISBN # 9781605473550, $224.99 Principals of Surgery, Schwartz, 9th edition, 2010, ISBN # 9780071547697, $209.00 18 Year 4 Required and Recommended Clerkship Textbooks 2014-2015 Emergency Medicine Required Texts: None Recommended Reading and References: Emergency Medicine a Comprehensive Study Guide, Tintinalli, et. al., McGraw Hill, ISBN # 9780071484800, 7th edition, 2011 - $217.00 Pediatric Emergency Medicine A Comprehensive Study Guide, Strange, et. al., McGraw Hill, 3rd edition, 2009, ISBN # 9780071597371 - $143.00 Emergency Medicine Manual, Ma, et. al., McGraw Hill, 6th edition, ISBN # 9780071781848, 7th edition, 2012, $71.00 The Willis Eye Manual Office and Emergency Room Diagnosis and Treatment of Eye Disease, Gerstenblith, Lippincott, W&W, 6th edition, 2012, ISBN # 9781451109382 - $92.99 Clinical Dermatology – A Color Guide to Diagnosis and Therapy, Habif, Mosby, 5th edition, 2010, ISBN # 9780723435419 - $200.00 Neurology Recommended Texts: Greenberg, D., Aminoff, M., Simon, Roger. Clinical Neurology 8th Ed. 2012, Lange, ISBN 9780071765749 e-book - $61.00 Toy, EC., Tintner, R., Simpson, EP. Case Files Neurology, 2012, McGraw-Hill Professional, ISBN #09780071761703 - $34.00 Drislane, FW., et. al., Neurology Blueprints, 4th edition, Lippincott Williams & Wilkins, 2013, ISBN #9781451117684 - $47.99 Kirshner, Howard, First Exposure to Neurology, McGraw-Hill Professional, 1st edition, 2007, ISBN # 9780071458191 - $46.00 Goldberg, Stephen, Clinical Neuroanatomy Made Ridiculously Simple 4th edition, 2010 Medmaster, ISBN # 9780940780927 - $24.95 Fix, James, High-Yield Neuroanatomy, 4th Ed., 2009 Lippincott Williams & Wilkins ISBN # 9780781779463, $32.99 19 For those with a greater interest in neurology, suggested supplemental texts are: Blumenfeld, Hal, Neuroanatomy Through Clinical Cases, 2nd Ed., 2010 Sinauer Associates, ISBN # 9780878936137 - $87.95 Rolak L. Neurology Secrets 5th Ed, 2010 Mosby ISBN # 9780323057127 $60.95 For those with an extensive interest in neurology, suggested supplemental texts are: Brazis, PW. Masdeu, JC, Biller , J. Localization in Clinical Neurology, 6th Ed. 2011 Lippincott Williams & Wilkins ISBN # 9781609132811 - $214.99 Goetz, C.. Textbook of Clinical Neurology 3rd Ed., 2007 Saunders ISBN #: 9781416036180 $203.00 Senior Surgery Required Texts: None Recommended Texts: Sabiston’s Textbook of Surgery, Townsend, 19th edition, 2012, ISBN # 9781437715606 - $203.00 Greenfield’s Surgery – Scientific Principles and Practices, 5th edition, 2010 ISBN # 9781605473550 - $219.00 Principals of Surgery, Schwartz, 9th edition, 2010, ISBN # 9780071547697 - $209.00 20 UTMB STUDENT ABSENCE REQUEST FORM Date: _____________ Student Name: __________________________ Course/clerkship: ________________________________ Day(s) Requesting Off: ______________________________ Type of absence (please check one) _____ Unavoidable and anticipated, as in a residency interview or presentation at a professional meeting. Students are strongly encouraged to schedule interviews during vacation periods to avoid conflict with scheduled courses. Requests for anticipated time off should be made at least two weeks before the scheduled date, but preferably before the course/clerkship begins. Please list reason for time off here: _________________________________________________________ _____ Unavoidable and unanticipated, as in personal illness or family tragedy. In these instances, the absence request form may be completed upon the student’s return. Please list reason for time off here: _________________________________________________________ You must be specific about your need for time off. The following examples are not acceptable: “personal reasons”, “family reasons”, “medical reasons” Refer to the UTMB Absence Policy on the back of this form for more information. ________________________________ Student Signature Approvals: ___________________________ 1.Clerkship/Course Director _____________ *This signature must be signed off first before other faculty Date can approve or disapprove time off ___________________________ 2.Supervising Faculty/Resident ____________ Date ___________________________ 3.Clerkship/Course Coordinator ____________ Date Once all required signatures have been obtained, give this form to your clerkship/course coordinator. Ver. 3-1-13 21 Section 6 Student Absence Policy Absence Definitions Students are expected to attend all required activities. Each course and clerkship (“course”) publishes its required activities. An absence is any instance when a student is not physically present at an activity. Students should not assume they are allowed any absences at their discretion or for their personal convenience. Absences are considered acceptable only when unavoidable, which include two types of circumstances: 1. 2. When unavoidable and anticipated, as in a residency interview or presentation at a professional meeting. Students are strongly encouraged to schedule interviews during vacation periods to avoid conflict with scheduled courses. When unavoidable and unanticipated, as in personal illness or family tragedy. Actions Required by the Student In the event of any of these absences, students must (in advance when anticipated, and as soon as possible when unanticipated): 1. Notify their supervising faculty (e.g. facilitator, clinical attending, or preceptor); and 2. Notify their course/clerkship director; and 3. Notify their course/clerkship coordinator Consequences of Absences 1. Absences (as identified above) that total no more than three days in a single course are a matter between the student and the course. For the Practice of Medicine courses, this is defined as three days of absences for the entire academic year. In all cases, the student is responsible for the material missed while absent. At the discretion of the course director, the student may be required to provide documentation of the reason for the absence, and be required to complete supplementary assignments to make up for missed activities, but the course is not required to provide repeat or make-up opportunities for missed assignments. 2. Absences for reasons other than those identified above, or failure to report an absence as described above is considered unprofessional behavior and will be reflected in the student’s evaluation and may be grounds for failure of the course. 3. Absences (as identified above) in any course that exceed three days are a matter that requires consultation with the Associate Dean for Student Affairs (ADSA). In the event of excess absences, the ADSA will either a. determine that a student must withdraw from the course, which will result in the course assigning a permanent transcript grade of “Withdraw”, “Withdraw Passing” or “Withdraw Failing” (any of which requires the student to repeat the course in its entirety); or b. collaborate with the course director who will resolve all excess absences by either i. requiring the student to make-up the missed time through a suitable equivalent or substitute activity prior to the end of the course; or ii. assigning a temporary grade of “Incomplete” if the student, for reasons beyond his or her control, cannot complete all required work by the end of the course (which requires a plan for the student to complete remaining course requirements later), or iii. assigning a grade of “F” (Fail) for the course. A course failure based on excessive absences results in a requirement that the student complete a Professionalism Remediation Program in addition to repeating the course. iv. for Year 3 and Year 4 clerkships, recommend to the Assistant Dean for Educational Affairs that the student receive credit for a single four-week elective in the same field as the interrupted clerkship, if the student has completed at least four weeks of coursework in a satisfactory manner. The transcript will reflect a Withdrawal grade for the clerkship. The student will then repeat the clerkship in its entirely after returning to the curriculum. This option is reserved for students who develop an illness or personal circumstance during the clerkship that will require a prolonged absence. This option is not available for students who could potentially make up missed time within the clerkship period, or for students whose absences warrant a failing grade. 4. Student absences will be tracked longitudinally. The name of any student demonstrating a pattern of multiple absences per course will be forwarded to the Office of the ADSA, who will contact the student and schedule an appointment to discuss the nature of the recurring absences. Approved by the SOM Curriculum Committee 6-1-2012 22 Holiday Guidelines The UTMB Student Holidays for 2014-15 are listed in the Academic Calendar. As patient care activities continue during the holiday periods, medical students with clinical responsibilities are expected to maintain their clinical activity during holiday periods. For Monday holidays, students will be guaranteed at least one full day off during the 3 day weekend. For the thanksgiving holiday, students will be given Thursday through Sunday off. Thanksgiving is the only guaranteed holiday for medical students. If the Fourth of July is on a weekday, students will be given that day off. Students choosing to complete electives during Period 13 (over the winter holiday) should be prepared to work through the holidays; generally schedules can be arranged to permit 3 days off over either Christmas or the New year, or other holiday period as desired. If students are assigned to an outpatient clinical rotation during the holiday period, they will follow the clinic holiday schedule. Inclement Weather The Austin regional campus follows emergency weather delays and closures issued by the University of Texas at Austin. It is advised that you visit the link below and register for text alerts from UT Austin in order to stay current with changing weather situations that may affect your ability to travel to and from clinical duties. http://www.utexas.edu/emergency/ Inclement Weather Determination and Notification 1. When impending inclement weather changes are forecasted, the Office of Regional Medical Education (ORME) will issue an email to students, faculty, and staff to monitor official communications and websites (e.g., UT Austin and UTMB) for possible advisories. 2. If official agencies (e.g., UT Austin) in Austin issue a closure or open delay advisory on the day of inclement weather, ORME will follow the advisory of the official agencies in Austin and relay a similar message to our students, faculty, and staff: a. If students and staff are already on site by the time of the ORME communication, they are to stay on site and to complete their work shift. They are also to monitor official communications for further advisories and to keep ORME and supervising faculty updated on their status. b. If students and staff are not already on site by the time of the ORME communication, they are to remain in place (e.g., at home) and monitor official communications for further advisories. c. If students are to be on night call during inclement weather advisories, d. If they are already on site prior to the start of the night call, they should remain on site to start their night call and continue to monitor official communications. e. If they are not already on site prior to the start of the night call, they should remain in place (e.g., at home) and monitor official communications. 3. If inclement weather is impending and official agencies (e.g., UT Austin) have not issued facility closure or delays overnight or by the early morning of the inclement weather, ORME will make a determination, with the available information, at 6am on the day of the inclement weather, and notify students, faculty, and staff of a local inclement weather advisory. Preeminent in such determinations is the safety of the students, faculty, and staff. 4. ORME will issue inclement weather advisories via email to students, faculty, and staff. The Office of Clinical Education and Drs. Rowen, Levine, and Ainsworth will be notified of the local inclement weather advisories 23 The Seton Foundations Seton Family of Hospitals Mission Statement Our mission inspires us to care for and improve the health of those we serve with a special concern for the sick and the poor. We are called to be a sign of God’s unconditional love for all and believe that all persons by their creation are endowed with dignity. Seton continues the Catholic tradition of service established by our founders: Vincent de Paul, Louise de Marillac and Elizabeth Ann Seton. 24 N-95 N95 Mask Fit Testing Instructions Students are not permitted to perform clinical duties or participate in clinical rounding with airborne isolation patients without prior fit test certification. Fit testing certifications from other facilities are not accepted by Seton Family of Hospitals. Therefore, all UTMB students must obtain fit tests within the timeframes outlined below. Days of operations: Occupational health provides fit testing Tuesday-Wednesday-Thursday of each week. Times: Fit testing is available on a walk –in no appointment necessary basis from 8:00 am to 3:00 pm. 512-324-5650 is the Occupational med dept. phone if you have questions about times. Facial Hygiene instructions: Facial hair such as a mustache, or long sideburns should not prevent a successful fit test of an N-95 mask. However a full beard, hair on the sides of face and under the chin will not allow for a complete seal of the mask. This may disrupt a successful fit test and thus disqualify the participant from certification. Dietary restrictions: No sugar or artificial sweeteners, food or gum are allowed up to 30 minutes prior to coming in for testing. Testing normally takes 15-20 minutes; Students should be prepared to spend as much as 1 hour at the testing facility in the event a successful fit test is difficult to obtain. Once fit tested Occupational Medicine will issue a PDF copy of the certificate to you. PLEASE BRING YOUR FIT TEST CERTIFICATE BACK TO THE ORME OFFICE OR SCAN IN AND EMAIL TO: [email protected] as soon as testing is completed or you are able to get by the office. A copy must be retained on your file in this office. Driving Directions: From IH-35 exit 51st Street & head east Turn Right on Mueller Blvd. Turn Right on Philomena Street. Turn left into Seton Administration Building parking garage or park on street. Although not identified on the adjacent map, the Seton Administrative Offices are located in the second building back from the corner of Mueller & Philomena. Seton Occupational Medicine is located on the first floor of the Seton Administration Offices in suite 102. For additional information or problems with getting fit tested please contact Amanda Feighner in the ORME office at 512-324-7860 ext. 77801 STUDENTS MUST BRING A COPY OF YOUR FIT TEST CERTIFICATE BACK TO THE ORME OFFICE OR EMAIL A COPY TO: [email protected] 25 BBP Exposure Sharps Injury or Bloodborne Pathogen Exposure Protocols Post-exposure occupational health care After an occupational health exposure (regardless of location of exposure in the Austin area hospitals or Out Patient Clinics) Students should go to The University of Brackenridge Medical Center ED for immediate postexposure care. Ideally within 2 hours of exposure. IF EXPOSURE OCCURS ON AN OUTPATIENT ROTATION: The student should request the off-site facility (where they are working) test the source patient at the site where the exposure occurred. This frequently fails to happen or reporting occurs so late the patient source has already left the facility. Students DO NOT provide personal medical insurance information at the time of registration – this is considered Seton Worker’s Compensation based on our contract with Seton. Students should sign a release of medical information to facilitate follow-up care After the initial ED visit follow-up care will be directed by the UTMB Student Wellness office. Local care can be arranged with UT Austin Health Services (as contracted) or students may seek follow up care from their own primary care provider. However, direction from the UTMB Student Wellness office is required. If you are required to travel back to Galveston for follow up care a travel scholarship can be arranged to defray travel costs. See ORME staff for assistance Students will be contacted by Seton Occupational Med Nurse to complete an accident report Students must notify the ORME office as soon as possible after an exposure If exposure DOES NOT occur in a Seton facility AND is out of the city of Austin The student should go to the nearest emergency room and seek care. The student should sign medical release forms so that follow up care and test results can be provided. The student should also request that the off-site facility (where they are working) test the source patient at the site where the exposure occurred. This frequently fails to happen or reporting occurs so late the patient source has already left the facility. You will need to use your personal insurance in these instances. The Student must notify the Office of Regional Medical Education as soon as possible so that office staff can assist in facilitation of paperwork and notification to UTMB Student Health Services. The ORME is open Monday through Friday 8am to 5pm at 512-324-7860. In addition call UTMB Student Health and Counseling at (409) 747-9508 during regular hours. OR Weekends, Holidays, and after hours reporting can be made through the UTMB Access Center 1-800-9178906. A message can be left on the ORME voicemail which is secure, for after-hours incidents at 512-3247860 UTMB links related to exposures: http://www.utmb.edu/studenthealth/ http://www.utmb.edu/Policies_And_Procedures/Search_Results/PNP_034823 26 Student Visitation to Physician’s Dining Lounge We are guests of the Seton Healthcare Family and the community. Our conduct and professionalism are reflections of UTMB and our peers. Please do not give anyone any doubt as to our utmost professionalism and honor in our conduct. You are among an amazing group of individuals. The ORME is very privileged to work with you and will continue to advocate on your behalf. The UMCB physician-dining lounge is NOT available for your unescorted access. Please be mindful and respectful of this rule. You may continue to access this lounge for the sole purpose of clinical work and rounds as directed and escorted by your attending and resident physicians. You may bring your lunch to the lounge when escorted in by appropriate personnel or you may purchase lunch in the cafeteria next door to bring to the physician’s lounge with appropriate personnel. However, you may not eat or take physician’s lounge food at any time. We must strive to be good citizens and guests of Seton. Reported infractions will result in Early Concern Note reports and further actions. Please advise your attending and resident physicians of your lack of badge access to the lounge and that you may not enter the lounge unescorted, even if you are doing so on their behalf or request. Thank you for your complete compliance with this rule. 27 CEC FLOOR MAPS 28 29 30 31
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