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EXHIBITOR MANUAL
Commonwealth Centre
Design Engineering Expo (DEX)
Metalworking Manufacturing & Production Expo (MMP)
Calgary, Alberta, May 27, 2014
www.dexexpo.com
www.mmpshow.com
Dear Exhibitor: We are pleased to welcome you to the Design Engineering Expo / Metalworking Manufacturing & Production Expo in Calgary, Alberta. We look forward to making this tabletop show a successful experience for you and your company. This manual is designed for your convenience and contains the necessary information for your participation in the show. We strongly recommend that you read this manual carefully to familiarize yourself with all of its contents to help you in preparation of your booth. Enclosed is a list of the official show contractors and suppliers. Please place your orders early to ensure availability of desired items and to maximize cost savings. It is important that the Exhibitor Manual be given to the person directly responsible for participation in the show. Your assistance in meeting deadlines is greatly appreciated. We would like to make your participation at the Design Engineering Expo / Metalworking Manufacturing & Production Expo Calgary 2014 both successful and enjoyable. If there is any information that you require, or questions we can answer, please do not hesitate to contact us. Sincerely, Alan MacPherson, Publisher, Design Engineering magazine Steve Devonport, Publisher, Canadian Metalworking magazine EXHIBITOR MANUAL
Commonwealth Centre
Design Engineering Expo (DEX)
Metalworking Manufacturing & Production Expo (MMP)
Calgary, Alberta, May 27, 2014
www.dexexpo.com
www.mmpshow.com
Last Updated 04/05/2014 TIPS FOR A SUCCESSFUL SHOW Before the Show… 
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Read your Exhibitor Manual – It contains all the details, regulations and forms you will need to be prepared on‐site. The exhibitor manual is available online by visiting the DEX or MMP website: DEX: http://www.dexexpo.com/exhibitors/exhibitor‐manual/ MMP: http://www.mmpshow.com/exhibitor‐kit/ Certificate of Insurance ‐ Note that each exhibitor must submit a certificate of insurance coverage for their booth/table, no exceptions. Freight – Be aware of shipping deadlines to avoid late or unnecessary charges. Use preprinted labels to ensure proper delivery of your items. Exhibitor Registration – Register your exhibit staff easily using the online link (tradeshow access only). It’s quick and easy and will save you time on‐site. Use the online link provided on the exhibitor manual page. New! Keynote Speaker ‐ Edwin Beage, President, Hansen Industries Ltd to speak on “Manufacturing in Canada Can Survive and Thrive” A special invitation voucher has been created for you to pass on to clients. DEX Invitation: http://www.dexexpo.com/wp‐content/uploads/2013/04/DEX‐half‐page‐Calgary.pdf MMP Invitation: http://www.mmpshow.com/wp‐content/uploads/2013/03/MTL‐PostCard‐Apr14.pdf Advertise and Promote – Use online marketing, newsletters, direct mail, e‐cards, press releases, telemarketing, industry publications and more to get the word out about your participation in the show. Visit the website to get logos and ideas to promote your company at the show. During the Show… 
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Interact with Attendees – Make an effort to greet all attendees with a polite and outgoing attitude. Be proactive! Don’t sit, read, eat or talk on the telephone in your booth – you might miss out on potential prospects. Lead Retrieval – Keep track of the attendees who visit your booth so you can contact them later. Lead management will be one of the most important components of a successful show. There is an order form that you can download to rent a lead retrieval system that can help you with collecting this information. EXHIBITOR MANUAL
Design Engineering Expo (DEX)
Metalworking Manufacturing & Production Expo (MMP)
Calgary, Alberta, May 27, 2014
Commonwealth Centre
www.dexexpo.com
www.mmpshow.com
Last Updated 04/05/2014 
Provide Incentives – Give attendees a reason to visit your booth! Promote a new product by handing out giveaways, hosting a special party, or offer drinks and snacks. Be creative in your promotions and draw quality visitors to your booth. After the Show… 
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Follow Up with your Leads – Contact the attendees who visited your booth. Send them more information about your products and maintain the relationship you developed at the show. Often times the key to your success at a trade show depends on how you follow up with your leads. Evaluate your Participation – Determine what types of promotion worked for increasing booth traffic, etc. Analyze the overall success of the show – learn from your mistakes as well as your success! Post‐Show Meeting – Arrange a meeting after the show with your sales, marketing and operations team. Discuss your follow up plan, what worked, and what you can improve on to increase your recognition and sales. Anytime… 
Questions? Feedback? – Contact us anytime! Look for the Show Management contact information in this manual or send an email to: [email protected] Important Dates and Schedule Exhibitor Move‐In: Monday May 26, 2014 Tuesday May 27, 2014 1:00 p.m. ‐ 6:00 p.m. 7:30 a.m. – 9:30 a.m. (Hand Carry Only ‐ no exceptions) Onsite Contact: Sim Frayne 416‐510‐6867 NEW! Special Keynote Presentation Tuesday May 27, 2014 Trade Show Hours: Tuesday May 27, 2014 9:00 a.m. – 10:00 a.m. 10:00 a.m. – 4:00 p.m. EXHIBITOR MANUAL
Design Engineering Expo (DEX)
Metalworking Manufacturing & Production Expo (MMP)
Calgary, Alberta, May 27, 2014
Commonwealth Centre
www.dexexpo.com
www.mmpshow.com
Last Updated 04/05/2014 Exhibitor Move‐Out: Tuesday May 27, 2014 4:00 p.m. – 6:00 p.m. Note: all exhibit booths must be removed from the facility no later than 6:00 p.m. Exhibit booths left on show floor after that time may be subject to additional fees. Show Location Commonwealth Centre 3961 52 Ave NE #1177 Calgary AB Tel: 604‐516‐7167 Fax: 604‐516‐7163 Website:
http://commonwealthcentre.com/ Directions: http://goo.gl/maps/1eFd8 Inclusions & Show Colours Tabletop Display Approximately 5ft x 8ft Space 8 ft Table and two chairs Show Colours Pipe & Drape: Black Flooring: Glazed Cement Floors Additional Services Additional Services are not included with the cost of your exhibit. To place an order please contact the following suppliers : Electricity……………………………………………………………GES A/V………………………………………………………………………..GES Furnishings………………………………………………………… GES Internet…….……………………………………………………………GES Insurance…….PAL Insurance or ExhibitorInsurance.com Lead Retrieval……………………..……………………….Conexsys Shipping/Transportation…………………………………… GES EXHIBITOR MANUAL
Commonwealth Centre
Design Engineering Expo (DEX)
Metalworking Manufacturing & Production Expo (MMP)
Calgary, Alberta, May 27, 2014
www.dexexpo.com
www.mmpshow.com
Last Updated 04/05/2014 Show Management Information Business Information Group 80 Valleybrook Drive Toronto, ON M3B 2S9 Tel: 416‐442‐5600 Fax: 416‐510‐5133 Toll Free: 1‐800‐268‐7742 x6833 For Exhibit Sales, Sponsorship or Media Inquiries Alan MacPherson Show Manager, DEX Tel: 416‐510‐6756 E‐mail: AMacPherson@design‐engineering.com Rob Swan Show Manager, MMP Tel: 416‐510‐5225 E‐mail: [email protected] Exhibitor Billing/General Inquiries Sim Frayne Sr. Event Coordinator Tel: 416‐510‐6867 E‐mail: [email protected] Stephanie Chiang Event Manager Tel: 416‐510‐5244 E‐mail: [email protected] Melissa Ho Event Coordinator Tel: 416‐510‐6833 E‐mail: [email protected] EXHIBITOR MANUAL
Commonwealth Centre
Design Engineering Expo (DEX)
Metalworking Manufacturing & Production Expo (MMP)
Calgary, Alberta, May 27, 2014
www.dexexpo.com
www.mmpshow.com
Last Updated 04/05/2014 Official Service Contractors Official Show Decorator Furnishings, Signs, Carpeting, Labour, Shipping GES (Global Experience Specialists) 3030‐2600 Portland St. SE Calgary, AB T2G 4M6 Tel: 403‐243‐2212 or Toll Free: 1‐800‐636‐8235 Fax: 403‐243‐3868 Web: www.gesexpo.com Audio Visual & Computer Rental GES (Global Experience Specialists) 3030‐2600 Portland St. SE Calgary, AB T2G 4M6 Tel: 403‐243‐2212 or Toll Free: 1‐800‐636‐8235 Fax: 403‐243‐3868 Web: www.gesexpo.com Catering Service Commonwealth Centre 3961 52 Ave NE #1177, Calgary, AB T3J 0J7 Tel: 403‐338‐2100 Web: www.commonswealthcentre.com Conference Registration or General Inquiries Melissa Ho Business Information Group Tel: 416‐510‐6833 Email: [email protected] Customs Brokerage Mendelssohn Event Logistics 2116‐27th Avenue NE Suite 248 Calgary, AB T2E 7A6 Tel: 403‐291‐1694 Fax: 403‐291‐7028 Contact: Rachael MacLeod Email: [email protected] Web: www.mend.com Electrical / Lighting / Internet GES (Global Experience Specialists) 3030‐2600 Portland St. SE Calgary, AB T2G 4M6 Tel: 403‐243‐2212 or Toll Free: 1‐800‐636‐8235 Fax: 403‐243‐3868 Web: www.gesexpo.com Exhibitor Insurance Brokers Trust Insurance Group 434 North Rivermede Rd, Unit 3 Concorde, ON L4K 3M9 Tel: 905‐695‐2971 Fax: 905‐760‐2260 Online Ordering Link: http://goo.gl/g2KHy5 Lead Retrieval Conexsys Registration 7050B Bramalea Rd, Unit 34 Mississauga, ON L5S 1S9 Tel: 905‐405‐8415 Fax: 905‐405‐9870 E‐mail: [email protected] Web: www.conexsysregistration.com EXHIBITOR MANUAL
Commonwealth Centre
Design Engineering Expo (DEX)
Metalworking Manufacturing & Production Expo (MMP)
Calgary, Alberta, May 27, 2014
www.dexexpo.com
www.mmpshow.com
Last Updated 04/05/2014 At‐A‐Glance What your Exhibit Booth includes: Approximately 5ft by 8ft Space, an 8ft table and two chairs. Move‐In & Move Out ***MANDATORY SAFETY SHOES*** To provide a safe working environment for everyone on the show floor, during move‐in and move‐out all individuals must wear proper footwear. Absolutely no sandals, heels, flip‐flops, or ballet flats. There are NO EXCEPTIONS to this policy. Insurance – Insurance is due May 16, 2014 Each exhibitor is responsible to carry mandatory insurance for the duration of the show. Most exhibitors are able to coordinate insurance through your carrier. Otherwise insurance can be ordered online through Brokers Trust Insurance Group http://goo.gl/g2KHy5 or through PAL Insurance (see online form). You will not be permitted on the show floor without insurance. To download a copy of the insurance requirement go to: DEX: http://www.dexexpo.com/wp‐content/uploads/2014/01/Exhibitor‐Insurance‐Information‐DEX‐
Expo‐2014.pdf MMP: http://www.mmpshow.com/wp‐content/uploads/2014/02/Exhibitor‐Insurance‐Information‐
MMP‐Expo‐2014.pdf Submit your completed certificate by fax to: 416‐510‐5133 or email to [email protected]. Forms are due May 16, 2014 Shipping Advance Shipments Commonwealth Centre does NOT accept any advance shipments. Advanced shipments must be sent directly to GES (Global Experience Specialists). GES will begin accepting shipments starting May 8, 2014 between the hours of 8:30am‐5pm, Monday to Friday. Advanced shipments must arrive no later than May 22, 2014 at 5:00 pm to: GES/DEX/MMP, 3030‐2600 Portland St. SE, Calgary, AB, T2G 4M6. To clarify shipping questions please call or email exhibitor services with any questions. All materials will be subject EXHIBITOR MANUAL
Commonwealth Centre
Design Engineering Expo (DEX)
Metalworking Manufacturing & Production Expo (MMP)
Calgary, Alberta, May 27, 2014
www.dexexpo.com
www.mmpshow.com
Last Updated 04/05/2014 to Materials Handling charges, based on the total weight of your shipment (see Materials Handing Order Form for details). Onsite Shipments The only date the Commonwealth Centre will accept shipments is Monday May 26, 2014 from 1pm‐6pm. You may bring in your own display materials, however you may not ship to the venue in advance as your shipment will be declined. All materials will be subject to Materials Handling charges, based on the total weight of your shipment (see Materials Handing Order Form for details) unless you are onsite when it arrives to sign and receive your shipment. Return Shipments Return shipment pick‐ups should be arranged for May 27, 2014 from 4pm ‐6pm, directly from the Commonwealth Centre. Any shipments left at the venue after 6pm will be subject to material handling fees and taken to the GES warehouse and stored there until return shipping is arranged. Exhibitor Registration Exhibitor Tradeshow Registration: Register your exhibit staff easily using the online link. It’s quick and easy and will save you time on‐site. Go to: https://reg.conexsys.com/DEXMMP14/Exhibitors/Calgary Entry into the show Show Management reserves the right to refuse admission to the show building to any visitor, exhibitor, or contractor who, in the opinion of Show Management is unfit, intoxicated or in any way creating a disruption of the show. No persons under 16 years of age are permitted, including move‐in/move‐out. Parking There is no charge for parking at the Commonwealth Centre. There are however limited number of spots immediately adjacent to the venue however there is ample street parking as well. Marketing Invitations and other marketing tools are available on our website. For more information go to: DEX: http://www.dexexpo.com/exhibitors/exhibitor‐manual/ MMP: http://www.mmpshow.com/exhibitor‐kit/ Click on Marketing. EXHIBITOR MANUAL
Commonwealth Centre
Design Engineering Expo (DEX)
Metalworking Manufacturing & Production Expo (MMP)
Calgary, Alberta, May 27, 2014
www.dexexpo.com
www.mmpshow.com
Last Updated 04/05/2014 Education Sessions & Workshops – NEW! Design Engineering Expo / Metalworking Manufacturing & Production Expo have added a Keynote Speaker to this year’s show: Manufacturing in Canada Can Survive and Thrive Presented by Edwin Beange, President, Hansen Industries Ltd. How can Canadian manufacturing firms look forward to a bright future amidst a forecast of storm clouds? This event provides critical information and awareness of new issues and innovative technologies available to professionals in the field. If your company will be offering product demonstrations at specified times, please contact your sales rep and let us know. Accommodation & Travel HOTELS There are two hotels within close proximity of the International Centre offering preferred rates for attendees and exhibitors of the Design Engineering Expo (DEX) / Metalworking Manufacturing & Production Expo (MMP): Courtyard Marriott Calgary Airport 2500 48 Ave NE, Calgary , AB T3J 4V8Tel: (604) 931‐9011 Rate per night: $186 per night Reservations can be made by booking online or by phone 403‐238‐100 and using the Event Code: M‐1J2B0GF EXHIBITOR MANUAL
Commonwealth Centre
Design Engineering Expo (DEX)
Metalworking Manufacturing & Production Expo (MMP)
Calgary, Alberta, May 27, 2014
www.dexexpo.com
www.mmpshow.com
Last Updated 04/05/2014 Sheraton Cavalier Calgary Hotel 2620 32nd Ave NE, Calgary, AB T1Y 6B8 Tel: (403) 250‐6313 Rate per night: $179 per night Reservations can be made by booking online or by phone 403‐250‐6313 and say you are coming in for the Design Engineering Expo / Metalworking Expo. DISCOUNTED AIRFARE Air Canada Air Canada is pleased to offer delegates of the Design Engineering Expo / Metalworking Manufacturing & Production Expo a 10% discount off their best available regular fare at the time of the booking (excluding web fares and seat sales pricing). To book a flight with the promotion code, access aircanada.com and enter the promotion code in the search panel. The promotion code is KFCVJQ61. The booking must be made to Vancouver, YVR (BC). The travel period begins May 19 and ends June 3, 2014. Discount not applicable to Tango rates or Executive Class lowest bookings. ENJOY THE SHOW! EXHIBITOR MANUAL
Commonwealth Centre
Design Engineering Expo (DEX)
Metalworking Manufacturing & Production Expo (MMP)
Calgary, Alberta, May 27, 2014
www.dexexpo.com
www.mmpshow.com
Last Updated 04/05/2014 Important Deadlines Form/Deadline Date First Day for Advanced Shipments to Arrive
Hotel Reservation Discount Deadline – Marriot
Hotel Reservation Discount Deadline – Sheraton
GES Discount Price Deadline (all furnishings, custom displays, Electrical Internet) Material Handling Order Form (Advance Pricing)
Advance Shipment Discount Deadline Electrical Order Form (Advance Pricing)
Internet Order Form (Advance Pricing)
Insurance Certificate Due Lead Retrieval Order Form (Advance Pricing)
Last Day for Advance Shipments to Arrive
Exhibitor Badge Registration Closes (Online Link)
First Day to Accept Show Site Deliveries
Exhibitor Move Out & Return Shipments
May 8, 2014 May 9, 2014 May 9, 2014 May 13, 2014 May 13, 2014 May 13, 2014 May 13, 2014 May 16, 2014 May 16, 2014 May 19, 2014 May 22, 2014 May 23, 2014 May 26, 2014 (after 1 pm) May 27, 2014 (4pm‐6pm) 
INSURANCE REQUIREMENTS
Metalworking Manufacturing & Production
Information Sheet
www.mmpshow.com
IMPORTANT - PLEASE TAKE CARE OF IMMEDIATELY !
As you may know, as an exhibitor participating in a show, you must have adequate Liability Insurance with a minimum $2,000,000 limit
to protect the Exhibitors, the attending public, the show organizer and yourself. Our insurance policy does not extend coverage to any
exhibits and requires you to submit a Certificate of Insurance upon receipt of the exhibitor’s manual.
There are (2) ways to arrange the required Insurance:
OPTION #1: SINGLE EVENT INSURANCE
Purchase insurance from the official supplier. Business Information Group has appointed exhibitorinsurance.com as the recommended
Insurance contractor for exhibitors. Use the Exhibitor Insurance application form available on our website or order online by going to
www.exhibitorinsurance.com and scroll to Metalworking Manufacturing & Production Expo.
OPTION #2: YOUR OWN INSURANCE
Contact your own insurance company to request a certificate of insurance. If you are exhibiting in multiple shows, only one certificate is
necessary, however please note that the proper dates and additional insured should be listed.
Certificate must include the following:
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Name of the Show: Metalworking Manufacturing & Production Expo
Show Producer to be listed as additional insured: Business Information Group, 80 Valleybrook Dr, Toronto, ON M3B 2S9
Show Venue to be listed as additional insured:
o Coquitlam 2014 - Hard Rock Casino Vancouver Theatre, 2080 United Boulevard, Coquitlam, BC V3K 6W3
o Calgary 2014 - Commonwealth Centre, 3961 52 Ave NE #117, Calgary, AB T3J 0J7
o Windsor 2014 - Ciociaro Club of Windsor, 3745 N Talbot Rd, Oldcastle, ON N0R 1L0
Date of the Show, must include move-in date:
o Coquitlam 2014 - May 5-6, 2014 (includes move in and out dates)
o Calgary 2014 - May 26-27, 2014 (includes move in and out dates)
o Windsor 2014 - Oct 22-23, 2014 (includes move in and out dates)
Comprehensive General Liability of $2,000,000
Bodily Injury and Property Damage Liability subject to a maximum $1,000 deductible
Products and Completed Operations Liability
Contingent Employers Liability
Broad Form Property Damage
Cross Liability Clause
Severability of Interest Clause
Please forward a copy of your completed certificate to Melissa Ho by the following deadlines:
Email to [email protected] or fax 416-510-5133
Coquitlam 2014 due Tuesday, April 22, 2014
Calgary Show 2014 due Tuesday, May 13, 2014
Windsor 2014 due Thursday, October 9, 2014
If you have any questions, please contact Melissa Ho, Event Coordinator at [email protected] or call 416-510-6833.
Your understanding and compliance with this requirement, is greatly appreciated and we thank you for your effort in ensuring the wellbeing of everyone. Have a prosperous and safe show.
INSURANCE REQUIREMENTS
Design Engineering Expo
Information Sheet
www.dexexpo.com
IMPORTANT - PLEASE TAKE CARE OF IMMEDIATELY !
As you may know, as an exhibitor participating in a show, you must have adequate Liability Insurance with a minimum $2,000,000 limit
to protect the Exhibitors, the attending public, the show organizer and yourself. Our insurance policy does not extend coverage to any
exhibits and requires you to submit a Certificate of Insurance upon receipt of the exhibitor’s manual.
There are (2) ways to arrange the required Insurance:
OPTION #1: SINGLE EVENT INSURANCE
Purchase insurance from the official supplier. Business Information Group has appointed exhibitorinsurance.com as the recommended
Insurance contractor for exhibitors. Use the Exhibitor Insurance application form available on our website or order online by going to
www.exhibitorinsurance.com and scroll to Design Engineering Expo.
OPTION #2: YOUR OWN INSURANCE
Contact your own insurance company to request a certificate of insurance. If you are exhibiting in multiple shows, only one certificate is
necessary, however please note that the proper dates and additional insured should be listed.
Certificate must include the following:
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Name of the Show: Design Engineering Expo
Show Producer to be listed as additional insured: Business Information Group, 80 Valleybrook Dr, Toronto, ON M3B 2S9
Show Venue to be listed as additional insured:
o Coquitlam 2014 - Hard Rock Casino Vancouver Theatre, 2080 United Boulevard, Coquitlam, BC V3K 6W3
o Calgary 2014 - Commonwealth Centre, 3961 52 Ave NE #117, Calgary, AB T3J 0J7
o Mississauga 2014 - Mississauga Convention Centre, 75 Derry Rd W, Mississauga, ON L5W 1G3
Date of the Show, must include move-in date:
o Coquitlam 2014 - May 5-6, 2014 (includes move in and out dates)
o Calgary 2014 - May 26-27, 2014 (includes move in and out dates)
o Mississauga 2014 - Oct 27-28, 2014 (includes move in and out dates)
Comprehensive General Liability of $2,000,000
Bodily Injury and Property Damage Liability subject to a maximum $1,000 deductible
Products and Completed Operations Liability
Contingent Employers Liability
Broad Form Property Damage
Cross Liability Clause
Severability of Interest Clause
Please forward a copy of your completed certificate to Melissa Ho by the following deadlines:
Email to [email protected] or fax 416-510-5133
Coquitlam 2014 due Tuesday, April 22, 2014
Calgary Show 2014 due Tuesday, May 13, 2014
Mississauga 2014 due Tuesday, October 14, 2014
If you have any questions, please contact Melissa Ho, Event Coordinator at [email protected] or call 416-510-6833.
Your understanding and compliance with this requirement, is greatly appreciated and we thank you for your effort in ensuring the wellbeing of everyone. Have a prosperous and safe show.
CONEXSYS
®
Design Engineering Expo (DEX) / Metalworking
Manufacturing & Production Expo (MMP)
May 27, 2014
Commonwealth Centre, Calgary, AB
LEAD RETRIEVAL
Exhibitor Information
Company
Booth #
Address
City
Onsite Contact
Prov/State
Phone
Postal/Zip Code
Fax
Early Bird Price: order and payment must be received by May 19, 2014
MYLEADS – Standard
Quantity
A small, light weight & easy to carry scanner, equipped with
just one key, allows for easy and straight forward use.
Equipped with 128 KB of memory, it provides an economical
method of collecting leads. An electronic file is provided
within one business day after the show closes.
No electrical power required.
EarlyBird Price
$157.50
($150.00 + $7.50 GST)
Amount
$
Price (After May 19) $210.00
($200.00 + $10.00 GST)
o Email To:
________________________________
** No electrical outlet required **
Payment
Paying by Cheque
Cheque Payable to
CONEXSYS Registration Ltd
5% GST included in all prices
GST# 134 737 477
Account #
Expiry Date
Cardholder
Please Print
Ordered By
Please Print
Signature
TOTAL
$
Email address for receipt
CANCELLATION POLICY: No refunds after May 19, 2014
Complete both sides and return to:
Please Note:
Order Online: www.conexsysleads.com
Event Code: DEXAB14
Barcode Scanners must be picked up at the
Lead Retrieval Services desk located at the registration area.
On-site orders see CONEXSYS at the Lead Retrieval Services desk.
Order By Fax: (905) 405-9870
Order By Mail: CONEXSYS Registration Ltd.
34-7050B Bramalea Road
Mississauga, ON L5S 1S9
Order By Email: [email protected]
For additional Information
Toronto: (905) 405-8415 Toll Free: (800) 661-5319
CONEXSYS will take reasonable precautions to ensure the safety
and integrity of the data produced from this service and does not
accept liability for any losses incurred resulting from missing or
invalid information.
Exhibitor Lead Menu (Optional)
E
CONEXSYS
®
Design Engineering Expo (DEX) / Metalworking
Manufacturing & Production Expo (MMP)
May 27, 2014
Commonwealth Centre, Calgary, AB
LEAD RETRIEVAL
Exhibitor:
Booth:
REFERENCES: (MAXIMUM 8)
Ex. Sales Reps, Territories, Divisions, etc.
1
2
3
4
5
6
7
8
PRODUCTS AND SERVICE:
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
FOLLOW UPS: (MAXIMUM 8)
1. PHONE CALL
2. SALES VISIT
3. DEMONSTRATION
4. QUOTATION
5. SEND LITERATURE
6. HOT LEAD (URGENT)
7. SEE NOTES
8. READY TO PURCHASE
9. MAKES PURCHASING DEC.
10. ORDER PLACED AT SHOW
OTHER
E
Design Engineering Expo (DEX)
Metalworking Manufacturing &
Production Expo (MMP)
May 27, 2014
Commonwealth Centre
GES
Organizer to design and produce your show. Our goal is to ensure your show
participation is a success.
GES is involved in many areas relative to the show and if at any time during
the planning process you are unsure where to turn, just ask us, we are at your service.
Please ensure that you review this section carefully as it contains information,
DISCOUNT PRICES and order forms for each of the many services being provided
by GES.
For your convenience, we will be offering the following services:
Online Ordering
Furnishings
Carpet & Underpadding
Installation & Dismantling Labour
Material Handling
GES Logistics / Shipping
GES Customs
To take advantage of our DISCOUNT PRICING, all order forms and full payment must
be received on or before the Discount Date of May 13, 2014 as indicated on each form.
GES accepts Visa, Mastercard, American Express, Cheques and Cash as methods
of payment for our services. All exhibitors are responsible for payment of G.S.T.
when exhibiting in Alberta.
If you need assistance or additional information, please contact our
Exhibitor Services Department at (403) 243-2212.
CREDIT CARD
AUTHORIZATION
#3030 2600 Portland St. SE Calgary, Alberta, T2G 4M6
Tel: (403) 243 2212 Fax: (403) 243 3868
Toll Free 1 800 636 8235 www.gesexpo.ca
Design Engineering Expo (DEX)
Metalworking Manufacturing & Production Expo (MMP)
SHOW:
EXHIBITOR INFORMATION
IMPORTANT - READ CAREFULLY
BOOTH #:
COMPANY
- You or your company are forwarding payment to
STREET
GES in the form of a cheque.
CITY
PROV/STATE
CODE
E MAIL
PHONE
FAX
CONTACT NAME
PLEASE COMPLETE THE FOLLOWING
CARD #
CARDHOLDER’S NAME (PRINT):
CARDHOLDER’S SIGNATURE:
Cardholder’s Billing Address:
City:
Prov/State:
Tel:
Code/Zip:
Fax:
This authorization allows GES to charge any fees outstanding after show closing to this credit card
(including funds owed due to a cheque returned NSF)
CHEQUES WILL NOT BE ACCEPTED WITHOUT THIS CREDIT CARD AUTHORIZATION
IF THIS AUTHORIZATION IS NOT COMPLETED, ALL ON-SITE ORDERS
ARE EXPECTED TO BE PAID IN FULL BEFORE DELIVERY
PAYMENT POLICY
INFORMATION SHEET
#3030 2600 Portland St. SE Calgary, Alberta, T2G 4M6
Tel: (403) 243 2212 Fax: (403) 243 3868
Toll Free 1 800 636 8235 www.gesexpo.ca
DISCOUNT PRICING:
To qualify for Discount Pricing, orders must be received with payment in full on or before
the deadline date. Late orders will be charged the Regular Prices. Orders without
payment cannot be processed until payment is received and could be charged the Regular
Price.
METHOD OF PAYMENT:
GES accepts American Express, MasterCard, Visa, Debit Card, Cheque and Bank
Wire Transfers. Purchase Orders are not considered payment. Exhibitors will be charged
a $25.00 fee for returned NSF cheques.
BANK WIRE TRANSFER INFORMATION:
To properly credit your account, please complete the BANK WIRE TRANSFER FORM included
with the GES order forms and send the following information to the GES Exposition
Services (Canada) Limited address listed on the Bank Wire Transfer Form.
NOTE: There is a minimum $20.00 Service Charge (North America) $40.00 (International)
applicable on all wire transfers. Fees vary depending on banks processing wire transfers.
PAYMENT SCHEDULE:
Payment for all services must be pre-paid in full. GES will not provide Material
Handling, In-Booth Forklifts, or Installation and Dismantle Labour Services without your
company’s CREDIT CARD AUTHORIZATION FORM on le.
THIRD PARTY BILLING:
You may arrange for an exhibit house or other agent to manage your exhibit & order services
on your behalf. GES will agree to this arrangement if the exhibit house or agent
makes satisfactory payment arrangements with us. In the event the authorized Third Party
does not pay, each exhibiting company is ultimately responsible for all charges incurred on
its behalf. See THIRD PARTY BILLING REQUEST FORM.
ADJUSTMENTS AND CANCELLATIONS:
Adjustments to your invoice will not be made after the close of the show. Some items,
services and labour are subject to cancellation fees. Refer to each order form for details.
ALL EXHIBITORS MUST PAY 5% GST ON ALL ORDERS.
WIRE TRANSFER FORM
#3030 2600 Portland St. SE Calgary, Alberta, T2G 4M6
Tel: (403) 243 2212 Fax: (403) 243 3868
Toll Free 1 800 636 8235 www.gesexpo.ca
Please return confirmation by fax that this wire transfer has been sent to:
Magda Roithmeier
Accounts Receivable
GES
Phone: 905-283-0574 or
Fax: 905-283-0501 or
E-mail [email protected]
Your Company Name:
Booth Number:
Event Name:
Design Engineering Expo (DEX)
Metalworking Manufacturing & Production Expo (MMP)
GES BANK INFORMATION
If you are sending Canadian Dollars
PLEASE INCLUDE ALL OF THE FOLLOWING INFORMATION TO ENSURE YOUR FUNDS REACH OUR BANK
Account Name:
Bank Name:
Address:
Swift Code:
GES Exposition Services (Canada) Limited
Canadian Imperial Bank of Commerce
939 Lawrence Avenue E.
North York, Ontario Canada
M2C 1P9
Account #: 73-07616
CIBCCATT
Beneficiary's Bank //CC001000132
Routing / BIC / NCC / BSC or ABA Number: 026009593
Amount:
Minimum Bank Charge:
Date of Transfer:
$20.00 (North American) $40.00 (International)
Total:
If you are sending American Dollars
PLEASE INCLUDE ALL OF THE FOLLOWING INFORMATION TO ENSURE YOUR FUNDS REACH OUR BANK
Account Name:
Bank Name:
Address:
Swift Code:
GES Exposition Services (Canada) Limited
Canadian Imperial Bank of Commerce
939 Lawrence Avenue E.
North York, Ontario Canada
M2C 1P9
CIBCCATT
Beneficiary's Bank //CC001000132
Account #: 0267015
Routing / BIC / NCC / BSC or ABA Number: 026009593
Amount:
Minimum Bank Charge:
Date of Transfer:
$20.00 (North American) $40.00 (International)
Total:
Please Note: We have only included our institutions bank charges, but all wire transfer bank fees
are the responsibility of the Exhibitor. Please check with your institution regarding their fees.
THIRD PARTY
BILLING FORM
#3030 2600 Portland St. SE Calgary, Alberta, T2G 4M6
Tel: (403) 243 2212 Fax: (403) 243 3868
Toll Free 1 800 636 8235 www.gesexpo.ca
Design Engineering Expo (DEX)
Metalworking Manufacturing & Production Expo (MMP)
SHOW:
You may arrange for an exhibit house or other agent to handle
your display & be charged for services. GES will
agree to this arrangement if the exhibit house or agent makes
satisfactory payment arrangements with us. Both rms must
complete this form and return to GES by the Advanced
Price Deadline Date. It is understood and agreed that
the exhibitor is ultimately responsible for payment of charges. If
your named third party has not paid the invoice be
fore the last day of the show, any outstanding bal
ance will be charged to the exhibitor’s credit card.
EXHIBITOR INFORMATION
BOOTH #:
COMPANY
STREET
CITY
PROV/STATE
CODE
E MAIL
PHONE
FAX
CONTACT NAME
Exhibiting Company
Name of Exhibiting Company
Phone #
Address
City
Fax #
Prov/State
Authorized Name (print)
Code/Zip
Authorized Signature
CREDIT CARD AUTHORIZATION
MASTERCARD
VISA
CORPORATE
AMERICAN EXPRESS
EXPIRY DATE:
PERSONAL
CARD #
Cardholder’s Signature
Cardholder’s Name (print)
Third Party / Exhibit House
Name of Third Party/Exhibit House
Address
Phone #
City
Fax #
Prov/State
Authorized Name (print)
Code/Zip
Authorized Signature
CREDIT CARD AUTHORIZATION
MASTERCARD
VISA
CORPORATE
AMERICAN EXPRESS
EXPIRY DATE:
PERSONAL
CARD #
Cardholder’s Name (print)
Cardholder’s Signature
ALL GES SERVICES ARE TO BE CHARGED TO THE THIRD PARTY EXCEPT FOR THE FOLLOWING:
ORDER FORM
CHECKLIST
#3030 2600 Portland St. SE Calgary, Alberta, T2G 4M6
TO:
FAX:
DATE:
FROM:
SHOW NAME:
COMPANY:
BOOTH #:
Tel: (403) 243 2212 Fax: (403) 243 3868
Toll Free 1 800 636 8235 www.gesexpo.ca
GES
(403) 243-3868
Design Engineering Expo (DEX)
Metalworking Manufacturing & Production Expo (MMP)
To help us ensure we have received your entire order, please
check off those forms you are sending us:
Third Party Billing
Credit Card Authorization
Furnishings
Carpet & Underpadding
Installation & Dismantle Labour Services
Material Handling
GES Logistics / Shipping
GES Customs
To receive Discount Pricing send your order in
by the Discount Price Deadline Date -
Thank you from GES
furnishings
Note: Items may differ from city to city
furnishings
Note: Items may differ from city to city
FURNISHINGS
ORDER FORM
www.gesexpo.ca
DISCOUNT PRICE
DEADLINE DATE:
Design Engineering Expo (DEX)
Metalworking Manufacturing & Production Expo (MMP)
SHOW:
May 13, 2014
CREDIT CARD AUTHORIZATION
EXHIBITOR INFORMATION
MASTERCARD
BOOTH #:
VISA
AMEX
COMPANY
EXPIRY DATE
STREET
CITY
PROV/STATE
/
CODE
CARDHOLDER NAME
E MAIL
PHONE
FAX
CARDHOLDER SIGNATURE
CONTACT NAME
CHEQUE ATTACHED (PAYABLE TO GES)
ALL ORDERS MUST BE PREPAID IN FULL
(ORDERS CANNOT BE PROCESSED UNTIL PAYMENT IS RECEIVED)
FURNISHINGS
QTY
DESCRIPTION
DISCOUNT
PRICE
DRAPED DISPLAY TABLES 30” HIGH
REGULAR
PRICE
$35.00
$49.00
$77.00
$108.00
$36.00
$50.00
Steno Chair
$56.50
$79.00
Cocktail Table 40” High
$81.00
$113.50
30” Round 30” High
Pedestal Table
$67.00
$94.00
30” Round 18” High
Coffee Table
$51.00
$ 71.50
Coat Tree
$31.00
$43 .50
$43.50
$61.00
$36.50
$51 .00
$67.00
$94.00
$41.50
$ 58.00
Holder (Sign Extra)
Easel
TOTAL
BLACK
BLUE
QTY
BURGUNDY
DESCRIPTION
GREEN
RED
DISCOUNT
PRICE
SILVER
REGULAR
PRICE
4 Ft. Long x 2 Ft. Wide
$77.00
$ 108.00
6 Ft. Long x 2 Ft. Wide
$84.00
$ 117.50
8 Ft. Long x 2 Ft. Wide
$91.00
$127.50
Drape Fourth Side
WHITE
TOTAL
Add $33.00 ea.
RAISED DRAPED DISPLAY TABLES 42” HIGH
White Counter Storage
Unit 40” H
$125.00
$175.00
Bag Holder 41”H
$61.00
$85.50
Tape Stanchion
$38.50
$5 4.00
Wastebasket
$20.00
$28.00
BLACK
QTY
BLUE
DESCRIPTION
SILVER
DISCOUNT
PRICE
WHITE
REGULAR
PRICE
4 Ft. Long x 2 Ft. Wide
$87.00
$122.00
6 Ft. Long x 2 Ft. Wide
$108.00
$ 151.00
8 Ft. Long x 2 Ft. Wide
$132.00
Drape Fourth Side
TOTAL
$185.00
Add $33.00 ea.
Terms & Conditions
SUBTOTAL
5% GST
TOTAL
GST #R104060264
prior to show opening.
I have read and understand the Terms & Conditions of my Agreement with GES.
Signature
Date
Electrical & Lighting
Order Form
#3030 2600 Portland St. SE Calgary, Alberta, T2G 4M6
Tel: (403) 243 2212 Fax: (403) 243 3868
Design Engineering Expo (DEX)
Metalworking Manufacturing & Production Expo (MMP)
SHOW:
Toll Free 1 800 636 8235 www.gesexpo.ca
DISCOUNT PRICE
DEADLINE DATE:
May 13, 2014
CREDIT CARD AUTHORIZATION
EXHIBITOR INFORMATION
MASTERCARD
BOOTH #:
VISA
AMEX
COMPANY
EXPIRY DATE
STREET
CITY
PROV/STATE
/
CODE
CARDHOLDER NAME
E MAIL
PHONE
FAX
CARDHOLDER SIGNATURE
CONTACT NAME
CHEQUE ATTACHED (PAYABLE TO GES)
PRICE LIST
Quantity
Item #
Description
Discount Price
Regular Price
Total Price
Electrical - 110 Volt
EL1500W
15
500 Watt Duplex Outlet
EL2000W
2000 Watt Duplex Outlet (available upon request)
EL MISC
220 V / 20 Amp Single Phase
$
69.00
$
96.50
$
154.50
$
216.00
Electrical - 220 Volt - Single Phase
ELMISC
220 V / 30 Amp Single Phase
$
185.00
$
259.00
ELMISC
220 V / 50 Amp Single Phase
$
231.00
$
323.50
ELD150F
Flood Light Stand, 2 75 Watt Flood Bulbs
$
61.50
$
86.00
ELQL
500 Watt Quartz Light
$
79.00
$
110.50
ELMISC
Special Hookups & Specialty Lighting Available upon request
Lighting (Does Not Include Power)
Please Note the Following:
24 Hour power - add 50% to the above prices
Outside power - add 100 % to the above prices
Electrician Charge Extra, If Required
Additional labour charges may apply for special connections or special wiring
Payment & Credit Card Charge Authorization form MUST Accompany this form
Notes
TOTAL OF ALL ITEMS ORDERED
5% GST
PAYMENT ENCLOSED
All orders governed by the GES payment policy & GES T erms & Conditions of Contract as specified in this Exhibitor’s Kit.
Cancellation Policy: Orders cancelled will be charged 50% of original price after move-in and 100% of original price after installation.
Company Name:
Email Address:
Authorized Signature
Authorized Contact
SAVE TIME WITH GES ON-LINE ORDERING AT www.gesexpo.ca
Booth #
Date
LABOUR SERVICE
ORDER FORM
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DISCOUNT PRICE
DEADLINE DATE:
Design Engineering Expo (DEX)
Metalworking Manufacturing & Production Expo (MMP)
SHOW:
T @  \>> ‰ˆ‰ \Jˆ< !
May 13, 2014
CREDIT CARD AUTHORIZATION
EXHIBITOR INFORMATION
MASTERCARD
BOOTH #:
VISA
AMEX
COMPANY
EXPIRY DATE
STREET
CITY
PROV/STATE
/
CODE
CARDHOLDER NAME
E MAIL
PHONE
FAX
CARDHOLDER SIGNATURE
CONTACT NAME
CHEQUE ATTACHED (PAYABLE TO GES)
CREDIT CARD AUTHORIZATION (ABOVE) MUST BE COMPLETED AS
METHOD OF PAYMENT FOR THIS SERVICE
LABOUR RATES ARE CHARGED PER PERSON AT A MINIMUM CHARGE OF ONE HOUR }%“”’] ”•] ”+ ~”’] ~%]` + ;J ~”’] +]'+Š
(A 30% SURCHARGE WILL BE APPLIED TO ON-SITE ORDERS)
Overtime
After 4:00pm Weekdays &
All Day Sat, Sun and
holidays
Straight Time
8:00am - 4:00pm
Monday - Friday
$ 65.00 PER HOUR
$97.50 PER HOUR
EXHIBITOR MUST REPORT TO GES SERVICE CENTRE TO RECEIVE THEIR LABOUR
’ `! |
%
„ …yes
INSTALLATION
Carrier:
Deivery Date:
…no
…am …pm
Deivery Time:
Day / Date/ Month / Year
SUPERVISION
…By Exhibitor (Provide Name of Rep):
… By GES
(Exhibitor MUST |
*€
DATE LABOUR REQUIRED:
Day / Date/ Month / Year
NUMBER OF PEOPLE REQUIRED
ˆ>? !
(Exhibitor does NOT have to be present)
…am …pm
START TIME REQUIRED:
X HOURS PER PERSON
= TOTAL HOURS
DISMANTLING
Carrier:
Pi^-p Date:
…am …pm
Pi^-p Time:
Day / Date/ Month / Year
SUPERVISION
…By Exhibitor (Provide Name of Rep):
… By GES
(Exhibitor does NOT have to be present)
(Exhibitor MUST |
*€
DATE LABOUR REQUIRED:
Day / Date/ Month / Year
NUMBER OF PEOPLE REQUIRED
ˆ>? !
…am …pm
START TIME REQUIRED:
X HOURS PER PERSON
= TOTAL HOURS
Terms & Conditions
_ *! ^ * W * !
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y
I have read and understand the Terms & Conditions of my Agreement with GES.
GST ‡]>Œ>‰>J‰Œ
Signature
Date
PRIORITY ON THE FLOOR...
MEANS GES LOGISTICS
It’s (almost) show time! Are you ready?
GES offers many products and services to help you achieve the results
you are looking for. Have you considered...
GES Logistics Services
Local, Regional, International
4Transportation
à Tracking & Tracing
± Warehousing
;Exhibit Management
Let GES Logistics handle the details. We smoothly navigate the many
challenges of event management from shipping to tracking to warehousing
and more. Our GES Logistics team offers you
one-stop shopping for all your tradeshow and event needs.
Transportation management you can rely on. With GES Logistics,
you have a variety of shipping options
ƒCommon Carrier
ƒLTL Trucking to handle national, regional and local shipping
ƒFull truck load for economy
ƒAir, including second-day and deferred
Want to nd out more?
Call toll free at 1 800-636-8235 or complete information below and fax to (403) 2433868, and let GES take care of your logistics needs from start to nish.
Company Name:
Phone:
Contact:
Fax:
MATERIAL HANDLING
ORDER FORM
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T„ Œ>ˆ€ JŒˆ JJJ @„ Œ>ˆ€ JŒˆ ˆ\‰\
Design Engineering Expo (DEX)
Metalworking Manufacturing & Production Expo (MMP)
SHOW:
T @  \>> ‰ˆ‰ \Jˆ< !
May 13, 2014
DISCOUNT PRICE
DEADLINE DATE:
CREDIT CARD AUTHORIZATION
EXHIBITOR INFORMATION
MASTERCARD
BOOTH #:
VISA
AMEX
COMPANY
EXPIRY DATE
STREET
CITY
PROV/STATE
/
CODE
CARDHOLDER NAME
E MAIL
PHONE
FAX
CARDHOLDER SIGNATURE
CONTACT NAME
CHEQUE ATTACHED (PAYABLE TO GES CANADA)
CREDIT CARD AUTHORIZATION (ABOVE) MUST BE COMPLETED AS METHOD OF PAYMENT FOR THIS SERVICE
ADVANCE SHIPMENT(S) TO WAREHOUSE:
Please refer to the Advance Warehouse Order
Form located at Page 22
DIRECT SHIPMENT(S) TO SHOWSITE:
€ * „
W!
€ { ] >>„
]
$45.00 >> J>> €
*! !
^
–
~! Pounds
SMALL PACKAGES: (Maximum 50lbs / Shipment):
]
$20.00 @
|^!
]
$7.50 ^!  € <> '
˜˜ * <> ]
%* `
˜˜
SPECIAL HANDLING: (30% Surcharge Applies to Entire Shipment):
! "
! /
^ !
!
^
* !
^
PLEASE COMPLETE THE FOLLOWING:
+„
+ |„———————
* :
`
! *„
Š
W!
„————————————
%* _
'
;`
Terms & Conditions
! ! "
^
* ’ † ! *! % * !
SUBTOTAL
5% GST
TOTAL
I have read and understand the Terms & Conditions of my Agreement with GES.
Signature
Date
GST ‡]>Œ>‰>J‰Œ
logistics
GES is proud
to oer our
clients a
one source
soluon for
Transportaon
services
GES Logiscs Services
Your Choice of Reliable Service Opons
• Time Crical Ground
• Expedited Ground
• 3-5 Day Deferred
• Common Carrier
• Van Line
24-Hour Tracking
Call toll free 1-800-636-8235 for immediate informaon on the status of
your shipment
On-Site Representaon
GES Logiscs representaves will be on site from the beginning
of move-in and throughout the event unl the last shipment leaves the
show oor
Compeve Pricing
You will benet from priority delivery at compeve prices thanks to
special arrangements we have with select carriers
Simplied Budgeng
Our transportaon management system gives you the informaon you
need to budget more eecvely
Simplied Ordering
For your convenience choose one of the ordering opons available:
• Online: www.gesexpo.ca
• Phone: 403-243-2212 or 1-800-636-8235
• Fax:
403-243-3868
Ship everywhere with GES Logiscs Services.
SHIPPING
ORDER FORM
#3030 2600 Portland St. SE Calgary, Alberta, T2G 4M6
Tel: (403) 243 2212 Fax: (403) 243 3868
Toll Free 1 800 636 8235 www.gesexpo.ca
PICK UP INFORMATION
COMPANY NAME:
PICK UP DATE:
PICK UP TIME:
ADDRESS:
BUSINESS HOURS:
LOADING DOCK:
CITY:
PROV/STATE:
CODE:
CUSTOMS PAPERWORK ATTACHED:
CONTACT:
IF YES, CUSTOMS BROKER:
PHONE:
CONTACT:
FAX:
EMAIL:
I will be shipping to:
YES
YES
NO
NO
PHONE:
ADVANCED WAREHOUSE
SHOW SITE
DESTINATION
COMPANY NAME:
BOOTH #:
ON SITE CONTACT:
Design Engineering Expo (DEX)
SHOW NAME: Metalworking Manufacturing & Production Expo (MMP)
DELIVERY DATE:
DELIVERY TIME:
FACILITY:
ADDRESS:
CITY:
PROV/STATE:
CODE:
SERVICE REQUIRED
SAME DAY
ITEMS TO BE SHIPPED
OVERNIGHT
ONE WAY
ROUND TRIP
2ND DAY
3 5 DAY
GROUND
SERVICE WILL BE CHARGED ON ACTUAL WEIGHT & DIMENSIONS
TOTAL NUMBER OF PIECES:
DIMENSIONS IN INCHES:
CARTONS (CARDBOARD)
H
xW
xL
CASES/TRUNKS (FIBRE) COLOUR:
H
xW
xL
CRATES (WOODEN)
H
xW
xL
SKIDS/PALLETS
H
xW
xL
CARPET/COLOUR:
H
xW
xL
OTHER
H
xW
LIST:
TOTAL
ESTIMATED WEIGHT:
xL
TOTAL WEIGHT:
BILLING AND PAYMENT INFORMATION
COMPANY NAME:
PROV/STATE:
CITY:
ADDRESS:
CODE:
EMAIL:
TEL:
CREDIT CARD NUMBER:
FAX:
EXPIRY DATE:
VISA
CARDHOLDER NAME:
MASTERCARD
AMERICAN EXPRESS
CARDHOLDER SIGNATURE:
TERMS & CONDITIONS
GES assumes no responsibility for shipments left in booth by exhibitor. All materials are subject to nal count and correction at time of actual removal from booth. Shipper hereby designates GES as its
agent for tendering shipments to carrier. GES reserves the right to reroute any outgoing shipment via an alternate carrier in the event the requested carrier fails to pick up the shipment by established carrier
check-in deadline. GES assumes no responsibility for misdirected shipments as a result of old shipping labels which remain on containers. It is the shipper’s responsibility to state the national motor freight
classication commodity description, otherwise shipment shall be described as exhibition materials.
1) GES shall not be responsible for damage to uncrated materials, materials improperly packed, or concealed damage. 2) GES shall not be responsible for loss, theft, or disappearance of
exhibitors material after same has been delivered to exhibitor’s booth. 3) GES shall not be responsible for loss, theft, or disappearance of materials before they are picked up from exhibitor’s booth for
reloading after the show. Bill of Lading covering outgoing shipments, which are furnished by GES CANADA to exhibitors, will be checked at time of actual pick-up from booth and corrections made where discrepencies occur.
4) GES shall not be responsible for any loss, damage, or delay due to re, acts of God, strikes, lockouts or work stoppages of any kind, or to any causes beyond its control. 5) GES’s liability shall be
limited to the physical loss or damage to the specic article which is lost or damaged, and in any event GES’s maximum liability shall be limited to $0.30 per pound per article with a maximum liability of $50.00
per item, or $1,000.00 per shipment, whichever is less. 6) GES shall not be liable to any extent whatsoever for any actual, potential, or assumed losses of prots or revenues, or for any collateral costs, which
may result from any loss or damage to an exhibitor’s materials which may make it impossible or impractical to exhibit same. 7) The consignment or delivery of a shipment to GES by an exhibitor, or by any
shipper to or on behalf of the exhibitor, shall be construed as an acceptance by such exhibitor (and/or other shipper) of the terms and conditions set forth. Exhibitor is responsible to declare all hazardous materials and
abide by all federal, state and local laws.
By signing this order form, shipper agrees to be bound by all its terms and conditions.
X
Please Print Name:
Date:
ADVANCED WAREHOUSE
ORDER FORM
#3030 2600 Portland St. SE Calgary, Alberta, T2G 4M6
Tel: (403) 243 2212 Fax: (403) 243 3868
Toll Free 1 800 636 8235 www.gesexpo.ca
Warehouse Location: #3030 - 2600 Portland St. SE, Calgary, Alberta, Canada T2G 4M6
BILLING INFORMATION
Company Name:
Address:
Prov/State:
City:
Contact:
Phone:
Email:
Fax:
Postal Code:
ADVANCED WAREHOUSE
I will be shipping to:
Expected Date of Arrival to Warehouse:
Crated or Loose Items:
NO
YES
Customs Paperwork Attached:
YES
If yes, Customs Broker:
Contact:
Phone:
NO
SHOW SITE
DESTINATION
Design Engineering Expo (DEX)
Show Name: Metalworking Manufacturing & Production Expo (MMP)
Facility:
Address:
City:
Prov/State:
Company Name:
Delivery Date:
Contact:
Phone:
ITEMS TO BE SHIPPED
Booth # :
Delivery Time:
SERVICE WILL BE CHARGED ON ACTUAL WEIGHT & DIMENSIONS
TOTAL NUMBER OF PIECES:
DIMENSIONS IN INCHES
ESTIMATED WEIGHT
CARTONS (CARDBOARD)
H_____ x W_____ x L_____
CASES/TRUNKS (FIBRE) COLOUR:
H_____ x W_____ x L_____
CRATES (WOODEN)
H_____ x W_____ x L_____
SKIDS/PALLETS
H_____ x W_____ x L_____
CARPET/COLOUR:
H_____ x W_____ x L_____
OTHER
H_____ x W_____ x L_____
LIST:
TOTAL
TOTAL WEIGHT
ADVANCED SHIPMENTS TO WAREHOUSE: $36.00 PER 100LBS. min. 300lbs
Advance Warehouse services does not include Material Handling Services and charges.
ADVANCED WAREHOUSE SERVICES INCLUDES DELIVERY TO SHOW SITE ONLY
YOUR CARRIER MUST PICK UP YOUR MATERIALS DIRECTLY FROM SHOW SITE AT CONCLUSION
PAYMENT OPTIONS
VISA
CREDIT CARD NUMBER:
CARDHOLDER NAME:
MASTERCARD
AMERICAN EXPRESS
EXPIRY DATE:
CARDHOLDER SIGNATURE:
TERMS & CONDITIONS
GES assumes no responsibility for shipments left in booth by exhibitor. All materials are subject to final count and c orrection at time of actual removal from booth. Shipper hereby designates GES as its agent for
tendering shipments to carrier. GES reserves the right to reroute any outgoing shipment via an alternate carrier in the event the requested carrier fails to pick up the shipment by established carrier check-in
deadline. GES assumes no responsibility for misdirected shipments as a result of old shipping labels which remain on containers. It is the shipper’s responsibility to state the national motor freight classification
commodity description, otherwise shipment shall be described as exhibition materials.
1) GES shall not be responsible for damage to uncrated materials, materials improperly packed, or concealed damage. 2) GES shall not be responsible for loss, theft, or disappearance of exhibitors
material after same has been delivered to exhibitor’s booth. 3) GES shall not be responsible for loss, theft, or disappearance of materials before they are picked up from exhibitor’s booth for reloading after the
show. Bill of Lading covering outgoing shipments, which are furnished by GES to exhibitors, will be checked at time of actual pick-up from booth and corrections made where discrepancies occur. 4) GES shall not
be responsible for any loss, damage, or delay due to fire, acts of God, strikes, lockouts or work stoppages of any kind, or to any causes beyond its control. 5) GES’s liability shall be limited to the physical loss or
damage to the specific article which is lost or damaged, and in any event GES’s maximum liability shall be limited to $0.30 per pound per article with a maximum liability of $50.00 per item, or $1,000.00 per
shipment, whichever is less. 6) GES shall not be liable to any extent whatsoever for any actual, potential, or assumed losses of profits or revenues, or for any collateral costs, which may result from any loss or
damage to an exhibitor’s materials which may make it impossible or impractical to exhibit same. 7) The consignment or delivery of a shipment to GES by an exhibitor, or by any shipper to or on behalf of the
exhibitor, shall be construed as an acceptance by such exhibitor (and/or other shipper) of the terms and conditions set forth.
By signing this order form, shipper agrees to be bound by all its terms and conditions.
X
Please Print Name:
Date:
ADVANCE WAREHOUSE
SHIPPING LABEL
EXHIBIT SHIPMENT FOR ADVANCE WAREHOUSE
SHIPPER:
(Name of Company where shipment originates.)
TO:
(Name of your exhibiting Company at the show.)
BOOTH NUMBER:
(Your booth number at the show.)
C/O:
Design Engineering Expo (DEX)
Metalworking Manufacturing & Production Expo (MMP)
GES /
#3030-2600 Portland St. SE
Calgary, Alberta, Canada
T2G 4M6
CARRIER:
(Name of your Transportation Company)
NUMBER
OF
PIECES
ADVANCE WAREHOUSE SHIPMENTS SHOULD ARRIVE BEFORE:
Thursday May 22, 2014
DIRECT TO SHOW SITE
SHIPPING LABEL
EXHIBIT SHIPMENT FOR SHOW SITE DELIVERY
SHIPPER:
(Name of Company where shipment originates.)
TO:
(Name of your exhibiting Company at the show.)
BOOTH NUMBER:
(Your booth number at the show.)
c/o:
GES /
Design Engineering Expo (DEX)
Metalworking Manufacturing & Production Expo (MMP)
Commonwealth Centre
3961 52 Ave NE #1177
Calgary, Alberta, Canada
T3J 0J7
CARRIER:
(Name of your Transportation Company)
NUMBER
OF
PIECES
DIRECT TO SHOW SITE SHIPMENTS TO ARRIVE ON:
Monday May 26, 2014
between 1PM and 6PM
LIMITS OF LIABILITY
& RESPONSIBILITY
#3030 2600 Portland St. SE Calgary, Alberta, T2G 4M6
Tel: (403) 243 2212 Fax: (403) 243 3868
1. GES Exposition Services and its subcontractors
shall not be responsible for damage to uncrated materials;
materials improperly packed, glass breakage or concealed
damage.
2. Relative to inbound shipments, there may be a lapse of
time between the delivery of shipment(s) to the booth by GES
or its subcontractors and the arrival of the
Exhibitor’s representative at the booth. Similarly, relative to
outgoing shipment(s), it is possible that there will be a lapse
of time between the completion of packing and the actual
pick-up of materials from the booth for loading onto a carrier.
It is understood that during such times the shipment(s) will be
left in the booth unattended.
Therefore, it is agreed that
GES and its
subcontractors are not responsible for the loss or
disappearance of Exhibitor’s materials after the same have
been delivered to Exhibitor’s booth, nor are GES
and its subcontractors responsible for Exhibitor’s materials
before they are picked up from the Exhibitor’s booth for
loading after the show. Consequently, all bills of lading
covering outgoing shipment(s) submitted to GES or
its subcontractors by Exhibitor will be checked at the time of
pick-up from the booth and corrected where discrepancies
exist.
3. GES and its subcontractors shall not be held
liable for any damage incurred during the handling of
equipment requiring special devices to properly load, place or
reload unless advance notice has been given to GES
in time to obtain the proper equipment.
4. GES and its subcontractors shall not be
responsible for loss, delay or damage due to strikes, lockouts
or work stoppages of any kind.
5. GES and its subcontractors shall not be
responsible for ordinary wear and tear in handling of
equipment, nor for loss or damage due to re, theft
windstorm, water, vandalism, acts of God, mysterious
disappearance or other causes beyond their control.
6. It is understood that GES and its subcontractors
are not insurers. Insurance, if any, shall be obtained by the
Exhibitor. Amounts payable to GES hereunder are
based on the scope of the liability as herein set forth and are
unrelated to the value of the Exhibitor’s property. It is further
understood and agreed that GES and its
subcontractors do not provide for full liability should loss or
damage occur. It is agreed that if GES or its
subcontractors should be found liable for loss or damage to
Exhibitor’s equipment, the liability shall be limited to the
specic article that was physically lost or damaged. Such
liability shall be limited to a sum equal to $0.30 per pound per
article, with a maximum liability of $50.00 per item or
$1,000.00 per shipment, whichever is less, as agreed upon
damages and exclusive remedy. Provisions of this paragraph
shall apply if loss or damage, regardless of cause or origin,
results directly or indirectly to property through performance
or nonperformance of obligations imposed by the offering of
Toll Free 1 800 636 8235 www.gesexpo.ca
services to Exhibitor’s or from negligence, active or otherwise,
by GES, its subcontractors or their employees.
7. GES, and its subcontractors shall not be liable to
any extent whatsoever for any actual, potential or assumed
loss of prots or revenues or for any collateral costs that may
result from any loss or damage to Exhibitor’s materials which
may make it impossible or impracticle to exhibit same.
8. Claims for loss or damage must be submitted to GES
by the close of the show. No suit or action shall be
brought against GES or its subcontractors more
than one year after the cause of action.
9. The Exhibitor agrees, in connection with the receipt,
handling, temporary storage and reloading of its materials,
that GES and its subcontractors will provide these
services as Exhibitor’s agent and not as bailee or shipper. If
any employee of GES or its subcontractors shall
sign a delivery receipt, bill of lading or other document, we
agree that GES or its subcontractor will do so as
the Exhibitor’s agent, and the Exhibitor accepts the
responsibility thereof.
10. GES and its subcontractors shall not be liable
for shipments received without receipts, freight bills or
specied unit counts on receipts or freight bills, such as a
courier or van lines. Such shipments will be delivered to
booth without guarantee of piece count or condition.
11. Empty container labels will be available at the GES
Service Centre. Afxing the labels is the sole
responsibility of the Exhibitor or its representative. It is
understood that these labels are used for EMPTY STORAGE
ONLY, and GES and its subcontractors assume no
responsibility for loss or damage to contents while containers
are in storage or for mislabeled containers.
12. In order to expedite removal of materials from the show
site, GES shall have the authority to change
designated carriers, if such carriers do not pick up on time.
Where no dispostion is made by the Exhibitor, materials will
be taken to a warehouse to await Exhibitor’s shipping
instructions, and the Exhibitor agrees to be responsible for
payment of charges relating to such handling at the
warehouse. GES assumes no liability as a result of
such re-routing or handling.
13. The Exhibitor agrees, in the event of a dispute with GES
or its subcontractors relative to any loss or damage
to any of your materials or equipment, that the Exhibitor will
not withhold payment in any amount due to GES for
material handling services or any other services provided by
GES or its subcontractors as an offset against the
amount of the alleged loss or damage. Instead, the Exhibitor
agrees to pay GES prior to the close of the show for
all such charges and further agrees that any claim the
Exhibitor may have against GES or its
subcontractors shall be pursued independently by the
Exhibitor as a completely separate transaction to be resolved
on its own merits.
The consignment or delivery of a shipment to GES or its subcontractors by an Exhibitor or by any shipper on
behalf of the Exhibitor shall be construed as an acceptance by such Exhibitor (and/or other shipper) of the terms and
conditions set forth in Sections 1 through 13 above.
Be sure your materials are insured from the time they leave your rm until they are returned after the show. It is suggested
that Exhibitors arrange all risk coverage. This can usually be done by riders to existing policies. Contact your insurance
representative. Be sure your liability insurance is in effect during transit and return of your materials, during storage and at
show site.