1. art and entertainment
2. shows and events
3. festival

Exhibitor´s
Manual
infinite possibilities.
5
-7
August, 2014
th
th
Transamérica Expo Center, São Paulo, Brazil
abta2014.com.br
Exhibitor´s
Manual
Index
exhibitors’ manual.................................................................................................................................4
1. GENERAL INFORMATION.........................................................................................................................5
2. IMPORTANT DATES...................................................................................................................................6
3. BASIC FORMS & ORDER FORMS FOR SERVICES..............................................................................7
4. GENERAL RULES & REGULATIONS.......................................................................................................8
4.1 - Admission of visitors....................................................................................................................8
4.2 - Exhibitor registration....................................................................................................................8
4.3 - Booth staff registration................................................................................................................8
4.4 - Parking.............................................................................................................................................8
5. BOOTH SET-UP & DISMANTLING..........................................................................................................9
5.1.1 - General cleaning........................................................................................................................9
5.1.2 - Vehicle access during set-up..................................................................................................9
5.1 - Set-up................................................................................................................................................9
5.2 - Dismantling & move-out............................................................................................................10
6. TECHNICAL STANDARDS......................................................................................................................10
6.1 - Special booths..............................................................................................................................10
6.2 - Maximum floor load of Exhibition Hall..................................................................................10
6.3 - Booth flooring...............................................................................................................................10
6.4 - Booth construction......................................................................................................................10
6.5 - Prohibited items...........................................................................................................................10
6.6 - Horizontal projection..................................................................................................................10
6.7 - Maximum height..........................................................................................................................11
6.8 - Double-decker booths................................................................................................................11
6.9 - Island, peninsula & corner booths..........................................................................................11
6.10 - Clearances..................................................................................................................................11
6.11 - Electrical facilities....................................................................................................................11
6.12 - Cabling..........................................................................................................................................12
6.13 - Water and Drainage..................................................................................................................12
6.14 - Lifting of aerial structures and works above the ground...............................................12
7. ANTENNAS................................................................................................................................................12
8. PAY-TV SERVICES....................................................................................................................................12
9. TELEPHONE & INTERNET SERVICES..................................................................................................13
10. third part INSURANCE....................................................................................................................13
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Exhibitor´s
Manual
Index
11. SECURITY.................................................................................................................................................13
11.1 - Booth Security............................................................................................................................13
12. CLEANING SERVICE (DURING THE EVENT)....................................................................................14
13. PUBLIC ADDRESS SYSTEM................................................................................................................14
14. SAFETY RULES........................................................................................................................................14
14.1 - Fire prevention...........................................................................................................................14
14.2 Compressed air.............................................................................................................................14
15. HIRING......................................................................................................................................................14
15.1 - Exhibitor employees.................................................................................................................14
15.2 - Employees of service providers............................................................................................15
15.3 - Temporary labor.........................................................................................................................15
15.4 - Self-employed labor.................................................................................................................15
16. STORAGE..................................................................................................................................................15
17. IN-BOOTH SOUND SYSTEMS.............................................................................................................15
18. PROMOTIONS.........................................................................................................................................15
19. BOOTH CONTRACTORS: RULES & INFORMATION.......................................................................15
19.1 - General provisions....................................................................................................................15
19.2 - Cleaning of tools........................................................................................................................15
19.3 - Credentials for booth set-up, teardown & maintenance................................................16
19.4 - Compulsory cleaning charge for Booth Contractors........................................................16
19.5 - Refundable security deposit...................................................................................................16
19.6 - Dismantling & move-out..........................................................................................................16
20. PROCEDURES AND TAXES..................................................................................................................16
21. INSTRUCTIONS FOR SHIPMENT OF IMPORTED GOODS............................................................17
22. EXHIBITOR DIRECTORY........................................................................................................................17
23. air conditioning..............................................................................................................................17
24. VISA...........................................................................................................................................................18
25. OFFICIAL SERVICES...............................................................................................................................18
ATTACHMENT I Check List ......................................................................................................................19
ATTACHMENT II Security Alert................................................................................................................20
ATTACHMENT III KVA´s Preferences....................................................................................................21
ATTACHMENT IV Parking.........................................................................................................................22
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Exhibitor´s
Manual
Exhibitor Manual
Dear Exhibitor,
It is a great pleasure to welcome you to yet another edition of ABTA.
Once more the show will be held at Transamerica Expo, which offers
great infrastructure.
To plead ignorance of the rules set out in this Manual shall not exempt
exhibitors or their contractors from the applicable penalties and responsibilities established herein. You are therefore strongly advised to read this
document with care and inform all staff and contractors of the relevant
rules.
We are confident your participation will be a resounding success, especially in terms of the business opportunities provided by ABTA 2014.
At the end of the Manual you will find a checklist to help you organize
your participation in the event.
This Manual is designed to facilitate your participation as an Exhibitor, as well as providing guidelines on Booth Contractors and Service
Providers. Like the Manual, all the required forms will be available only
on the ABTA 2014 website (www.abta2014.com.br) and must be returned online by the stipulated deadlines. No forms may be sent by fax.
Don’t hesitate to contact us if you need more information or have any
queries. Our mission is to make sure your participation in ABTA 2014
is a success.
Please pay special attention to the deadlines for you to return forms.
Forms will not be available on the website after the specified dates.
You can contact us by phone at Converge Comunicações: (+5511) 3138-4660.
Or if you prefer you can email us at any of these addresses:
Information: [email protected] / [email protected]
We recommend you make careful inquiries about possible service providers before entering into contractual arrangements, except in the
case of the Official Service Providers listed by Converge. Official Service Providers will be available during booth set-up and dismantling,
and of course throughout the show itself.
Sincerely,
The Event Organization.
We would like to suggest a few of the precautions you should take
before retaining firms other than Official Service Providers:
- ask booth contractors for references (at least a list of clients with
contacts)
- agree with booth contractors that their personnel will be on hand for
maintenance throughout the show
- tell them about the refundable deposit that must be left with Converge
Comunicações.
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Exhibitor´s
Manual
1. GENERAL INFORMATION
Dates & Hours
Conference & Exhibition dates: August 05th - 07th, 2014
Host Organization
ABTA - ASSOCIAÇÃO BRASILEIRA DE TELEvisão
POR ASSINATURA
Rua Paes de Araújo, 29 - conj. 181
04531-090 São Paulo (SP) - Brazil
Tel/Fax: (+5511) 3078-9307
E-mail: [email protected]
Website: www.abta.org.br
Show Hours:
- Congress Opening: August, 05th
- Conference: 9 a.m. - 6 p.m.
- Exhibition:
Aug/05th - Midday - 8 p.m.
Aug/06th - 10:30 a.m. - 8 p.m.
Aug/07th - 10:30 a.m. - 6 p.m.
Show Managers
CONVERGE COMUNICAÇÕES
Rua Sergipe, 401 cj. 603
01243-001 São Paulo (SP) - Brazil
Tel: (+5511) 3138-4660
Fax: (+5511) 3138-4658
E-mail: [email protected]
Website: www.convergecom.com.br/eventos
ABTA and CONVERGE reserve the right to change show hours. Exhibitors will be notified of any changes as far in advance as possible.
Important!
•M
inors under 18 are not allowed in the Trade Show.
• B adge identification and document with photo are obligatory for accessing the Event.
•N
o shorts, skirts, sandals, flip-flops, clogs or similar footwear may be
worn by Booth Contractor personnel during booth set-up and dismantling, for security reasons
Venue
TRANSAMERICA EXPO CENTER (TEC) – PAVILION F, G e A
Avenida Dr. Mário Villas Boas Rodrigues, 387 – Santo Amaro
São Paulo - SP - CEP 04757-020
Tel: (+5511) 5643-3000
E-mail: [email protected]
Website: www.transamericaexpo.com.br
• During the setting up on August 02nd and 03rd and on August 08th for the
dismanting, it’s mandatory to wear security helmet. (See item 4.3).
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Exhibitor Service Center – CAEX: office hours (move-in, move-out, duration of show)
The Exhibitor Service Center (CAEX), located at the main entrance to the Pavillion of Transamerica Expo Center, it will open to Exhibitors and Booth
Contractors for move-in at 3pm on Aug/01st. During the rest of the show the CAEX will be open at the following times:
DATE
TIME
Aug 01
3 pm – 9 pm
Aug 02nd – 07th
8 am – 8 pm
st
The services provided by the CAEX will include:
- Receiving refundable security deposits from Booth Contractors
- Officializing access for Booth Contractors
- Delivering credentials
* Registered booth contractors through the form F2 will be authorized to move in from 8:00 am on Aug 01st
2. IMPORTANT DATES
The following times and dates are important for Exhibitors and Booth Builders:
ITEM
DEADLINE
Delivery of booth design for free-build or
shell scheme
July 01st
Deadline for filling badges requests and
statement of responsability of the builders
July 18th
Deadline for filing out forms and request
electricity, plumbing, cleaning and security
July 18th
TIMES
Aug 01st - Aug 03rd
Aug 04th
8 a.m - 10 p.m
8 a.m - 5 p.m
Booth Decoration (including Flex booths)
Aug 03rd
Aug 04th
Midday - 10 p.m
8 a.m - 10 p.m
Aisles cleaned & carpeting
Aug 04th
5 p.m - 10 p.m
General Cleaning
Aug 05th
Midnight - 7 a.m.
Aug 03rd - Aug o4th
Aug 05th - Aug 06th
Aug 07th
8 a.m. - 10 p.m.
7 a.m. - 8:30 a.m. & 8:30 p.m. - 10 p.m.
7 a.m - 8 a.m.
Booth dismanting
Aug 07th
Aug 08th
7:30 p.m. - midnight
Midnight - 4 p.m
Equipment move-out
Aug 07th
7:30 p.m. - midnight
Exhibition hall closed for cleaning & delivery
to venue owner
Aug 08th
4 p.m. - 8 p.m.
Booth Set-up
Equipment move-in
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Exhibitor´s
Manual
3. BASIC FORMS & ORDER FORMS FOR SERVICES
Service order forms must be completed by July 18th. Thereafter services
must be ordered directly from the Exhibitor Service Center, CAEX, as
of 3 p.m on August 01st, 2014. The CAEX will fulfill service orders on a
first-come first-served basis, charging the fee in force on the date of the
order, depending on availability of services requested.
All forms must be completed online, in accordance with the following
procedure:
1- Go to www.abta2014.com.br/en
2- Click on EXPO and then SERVICE FORMS
3- Enter the login and password sent by Converge to the email address
of the person responsible for your booth at the expo
F1: Exhibitor registration (compulsory)
July 18th
F2: Booth contractor registration & statement of liability (compulsory)
July 18th
F3: Booth set-up credentials
July 18th
F4: Service company registration
July 18th
F5: Booth staff registration
July 18th
F6: Data collector
July 18th
F7: Power supply (compulsory)
July 18th
F8: Water and Drainage
July 18th
F9: Official security
July 18th
F10: Official cleaning
July 18th
F11: Phone and Internet Access
July 01st
F12: Official show directory (compulsory)
July 18th
F13: Fire extinguisher
July 18th
F14: General liability insurance (compulsory)
July 18th
F15: Booth contractor compulsory cleaning charge (compulsory)
July 18th
F16: Pay TV service
July 18th
F17: Satellite dish installation
July 01st
PAYMENT OF COMPULSORY SERVICE FORMS MUST BE MADE BEFORE EXPO MOVE-IN BEGINS.
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4. GENERAL RULES & REGULATIONS
Exhibitors must continuously occupy the space assigned to them during
show hours, staffing their booths with appropriately qualified personnel
to welcome visitors. Exhibitors may not dismantle booths or otherwise
interfere with show operations until the show closes to visitors on the
third and last day.
Booth area
Booths not occupied by Exhibitors 24 hours before show opening will
be deemed abandoned and may be reassigned or used as the Show
Managers see fit. Any payment made for the abandoned space will not
be refunded to the Exhibitor in such cases.
Nº of free badges
Up to 40 square meters
20
41-80 square meters
30
81-120 square meters
40
Over 121 square meters
50
4.3 - Booth staff registration
Booth staff (receptionists, technicians, waiters etc.) must be registered
using Form no. 4 and 5, available on the website from May 13th to July
18th. After that you can register staff only at the Exhibitor Service Center (CAEX), which opens at 4p.m. on August 01st. Registration details
can be altered to add or change names on the website until the limit
date mentioned above.
4.1 - Admission of visitors
Advance registration of visitors on the website www.abta2014.com.br
begins on May 13th. Visitors may also be registered at the show entrance
as of midday on Aug 05th.
Exhibitors will be sent an electronic invitation by email. This invitation
can be forwarded to guests, who will need to register online using the
link included in the email. Registration at the CAEX will be processed on a first-come first-served basis.
Service providers are required to wear their identification badges so
that they are easily visible at all times, including move-in, dismantling
and move-out.
Complimentary passes admit guests to the Exhibition only and cannot
be used for admission to the Conference. We suggest you send free
passes to clients well in advance so that they can pre-register on the
ABTA 2014 website.
Mandatory wearing individual security items (EPI): EPI’s are single devices to protect the physical integrity and health of the worker. It’s mandatory to wear security helmet.
Admission to the Exhibition is free of charge. There is a charge to attend the Conference and you must register in advance on the ABTA
2014 website.
Each exhibitor support staff badge costs R$20.00 (twenty Brazilian Real).
The issue of a second or apprehended credentials will have a cost of
R$50,00 (fifty Brazilian Real).
No visitor under 18 years old will be admitted.
4.4 - Parking
4.2 - Exhibitor registration
The parking garage has clearly marked spaces for 2,500 cars but no valets. The car park is not managed by the exhibition center so you must
buy a pass at the car park entrance.
You must register as an Exhibitor using Form no. 1 (F1), available on the
ABTA 2014 website from May 13th to July 18th. After that you can register only at the Exhibitor Service Center (CAEX), which opens at 4 p.m
on August 02nd. Registration details can be altered to add or change
names on the website until the limit date mentioned above. Your Exhibitor Badge is for your personal use only. You will not be admitted to
the Exhibition Hall without it. It admits you only to the Exhibition and
cannot be used for admission to the Conference.
As an Exhibitor you are entitled to a discount credential at the entrance
guardhouse and allowing free access to parking (limited amount per
stand). Info can be obtained by e-mails: [email protected]
[email protected] and/or by phone (11) 5643-3012.
* More information, please check attachment IV
Registration at the CAEX will be processed on a first-come first-served basis.
Exhibitors are required to wear their identification badges so that they are
easily visible at all times, including move-in, dismantling and move-out.
Exhibitors are entitled to a certain number of complimentary badges
(free of charge) in accordance with booth area, as shown on chart
below. You can order additional badges at R$20,00 (twenty Brazilian
Real) each.
The issue of a second or apprehended credentials will have a cost of
R$50,00 (fifty Brazilian Real) each.
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Exhibitor´s
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5. BOOTH SET-UP & DISMANTLING
Booths must be ready without fail by 7 a.m. on August 06th
Converge Comunicações reserves the right to stop construction of any booth
deemed to be in violation of the rules in this Manual. Any such decision will be
taken only after a technical opinion has been obtained from the Show Managers’ inspectors or public agencies such as the Building Control Department
(Contru), the Fire Department, and the Environment Department (Cetesb).
Exhibitors are advised to liaise with Booth Contractors regarding the best date
and time for moving equipment and merchandise in and out of the Exhibition
Hall, in accordance with the timetable established by the Show Managers.
5.1 - Set-up
BOOTH SET-UP
SHELL SCHEME DECORATION
EQUIPMENT MOVE-IN
Aug 01st - 03rd
Aug 04th
8 a.m. - 10 p.m.
8 a.m. - 5 p.m.
Aug 03rd
Aug 04th
Midday - 10 p.m.
8 a.m. - 10 p.m.
Aug 03rd and 04th (set up)
Aug 05th and 06th (day 1, 2)
Aug 07th (day 3)
8 a.m. - 10 p.m.
7 a.m. - 8a.m. & 8:30 p.m. - 10 p.m.
7 a.m. - 8 a.m
Please take note of and comply with the hours for booth set-up and
decoration on Aug 04th. We will begin laying aisle carpets at 5 p.m.
sharp and Booth Contractors must clear aisles of all material by that
time. The Show Managers reserve the right to penalize any Booth Contractor who fails to comply with the timetable. Penalties include a fine
of five thousand Brazilian Real (R$5,000).
•N
o shorts, skirts, sandals, flip-flops, clogs or similar footwear may be
worn by Booth Contractor personnel during booth set-up and dismantling, for security reasons
5.1.1 - General cleaning
Aisles will be cleaned prior to carpeting from 5 p.m. on Aug 04th.
Exhibitors or Booth Contractors who need extra time for set-up and
decoration must apply for permission to the Exhibitor Service Center
(CAEX) at the entrance to the Exhibition Hall and by signing a specific
Declaration of Responsibility and payment of ambulance fee.
Booth Contractors must deliver booths clean to Exhibitors, and are responsible for cleaning booths by the end of the post-closing clean on
Aug 05th (7 a.m). From then on only the Official Cleaning Contractor
appointed by the Show Managers may remain in the Exhibition Hall.
The Exhibition Hall will be closed for a general pre-opening clean between midnight and 7a.m. on Aug 05th.
Booths with any kind of bar or buffet must have at least three (3) trash
cans, one for internal use and two for use by the public.
No moving of equipment or merchandise into or out of the Exhibition
Hall will be allowed while the show is open to visitors. The Show Managers reserve the right to penalize any Exhibitor or Booth Contractor
who infringes this rule. Penalties include a fine of two thousand Brazilian Real (R$2,000).
At the end of the Exhibition, all remaining waste material must be
placed in plastic bags. Exhibitors will be charged for the removal of any
booth material left after dismantling. Please warn your Booth Contractor that they must remove all booth material including waste, wood,
broken glass etc.
Any damage to the Exhibition Hall or booths, whether deliberate or accidental, will be charged to the Exhibitor or Booth Contractor responsible,
who shall be obliged to pay the bill for said damage upon presentation.
5.1.2 - Vehicle access during set-up
Individual Protection Equipments
Materials and merchandises shall be loaded and unloaded at the pavilion’s back entrance, which can be reached through the following address: Avenida Dr. Mário Villas Boas Rodrigues, 387.
Service Providers are responsible for the supply of Collective and Individual Protection Equipments to all employees and/or third-parties who
will be working for the Exhibitors during the Event, demanding their use
for any activity whenever necessary.
Trucks and cars will be allowed entrance into the loading and unloading area in arrival order, and drivers are required to stay in the vehicle.
Carts for load transport are not available at the pavilion. Trucks and cars
will not be allowed entrance into the pavilion.
Protective Equipment Required: closed shoes, helmet, hearing protectors and dust mask. Belt must be used to work in high places during
assembly and disassembly of the event.
The maximum allowed staying time in these areas is 10’ (ten minutes)
for loading/unloading. If this term is exceeded, a fee will be charged for
excess hour (or fraction) of staying time.
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5.2 - Dismantling & move-out
6.3 - Booth flooring
Equipment, material and merchandise may be moved out of the Exhibition
Hall only at the times shown below:
The floor markings placed by Converge Comunicações to demarcate individual booth spaces must be strictly observed.
Equipment & merchandise
move-out
August 07th
7.30p.m.- midnight
Booth dismantling
August 07th
August 08th
7.30p.m.- midnight
midnight- 4 p.m.
Booths may not be installed directly on the concrete floor of the Exhibition
Hall. A layer of protective flooring must be laid down first.
Glue may not be used. Double-faced tape must be used: ADERE 462 is recommended. Exhibitors or their Booth Contractors are liable for the complete removal of tape when booths are dismantled and will be charged by the Show
Managers if they fail to do so. Exhibitors or booth contractors who fail to
remove the tape on time will lose their security deposit.
6. TECHNICAL STANDARDS
Converge Comunicações recommends that all booth contractors visit the pavilion before the set-up dates.
Booths with raised floors must have an access ramp to make them handicapped-accessible, in accordance with the appropriate Brazilian standard
(ABNT NBR 9050). Access ramps must not project beyond the borders of the
floor space reserved for the booth.
The projects must be sent until July 07th to the e-mail
[email protected], following the requests below.
Only small hand trucks or dollies and other light carts with rubber tires may be
used for freight handling. Exhibitors will be held liable for any damage to the
floor of the Exhibition Hall caused by heavy loads.
Booth Contractors must submit booth design for technical approval by July
6th. The design documents must include the following blueprints:
6.4 - Booth construction
6.1 - Special booths
No booth component or displayed product may be painted, hung or in any
way fixed on the structure, walls, columns, ceilings or doors of Transamerica.
- Floor plan showing booth layout and location of power outlets, plumbing
and drainage;
- Plan of fascias and walls showing all heights;
- Complete details of Booth Contractor (fixed and mobile phone numbers,
email, contact person).
Sanding machines, power saws and similar tools that produce dust or residue
may not be used in order to avoid damage to the air conditioning system.
If you intend to install suspended or overhead structures, you must apply to
Converge and Transamérica for prior approval.
Free-build booths must be delivered pre-assembled so that they can be set up
in the short time allowed for move-in and booth installation.
6.5 - Prohibited items
All booths must have both the required floor plan and a document
known as ART (Anotação de Responsabilidade Técnica) or RRT
(Registro de Responsabilidade Técnica), which means “Technical
Responsibility Note/Record”, signed by the engineer or architect
responsible for the design. This professional must be registered with
CREA or CAU, the regional associations of engineers and architects.
The ART or RRT must be issued in São Paulo.
The following are strictly prohibited:
- Installation of in-booth air conditioning - the Exhibition Hall is fully
air conditioned;
- Utilization of concrete, brick, cement and similar materials in booth construction;
- Utilization of easily combustible materials or substances in booth decoration;
- Introduction of explosives of any kind, or toxic or liquefied gas, into the Exhibition Hall;
- Operation in the Exhibition Hall of internal combustion engines or other
equipment that emits gas, smoke or grease.
Booth construction and design blueprints must state dimensions to a specified scale and describe all materials used. Booth set-up may not begin until
the Show Managers’ architect has approved the construction plan.
The Show Managers reserve the right to stop construction of any booth
deemed to be in violation of these rules until the Exhibitor or Booth Contractor
responsible makes the necessary corrections or pays for repair to damage to
the building. The amount of such payment shall be determined solely by the
management of Transamerica.
Please read carefully the following technical specifications and make sure
your Booth Contractor complies with them:
6.2 - Maximum floor load of Exhibition Hall
The floor of the Exhibition Hall is made of smooth concrete. The maximum
static load is 1000 kg/m².
6.6 - Horizontal projection
No booth component or display item may project horizontally beyond the borders of the demarcated booth area.
Exhibitors with equipment that exceeds maximum floor load must write in advance to Converge Comunicações, proposing a technical solution that would
allow the equipment to be transported to the booth and installed without infringing the appropriate safety standards.
Cantilevered elements will be allowed only inside the booth and may not project into common areas or neighboring booths.
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6.7 - Maximum height
Height
0 - 3.5 meters
3.51 - 4.00 meters
4.01 – 4.50 meters
4.51 – 5.00 meters
5.01 – 6.00 meters
Maximum booth height is 6,00 meters from the floor of the building. All
exhibits must comply with this rule, apart from the areas D1, D2, E1 and E2
that must have the maximum of 3.60m height.
Exhibitors who plan to install equipment that would exceed maximum height
must submit specific drawings for prior approval.
6.8 - Double-decker booths
Minimum set-back
None
0.5 meter
1.00 meter
1.50 meters
2.00 meters
The walls of stands constituting an “Island” will not be obliged to comply with
the retreat values. Only must comply the maximum height. “Peninsula” and
“Corner” stands shall comply with retreat values only in the wall adjacent to
a neighboring stand, and maximum height.
Construction of double-decker booths is permitted only if approved by the
Show Manager.
Only booths with an area of at least 80 square meters may have an
upper deck.
6.11 - Electrical facilities
All Exhibitors, including lessees of shell schemes, must order electric power
supply using Form no. 7 (F7) - Power Supply, available on the ABTA 2014
website from May 13th to July 18th.
No more than 50% of floor area may be used to support the upper deck, which
must be set back at least 1.50 meters from neighboring booths and/or aisles.
Set-back requirements do not apply to stairs, provided they are open and for
use solely to reach the upper deck.
No power will be supplied to your booth unless you order it using F7.
Mains supply at TEC is 380 volts three-phase, phase to neutral 220 volts.
Weight-bearing capacity and the maximum number of people allowed
must be prominently displayed on a sign next to the stairs leading to the
upper deck.
Form no. 7 contains a load table to help you work out your consumption and
order the right power supply.
No glass panels may be used on the upper deck. Only acrylic, polycarbonate
or shatterproof glass is allowed.
You or your Booth Contractor will be billed for the installation of mains supply
and electrical systems by Converge Comunicações. If your booth consumes
more than the amount ordered in kVA, the Show Managers will bill you for
the difference after the show closes.
Double-decker booth design must be approved in advance by the Show
Manager. Design blueprints must include a floor plan, architectural
perspective, electrical wiring plan (technical) and load-bearing calculations
with all technical specifications. You must also submit a legally required
Brazilian document known by the acronym ART, which stands for “Technical
Responsibility Note”. Two ARTs are required for double-decker booths: one
for the overall design and another for the upper deck. *
Any change in the location of booth power outlets after installation will incur
an extra charge. Converge Comunicações and the Official Electrical Contractor reserve the right to limit loads in the event of potential deficiencies in
power supply to other Exhibitors.
Booths for which the electricity consumption ordered is paid up in advance
will begin receiving power supply from 10a.m. on Aug 04th.
Double-decker booths will be approved only if design documents are
submitted by July 5th.
Exhibitors with free-build booths must order mains supply at 220 volts twophase or 380 volts three-phase using Form nº 7 to indicate the location of the
supply point in the schematic provided for this purpose.
6.9 - Island, peninsula & corner booths
Booths with an area of 50 sq.m. or more may not be enclosed with solid walls
making the interior of the booth completely invisible. For aisle-facing sides
no more than 70% by linear meters may be enclosed. The remainder (30% or
more) may not be built so as to obstruct the visibility of neighboring stands,
even with glass.
The price charged per kVA installed is as follows:
220V or 380V
R$ 230,00 / kva
Because TEC supplies power at 220 volts or more, Exhibitors with equipment
at 110 volts must use suitable transformers of their own or leased from the
suppliers listed at the end of this Manual.
The Show Manager reserves the right to fine an exhibitor or booth contractor
who infringes these rules in an amount equivalent to the security deposit. No
name boards or logos may be placed facing a neighboring booth on corner
booths or booths with aisles on three sides.
The mains supply point will be installed by the Official Electrical Contractor as
indicated on the booth floor plan. If such installation is impossible for technical reasons, mains supply will be installed as close as possible to the location
indicated on the booth design.
6.10 - Clearances
Booths with neighbors must have finished walls on all sides facing other
booths.
Converge and the Official Electrical Contractor are responsible for the mains
supply and connection from the exhibition hall’s power distribution board to
your booth’s distribution board. You or your booth contractor will be responsible for in-booth installation, distribution and wiring.
The external finish on that portion of a wall above 2.20 meters facing a
neighboring booth is the responsibility of the Exhibitor who exceeds maximum
height, even if the wall is set back.
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The prices charged for plumbing facilities are as follows:
You or your Booth Contractor will be responsible for installing circuit breakers
in an appropriate housing equipped with doors, to protect loads and circuits
at the point of mains power supply, and for in-booth wiring. Wires, cables,
switches and circuit breakers may be installed only in locations accessible to
the Official Electrical Contractor and the electricians employed by TEC.
Water and drainage point
R$ 510,00
Sink
R$ 340,00
6.14 - Lifting of aerial structures and works above the ground
You are kindly requested to make sure that staffs switch off all power circuits
when closing the booth at the end of each day, except for equipment that
really has to be left on all the time. Any such equipment must be on independent circuits and clearly identified.
These activites are carried out by the stand construction companies for
some stands whose designs demand the lifting of air structures, such
as: aluminum structures (box truss), lighting systems, projectors and
sound devices.
Use only copper wire with flame-retardant insulation for connecting circuit
breakers to mains and loads, with appropriate terminals, conduits and shunt
boxes. Splices must be properly insulated.
Exhibitors who plan to hang any kind of structure from the ceiling in
Pavilion F or G must first request permission directly from Transamérica Expo Center. These are new pavilions and do not have many
ceiling anchor points, so some items designed to be fixed to the expo
center’s overhead structures will be prohibited. Only Transamérica
Expo Center can authorize this kind of structure at its sole discretion.
If you install a switchboard in a closed area, you must leave a key to this area
with the Show Managers to ensure access at any time.
You are not allowed to install lighting systems equipped with automatic circuit breakers and/or high-voltage transformers that may cause interference
with electrical and electronic appliances in other booths.
The exhibitor needing to use such resources for additional structures for the
stand shall get in touch the technical coordination department at Transamérca Expo Center. There will be a charge for this service that can be negotiated directly with the exhibition center. For more information - Phone:
(+5511) 5643-3000 or email: [email protected].
All booths and displays equipped with electricity must comply with the standards of Associação Brasileira de Normas Técnicas (ABNT) and Eletropaulo,
the local power utility. Construction may be stopped in the event of nonconformity and Exhibitors will be charged for any rework required to make
electrical systems compliant.
7. ANTENNAS
Equipment must be installed with safety devices for protection against voltage fluctuations and surges.
Antenna (satellite dish) installation must be authorized and supervised by
the Show Managers and the management of TEC, who will determine the
location of antennas. This service must be ordered using Form no. 17 (F17),
available on the ABTA 2014 website from May 13th to July 1st. The date
of installation must be mutually agreed by the Exhibitor and the TEC. The
exhibitor is responsible for bringing the equipment as its installation and
cabling to the booth.
The Show Managers and Official Electrical Contractor disclaim all liability for
damage caused by defective electrical installation.
If you plan to use sensitive electrical equipment, you must apply well in advance to the Show Managers and Official Electrical Contractor so that an independent circuit can be provided. The Show Managers and Official Electrical
Contractor disclaim all liability for damage caused to sensitive equipment if
the conditions at TEC are unfavorable.
A fee of R$ 605,00 (six hundred and five Brazilian Real) will be charged
per antenna.
Stabilizers and no-breaks must be used with all equipment to assure optimal
security for all concerned.
This price is for rental the area where the antenna is going to be installed. The Exhibitor is responsible for bringing the equipment, as well
as for installation and cabling to the stand.
Consumption of additional KVA – CAEX will deliver a statement to the Exhibitor at the event with the amount of extra KVA used in your booth and most be
paid be paid at CAEX before the end of the Event.
We recommend a previous visit to the place (visits shall be scheduled
with the TEC).
8. PAY-TV SERVICES
6.12 - Cabling
Cables and other connecting elements may not be laid across aisles or
other common areas or to adjacent booths.
You can order a pay-TV socket for your booth using Form no. 16 (F16),
available on the ABTA 2014 website from May 17th to July 18th. Installation will be carried out by NET.
6.13 - Water and Drainage
Service fee and confirmation will depend on the information supplied
via the form.
To order water supply, drainage and other plumbing facilities you must
complete Form no. 8 (F8), available on the ABTA 2013 website from
May 13th to July 18th. Water supply and drainage points must be
shown on booth design documents.
Please note the July 18th deadline for ordering this service. No pay-TV
installation can be ordered after this date.
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9. TELEPHONE & INTERNET SERVICES
10. third part INSURANCE
The request must be done through form n. 11 (F11), available in the
event website as of May 13th until July 02nd.
All Exhibitors must have general liability insurance cover for at least
one hundred thousand Brazilian Real (R$100,000.00) and must send a
copy of the policy with proof of payment of a premium covering the full
duration of the event to the Show Managers (Converge Comunicações)
by July 18th. Any Exhibitor with insufficient insurance cover will be held
liable for all risks.
Internet access and telephone services at Transamerica Expo Center
are exclusively run and managed by NEC do Brasil S.A.
Special attention is recommended to the deadlines for requesting internet access points and telephone points, and for returning equipments.
ABTA, Converge Comunicações and TEC disclaim all liability whatsoever in any circumstances for loss of property, physical damage or death,
and for any damage to exhibits during the show or during set-up and
dismantling caused by fire, flooding etc.
The telephones to be used by the contracting party are offered by NEC,
and the use of other manufacturer’s telephones will not be technically
supported by NEC.
All cabling installed in the stand is certified, and Internet access and
telephone service are tested before being made available to the customer, so as to assure their functionalities.
Converge Comunicações will assist all Exhibitors by offering group liability insurance. You can sign up using Form no. 14 (F14), available on
the ABTA 2014 website from May 13th to July 18th.
The service(s) is (are) to be requested by filling the
Form for Data and Voice Services Request. The form shall be
forwarded through e-mail to [email protected]
[email protected] or through fax 5511
5643-3024 / 5511 5643-3013, to the Núcleo de Eventos.
Membership in this group policy for general liability will cost three hundred and fifty Brazilian Real (R$ 350,00).
The group policy will provide cover of one and a half million Brazilian
Real (R$ 1,500,000.00). Converge Comunicações disclaims all liability
for composition of the deductible and/or supplementary compensation
in the case of insufficient cover.
A customer support service will be in place, to be requested when failures in the provided service are verified. The Customer Support service
can be requested through branch *3131 or phone (11) 5643-3131. A
Technical Call will be started and a technician will be sent to the stand
to check the incident, if necessary.
11. SECURITY
Transamerica Expo Center / NEC are not taking responsibility for damages to the contracted communication media, caused by problems originated in the contracting parties and/or their sub-contracted parties.
If the problem(s) observed is(are) caused by the exhibitor, Transamerica
Expo Center / NEC reserves the right to disconnect the exhibitor from
the network, until the cause(s) of the problem(s) has(have) been solved
and the normality of the network environment is restored. The exhibitor is responsible for data, accessed websites and/or any damages or
losses caused by undue usage of the contracted resources.
The Event Organization will keep Security Teams at the accesses to the
Pavilion and constant patrolling on the aisles for the whole Event period. The purpose of these services is to keep order in the Expo Center
during the Event.
The Event Organization will not assume the responsibility for any assembly material or equipments, such as notebooks, tools, cases and displayed products during the assembly, the event and disassembly periods.
For exhibiting companies with their own internet network, the installation
cost is shown in the table below. The official registration of the installation
shall be made directly with NEC, as well as technical details adjustment,
until June 01st. Internet services can’t be shared between exhibitors.
You can order security service from the Official Contractor using Form no.
9 (F9), available on the ABTA 2014 website from May 13th to July 18th.
Prices for 4 days of event:
service
Dedicate link 1M
Dedicate link 2M
Dedicate link 3M
Dedicate link 4M
Dedicate link 5M
Dedicate link 6M
Dedicate link 7M
Dedicate link 8M
Dedicate link 9M
Dedicate link 10M
security during the expo
Full package (day and night)R$ 1.440,00
August 04th
from 8 pm to 8 am
August 05th
from 8 am to 8 pm and 8 pm and 8 am
August 06th
from 8 am to 8 pm and 8 pm and 8 am
August 07th
from 8 am to 8 pm
price (R$)
R$ 4.051,00
R$ 5.564,10
R$ 6.844,00
R$ 8.281,00
R$ 9.854,00
R$ 11.530,00
R$ 13.259,00
R$ 14.983,00
R$ 16.631,00
R$ 18.128,00
Night turnR$ 880,00
August 04th
from 8 pm to noon
August 05th
from 8 pm and 10 am
August 06th
from 8 pm and 10 am
11.1 - Booth Security
Security inside the booths is the exclusive responsibility of each Exhibitor.
All material and equipments must be kept under his strict supervision.
ALL PRICES ARE IN BRAZILIAN REAL (BRL) AND SUBJECT TO CHANGE WITHOUT NOTICE.
PLEASE CHECK CURRENCY RATE AS OF PAYMENT DUE DATE.
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Exhibitors who require booth security must order the service from
the Official Security Contractor. No private security personnel
will be allowed to work in the exhibition.
14. SAFETY RULES
11.2 Security hired by booth contractors
Converge Comunicações will provide a team of fire fighters trained to
audit all booths and provide guidance for Exhibitors in accordance with
technical instructions from the São Paulo State Fire Department.
14.1 - Fire prevention
If the booth contractor need security service, it will only be allowed the
official security contractor. No other security will be allowed.
In accordance with the safety standards enforced by Converge Comunicações and TEC, it is totally prohibited to use any spark- or flame-producing
equipment such as gas-fired ovens, bunsen burners, cookers etc. The
same prohibition applies to internal combustion engines and any device
that emits gas (regardless of whether it is toxic), smoke or grease.
12. CLEANING SERVICE (DURING THE EVENT)
Flex booths will be delivered to exhibitors in a clean condition and will
be cleaned in preparation for the exhibition opening on Aug 04th, 2014,
as of 8 p.m. They must remain clean until the exhibition opens at midday on Aug 05th, 2014.
All construction and other materials used in booths must be fireproof
in accordance with the standards and rules issued by the authorities
responsible. Under no circumstances whatsoever may doors and exits
be obstructed. No flammable materials may be stored in booths.
Daily cleaning of flex booths will be performed after exhibition closing on
Aug 05th and 06th, 2014 as of 8 p.m., with maintenance during exhibition
opening hours, i.e. from midday to 8 p.m., on Aug 05th, from 10:30a.m. to
8 p.m. on Aug 6th and from 10:30 a.m. to 6 p.m. on Aug 7th. This cleaning
comprises carpet sweeping and collection of waste from booth trash cans
but does not include cleaning of equipment or products on show.
Exhibitors must equip booths permanently with fire extinguishers in
the quantities specified by ABNT technical standards (state decree
38069/93). DCP (dry chemical powder) extinguishers must each weight
at least 4 kilos. CO2 (carbon dioxide) extinguishers must each weigh
at least 6 kilos. Both must have the capacity to cover up to 20 square
meters depending on booth type, furnishings and products displayed.
Custom booths must be delivered to exhibitors in a clean condition by the
respective booth contractors, who are also responsible for general cleaning
of these booths until exhibition opening at midday on Aug 05th, 2014.
You can order fire extinguishers using Form no. 13 (F13), available on
the ABTA 2014 website from May 13th to July 18th. Each extinguisher
costs One Hundred Brazilian Real (R$100.00) to rent.
Exhibitors with custom booths who require cleaning services during the
exhibition must request these services using Form no. 10 by July 18th.
Neon lighting is subject to approval and requires the installation of
safety devices. All booths will be audited by the Fire Department. Exhibitors are responsible for compliance with technical standards and
may be penalized for non-compliance in accordance with the law.
Booth cleaning services are performed only during the three days of
the exhibition and only for exhibitors who request such services via the
above-mentioned form.
Cleaning services may be contracted for in two ways:
Service
14.2 Compressed air
Price (R$)
Maintenance during the event
R$ 14.00 per square meter
Cleaner permanently on booth
R$ 800.00 per cleaner
Installation of compressed-air pumps and tanks is prohibited. Compressed gas or liquid cylinders will be accepted, providing they have
been tested in accordance with official recommendations and authorized in writing by the Show Managers and TEC.
ALL PRICES ARE IN BRAZILIAN REAL (BRL) AND SUBJECT TO CHANGE WITHOUT NOTICE.
PLEASE CHECK CURRENCY RATE AS OF PAYMENT DUE DATE.
15. HIRING
If you prefer to make your own cleaning arrangements, you must fill out
Forms 4 and 5 to register the cleaning personnel you hire. This form is
available on the ABTA 2014 website.
The Ministry of Labor regularly sends inspectors to trade shows to ensure
compliance with the law on hiring and firing of temporary employees for
the purposes of such events and to provide guidance to Exhibitors.
13. PUBLIC ADDRESS SYSTEM
Even if you hire self-employed personnel or contractors for ABTA 2014,
you may be considered jointly liable if the individuals concerned are
deemed to be in violation of the labor laws. You are advised to ensure
that all service providers obey these laws by requiring them to show
you the relevant documents proving compliance.
Exhibitors may use two-way radio equipment for communications but
the Show Managers reserve the right to ask them to shut such equipment down if the frequency utilized interferes with the communications
systems used by TEC, the Official Security Contractor and the simultaneous interpreters working in the ABTA 2013 Conference.
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17. IN-BOOTH SOUND SYSTEMS
So when you hire receptionists, waiters, guards, cleaners, booth builders and other service providers or contractors, please make sure everyone concerned has all the required papers.
Exhibitors may use in-booth sound systems only at the decibel level shown
below. Amplifiers may not be used to broadcast sales or promotional messages.
The following sections list the documents that you must hold on your
booth for the Ministry of Labor to audit:
The maximum decibel level for in-booth sound systems is 80 dBA.
15.1 - Exhibitor employees
Copyright royalties must be paid for live or reproduced music to:
ECAD - Escritório Central de Arrecadação e Distribuição
Av. Paulista, 171, 3º andar - CEP 01311-000 - São Paulo - SP
Tel: (+5511) 3287-6722 / Fax: (+5511) 3285-6790
www.ecad.org.br
- Copy of each employee’s hiring records and time sheet.
15.2 - Employees of service providers
- Service agreement between Exhibitor and service provider;
- Copy of each employee’s hiring records (or ID badge) with full name, job title,
data of hiring and PIS/PASEP no., and time sheet.
15.3 - Temporary labor
18. PROMOTIONS
- Service agreement between Exhibitor and supplier of temporary labor;
- Supplier’s registration with Ministry of Labor;
- List and time sheets of temporary workers.
YOU MUST HAVE PRIOR APPROVAL FROM THE SHOW MANA­GERS
FOR PROMOTIONAL ACTIVITIES SUCH AS PRIZE DRA­WINGS, RAFFLES, PERFORMANCES, MIME, ETC.
15.4 - Self-employed labor
Promotional material may not be distributed outside the booth. The Show
Managers reserve the right to stop distribution of material even in the booth
if it causes a disturbance or attracts a large crowd.
- Copy of each self-employed worker’s registration with city government and
social security (INSS).
The TEC sound system is for the exclusive use of the Show Managers. Exhibitors will gain access to it only for emergency messages.
Booth guards:
- Service agreement;
- Copy of each employee’s hiring records or badge (I.N. no. 3, 9/1/97);
- Registration of employees with Ministry of Labor and time sheets.
19. BOOTH CONTRACTORS:
RULES & INFORMATION
In addition to the above documentation required for presentation to Labor
Ministry inspectors, you should also request copies of the documents specified in the legislation below at the time of entering into service agreements
with contractors. They may come in useful in the event of any future claims
against you under the labor laws.
The Show Managers will be pleased to answer questions from Booth Contractors to clarify any doubts about this Manual.
19.1 - General provisions
Legislation
1. Employees of Booth Contractors hired under employment contracts of indefinite duration - Consolidated Labor Laws (CLT), arts. 3 & 4;
2. Employees of Booth Contractors hired under employment contracts of limited duration (normally for the duration of the event including booth set-up
and teardown) - CLT, art. 443, 1-2, clauses (a) & (b);
3. Employees of service providers - Instrução Normativa no. 3, 9/1/1997;
4. Temporary workers - Decree 73841, 3/13/1974 & subsequent legislation;
5. Self-employed workers, viz. pertinent labor and social security laws.
Booth Contractors must be appointed by Exhibitors using Form no. 2 (F2), pay
the compulsory cleaning charge using Form no. (F15) and sign the waiver. Only
with these three documents can any Booth Contractor submit a design for approval. The forms will be available on the ABTA 2014 website from May 13th.
Booth Contractors will be admitted to the exhibition hall to begin setup only with a duly approved design, a receipt for their refundable
security deposit check and proof that required fees have been paid.
16. STORAGE
The booth design must be delivered by July 1st. The compulsory cleaning
charge must be paid by July 18th.
Storage of large crates or other material at the show venue is prohibited.
Exhibitors and Booth Contractors must make arrangements to remove containers, boxes, crates etc. from the site and bring them back only for move-out
and dismantling.
No booth construction or remodeling may be carried out after the show opens.
Repairs or minor adjustments may be allowed, subject to prior approval by the
Show Managers. Infringement of this rule subjects the offending Booth Contractor to a fine of five thousand Brazilian Real (R$5,000).
No shorts, skirts, sandals, flip-flops, clogs or similar footwear may
be worn by Booth Contractor personnel during booth set-up and dismantling, for security reasons.
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Booth Contractors and service providers must provide their employees with
safety equipment and protective clothing such as antislip rubber gloves, face
masks for carpet fitters, welding masks, footwear with insulated soles for
electricians, and gumshoes for cleaners.
The charge will be billed by bank collection order issued in accordance
with Form no. 15 (F15 - Compulsory Cleaning Charge).
The charge does not cover removal of debris, waste and wood. If this
is required, the Show Managers will deduct the cost of removal from
the refundable security deposit or fine the offending Booth Contractor.
All remaining material must immediately be removed from the Exhibition Hall
by the end of services.
The compulsory cleaning charge to be paid by Booth Contractors is fourteen
Brazilian Real (R$14,00) per sq.m.
19.2 - Cleaning of tools
Tools such as brushes, trowels etc., cloths and other builders’ materials
must be cleaned in the facilities provided for this purpose in the service
yard. No tools or materials may be washed in the rest rooms. Sinks for
cleansing brushes and other tools/materials are available in the decks
(loading/unloading area).
Entrance into the pavilion will only be allowed once the payment of
the Compulsory Cleansing and Power Supply (Form n. 7) is verified.
19.5 - Refundable security deposit
One deposit is required for each booth for which the Contractor is
responsible. The same applies to Form no. 2 (F2 - Booth Contractor
Registration & Waiver).
Checks must be payable to Glasberg Assessoria, Consultoria e Representações S.A and accompanied by Form nº 2. Deposits and forms may
be delivered by mail or by hand to Converge (Rua Sergipe, 401 cj. 603
- 01243-001 São Paulo/SP – Brazil). Deposits and forms may also be delivered to the Exhibitor Service Center (CAEX) at TEC on the first day of
set-up (as of 3 p.m. on Aug 02nd).
19.3 - Credentials for booth set-up, teardown & maintenance
Only duly accredited professionals will be admitted to the Exhibition Hall.
You must order badges for Booth Contractor personnel using Form no. 3
(F3 - Booth set-up credentials), available on the ABTA 2014 website from
May 13th to July 18th. After this deadline, the form must be delivered
directly to the Exhibitor Service Center (CAEX) from 03 p.m. on Aug 01st.
Free badges will be issued to Booth Contractors as shown in the table
below and will be valid for set-up and teardown only.
Deposit checks will be refunded after teardown to Booth Contractors
deemed by the Show Managers to be clear of any pending issues.
Each Booth Contractor is entitled to two (2) maintenance badges that
can be used during the show itself. Users of these badges must be
named on Form nº 4.
The refundable security deposit is five thousand Brazilian real (R$
5,000) per booth.
Badges can be picked up from the CAEX as of 3 p.m. on Aug 01st, upon
presentation of a check for the refundable security deposit (see item
19.5) and proof of payment of the compulsory cleaning charge.
Members of Sindprom are not required to effect a security deposit provided they are not in arrears with union dues. The waiver is obligatory
for all Booth Contractors.
Extra badges can be supplied for twenty Brazilian reais (R$20.00) each.
Booth area
Up to 40 square meters
41-80 square meters
81-120 square meters
Over than 121square meters
19.6 - Dismantling & move-out
Nº of free badges
20
30
40
50
Equipment move-out
(Exhibitors only)
August 07th
6:30 p.m.- midnight
Booth dismantling
August 07th
August 08th
6:30 p.m.- midnight
Midnight - 4 p.m.
Removal of Exhibitor merchandise and equipment and Booth Contractor
material must be completed by 4 p.m. on August 08th. Exhibitors or
Booth Contractors who fail to comply will be fined five thousand Brazilian Real (R$5,000).
All maintenance or repair action at the booths has to be previously notified to the Organizer, through e-mail to [email protected] or by
written letter (in paper with the company’s logo) in CAEX, mentioning
the company, name of the person in charge and booth number.
All equipment, merchandise and material remaining in the Exhibition
Hall after the above date will be removed by the Show Managers, who
disclaim any liability for damage or theft. The Exhibitor or Booth Contractor will be charged for the cost of removal and possible storage.
19.4 - Compulsory cleaning charge for Booth Contractors
The compulsory cleaning charge for Booth Contractors covers the cost
of maintenance and cleaning in common areas during set-up and dismantling of the event.
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Exhibitor’s booth. Their contacts are:
Phone: (+5511) 2207-7650
Pax: (+5511) 2207-7654
Contacts: Mariane Ewbank ([email protected]) or
Claudio Machado ([email protected])
20. PROCEDURES AND TAXES
The Event Organizers are responsible for paying all municipal taxes relating to trade exhibitions, booths, advertising and leafleting. Exhibitors
are no longer responsible for these taxes (since January 2003).
All Exhibitor, Booth Contractor and Service Provider materials and
merchandise admitted to the Exhibition Hall must be accompanied by
tax invoices (nota fiscal) for review by Official Security before being
allowed past the entrance.
22. EXHIBITOR DIRECTORY
Every Exhibitor is entitled to free listing in the Official Show Directory.
You must fill in Form nº 12 (F12 - Official Show Directory) supplying the
following information: company name, address, telephone number, fax
number, email, business, products/services on display (maximum 150
characters with spaces).
Invoices must be of the appropriate kind (Nota Fiscal de Remessa/Retorno). The Nota Fiscal de Remessa (outgoing) must be filled in as follows:
Destinatário: [Name of company to which materials or merchandise are
being shipped - Exhibitor company]
Endereço: Av. Dr. Mario Villas Boas Rodrigues, 387
Pavilhão A,F,G - Santo Amaro
São Paulo - SP - CEP 04757-020
CNPJ: [Name of company to which materials or merchandise belong]
Inscrição Estadual ou Municipal: [Name of company to which materials
or merchandise belong]
Nome do Evento: Feira e Congresso ABTA 2014
Local de Realização: Transamérica Expo Center
The form will be available on the ABTA 2014 website from May 13th to
July 18th. The Show Managers disclaim all liability for wrong information in the directory if the form is filled in incorrectly.
To advertise in the Official Show Directory, contact the sales department
of Converge Comunicações:
Converge Comunicações
Rua Sergipe, 401 - Cj. 603
01243-001 São Paulo (SP) - Brazil
Contact: Manoel Fernandez
Tel: (+5511) 3138-4657
Fax: (+5511) 3214-1483
E-mail: [email protected]
The Nota Fiscal de Retorno (return journey)
must be filled in as follows:
Destinatário: [Name of company to which materials or merchandise are
being shipped]
Endereço: [Company’s address]
CNPJ: [Addressee’s federal taxpayer number]
Inscrição Estadual ou Municipal: [Addressee’s state or municipal taxpayer number]
23. air conditioning
The pavilion of the Transamerica Expo Center is climatized, so the exhibitor will not need an air conditioning system inside the stand.
It is forbidden to install air conditiones inside the exhibition.
Exhibitors, Booth Contractors, Suppliers and Service Providers must not
ship materials and merchandise to the show unless a company representative is on hand to receive the goods directly at the booth. The Show
Managers are not responsible for receiving materials or merchandise.
24. VISA
A visa is a document issued by the diplomatic and consular representations abroad in Brazil that allows the entry and stay of foreigners in the
National Territory once that they meet the conditions laid down by law.
Equipment, material and merchandise for the event will be admitted to
the exhibition hall as of Aug 02nd. Use of Transamérica Expo Center’s
or Converge’s addresses is authorized only for delivery without charge
or collection of bills.
For more information on the need to obtain visas for foreigners coming
to Brazil, please visit the official website of the Ministry of Foreign Affairs (MRE).
21. INSTRUCTIONS FOR SHIPMENT
OF IMPORTED GOODS
http://www.portalconsular.mre.gov.br/estrangeiros/qgrv-simplesing-09.01.2014.pdf
Exhibitors may therefore import goods temporarily for demonstration
at the show without paying duty under a special exemption provision.
Click here for the official invitation letter for the event, which will help in
getting your visa. Fill out the card and send it to [email protected]
The Official Transportation Contractor, Fulstandig Shows e Eventos MC
Ltda., offers end-to-end coordination of shipments, managing the transportation of equipment and merchandise from the place of origin to the
The cost for sending the letter by FEDEX will be responsibility of the
visitor. This letter does not guarantee obtaining the visa, since this
award is responsibility of the Ministry of Foreign Affairs.
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25. OFFICIAL SERVICES
Transfers and car rental
Dinhotur
Phone: (11) 3085-6397 Cel: (11) 7838-3555
E-mail:[email protected] Site: www.dinhotur.com.br
Contact: Marcelo dos Santos
For the convenience and security of Exhibitors, Converge Comunicações
has selected a range of service providers who will be at your disposal
before and during ABTA 2014. All official contractors and service providers will have representatives on site during set-up and throughout
the show if you need their services or support at those times. However,
you are advised to plan ahead and arrange for whatever services you
need well in advance to avoid last-minute difficulties.
Transportation Contractor
Fulstandig Shows e Eventos MC Ltda
Phone: (11) 2207-7650 Fax: (11) 2207-7654 Cel: (11) 9980-5575
E-mail: [email protected] / [email protected]
Site: www.fulstandig.com.br
Contact: Claudio Machado / Mariane Ewbank
Booth Contractor
Gto Arquitetura de Eventos
Phone: (11)3906 8997/ (11) 95658 2413
E-mail: [email protected]
Site: www.gtostands.com.br
Contact: Beatriz
Expo3
Fone: (11) 3392-1755/1646
E-mail: [email protected]
Site: www.expo3.com.br
International Projects Management
AURUM EXHIBITIONS
Phone: 11 9 65131839
E-mail: [email protected]
Site: www.aurumexhibitions.com
Contact: Beatriz
Audiovisual Rental
Plithy Locações
Phone: (11) 3858-5454
Fax: (11) 3858-5454
E-mail: [email protected] Site: www.plithy.com.br
Contact: Lygia Santoro
Plants
Tutoia Flores
Phone: 11 3885 5888/11 98381 1131
E-mail: [email protected]
Site: tutoiaflores.com.br
Contact: Jorge Ishikawa
Furniture Rental
La Compagnie du Mobilier
Phone: (5511) 3699-6378
E-mail: [email protected] Site: www.lacompagnie.com.br
Contact: Priscila S. Albino
Buffet
Ãnimã Publicidade e Eventos Ltda
Phone: 55 11 41216267 /55 11 78184668
E-mail: [email protected]
Contact: Marisa Souza
Casting (Recepcionists, etc)
Agência Lótus Produções e Eventos
Phone: (11) 4301-5089 / (11) 97164-2244
E-mail: [email protected]
Site: www.agencialotussp.com.br Contact: Cristiane Jonas
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ATTACHMENT I
CHECKLIST
Please use this checklist to make sure you comply with all the requirements for exhibitors at ABTA 2014. Exhibitors should contract the
services listed below, according to their specific needs. For services
which don’t have specific forms, exhibitors must directly contact the
correspondent providers, according to the information listed in the end
of this Manual.
STATUS
1.1 SERVICES
 Booth projects should be contracted directly with the booth constructors
 Extra materials for standard booths should be provided by the official booth constructors
 Electricity (compulsory)
 Phone and internet connections
 Water usage and disposal
 Security and cleansing services
 Hosting personnel for the fair
 Data collectors and readers
 Insurance for exhibition goods
 Booth catering
1.2 TRIP AND HOTEL ARRANGEMENTS
 Exhibitors are responsible for meeting their own arrangements
1.3 DOCUMENTATION
 Exhibitors shall send special booth projects
 Exhibitors shall provide booth ART (Note of Technical Responsibility). This document is issued by
our national council for architects and engineers, and is usually provided by the stand constructor.
For booths with mezzanine, structural calculation and correspondent ART must also be provided
 Exhibitors are supposed to comprehensively fill out any requested form in this Manual
 Exhibition good’s invoices and documentation
 Any by our National Labor Secretary requested documents (see Manual for further instructions)
 § Documents expressing compliance between surveillance services´ providers and our
Federal Police (see Manual for further instructions)
1.4 PAYMENTS
 Assure area’s rent payment
 Assure the full payment of any extra contracted service and taxes
 Assure the payment of eventual copyright taxes for booths sound and music usage
1.5 MARKETING ACTIONS
 Exhibitors shall provide information for the exhibition catalogue
 Exhibitors are supposed to bring informational material about their products and services
 Exhibitors should prepare material for press and arrange a contact person for press enquiries
 Exhibitors shall send invitations to visitors and clients on their own responsibility
1.6 BADGES NEEDED FOR
 Constructors for area only rentals
 Hosts
 Company staff
 Any other service
*
ARTs and RRTs must be signed by the engineer or architect responsible for the design.
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Exhibitor´s
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ATTACHMENT II
Security Alert
Dear Participant,
Thank you for participating in this year’s edition of ABTA. To assure an agreeable and productive experience during the
event, the following security alert is important.
We have received reports of recent incidents involving organized criminals who specialize in stealing baggage and valuables at hotels, airports, convention centers etc. We therefore advise you to keep careful watch over your belongings at
all times, especially notebooks, tablets, cell phones, suitcases, hand baggage, backpacks, briefcases, and valuables in
general. You should redouble attention to these items on booths, in auditoriums, restaurants or snack bars, at registration
and during conference coffee breaks.
Converge Comunicações cannot accept liability for any thefts or losses on the premises during setup or teardown or at any
time during ABTA 2014.
Thank you for taking the time to read this alert. We will be happy to provide any additional information you may require.
Sincerely,
Converge Comunicações
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Exhibitor´s
Manual
ATTACHMENT III
REFERENCE CHART OF KVA’S
EQUIPMENT CONSUMPTION OF KVA/EQUIPMENT
COFFEE MAKER 0.50
COMERCIAL COFFEE MAKER
1.5 per neb
FOLLOWSPOT 300 WATTS 0.30
FOLLOWSPOT 500 WATTS 0.50
FOLLOWSPOT 1.000 WATTS 1
BEER COOLER (COMPRESSOR OF 760 KCAL/HOUR) 0.60
AIR CIRCULATOR/ FAN
0.30/0,50/1,0
CPU 0.50
ELECTRIC OVEN COMMERCIAL TYPE
1.50
ELECTRIC OVEN RESIDENTIAL TYPE
1.75/2.40
MICROWAVE OVEN
1.35
FREEZER 0.50
FREEZER HORIZONTAL / VERTICAL 0.50
FRIGOBAR 0.30
REFRIGERATOR RESIDENTIAL TYPE
0.50
PRINTER INK JET/ MATRIX/ LASER
0.30/0.50/0.50
LASER 11
LAP TOP 0.30
MICRO-COMPUTER W/ MONITOR 0.50
MONITOR 0.25
NEON PER METER
0.03
TELEVISION0.30
TV PLASMA (MEDIUM POWER) 0.30
BIG FAN
0.30
VIDEO WALL 9 TV 29 INCHES 12.5
LAMP INCANDESCENT 100 W 0,10
LAMP INCANDESCENT 150 W 0,15
LAMP FLUORESCENT 20 W 0,03
LAMP FLUORESCENT 40 W 0,05
REFLECTORS HQI
0,30
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Exhibitor´s
Manual
ATTACHMENT IV
ESTAPAR ESTACIONAMENTOS –
TRANSAMÉRICA EXPO CENTER
1. LOCATION
2. ON-SITE PARKING
• Located at no. 387, Avenida Dr. Mario Villas
Boas Rodrigues, Jardim Dom Bosco (ZIP 04757-020),
São Paulo (SP), Brazil.
• Parking Lot A: 2,500 places
• Avenida Dr. Mario Villas Boas Rodrigues, 387
• Self-parking prices:
• Cars – R$ 38
• Motorcycles – R$ 28
• Trucks – Up to 24 hours: R$ 80;
additional 12 hours: R$ 80
• Buses – R$ 80
• Reference point:
• At the end of Ponte Transamérica bridge over the
Pinheiros River and expressway (Marginal do Pinheiros).
• Near no. 18,591, Marginal de Pinheiros.
• Parking Lot B: 700 places
• Rua Bento Branco de Andrade Filho, 947
• Self-parking prices:
• Cars – R$ 38
• Parking Lot C: 1,000 places
• Rua Bento Branco de Andrade Filho, 477
• Cars – R$ 38
• All parking lots are SELF PARKING: the user parks, locks
the vehicle and takes the key.
• Parking places are unmarked. No reservations.
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Exhibitor´s
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3. GO TO TRANSAMÉRICA EXPO CENTER BY SUBWAY
• Take Yellow Line subway to Pinheiros station
• Transfer to CPTM light rail
• Take Emerald Line train and alight at Santo Amaro station
• Walk along Rua Engenheiro Francisco Pitta Brito and Rua Adele – 5 minutes to Transamérica Expo Center
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Exhibitor´s
Manual
4. SET-UP AND TEAR-DOWN
6. GUEST PARKING BILLING OPTION
• Exclusively on set-up and tear-down days, vehicles
(cars, trucks, LUVs and minivans) pay once only per day,
however many times they enter and leave the parking lot
– same vehicle only, identified by license plate.
• Estapar will bill exhibitors and other companies such as
agencies and promoters who wish to offer complimentary
parking to visitors, speakers, attendees and/or other
guests.
• Guest parking is paid for by VOUCHER, not sticker
(EXAMPLES BELOW).
• Free parking vouchers are produced and distributed by the
exhibitor or other company who wishes to offer
complimentary parking.
• VOUCHERS must be delivered to users (visitors, speakers,
attendees and/or other guests) at the Reception Desk,
Secretariat, exhibitor’s booth or Exhibitor Service Center
(CAEX).
• The user goes to the parking cashier desk and hands over
the parking ticket and VOUCHER to our cashier, who
validates the ticket to allow the vehicle to leave the
parking lot.
• Estapar retains the voucher and payment terminal
coupon.
• Minimum billing amount: R$200 (two hundred reais).
• At the end of the event, Estapar sends you an electronic
tax invoice (nota fiscal eletrônica), bank payment slip
(boleto bancário) and the redeemed vouchers.
• Payment must be EXCLUSIVELY by bank payment slip
(boleto bancário).
• The due date for all billed parking vouchers is a maximum
of ten (10) days after the end of the event.
• Estapar reserves the right to charge 50% of expected
voucher redemption 72 hours in advance of the event
opening.
• Estapar requires completion of a customer billing
application form for credit analysis and approval.
• Customer billing applications must be submitted two
weeks in advance of the event to allow time for analysis
and approval by Estapar.
• The above does not apply during the event, i.e. on days
when the event is open to the public.
5. SALE OF EXHIBITOR PARKING PASSES
• IMPORTANT:
• No exhibitor can be a sold a parking pass until they
have registered with CAEX,
Transamérica Expo’s Exhibitor Service Center.
• Parking passes are sold to exhibitors for a specific event
and are valid only for the days during which the event is
open to the public. Example: 3-day event = 3 days parking
= R$105 (one hundred and five reais).
• No checks accepted. Payment by Visa, Redecard and
Amex credit or debit cards only.
• Parking passes are sold exclusively to registered
exhibitors.
• Up to 2 parking passes may be purchased per booth.
• Parking passes may be used ONLY ON THE DAYS WHEN
THE EVENT IS OPEN to attendees and visitors.
• Parking passes may be used only by CARS.
• Parking passes go on sale on the first day of SET-UP.
• Parking passes are available for purchase only from the
Transamérica Expo Center parking cashier desk.
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Exhibitor´s
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• Voucher examples:
7. PAYMENT
• Parking is paid for at the unit used by the visitor.
• Visa and Redecard credit or debit cards accepted.
• Visa Porto Seguro and American Express credit cards
accepted.
8. ADDITIONAL INFORMATION
• For more information, please call Marilda Muniz on + 55
11 5643-3012.
• You can also fax us on +55 11 5643-3030.
Please email us if you prefer:
• [email protected]
• [email protected]
• [email protected]
• [email protected]
• [email protected]
Sincerely,
CMC PARKING ADMINISTRAÇÃO DE ESTACIONAMENTOS
LTDA.
Rua Afonso Brás, nº 864 - conjunto 21 - Vila Nova Conceição
São Paulo-SP - CEP 04511-001
Tel/Fax (+5511) 3046-3566
[email protected]
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Exhibitor´s
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ATTACHMENT V
São Paulo – Brazil, xxxxxx, xxxx , 2014
Ref.: ABTA 2014, São Paulo, SP – Brazil
Dear Mr. xxxxxxxxx
Thanks for your company’s participation in ABTA 2014, which will be held on August 05th to August, 07th,
2014, at Transamérica Expo Center , address: Avenida Dr. Mário Villas Boas Rodrigues, 387
Santo Amaro - CEP 04757-020, São Paulo, SP – Brazil. We sincerely invite you to represent xxxxxxx
(name of the company)
We hereby confirm the following;
Company Name: xxxxx
Adreess xxxx
Email xxxx
Telephone number: xxxxx
Passport’s Country of Origin: xxxxx (country)
The following representative will be working in its booth:
Name: xxxx
Title: xxxx
Date of birth: xxxxx
Passport: xxxxx issued on xxxxx
Expire Date: xxxxx
Place of Issue: xxxxxx
If you have any questions, please do not hesitate to contact us.
Yours sincerely,
Otavio Jardanovski,
Director, Glasberg Assessoria, Consultoria e Representações S A
Phone: 55.11.3138 4631
E-mail: [email protected]
Company name: Glasberg Assessoria, Consultoria e Representações S A
CNPJ. : 65 011 538 0001 47 / INSCR. EST.: 114 420 833 111
Company address: Rua Sergipe, 401, sl 605, Higienópolis
CEP 01243-001 – São Paulo – SP – Brazil
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