1. No category

ICSC Retail Connections
4 March 2014
Exhibitor Manual
Business Design Centre
London, United Kingdom
1
Contents
SHOW INFORMATION ................................................................................................. 3
VENUE .............................................................................................................. 3
EXHIBITOR SETUP .......................................................................................... 3
EXHIBIT HOURS .............................................................................................. 3
EXHIBITOR BREAKDOWN............................................................................... 3
SHOW MANAGEMENT CONTACT .................................................................. 3
KEY CONTACTS AT A GLANCE ................................................................................ 4
ACCOMMODATIONS/TRAVEL ........................................................................ 4
AUDIO VISUAL RENTALS ................................................................................ 4
CATERING ........................................................................................................ 4
ELECTRICAL/LIGHTING .................................................................................. 4
FLORAL ............................................................................................................ 4
FURNITURE...................................................................................................... 4
GRAPHICS........................................................................................................ 4
INTERNET & TELEPHONE SERVICES ........................................................... 4
SHIPPING ......................................................................................................... 4
IMPORTANT DEADLINES ........................................................................................... 5
STAND CONDITIONS .................................................................................................... 6
Package A – 6m x 6m Meeting Space .............................................................. 6
Package B – 6m x 3m Meeting Space .............................................................. 7
Package C – 3m x 3m Meeting Space ............................................................. 8
COUNTRY PAVILION – 6 x 6m Meeting Space................................................ 8
SERVICES......................................................................................................................... 9
ACCOMMODATION/TRAVEL ........................................................................... 9
WIRELESS INTERNET ..................................................................................... 9
AUDIO VISUAL RENTALS ................................................................................ 9
CATERING ........................................................................................................ 9
ELECTRICAL AND LIGHTING .......................................................................... 9
EXHIBITOR BADGE REGISTRATION ............................................................ 10
SERVICES....................................................................................................................... 10
FURNITURE.................................................................................................... 10
FLORAL .......................................................................................................... 10
GRAPHICS...................................................................................................... 10
SECURITY ...................................................................................................... 10
SERVICES....................................................................................................................... 11
SHELL SCHEME EXTRAS ............................................................................. 11
SHIPPING ....................................................................................................... 11
FORMS ............................................................................................................................ 13
1.
2.
3.
GES ..............................................................................................................................................13
Business Design Centre ...............................................................................................................13
Return to ICSC .............................................................................................................................13
2
SHOW INFORMATION
VENUE
Business Design Centre
Mezzanine Level
52 Upper Street
Islington, London N1 0QH
T: +44 020 7359 3535
F: +44 020 7226 0590
EXHIBITOR SETUP
Monday, 3 March 2014
12:00 – 17:00
EXHIBIT HOURS Tuesday, 4 March 2014
08:30 – 09:00
09:00 – 18:00
12:00 – 13:30
16:30 – 18:00
Registration
Event Hours
Buffet Lunch
Networking Drinks Reception
WiFi Access: Complimentary WiFi will be available to all attendees. To access on your arrival,
please follow the details below:
Network: ICSC Retail Connections
Password: ICSC2014
EXHIBITOR BREAKDOWN
Wednesday, 5 March 2014
09:00 – 13:00
Important Note – No exhibit graphics or literature in whole or part may be removed or dismantled
before Wednesday, 5 March at 9:00. The dismantling or vacating of your stand prior to the above
date and time or the failure to provide a booth presence during exposition hours may affect your
positioning at future ICSC events.
**Please note that all show material must be removed from show site following the close of the
event and any costs associated with items left behind will be billed to the exhibitor**
SHOW MANAGEMENT CONTACT
For questions or concerns regarding the operations and set up of the stands, please contact the
following:
Matt Whyte
Telephone:
+1 646 728 3847
Email: [email protected]
Fax:
+1 732 694 1748
Aili Pello
Telephone:
Fax:
+44 20 7976 3109
+44 20 7976 3101
Email: [email protected]
Directions to the Business Design Centre
By Bus: The following bus routes all stop near to the Business Design Centre in Upper Street: 4,
19, 30, 73, 43, 38, 56 and 341
By Rail: Euston and King’s Cross Stations & St Pancras International for Eurostar are a short
distance away.
By Underground: A regular underground train service (Northern Line) runs to and from the
Angel Station. Angel station is one stop from London King’s Cross and St Pancras International
and two stops from Euston Station, on the Northern line. From Heathrow Airport: take Heathrow
Express train to Paddington Station, which is a 20 minute ride. From Paddington you can either
take a taxi to the Business Design Centre, or take the Circle, Hammersmith or Metropolitan
underground lines to King's Cross, then the Northern line to Angel.
3
DePrez Travel Bureau, Inc.
T: +1 585 442 8900
F: +1 585 422 8934
E: [email protected]
http://www.icsc.org/2014LRC/travel.php
AUDIO VISUAL RENTALS
AVC Productions Limited
Business Design Centre
52 Upper Street, Islington
London N1 0QH
T: +44 207 288 6561
F: +44 207 424 5265
CATERING
The Good Eating Co. LTD
52 Upper Street, Islington
London N1 0QH
T: +44 207 288 6277
F: +44 207 288 6276
E: [email protected]
ELECTRICAL/LIGHTING
Business Design Centre
52 Upper Street, Islington
London N1 0QH
Jemma Roddis
Venue Services Co-ordinator
T: +44 207 288 6557
F: +44 207 288 6442
E: [email protected]
FLORAL
Angel Flowers
60 Upper Street, Islington
London N1 0NY
T: +44 207 704 6312
F: +44 207 704 6671
E: [email protected]
KEY CONTACTS AT A GLANCE
ACCOMMODATIONS/TRAVEL
FURNITURE
GES
Silverstone Drive
Gallagher Business Park
Coventry CV6 6PA
T: +44 844 879 3226
F: +44 2476380220
E: [email protected]
GRAPHICS
GES
Unit 9 Vision
Kendal Avenue
London W3 OAF
T: +44 208 992 0496
F: +44 208 993 4703
E: [email protected]
INTERNET & TELEPHONE SERVICES
Business Design Centre
52 Upper Street, Islington
London N1 0QH
Jemma Roddis
Venue Services Co-ordinator
T: +44 207 288 6557
F: +44 207 288 6442
E: [email protected]
SHIPPING
GES
Units 27 – 29
Exhibition Way
National Exhibition Centre
Birmingham, B40 1PJ
T: +44 121 782 4433
F: +44 121 782 4545
E: [email protected]
4
Deadline
Date Completed
Accommodations/Travel Arrangements
ASAP
_____________
Retailer Details Submitted
ASAP
_____________
Online Profile
31/01/2014
_____________
Audio Visual Orders Submitted
14/02/2014
_____________
Health & Safety Declaration for Exhibitors
14/02/2014
_____________
Risk Assessment for Shell Scheme Stands 14/02/2014
_____________
Shell Scheme Extras
14/02/2014
_____________
Graphic Orders Submitted
14/01/2014
_____________
Graphic Artwork Submitted
03/02/2014
_____________
Floral Orders Submitted
14/02/2014
_____________
Catering Orders Submitted
07/02/2014
_____________
Electrical/Lighting Orders Submitted
14/02/2014
_____________
Exhibitor Badge Registration
21/02/2014
_____________
Shipment Form (GES Warehouse)
25/02/2014
____________
Furniture Orders
14/02/2014
_____________
Shipments Direct to BDC
03/03/2014
____________
IMPORTANT NOTICE –
All exhibitors must fill out and submit the “Health and Safety Declaration for
Exhibitors” and the “Risk Assessment for Shell Scheme Stands” form located in this
manual. These forms must be submitted to Matt Whyte by 14 February 2014. Please
submit via fax at +1 732 694 1777 or email at [email protected].
5
IMPORTANT DEADLINES
Task
Retail Connections 2014 aims to provide a “turnkey’ exhibit stand for the exhibitor’s use.
Exhibit stands are intended to provide a uniform look. Exhibitors can not provide their
own custom booth for this programme. There are three primary stand types.
STAND CONDITIONS
Package A – 6m x 6m Meeting Space
Shell Scheme Description:
 Two (2) offices with doors (Offices are sized at 3m x 3m)
 Open Reception Area (The area measures 3m x 6m)
 Lighting and General Use Outlet
 Company Fascia Sign (no custom graphics permitted)
Package A Furniture Description:
 One (1) Reception Counter
 Two (2) Stools
 Three (3) Conference Tables
 Eight (8) Conference Chairs
 One (1) Waste Basket
 One (1) Literature Rack
6
Package B Shell Scheme Description:




One (1) Office (Office is
sized 3m x 3m)
Open Reception Area (The
area measures 3m x 3m)
Lighting and General Use
Outlet
Company Fascia Sign (no
custom graphics permitted)
Package B Furniture Description:
 One (1) Reception Counter
 Two (2) Stools
 Two (2) Conference Table
 Four (4) Conference Chairs
 One (1) Waste Basket
 One (1) Literature Rack
7
STAND CONDITIONS
Package B – 6m x 3m Meeting Space
STAND CONDITIONS
Package C – 3m x 3m Meeting Space
Package C Shell Scheme Description:
 Open Reception Area (The area
measures 3m x 3m)
 Lighting and General Use Outlet
 Company Fascia Sign (no custom
graphics permitted)
Package C Furniture Description:
 One (1) Conference Table (TB76 in
natural)
 Four (4) Conference Chairs (CH60 in
black)
 One (1) Side Table
 One (1) Waste Basket
 One (1) Literature Rack (DP48)
COUNTRY PAVILION – 6 x 6m Meeting Space
Pavilion Holder
 One (1) Reception Desk or Meeting Table
 Two (2) Stools
 One (1) Conference table (to be used for provided refreshments)
 Lighting and General Use Outlet
 One (1) Waste Basket
 One (1) Literature Rack
Pavilion Co-exhibitor
 One (1) Meeting Table
 Four (4) Conference Chairs
 One (1) Decorative Panel on the pavilion
 Company logo printed on the pavilion
8
A limited block of rooms at the Hilton London Islington located next door to the Business
Design Centre is being held. The ICSC group rate is £179 plus VAT for standard room
and £209 plus VAT for deluxe room.
Reservations will be accepted by DePrez directly through a special webpage or you can
call them directly on +1 585 442 8856.
The Direct Web Link is: http://www.icsc.org/2014LRC/travel.php
WIRELESS INTERNET
We are proud to announce that complimentary wireless internet service will be provided
during the duration of the show. Access the WiFi by logging onto
SSID – ICSC Retail Connections
Key – ICSC2014
AUDIO VISUAL RENTALS
AVC Productions is the approved Audio Visual & Event Product partner of the Business
Design Centre, offering a total event solution that covers everything from advance
planning and design to AV hire, live production, on-site management and post
production services. Please call +020 7388 2068 for additional information.
CATERING
Retail Connections will provide continuous catering service and light beverage service
(water, tea, etc.) during the event. A buffet lunch will be served between 12:00 and 13:30
in the networking area at the back of the exhibition hall, and it's free of charge for all
attendees. Should you require specific items for your stand, please contact:
Jean Betts
The Good Eating Co. LTD
52 Upper Street
London N1 0Qh
T: +44 020 7288 6277
F: +44 020 7288 6276
E: [email protected]
ELECTRICAL AND LIGHTING
Each stand is supplied with overhead lighting and one general outlet. The general outlet
will be placed near the reception counter. Additional outlets can be ordered, at the
exhibitor’s expense, by using the Business Design Centre’s “Lighting and Electrics”
order form provided in the “FORMS” section of this manual.
9
SERVICES
ACCOMMODATION/TRAVEL
ICSC works with DePrez Travel Bureau Inc. to assist in your travel needs.
FURNITURE
Exhibitors can substitute the provided furniture package with their own furniture or rent
furniture from GES Exposition. No credit will be issued for unused furniture provided in
the packages. To view images of the furniture above please visit the following website:
furniture.globalexperiencespecialists.co.uk
FLORAL
Floral arraignments can be ordered directly from Angel Flowers by visiting their website
at www.angel-flowers.co.uk. If you have any questions, please call +44 20 7704 6312.
GRAPHICS
All exhibits are provided with a company ID sign which is part of the exhibit packages.
Exhibitors may NOT customize the company ID sign which is part of the package.
Exhibitors can utilize the interior walls of the stands to display custom graphics and
literature. Light weight graphics can be affixed to the panels using Velcro fastener or
tacky adhesive. The show contractor, GES, can create your graphics to custom fit your
stand. Please refer to the graphics order form in this manual.
Interior Graphics
Exhibitors can display custom graphics on the interior of their stand. The width of
the graphics depends on the method used to construct the graphic. Due to the
vertical uprights between the panels, a safe graphic width of 841mm should be
considered. Panels created with materials such as foamcore can however be as
wide as 945mm. The look of a graphic this wide may be impacted due to the
uprights. Graphics can be up to 2340mm high.
Interior Graphic Summary:
 Interior graphics can be as tall as 2340mm
 Interior graphics produced on materials such as foamcore can be as wide as
945mm
 To safely fit the entire graphic on a panel with space around it, a width of
841mm is suggested
Exterior Graphics
Exterior graphics are not allowed.
SECURITY
Show Management provides general, perimeter security on the day of the event. The
Business Design Centre provides general venue security on a 24-hour basis. While
Show Management will exercise reasonable care in safe guarding your property, neither
ICSC, the facility nor the show’s contractor will be held liable for such property.
Exhibitors are advised to take precautions to safe guard their own property. Please bear
in mind that your exhibit merchandise and displays are your prime selling tools. It is
therefore of utmost importance that you take every precaution to protect your materials.
10
SERVICES
EXHIBITOR BADGE REGISTRATION
Your booth package includes day passes for your key leasing staff at the event. These
names can be submitted through the online exhibitor portal.
 Using the password provided in your exhibit confirmation letter, please log on to:
http://exhibits.icsc.org/2014lrc/public/e_login.aspx
 Click on the “Edit” button under “Booth Personnel”
 Here you can choose from the drop down menu or enter a new staff name.
SHIPPING
GES will assist in handling your shipping needs for this event. Material handling includes
unloading your exhibit materials, accepting shipment of materials and storing up to 15
days in advance at the warehouse, delivery to your booth, moving empty containers to
and from storage, and the removal of repacked materials to the GES warehouse for
reloading onto outbound carriers. GES services do not include the cost to transport your
exhibit materials to and from their warehouse. Exhibitors are advised to work with GES
to ensure their shipments are handled correctly. Please refer to the shipping order forms
located in this manual.
Shipping to the GES Logistics Warehouse
GES will accept freight beginning 9 February 2014. The last day shipments will be
accepted at the warehouse is 27 February 2014. The warehouse will accept shipments
Monday – Friday, 09:00 – 16:00.
To check on your freights arrival or have any questions, please email
[email protected]
GES Important Shipping Information:
 A copy of all Airway bills and documentation should be faxed to Steve Tait as
they are available. Also include a copy of pro forma invoices, stand contact name
and delivery date to the stand.
 If you wish to send a courier shipment to the show, please arrange it to be sent to
the GES Logistics depot prior to the show to ensure delivery to the show at your
preferred date and time. Please remember – a majority of courier companies do
not deliver on weekend.
 A pro forma invoice is required for HM Customs and Excise in order to clear
customers and must contact the following information:
Address invoice as follows:
Exhibitor Name
Stand Number
ICSC Retail Connections 2014
Business Design Centre
London
Detailed description of each item
Quantity of each item
Value of each item
Shipping directly to the Business Design Centre:
Exhibitors may ship materials directly to the Business Design Centre. Shipments will not
be accepted prior to venue tenancy. Therefore, all shipments must arrive on 3 March
2014 between the hours of 08:00 and 16:00. Shipments sent directly to the
Business Design Centre will not be accepted prior or after 3 March 2014. Someone
from your company must be available to receive and sign for the package.
All deliveries must be clearly marked as follows:
11
SERVICES
SHELL SCHEME EXTRAS
Exhibitors can purchase additional items for the exhibit at their own expense. The
Business Design Centre offers a variety of products to enhance the appearance of your
exhibit. Please refer to the “Shell Scheme Extras” order form in this exhibit manual.
Payment of Charges
Unless freight is routed via one of the appointed agents we will require payment of all
charges, as advised by GES, prior to the last day of the show. Personal or foreign
cheques are not acceptable. Settlement can be made in advance by bank transfer or
alternatively on site by cash or credit card.
Bank Details
National Westminster Bank PLC
P.O. Box 4RY
250 Regent Street
London W1A 4RY
Account Number:
27607275
Sort Code:
56 00 27
Account Name:
GES
Notification of all shipments should also be sent to Show Management via email
to Matt Whyte at [email protected] no later than 20 February 2014.








Subject Line: Retail Connections Shipments
Include in the body of the message –
Exhibitor Name
Carrier Name
Carrier contact with telephone and email
Piece Count of the Shipment
Description of the Shipment (example: wood crate, cardboard boxes, etc)
Tracking Number
12
SERVICES
Business Design Centre Loading Bay
Liverpool road
Islington
London, N10QH
Retail Connections 2014
Exhibitor Name
Stand Number
1. GES
 Logistics Order Form
FORMS
 Shell Scheme Graphics Order Form
2. Business Design Centre
 Audio Visual Rentals: AVC Productions Form – COMING SOON!
 Catering Order Form
 Lighting and Electrics Order Form
 Shell Scheme extras
 Scale Drawing Form
 Water and Waste Form
 Telecommunications: Phone line Form
3. Return to ICSC
 Health & Safety Declaration
 Risk Assessment for Shell Scheme Stands
 Country Pavilion Holder Form
 Country Pavilion Co-Exhibitor Form
13
Logistics Order Form
Show
ICSC Retail Connections
th
Return By
9 February
Stand No
Show Dates
4 March 2014
th
Return form to:
Venue
BDC, London
GES
Units 27 - 29
Exhibition Way
NEC
Birmingham, B40 1PA
Company
Contact Name
T: +44 (0) 121 782 4433
F: +44 (0) 121 782 4545
E: [email protected]
Invoice address
Post Code
Telephone
Fax
NEC Advance Warehouse Address:
VAT No.
Signature
GES
Units 27 -29
Exhibition Way
NEC
Birmingham, B40 1PA
Email
We will require the following services from GES:
1.
2.
3.
4.
5.
6.
7.
T: +44 (0) 121 782 4433
F: +44 (0) 121 782 4545
E: [email protected]
Transport
Forklift Unload / Reload
Forklift Erection / Dismantle work
Empty case storage
Courier receiving (£20.00 per box)
Customs clearance
Overseas forwarding (Road / Air / Sea)
*** Transport from NEC advance warehouse to venue – Price upon request ***
Unloading
Storage (Empties)
Reloading
Via On-site warehouse
£18.50 per cubic metre or 500 kgs, whichever greater plus VAT
£33.00 per cubic metre, minimum 3 cubic metres plus VAT
£18.50 per cubic metre or 500 kgs, whichever greater plus VAT
£12.00 per cubic metre each way + VAT
QUANTITY
DESCRIPTION
L X W X H (CMS)
Preferred Delivery Date at Hall, if any:
Please supply credit card details for payment (Form enclosed)
The rate(s) quoted are based on normal working time: Mon-Fri 08:00-18:00. Work performed outside
these hours are subject to 50% surcharge
All business is undertaken in accordance with our Conditions of Trade - a copy is available on request.
GES are not responsible for any goods left unattended on stands. Minimum invoice charge: £50.00 + VAT
WEIGHT
(KGS)
Shell Scheme Graphics Order Form
Show
ICSC Retail Connections 2013
Show
Dates
4th March 2014
Return
By
14th January 2014
Venue
Business Design Centre,
London
Hall / Stand No
Return form to:
Company
Contact Name
Invoice address
Post Code
email
Telephone
Fax
VAT No.
Signature
Tony Marsh
Excel Exhibition Centre
One Western Gateway
Royal Victoria Dock
London
E16 1XB
T: +44 (0) 207 069 4272
E: [email protected]
PLEASE RETURN ORDER FORM BY
14th January 2014
PLEASE SUBMIT ARTWORK BY
3rd February 2014
CODE
QTY
DESCRIPTION
PRICE
A
900mm x 900mm Printed panel on 3mm foamex with velcro to rear for fixing
£98.00
B
Full height Overlay (945mm x 2340mm) Printed panel on 3mm foamex with velcro to rear
for fixing
£258.00
C
A0 (841mm x 1189mm) Printed panel on 3mm foamex with velcro to rear for fixing
£110.00
D
Full height print (945mm x 2340m) Printed Contravision on to private room perspex
panels
£258.00
E
Reception counter sign – (980mm wide x 920mm deep) 3mm foamex with Velcro to rear
F
720mm x 720mm Printed panel on 3mm foamex with velcro to rear for fixing
Please use the grid plan to indicate the positions of fixable items. Orders will not be processed without full
payment (cheque payable to: |GES. A surcharge of 2.5% will be applied when paying by credit cards.
ONSITE ORDERS WILL HAVE A 20% SURCHARGE ADDED
Cheque enclosed with Exhibition / Stand No. / Company written on the back.
Please use the following VISA / MASTERCARD / DELTA / AMEX / SWITCH card:
Expiry Date
Switch Issue No.
Card Holder
Signature
Card No.
Card Security Code
(3 digit number on reverse of card)
TOTAL
£110
£89
Sub total
VAT 20%
TOTAL
ON SITE ORDERS
WILL BE TREATED
ON A FIRST COME
FIRST SERVED BASIS
AND SURCHARGED
20%
Shell Scheme Graphics Order Form
1/3
Please return this form to the following address at least 14 working days prior to the start date of the
exhibition. A 10% surcharge will be added to all late orders. Please complete the order form
electronically or in clear writing in ink and return .
MINIMUM FOOD ORDER 10 PERSONS .
Jean Betts
The Good Eating Company
Business Design Centre, Suite 135
52 Upper Street, Islington, London, N1 0QH
Email - [email protected]
Ph. 020 7288 6277
Fax. 020 7288 6276
EXHIBITION NAME:
STAND NUMBER AND NAME:
COMPANY NAME AND ADDRESS:
POSTCODE:
EMAIL:
Telephone Number:
Onsite contact during event:
Fax:
METHOD OF PRE-PAYMENT - Please select preference
NB: Pre-payment is required for all catering ordered
1. Cheque enclosed made payable to 'The Good Eating Company Ltd'
2. Credit card direct charge - Visa/Mastercard/Access only (3% surcharge)
We are unable to accept AMEX
Please complete details:
Card Number:
Security Code (last 3 digits on back of card):
Cardholders Name:
Cardholders / Statement Address:
Expiry:
Catering can be charged on a sale & return basis ONLY if credit card details are provided.
Additions ordered on the day will need to be paid by card onsite.
IMPORTANT INFORMATION
Event / Stand Catering Details
• All catering details, final costings etc should be arranged directly through the Good Eating Company office ten (10)
working days prior to the date of the event or stand catering requirements. These details, in the case of Exhibitor Stand
Catering, are to be entered into this form and forwarded to our office for confirmation. Please refer to our methods of prepayment. Minimum food order for 10 persons applies.
Please Note
• Our policy, as exclusive caterers to the Business Design Centre does not allow for food and beverage to be brought onto
the premises. This applies to organisers, exhibition stands, guests and other persons.
• Food and beverage remains the property of the Good Eating Company – here at the Business Design Centre and cannot
be removed from the premises without prior approval.
• Menu prices are effective to December 2013. However the Good Eating Company’s management reserves the right to
change prices due to market conditions.
• All prices are quoted in Pounds Sterling and are exclusive of vat.
NB Deliveries to stands can only be made once a day, unless food is ordered.
If the exhibition is more than one day, please copy this form and complete an order for each day.
EXHIBITORS STAND CATERING ORDER FORM
2/3
Delivery Date & Time
please ensure that someone is on your stand to accept delivery at the time you have specified
Wines, Beers and Soft drinks (For a list of other wines available please contact The Good Eating Company)
Item
Unit
Price
Quantity
Total Price
Red Wine
House Red Wine
75cl
£ 16.20
£
Mini Bottle - Merlot
187ml
£ 5.50
£
Premium Red Wine
75cl
£ 20.95
£
White Wine
House White Wine
75cl
£ 16.20
£
Mini Bottle - Sauvignon Blanc
187ml
£ 5.50
£
Premium White Wine
75cl
£ 20.95
£
Champagne/Sparkling Wine
House Champagne
75cl
£ 33.45
£
House Sparkling Wine
75cl
£ 23.00
£
Beers
Stella
330ml
£ 3.20
£
Kronenburg
300ml
£ 3.20
£
Soft Drinks
Still Mineral Water - glass bottle
750ml
£ 3.30
£
Sparkling Mineral Water - glass bottle
750ml
£ 3.30
£
Still Mineral Water - plastic bottle
500ml
£ 1.30
£
Sparkling Mineral Water - plastic bottle
500ml
£ 1.30
£
Orange Juice (carton)
1 Litre
£ 4.70
£
Cranberry Juice (carton)
1 Litre
£ 4.70
£
Red Bull
can
£ 2.20
£
Coke
330ml
£ 1.30
£
Diet Coke
330ml
£ 1.30
£
Fanta
330ml
£ 1.30
£
Sprite
330ml
£ 1.30
£
Tea & Coffee Provisions
Item
Coffee thermos urn (excludes cups)*
Coffee thermos urn (excludes cups)*
Hot water thermos urn (excludes cups)*
Hot water thermos urn (excludes cups)*
Pour & Serve Coffee Machine / Assorted Automatic
or Espresso Hot Beverage Machines which serve a
selection of teas & coffees.
Tea bags
Milk (semi skimmed/ skimmed)
Assorted Sugar sachets
Unit
50 cups
25 cups
50 cups
25 cups
£
£
£
£
Price
68.25
36.75
52.50
28.90
Quantity
Total Price
£
£
£
£
-
email: [email protected]
for a quote
Box 100
2 litre
Per 50
* - REPLACEMENT FEES WILL BE CHARGED FOR ANY EQUIPMENT,
GLASSWARE, CROCKERY, ETC DAMAGED OR NOT RETURNED
£
£
£
7.50
2.40
2.00
Total
VAT @ 20.0%
PAGE TOTAL
£
£
£
£
£
£
EXHIBITORS STAND CATERING ORDER FORM
-
Ordered
beverage?
Do you
have a
fridge on
stand?
o YES
o NO
See page 3.
to order
glassware
or plastic
cups.
3/3
Delivery Date & Time
please ensure that someone is on your stand to accept delivery at the time you have specified
Stand - Sweet Items
Item
Mini Danish Pastries
G.E.C Cookie of the day - large
G.E.C Muffin of the day
G.E.C Cake of the day - per piece
Traditional biscuits* (1kg = approx 50 biscuits)
Fresh Fruit Bowl (serves 10)
Price
£ 2.10
£ 2.10
£ 2.50
£ 3.10
£ 26.00
£ 26.25
Quantity
Stand - Standholder Sandwich Lunch Menu
Item
Standard Sandwich (wrapped, charged per person)
Deluxe sandwich (wrapped with crisps, charged per person)
Price
4.75
7.35
Quantity
£
£
Stand - Snack Bowls (each serves approximately 5 people)
Item
GEC Nut Mix
GEC Olive Mix
Assorted Vegetable Crisps
Price
5.95
5.95
5.00
Quantity
£
£
£
Total Price
£
£
£
£
£
£
-
Total Price
£
£
-
Total Price
£
£
£
-
Stand - Platters (each serves approximately 10 people, more if used for occasional snacks)
Item
Price
Quantity
Total Price
Crudites with Hummus, Tzatziki & Olives
£ 36.75
£
Charcuterie Platter with Grilled Vegetables & Bread
£ 68.25
£
Cheese Platter with Chutney, Grapes & Biscuits
£ 68.25
£
Equipment Hire
Item
Wine Glasses*
Champagne glasses*
8oz straight tumblers*
China Cups, Saucers & Teaspoons*
China side plates*
Glass Jug - 1 litre*
Ice Bucket*
Bottle opener *
Disposable Goods
Item
Hot drink cups - disposable
Plastic 1/2 pint tumblers
Wooden Stirrers
6" paper plates
Paper napkins
Refuse bags
Provisions
Item
Ice Cubes
Unit
Per 24
Per 35
Per 24
Per 12
Per 12
Each
Each
Each
Unit
50
50
50
50
200
Each
Unit
13kg bag
* - REPLACEMENT FEES WILL BE CHARGED FOR ANY EQUIPMENT,
GLASSWARE, CROCKERY, ETC DAMAGED OR NOT RETURNED
Price
£ 10.80
£ 15.75
£ 10.80
£ 4.80
£ 3.60
£ 1.75
£ 5.00
£ 3.00
Quantity
Price
3.50
7.50
1.00
5.00
5.00
0.30
Quantity
Price
£ 12.60
Quantity
£
£
£
£
£
£
Total Price
£
£
£
£
£
£
£
£
-
Total Price
£
£
£
£
£
£
-
Total Price
Total
VAT @ 20.0%
PAGE TOTAL
£
£
£
£
-
PAGE 2 & 3 TOTAL
£
-
EXHIBITORS STAND CATERING ORDER FORM
EXHIBITOR ORDER FORM: ELECTRICAL ORDER FORM
Orders received less than 7 working days
before the first day of the build up will be
subject to a 20% surcharge.
Please return by:
Exhibition
Business Design
Centre
52 Upper Street
Islington
London N1 0QH
Contact:
Stand
Company name
Company address
Telephone no.
Contact:
Venue Services:
Tel: 020 7359 3535
Fax: 020 7288 6442
Email address:
VAT REGISTRATION
NUMBER
Complete the following if you wish to pay by credit/charge card. All credit card payments will incur a 2.25%
handling fee. Please debit my mastercard/Amercian Express/Visa/Switch Card No.
Electrical requirements
Start date:
Expiry date
3 Digit security code:
for SPACE ONLY
stands are quoted upon
receipt of a written
application. {Please see
Space Only form
Issue number:
Name (of cardholder)
BLOCK CAPS PLEASE
Address
(of cardholder)
Signature:
Postcode:
All items are on hire.
Install /
Hire
Mains &
Testing cost
Code
Description
BDC1
General purpose spot – 120W
33.50
15.22
£48.72
BDC2
Long Arm Spot 120w *
36.50
15.85
£52.35
BDC3
ECO LED Flood
41.50
28.77
£70.27
BDC4
41.40
33.18
£74.58
24.15
22.00
£46.15
34.50
46.14
£80.64
40.85
109.62
£150.47
BDC10
Long Arm Power Flood – 300w *
Connection to clients own light fitting 120w- This
does not include installing the lights.
Connection to clients own light fitting 500w. This
does not include installing the lights
Connection to clients own light fitting 1KW. This
does not include installing the lights.
13amp socket outlet – 500W
37.00
34.12
£71.12
BDC11
13amp socket outlet – 1KW
37.00
64.05
£101.05
BDC12
13amp socket outlet – 2KW
37.00
92.40
£129.40
BDC13
13amp socket outlet – 3KW
37.00
132.30
£169.30
BDC14
13amp socket outlet – 500W on 24hr supply
37.00
128.57
£165.57
BDC15
13amp twin socket outlet – 1KW (500W per outlet)
41.65
69.66
£111.31
BDC7
BDC8
BDC9
Unit total
*Only available for Traditional shell scheme panels.
Number
required
Total
Sub total
All credit card payments are subject to a 2.25% handling fee
Environment Charge
VAT
Total
**IMPORTANT NOTE
We cannot process this order without full payment.
Cheques should be made payable to ‘Business Design Centre Limited’ and will only be accepted up to 3 weeks prior to the first day of
build up for the event. BACS/CHAPS transfers will be accepted up to three working days before the first day of build-up but you MUST
attach your payment confirmation to this order. Credit cards are subject to a 2.25% handling fee.
Please return this form by the date shown at the top of the page together with a plan indicating height and position of items ordered.
Failure to provide a location plan will result in the fittings being installed centrally. A relocation fee of £25.00 per fitting will apply.
Orders received less than 7 working days before the first day of the build up will be subject to a 20% surcharge
£2.00
L I G HT I N G & EL EC T R I CS - S P A C E ON L Y S T A N D
Ex hi bi to r Quo ta ti o n re que s t fo rm
Orders received less than 7 working days
before the first day of the build up will be
subject to a 20% surcharge.
Please return by:
Exhibition
Stand
Business Design
Centre
52 Upper Street
Islington
London N1 0QH
Contact:
Venue Services:
Tel: 020 7359 3535
Fax: 020 7288 6442
Company name
Company address
Telephone no.
Contact:
Email address:
This form is to provide us with your requirements only. A quotation will be sent back to
you upon receipt of this form.
All items are on hire.
Code
Description
Install / Hire
BDC1.1
General purpose spot – 120W
£33.50
BDC2.1
Long arm spot – 120W
£36.50
BDC3.1
ECO LED Flood – 70W
£41.50
BDC8.1
Connection to clients own light fitting – 120W
£27.10
BDC9.1
Connection to clients own light fitting – 500W
£35.90
BDC10.1
Connection to clients own light fitting – 1KW
£40.85
BDC11.1
13amp socket outlet – 500W
£37.00
BDC12.1
13amp socket outlet – 1KW
£37.00
BDC13.1
13amp socket outlet – 2KW
£37.00
BDC14.1
13amp socket outlet – 3KW
£37.00
BDC15.1
13amp twin socket outlet – 1KW (500W per outlet)
£42.50
Number required
*****IMPORTANT INFORMATION*****
All power to stands is fed from overhead.
ALL Space only stands MUST have their own mains supply. An appropriate main size will be calculated and added to
your quotation once we have received this form. The quotation will be sent to you and will detail the final amount that is
due. This must be confirmed and returned to us no later than 7 working days before the event with full payment, after this
time a 20% surcharge will be incurred.
Please submit a technical plan with this form and include the following (we cannot process your order
without this information):
Please tick the box if you are having a

Height of stand and orientation
platform on your stand

Mains box location (mains box size 30cm x19cm x12cm)

Positon of items ordered and if they are to be at floor level or ceiling height
**PAYMENT TERMS
We cannot process this order without full payment.
Cheques should be made payable to ‘Business Design Centre Limited’ and will only be accepted up to 3 weeks prior to the first day of build
up for the event. BACS/CHAPS transfers will be accepted up to three working days before the first day of build-up but you MUST attach
your payment confirmation to this order. Credit cards are subject to a 2.25% handling fee.
Please return this form by the date shown at the top of the page together with a plan indicating height and position of items ordered. Orders
received less than 7 working days before the first day of the build up will be subject to a 20% surcharge
LIGHT ING & ELEC TRIC S - SPAC E ONLY ST AND
SPACE ONLY STAND
Exhibitor Quotation Form – Part 2
Further to the Exhibitor Qutation Form we received, please find below the costs for the requirements you
requested – these costs include the mains supply that is neccesary to supply power to your stand. All Space Only
standards are required to have their own mains supply.
Business Design
Centre
52 Upper Street
Islington
London N1 0QH
Date:
Exhibition
Stand
Company name
Contact:
Venue Services
Tel: 020 7359 3535
Fax: 020 7288 6442
Company address
Telephone no.
Contact:
Email address:
Complete the following if you wish to pay by credit/charge card. All credit card payments will incur a 2.25%
handling fee. Please debit my mastercard/Amercian Express/Visa/Switch Card No.
Start date:
Expiry date
3 Digit security code:
Issue number:
Name (of cardholder)
BLOCK CAPS PLEASE
Address
(of cardholder)
Signature:
Postcode:
ON HIRE:
Code
Description
Cost
Quantity
Total
Environmental Charge*
Total
VAT (20%)
Grand Total
Please return this form along with a technical drawing detialing the following –

Stand orientation and height of stand.

Positions of electrical installation and the mains box

Confirmation of whether the stand will have a raised floor or not

Payment details
We are unable to process your order until we have all of this information.
********** IMPORTANT NOTE **********
All space only stands must have an individual mains supply installed and a solid structure to attach it to.
The above main is calculated on the total amount of watts specified in part one of your quoation form. The main supply could possiblt be
reduced if you reeduce your overall power requirements. As the nominated electrical contractor Business Design Centre must carry out
ALL Electrical wiring on stands.
*In 2007 we introduced an Environmental Charge of £2.00 for each service ordered (excl. wireless broadband). This charge is to help
towards the BDC adhering to it environmental policy, which includes recycling waste materials and pruchasing environmentally friendly
products of which the BDC subsidises.
I hereby confirm accesptance of the above quotation and authorise work to commence
Signed:
Date:
EXHIBITOR ORDER FORM: OCTANORM PANEL EXTRAS
Orders received less than 7 working days before
the first day of the build up will be subject to a
20% surcharge.
Please
return by:
Exhibition
Stand
Business Design
Centre
52 Upper Street
Islington
London N1 0QH
Contact:
Company name
Company address
Telephone no.
Contact:
Email address:
Venue Services:
Tel: 020 7359 3535
Fax: 020 7288 6442
VAT REGISTRATION
NUMBER
Complete the following if you wish to pay by credit/charge card. All credit card payments will incur a 2.25%
handling fee. Please debit my mastercard/Amercian Express/Visa/Switch Card No.
Start date:
Expiry date
3 Digit security code:
Issue number:
Name (of cardholder)
BLOCK CAPS PLEASE
Address
(of cardholder)
Signature:
Postcode:
ON HIRE:
Code
Description
ST1
ST2
ST3
ST4
ST5
ST6
ST7
ST19
Flat shelf – White melamine (1m long x 300mm deep)
Sloping Shelf – White melamine (1m long x 300mm deep)
1m x 1m Display boards (covered in grey Loop Nylon)
1m x 2m Display boards (covered in grey Loop Nylon)
Additional Octanorm upright
Either 1m or 1/2m wide additional Octanorm panel
Lockable door section
18mm floor flats for carpet/floorcovering (per m2) Floorcovering NOT
included
Aluminium floor edging (per linear metre)
White muslin ceiling (per m2)
Black muslin ceiling (per m2)
1m x 1m changing room including a white curtain
Curtain drape (white)
Night sheet per linear metre
Chain pack (2no. chains & 2no. hooks) outright sale
Wooden Lighting Batten per m
Garment rail (1m sections)
Octanorm panel painted to clients own colour.
Please provide Dulux Ref:
Slat walling (White as standard) per m
ST20
MDF Cladding per m or ½ m (18mm thick) Painted white as standard
ST8
ST9
ST10
ST11
ST12
ST13
ST14
ST15
ST 16
ST17
ST18
ST21
ST22
ST23
MDF Cladding (ordered above) colour change (per m or ½ m single sided
panel) Please provide Dulux Ref:
Double Door Section
Floorcovering – Cord Carpet
Hire of fitting
Number
required
Total
£30 per/m
£30 per/m
£56.00
£95.50
£11.22
£70.50
£93.50
£11.00
£10.50
£10.00
£10.00
£115.00
£40.00
£17.00
£9.63
£11.00
£30.50
£65.20 per/m
or ½ m
£110.00
£72 per/m or
½m
£25 per/m or
½m
£187.00
£9.00 per sqm
Sub total
All credit card payments are subject to a 2.25% handling fee
**IMPORTANT NOTE
Environment Charge
We cannot process this order without full payment.
Cheques should be made payable to ‘Business Design Centre Limited’ and will only be accepted up to 3 weeks prior to the VAT
first day of build up for the event. BACS/CHAPS transfers will be accepted up to three working days before the first day of Total
build-up but you MUST attach your payment confirmation to this order. Credit cards are subject to a 2.25% handling fee.
Please return this form by the date shown at the top of the page together with a plan indicating height and position of items
ordered. Failure to provide a location plan will result in the fittings being installed centrally. A relocation fee of £25.00 per
fitting will apply.
Orders received less than 7 working days before the first day of the build up will be subject to a 20% surcharge
£2.00
EXHIBITOR ORDER FORM: OCTANORM PANEL EXTRAS
SCALE DRAWING
To ensure that your stand is ready on arrival, please indicate position and height on the grid
below, of all rails, shelves, display boards, partial screening, electrics, telephone sockets etc
and any other requirements you may have.
Scale drawing required (suggested scale of 1square = 1m2)
Company Name
Stand No:
Exhibition:
FRONT OF STAND
Please return to –
Business Design
Centre
52 Upper Street
Islington
London N1 0QH
Contact:
Venue Services
Tel: 020 7359 3535
Fax: 020 7288 6442
E X HI B I T O R OR D E R F ORM : W A T E R AN D W AS T E
Orders received less than 7 working days before the
first day of the build up will be subject to a 20%
surcharge.
Please
return by:
Exhibition
Business Design
Centre
52 Upper Street
Islington
London N1 0QH
Stand
Company name
Company address
Telephone no.
Contact:
Contact:
Venue Services
Tel: 020 7359 3535
Fax: 020 7288 6442
Email address:
VAT REGISTRATION
NUMBER
Complete the following if you wish to pay by credit/charge card. All credit card payments will incur
a 2.25% handling fee. Please debit my mastercard/Amercian Express/Visa/Switch Card No.
Start date:
Expiry date
3 Digit security code:
Issue number:
Name (of cardholder)
BLOCK CAPS PLEASE
Address
(of cardholder)
Signature:
Postcode:
This facility must be pre-ordered. We can not accept any orders during the build up period.
All items are for hire only.
Code
Description
Hire charge
W1
Cold Water Supply Only
£195.00
W2
Cold Water and Waste Supply
£340.00
W3
Cold Water and Waste Supply including Single Sink
£440.00
W4
Cold Water and Waste Supply including Double Sink
£540.00
W5
Hot/Cold Water and Waste Supply*
£505.00
W6
Hot/Cold Water and Waste Supply including Single Sink*
£605.00
W7
Hot/Cold Water and Waste Supply including Double Sink*
£705.00
Number
required
Total
Sub Total
* Including a 3KW spur socket for the water heater.
Environmental charge
All credit card payments are subject to a 2.25% handling fee
VAT
**IMPORTANT NOTE
TOTAL
We cannot process this order without full payment.
Cheques should be made payable to ‘Business Design Centre Limited’ and will only be accepted up to 3 weeks prior to the first day of
build up for the event. BACS/CHAPS transfers will be accepted up to three working days before the first day of build-up but you MUST
attach your payment confirmation to this order. Credit cards are subject to a 2.25% handling fee.
Please return this form by the date shown at the top of the page together with a plan indicating height and position of items ordered.
Failure to provide a location plan will result in the fittings being installed centrally. A relocation fee of £25.00 per fitting will apply.
Orders received less than 7 working days before the first day of the build up will be subject to a 20% surcharge
PLEASE READ BEFORE PLACING YOUR ORDER

If you are providing your own sinks, you will need to provide vented taps

A scale drawing is required showing the location of these services

There are certain areas within the BDC where water and waste may be difficult to supply. Please check with the Venue Services
Department prior to placing your order.
This facility must be pre-ordered. We cannot accept any orders during the build up period.
£2.00
E X HI B I T O R OR D E R F ORM : W A T E R AN D W AS T E
Unless specifically requested water supplies are NOT for drinking.
EXHIBITOR ORDER FORM
TELECOMMUNICATION S – PHONE LINE
Orders received less than 7 working days
before the first day of the build up will be
subject to a 20% surcharge.
Please return by:
Exhibition
Business Design
Centre
52 Upper Street
Islington
London N1 0QH
Stand
Company name
Company address
Telephone no.
Contact:
Venue Services
Tel: 020 7359 3535
Fax: 020 7288 6442
Contact:
Email address:
VAT REGISTRATION
NUMBER
Complete the following if you wish to pay by credit/charge card. All credit card payments will incur
a 2.25% handling fee. Please debit my mastercard/Amercian Express/Visa/Switch Card No.
Start date:
Expiry date
3 Digit security code:
Issue number:
Name (of cardholder)
BLOCK CAPS PLEASE
Address
(of cardholder)
Signature:
Postcode:
If you wish to order Internet Access please refer to the Internet Access Order Form.
Code
Description
BDC1
Telephone Line (Analogue)
BDC2
Handset (outright sale)
Installation cost (including call
allowance of £30.00)
£110.00
Number required
Total
£25.00
Sub Total
Environmental charge
All credit card payments are subject to a 2.25% handling fee
VAT
TOTAL*
**IMPORTANT NOTE
We
We cannot
cannot process
process this
this order
order without
without payment.
full payment.
Cheques should be made payable to ‘Business Design Centre Limited’ and will only be accepted up to 3 weeks prior to the first day of
build up for the event. BACS/CHAPS transfers will be accepted up to three working days before the first day of build-up but you MUST
attach your payment confirmation to this order. Credit cards are subject to a 2.25% handling fee.
Please return this form by the date shown at the top of the page together with a plan indicating height and position of items ordered.
Failure to provide a location plan will result in the fittings being installed centrally. A relocation fee of £25.00 per fitting will apply.
Orders received less than 7 working days before the first day of the build up will be subject to a 20% surcharge
Additional calls at 10p per unit payable at the end of the event. Additional lines may be available by special arrangement.
Lines are routed through a digital switchboard. You must dial ‘9’ for an outside line. Please ensure that Switch machines are
programmed by a supplier. NB: the BDC telephone system does not transmit ‘caller ID’.
In the event of any loss or damage occurring as a result of the BDC’s negligence or inability to provide the service, liability
shall be the provision of these services and shall not exceed the total value of services provided and no other liability for
loss including consequential losses will be accepted. This form is a legal contract. By signing it, you accept our terms and
conditions.
£2.00
H EALT H & SAFET Y DECLARAT IO N
Return by
W e have read and understood our responsibilities as laid out in the Health & Safety at W ork
Act 1974, and taken note of the most common areas of risk. We accept our responsibilities
as laid out in this Act and all relevant legislation covering the Business Design Centre.
Exhibition
Stand No(s)
Company
Print Name
Position
Signed
1. O ur principal H ealth & Safety representative for the stand is:
Name & Position: _________________________________________________
Contact No: _____________________________
*As principal Health & Safety representative for my stand, I understand that we may need to
produce a copy of our Health & Safety Policy, and the Health & Safety Policy of our principal
stand contractor upon request by the appropriate authorities whilst on site at the exhibition.
(Please tick) I am in possession of my company's H ealth & Safety Policy:
I have checked that our main standfitting contractor has a suitable and
sufficient H ealth & Safety Policy for the event:
I have checked that our principal stand contractor has provided sufficient
training for his/her employees to carry out their tasks safely and
competently for the event:
2. O ur principal stand contractor is:
Name
Company
Address
Postcode
Contact
Position
Please N ote: Stand construction will not be allowed to commence until this form has been
returned
Risk Assessment for Shell Scheme Stands
T o be returned to Business Design Centre
Exhibition Name:
Company:
Stand Number:
Name of person responsible for
Health & safety:
W ork No:
Mobile No:
Email:
Exhibitor’s Responsibilities
An exhibition stand is a workplace covered by health and safety legislation. As the exhibitor it
is your responsibility to ensure that a suitable and sufficient risk assessment is completed.
Failure to do so could lead to delays or ultimately the closure of your stand.
This template is for a simple shell scheme exhibition stand which does not require any
structural approval from the organiser or the venue. More complex stands will require a more
detailed risk assessment and if you are in any doubt you should contact the organiser.
Does your stand include any of the following? If so you must complete the attached risk
assessment for simple stands please answer Yes or No:
Yes/No
Lifting heavy products during the build-up/breakdown
W orking at height (using ladders)
Display of anything containing liquid fuel or flammable and explosive substances
Display of sharp objects, weapons (even replica weapons)
Demonstrations of any kind i.e Therapies, massaging
W orking electrical appliances other than simple display lighting
Food service of any kind other than sweets, snacks and soft drinks
Heat source of any kind including cookery demonstrations, naked flame or gel burners
W orking machinery of any kind even if static
Using power tools during the build-up/breakdown
Have all portable appliances being displayed had a visual inspection or PAT tested.
Any other hazard not identified above which could be a risk
N ote this is not an exhaustive list. You are responsible for identifying any aspect of your
stand which could present a hazard
If you have answered N O to all of the above complete sign below. If you have answered YESto any
of the above complete the risk assessment attached.
I declare that to the best of my knowledge there are no significant risks relating to this stand
Signed:
Name:
Position:
Date:
Risk Assessment for Shell Scheme Stands
Exhibition Name:
Stand No:
Company
Risk:
Who could be harmed:
Control Measures in Place:
To the best of my knowledge the information provided is correct. The control
measures in place control risk to an acceptable degree.
Signed:
Name:
Position:
Date
PLEASE N OT E:
This is a very basic risk assessment format for simple risks only. Multiple or
complex risks will require a more detailed risk assessment.
ICSC Retail Connections, 4 March 2014
Pavilion Holder Form
Business Design Centre, London, United Kingdom
Please fill in this form in BLOCK CAPITALS (or attach a business card). Sign and return this form to: [email protected]
Package A: €12,000 + VAT. Package A is a 6x6m open plan, carpeted meeting suite.
Upon signature of this form, Pavilion Holder will be able to resell company packages to a maximum of 5 companies at the price of
€3,500 + VAT per company. If Pavilion Holder does not sell the maximum of 5 company packages, Pavilion Holder has the right to
increase the price of each individual package to reach the maximum income of €17,500 + VAT for the whole Pavilion. In the eventuality
of not reaching the maximum number of co-exhibitors, Pavilion Holder will be able to rearrange the stand distribution to maximise
existing space.
Each company package includes:
• 2 delegate passes
• 1 meeting table with 4 chairs
• 1 decorative panel on pavilion
• Company logo printed on the pavilion
• Price: €3,500 + VAT
Also included in the Pavilion for the use of Pavilion Holder:
• 1 full page ad in the event guide for the Pavilion Holder
• Reception desk or meeting table on the Pavilion for Pavilion Holder’s representatives
• 2 staff passes for Pavilion Holder staff
• Support with identifying retailers your members would like to meet with
• Support with setting up appointments with registered retailers
This opportunity is available only to developers or agents that never exhibited at Retail Connections in the past. As Retail Connections is
a leasing only event, this offer is only valid for companies dealing with leasing: retail property owners, developers, asset managers,
agents or brokers.
COMPANY DETAILS
Company
Contact Name
(This person will receive all exhibitor information)
Job Title
Address
Postcode
City
Country
Website
On-Site Mobile
Telephone
(this number is for ICSC internal use only)
My Company is:
Owner/Developer
Agent Financial/Lending Institution
Retailer
PAYMENT DETAILS
Credit Card Payment
MasterCard
VISA
American Express
Cardholder’s Name
Card Number
Expiry date
Cardholder’s Signature
Invoice. Please issue an invoice using the following details:
PAYMENT POLICY
If an invoice is required for payment to be submitted, please submit notice at your earliest convenience and an invoice will be forwarded. However, a
request for an invoice does NOT constitute the submittal of an application, as payment must be received in order to confirm participation. ICSC’s payment
policy requires all Exhibit Space requests to be paid in full and submitted with this application. Exhibit Spaces will not be reserved or assigned without the
appropriate payment.
Your signature below acknowledges you agree to the ICSC Europe policy printed on the reverse side of this page.
Signature (Required)
PRINT NAME
Date
TITLE
COMPANY
ICSC Retail Connections, 4 March 2014
Pavilion Holder Form
Business Design Centre, London, United Kingdom
Please fill in this form in BLOCK CAPITALS (or attach a business card). Sign and return this form to: [email protected]
INTERNATIONAL COUNCIL OF SHOPPING CENTERS
TERMS, CONDITIONS AND RULES AGREEMENT TO TERMS, CONDITIONS AND RULES
Exhibitor agrees that these Terms, Conditions and Rules are an integral part of this Agreement and that it is bound to observe and abide by the provisions of the following paragraphs and by
such additional Terms, Conditions and Rules made ICSC and communicated to the Exhibitor from time to time, including but not limited to, those contained in the exhibitor service manual
(“Exhibitor Manual”) which ICSC will provide to Exhibitor in print or electronically, all of which are hereby incorporated in this Agreement.
1. COST OF MEETING SPACE
The Pavilion is a Package A Stand: 6 x 6m carpeted business suite a maximum of 5 meeting tables, each with 4 chairs, and a reception desk for the use of the National Council or Committee.
2. FURNITURE
Each stand package will come inclusive of the furniture mentioned above. Pavilion co-exhibitors may order alternative furniture, at co-exhibitors cost. All costs can be found in the exhibitor
manual which ICSC will provide to co-exhibitor electronically.
3. RETAILER GUESTS AND REQUESTS
In order to assist with the retailer invitation process must send a maximum of nine (9), retailer requests to ICSC within 4 weeks of your registration and ICSC will invite them on your behalf.
All exhibitors will share their retailer contact details with ICSC in order to improve the event and number of retailers attending the event.
4. PAYMENT OF EXHIBIT SPACE
ICSC’s payment policy requires all Exhibit Space requests to be paid in full and submitted with this application, or by the deadline date of 27 September 2013 in order to qualify for the
advanced registration fees. Exhibit Spaces will not be reserved or assigned without the appropriate payment.
5. CANCELLATION OF MEETING SPACE
At no time or under no additional conditions will Meeting Space deposit be refunded.
6. ASSIGNMENT OF EXHIBIT SPACE
ICSC shall assign the Meeting Space to Exhibitor for the period of the event. Such assignment is made for the period of this event only and does not imply that the same or similar space will be
held or offered for future events. ICSC reserves the right to terminate this Agreement, close the exhibit or remove the Exhibitor’s property from the Meeting Space if ICSC determines in its sole
discretion that the Exhibitor has violated any part of these Terms, Conditions and Rules.
7. EVENT HOURS AND DATES
Hours and dates for installing, showing and dismantling exhibits shall be those specified by ICSC in the Exhibitor Manual. No boxes, cases or exhibit materials shall be brought into or out of the
Meeting Space during event hours and no dismantling or packing maybe started before the official close of the event. All exhibits must be open for business during event hours and appropriate
representatives of Exhibitor must be present in the Meeting Space at all times during the open hours of the event. After hours Receptions in the Exhibitor’s Space are permitted provided ICSC
receives written notification of the event. All food and beverage for your event must be ordered through The Good Eating Company, exclusive caterers to the Business Design Centre, London.
8. RISK ASSESSMENT
An exhibition stand is a workplace covered by health and safety legislation. As the exhibitor it is the exhibitor's responsibility to ensure that a suitable and sufficient risk assessment is completed
and you have read and understood your responsibilities as laid out in the Health & Safety at Work Act 1974, and taken note of the most common areas of risk as laid out in this Act and all
relevant legislation covering the Business Design Centre, London. Failure to do so could lead to delays or ultimately the closure of your stand.
9. FORCE MAJEURE
Should any circumstance beyond the control of, and not the fault of ICSC prevent or materially affect the event from being held as scheduled, or the exhibit space not being available for uses
herein specified due to war, governmental action or order, act of God, fire, strikes, labor disputes or any other cause beyond the control of ICSC, this Agreement shall immediately terminate and
no fees shall be returned.
10. NON-ASSIGNMENT
An Exhibitor may neither assign to a third party any rights under this Agreement or any rights here under to or permit any party to use the Meeting Space or any portion thereof without the
written consent of ICSC which ICSC may withhold in its sole discretion and subject to ICSC’s right set forth in Paragraph 5.
11. SALES OR TRANSFER OF EXHIBITOR’S BUSINESS
Exhibitor agrees to promptly notify ICSC if there is a sale or transfer of a substantial portion of the assets of Exhibitor’s business, or a transfer of a controlling equity interest in the Exhibitor’s
business, or if Exhibitor makes an assignment of its business for the benefit of creditors, or if Exhibitor admits in writing its inability to pay its debts as they come due, or if Exhibitor files a
voluntary petition in bankruptcy, or if Exhibitor is adjudicated as bankrupt or insolvent. If any of the foregoing events occur, ICSC may, at its option, terminate this Agreement.
12. COMPLIANCE WITH LAWS
Exhibitors shall bear responsibility for the compliance with any and all local, city, and national safety, fire and health laws, ordinances and regulations, including Policies, Rules and Regulations of
the Business Design Centre, regarding installation, dismantle and operation of the exhibit.
13. COPYRIGHTED WORKS
Exhibitor acknowledges and agrees that it shall be solely responsible for obtaining any licenses, permits, etc which may be required for it to broadcast, perform or display any copyrighted
materials including but not limited to music, video, software. Exhibitor shall indemnify, defend and hold harmless ICSC, its directors, officers, employees and agents and each of them, from and
against any and all claims and expenses, including legal fees and costs, arising out of or related to Exhibitor’s breach of this provision. The terms of this provision shall survive the termination or
expiration of this Agreement.
14. LIABILITY
Whilst the Organiser will endeavor to protect exhibition property whilst on display at the event it must be clearly understood that the management of the Premises, the Company and the
Organisers cannot accept liability for any loss or damage sustained or occasioned from any cause whatsoever save that nothing in this Contract shall be deemed to limit the liability of any
person for death or personal injury caused by negligence. Exhibitors will be responsible for all damage to property and for any loss or injury caused by them or their employees, agents or
contractors and will indemnify the Organisers and the Company against all claims and expenses arising therefrom.
15. EXHIBITOR CONDUCT
Neither Exhibitor nor any of its representatives shall conduct themselves in a manner offensive to standards of decency or good taste. Further, ICSC shall have the right to remove and ban
Exhibitor and/or any of its individual representatives from the event building if ICSC, in its sole discretion, determines that Exhibitor or any of its representatives are not able to conduct
themselves in a professional manner towards fellow exhibitors and/or the staffs of ICSC, the Business Design Centre, and Melville or any of their respective officers, agents, employees or other
representatives.
16. SERVING OF ALCOHOLIC BEVERAGES
Exhibitors will not be permitted to sell, serve, or give away alcoholic beverages at the event without prior written approval from ICSC. All food and beverage for your event must be ordered
through The Good Eating Company, exclusive caterers to the Business Design Centre, London.
17. GENERAL CONDITIONS
The Organisers are responsible for the control of the event areas. Exhibitors are responsible for the control of their own stands. The decision of the Organisers is final and decisive on any
question not covered in the foregoing regulations. Exhibitors must comply in all respects with the requirements of every competent authority the Terms of Agreement by which the Organisers
may occupy the Premises and with policies of insurance effected by the Organisers so far as they relate to the activities of the Exhibitor under this contract and where any of them conflict with
those regulations they shall override those regulations. (In compliance with English Law).
ICSC Retail Connections, 4 March 2014
Pavilion Co-Exhibitor Form
Business Design Centre, London, United Kingdom
Please fill in this form in BLOCK CAPITALS (or attach a business card). Sign and return this form to: [email protected]
€3,500 + VAT
The package for each company includes:
• 2 delegate passes
• 1 meeting table with 4 chairs
• 1 decorative panel on pavilion
• Company logo printed on the pavilion
• ½ page advertising in the event guide
• Price: €3,500 + VAT
The Pavilion will be run by the National Council or ICSC Committee in your country, whose representatives will make use of the
reception desk to manage the Pavilion. The Pavilion will be shared between a maximum of 5 co-exhibitors, excluding National Council
representatives. Artwork for the logo, decorative panel and advertising will be provided by the co-exhibitor to ICSC within the timeline
specified by ICSC in the Exhibitor Manual.
COMPANY DETAILS
Company
Contact Name
(This person will receive all exhibitor information)
Job Title
Address
Postcode
City
Country
Website
On-Site Mobile
Telephone
(this number is for ICSC internal use only)
My Company is:
Owner/Developer
Agent Financial/Lending Institution
Retailer
PAYMENT DETAILS
Credit Card Payment
MasterCard
VISA
American Express
Cardholder’s Name
Card Number
Expiry date
Cardholder’s Signature
Invoice. Please issue an invoice using the following details:
PAYMENT POLICY
If an invoice is required for payment to be submitted, please submit notice at your earliest convenience and an invoice will be forwarded. However, a
request for an invoice does NOT constitute the submittal of an application, as payment must be received in order to confirm participation. ICSC’s payment
policy requires all Exhibit Space requests to be paid in full and submitted with this application. Exhibit Spaces will not be reserved or assigned without the
appropriate payment.
Your signature below acknowledges you agree to the ICSC Europe policy printed on the reverse side of this page.
Signature (Required)
PRINT NAME
Date
TITLE
COMPANY
ICSC Retail Connections, 4 March 2014
Pavilion Co-Exhibitor Form
Business Design Centre, London, United Kingdom
Please fill in this form in BLOCK CAPITALS (or attach a business card). Sign and return this form to: [email protected]
INTERNATIONAL COUNCIL OF SHOPPING CENTERS
TERMS, CONDITIONS AND RULES AGREEMENT TO TERMS, CONDITIONS AND RULES
Exhibitor agrees that these Terms, Conditions and Rules are an integral part of this Agreement and that it is bound to observe and abide by the provisions of the following paragraphs and by
such additional Terms, Conditions and Rules made ICSC and communicated to the Exhibitor from time to time, including but not limited to, those contained in the exhibitor service manual
(“Exhibitor Manual”) which ICSC will provide to Exhibitor in print or electronically, all of which are hereby incorporated in this Agreement.
1. COST OF MEETING SPACE
The Pavilion is a Package A Stand: 6 x 6m carpeted business suite a maximum of 5 meeting tables, each with 4 chairs, and a reception desk for the use of the National Council or Committee.
2. FURNITURE
Each stand package will come inclusive of the furniture mentioned above. Pavilion co-exhibitors may order alternative furniture, at co-exhibitors cost. All costs can be found in the exhibitor
manual which ICSC will provide to co-exhibitor electronically.
3. RETAILER GUESTS AND REQUESTS
In order to assist with the retailer invitation process must send a maximum of nine (9), retailer requests to ICSC within 4 weeks of your registration and ICSC will invite them on your behalf.
All exhibitors will share their retailer contact details with ICSC in order to improve the event and number of retailers attending the event.
4. PAYMENT OF EXHIBIT SPACE
ICSC’s payment policy requires all Exhibit Space requests to be paid in full and submitted with this application, or by the deadline date of 27 September 2013 in order to qualify for the
advanced registration fees. Exhibit Spaces will not be reserved or assigned without the appropriate payment.
5. CANCELLATION OF MEETING SPACE
At no time or under no additional conditions will Meeting Space deposit be refunded.
6. ASSIGNMENT OF EXHIBIT SPACE
ICSC shall assign the Meeting Space to Exhibitor for the period of the event. Such assignment is made for the period of this event only and does not imply that the same or similar space will be
held or offered for future events. ICSC reserves the right to terminate this Agreement, close the exhibit or remove the Exhibitor’s property from the Meeting Space if ICSC determines in its sole
discretion that the Exhibitor has violated any part of these Terms, Conditions and Rules.
7. EVENT HOURS AND DATES
Hours and dates for installing, showing and dismantling exhibits shall be those specified by ICSC in the Exhibitor Manual. No boxes, cases or exhibit materials shall be brought into or out of the
Meeting Space during event hours and no dismantling or packing maybe started before the official close of the event. All exhibits must be open for business during event hours and appropriate
representatives of Exhibitor must be present in the Meeting Space at all times during the open hours of the event. After hours Receptions in the Exhibitor’s Space are permitted provided ICSC
receives written notification of the event. All food and beverage for your event must be ordered through The Good Eating Company, exclusive caterers to the Business Design Centre, London.
8. RISK ASSESSMENT
An exhibition stand is a workplace covered by health and safety legislation. As the exhibitor it is the exhibitor's responsibility to ensure that a suitable and sufficient risk assessment is completed
and you have read and understood your responsibilities as laid out in the Health & Safety at Work Act 1974, and taken note of the most common areas of risk as laid out in this Act and all
relevant legislation covering the Business Design Centre, London. Failure to do so could lead to delays or ultimately the closure of your stand.
9. FORCE MAJEURE
Should any circumstance beyond the control of, and not the fault of ICSC prevent or materially affect the event from being held as scheduled, or the exhibit space not being available for uses
herein specified due to war, governmental action or order, act of God, fire, strikes, labor disputes or any other cause beyond the control of ICSC, this Agreement shall immediately terminate and
no fees shall be returned.
10. NON-ASSIGNMENT
An Exhibitor may neither assign to a third party any rights under this Agreement or any rights here under to or permit any party to use the Meeting Space or any portion thereof without the
written consent of ICSC which ICSC may withhold in its sole discretion and subject to ICSC’s right set forth in Paragraph 5.
11. SALES OR TRANSFER OF EXHIBITOR’S BUSINESS
Exhibitor agrees to promptly notify ICSC if there is a sale or transfer of a substantial portion of the assets of Exhibitor’s business, or a transfer of a controlling equity interest in the Exhibitor’s
business, or if Exhibitor makes an assignment of its business for the benefit of creditors, or if Exhibitor admits in writing its inability to pay its debts as they come due, or if Exhibitor files a
voluntary petition in bankruptcy, or if Exhibitor is adjudicated as bankrupt or insolvent. If any of the foregoing events occur, ICSC may, at its option, terminate this Agreement.
12. COMPLIANCE WITH LAWS
Exhibitors shall bear responsibility for the compliance with any and all local, city, and national safety, fire and health laws, ordinances and regulations, including Policies, Rules and Regulations of
the Business Design Centre, regarding installation, dismantle and operation of the exhibit.
13. COPYRIGHTED WORKS
Exhibitor acknowledges and agrees that it shall be solely responsible for obtaining any licenses, permits, etc which may be required for it to broadcast, perform or display any copyrighted
materials including but not limited to music, video, software. Exhibitor shall indemnify, defend and hold harmless ICSC, its directors, officers, employees and agents and each of them, from and
against any and all claims and expenses, including legal fees and costs, arising out of or related to Exhibitor’s breach of this provision. The terms of this provision shall survive the termination or
expiration of this Agreement.
14. LIABILITY
Whilst the Organiser will endeavor to protect exhibition property whilst on display at the event it must be clearly understood that the management of the Premises, the Company and the
Organisers cannot accept liability for any loss or damage sustained or occasioned from any cause whatsoever save that nothing in this Contract shall be deemed to limit the liability of any
person for death or personal injury caused by negligence. Exhibitors will be responsible for all damage to property and for any loss or injury caused by them or their employees, agents or
contractors and will indemnify the Organisers and the Company against all claims and expenses arising therefrom.
15. EXHIBITOR CONDUCT
Neither Exhibitor nor any of its representatives shall conduct themselves in a manner offensive to standards of decency or good taste. Further, ICSC shall have the right to remove and ban
Exhibitor and/or any of its individual representatives from the event building if ICSC, in its sole discretion, determines that Exhibitor or any of its representatives are not able to conduct
themselves in a professional manner towards fellow exhibitors and/or the staffs of ICSC, the Business Design Centre, and Melville or any of their respective officers, agents, employees or other
representatives.
16. SERVING OF ALCOHOLIC BEVERAGES
Exhibitors will not be permitted to sell, serve, or give away alcoholic beverages at the event without prior written approval from ICSC. All food and beverage for your event must be ordered
through The Good Eating Company, exclusive caterers to the Business Design Centre, London.
17. GENERAL CONDITIONS
The Organisers are responsible for the control of the event areas. Exhibitors are responsible for the control of their own stands. The decision of the Organisers is final and decisive on any
question not covered in the foregoing regulations. Exhibitors must comply in all respects with the requirements of every competent authority the Terms of Agreement by which the Organisers
may occupy the Premises and with policies of insurance effected by the Organisers so far as they relate to the activities of the Exhibitor under this contract and where any of them conflict with
those regulations they shall override those regulations. (In compliance with English Law).