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Dx3 2014
Exhibitor Manual
March 5-6, 2014 | Metro Toronto Convention Centre
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SECTIONS EXHIBITOR MANUAL FOR Dx3 2014
1. Important Contact Information ..................................................................................................1
2. Important Deadlines ....................................................................................................................2
3. Exhibit Hall Hours (including Move-In/Out, Setup, Re-Stock, Registration, Open) ..................3
4. Marshalling Yard ...........................................................................................................................4
5. Display Regulations ......................................................................................................................5
5.1 Neighbouring Exhibits ........................................................................................5
5.2 Booth Terminology (diagrams) .........................................................................5
5.3 Clear Aisles ..........................................................................................................7
5.4
Booth Floor Plan .................................................................................................7
5.5
Carpet .................................................................................................................7
5.6 Fasteners .............................................................................................................7
5.7 Signage ...............................................................................................................7
5.8 Cleaning of Exhibit Hall ......................................................................................7
5.9 Damages ............................................................................................................7
5.10 Food and Drink ...................................................................................................7
5.11 Smoking ...............................................................................................................7
5.12 Handcarts/Dollies ...............................................................................................7
5.13 Maintenance ......................................................................................................7
5.14
Lights ...................................................................................................................7
5.15
Draping ..............................................................................................................8
5.16 Stickers .................................................................................................................8
5.17 Helium ..................................................................................................................8
5.18 Fog/Smoke Machines ........................................................................................8
5.19 Display Safety ......................................................................................................8
5.20 In-booth Storage ................................................................................................8
5.21 Covered Booths ..................................................................................................8
5.22
Motorized Display Vehicles ................................................................................8
6. Payment for Space (General and Advance) ...........................................................................9
7. Height & Line of Sight Variance ..................................................................................................9
8. Electrical Compliance .................................................................................................................9
8.1 Code ....................................................................................................................9
8.2 Noise ....................................................................................................................9
9. Insurance ....................................................................................................................................10
10.
Exhibitor Events ..........................................................................................................................10
11. In-Booth Events ..........................................................................................................................10
11.1 Aisle Interference .............................................................................................10
11.2 Prizes ..................................................................................................................10
11.3 Giveaways/Fliers ..............................................................................................10
11.4 Security ..............................................................................................................10
12. Force Majeure ...........................................................................................................................11
13. Display Review ...........................................................................................................................11
13.1 Standards of Conduct ...................................................................................11
13.2 Enforcement Procedure .................................................................................11
13.3 No-Refund ........................................................................................................11
14. Additional Security .....................................................................................................................11
14.1 Dx3 Canada Security ......................................................................................11
14.2 Security Staff .....................................................................................................11
15. General Safety ............................................................................................................................11
16. Health and Saftey ......................................................................................................................16
17. Exhibitor Appointed Contractors .............................................................................................16
18. Form Links ...................................................................................................................................13
19.
Dx3 2014 Floor Plan ....................................................................................................................14
19.1
Move-In Schedule ............................................................................................14
19.2
Move-Out Schedule ..........................................................................................15
Dx3 | March 5-6, 2014
SECTION 1 IMPORTANT CONTACT INFORMATION
SHOW WEBSITE
www.dx3canada.com
SHOW LOCATION
Metro Toronto Convention Centre
North Building
Level 300 Exhibit Hall C
255 Front Street West
Toronto, Ontario M5V 2W6
Tel: 416.585.8000
www.mtccc.com
SHOW MANAGEMENT
President – Duncan Payne
Operations & Sales Manager – Michael Peace
Marketing Director – Anthony Lipkin
Marketing Coordinator – Anum Khan
Sales Executive – Jason Lofkrantz
Content & Community Manager – Ben Myers
Floor Manager – Kevin LeGallais
HUT2HUT EVENTS
548 King Street West | Suite 204
Toronto, ON, Canada, M5V 1M3
Tel: 647.317.3892
Fax: 647.797.1911
Official Suppliers
OFFICIAL SHOW DECORATOR
GES Global Experience Specialists
Exhibitor Services Department
5765 McLaughlin Road
Mississauga, ON L5R 3K5
Tel: 905.283.0500
www.gesexpo.com
OFFICIAL SHOW SECURITY
Target Protection
2900 Langstaff Road Suite 3
Concord, ON L3K 4R9
Tel: 905.760.9090
Bill Delingat | [email protected]
www. targetprotection.com
ELECTRICAL & LIGHTING
SHOWTECH Power and Lighting
Metro Toronto Convention Centre
255 Front Street West
Toronto, ON M5V 2W6
Tel: 416.585.8109
Tracy Landry | [email protected]
www.showtech.ca
CUSTOMS & TRANSPORTATION
Mendelssohn Event Logistics
40 University Ave
Toronto, ON M5J 1T1
Tel: 416.863.9339
Heather James | [email protected]
Michele Odhoch | [email protected]
www.mend.com
EXHIBITOR INSURANCE
HKMB International
595 Bay Street, Ste 900.
Toronto, ON M5G 2E3
Tel: 416.597.0555 ext. 439
Kyle Bell | [email protected]
www.hkmb.com
AUDIO VISUAL
AVW-TELAV Audio Visual Solutions
Metro Toronto Convention Centre
255 Front Street West
Toronto, ON M5V 2W6
Tel: 416.585.8324
Chris Lem | [email protected]
www.avwtelav.com
Dx3 | March 5-6, 2014
1
SECTION 2 IMPORTANT DEADLINES
January 23, 2014: Marketing magazine Show Listing
February 7, 2014: Line of Sight Varience Form
February 10, 2014: Appointed Contact Form
February 10, 2014: Exhibitor Appointed Contractor Notification & Form
February 10, 2014: GES Advance Price
February 17, 2014: Advance Internet Order Form
February 18, 2014: Showtech Advance Discount
February 21, 2014: Proof of Insurance
February 21, 2014: Show Bag Inserts
February 24, 2014: Security Booth Protection
February 24, 2014: Exhibitor Stand Plan Approval
February 25, 2014: Mendelssohn Event Logistics Advanced Shipping
February 25, 2014: AVW-Telav Computer & Audio Rental
February 28, 2014: Turnkey Booth Package Form
March 4, 2014: Exhibitor Move-In (refer to schedule for your time)
March 5, 2014: Exhibit Hall Opens to Attendees at 10:00 a.m.
March 6, 2014: Exhibits and all materials removed by 11:00 p.m.
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Dx3 | March 5-6, 2014
SECTION 3 EXHIBIT HALL HOURS MOVE-IN/OUT, SETUP, RE-STOCK, REGISTRATION, OPEN
IMPORTANT!
MOVE-IN | Tuesday, March 4, 2014
Due to the location and access of the loading bays, the move-in and move-out schedule will be determined by
your booth location. On page 14-15 of this manual you will find floor plans indicating the phased timing. Please
ensure that you are aware of this schedule. Any vehicle access will only be admitted through the Metro Toronto
Convention Centre marshalling yard.
This year, Dx3 will be held in the North Building, Level 300 Exhibit Hall C. Loading for exhibitors will take place at
the East Loading Docks - where they can off-load items then go into the hallway and take the freight elevator
to Level 3 (then Hall C).
STORAGE
* PLEASE NOTE there is a limited amount of storage on-site.
Exhibitors can store empty storage themselves by carrying items back to their vehicle or order Material Handling
through GES to store necessities. Material Handling also includes unloading of trucks/vehicles on-site, return of
empty boxes to your booth and loading your trucks/vehicles at the end of the show.
MOVE-OUT | Thursday, March 6, 2014
Breakdown and move-out will commence between 5:00 - 11:00 p.m.
* PLEASE NOTE that dismantling prior to 5:00 p.m. is a contradiction of venue health and saftey rules, therefore it
is not allowed. Extra charges will apply for anyone moving out after 11:00 p.m. You can find the Move-In/MoveOut schedule at the back of this Exhibitor Manual (page 14-15).
EXHIBIT HALL HOURS
WEDNESDAY, MARCH 5
8:15 a.m. - 6:00 p.m.
Registration begins at 8:15 a.m.
General Keynote starts at 9:00 a.m.
THURSDAY, MARCH 6
8:15 a.m. - 4:30 p.m.
Registration begins at 8:15 a.m.
General Keynote starts at 8:45 a.m.
Dx3 | March 5-6, 2014
3
SECTION 4 MARSHALLING YARD
Location of the Metro Toronto Convention Centre marshalling yard is 100/120 Cherry Street. It is conveniently
accessible, only 3.8 km (about 5 minute drive) from the MTCC.
*PLEASE NOTE that you must obey the marshalling yard rules and only exhibitors who line up will be allowed to
enter the hall through the loading docks. If your exhibit materials are light and easy enough to carry, you can
park your car and carry the items through the parking garage.
DIRECTIONS T OTHE MTCC (NORTH BUILDING, WEST RAMP)
1. Head north on Cherry St. (toward Lakeshore Blvd.)
2. Slight left onto Lakeshore Blvd.
3. Turn right onto Yonge St.
4. Turn left onto Wellington St.
5. Turn left onto John St.
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Dx3 | March 5-6, 2014
SECTION 5 DISPLAY REGULATIONS
5.1 Neighbouring Exhibits: No exhibit may block or interfere with a neighbouring exhibit.
5.2 Booth Terminology: Configurations based on a 10x10 ft. exhibitor space.
LINEAR BOOTH
Linear Booths, also called “in-line” booths, are arranged in a straight line and have
neighbouring exhibitors on their immediate right and left, leaving only one side exposed
to the aisle.
Regardless of the number of Linear Booths utilized, display materials should be arranged
in such a manner so as not to obstruct sight lines of neighboring exhibitors. The maximum
height of 8 ft. is allowed only in the back half of the booth space, with a 4 ft. height
restriction on all materials in the remaining space forward to the aisle.
*PLEASE NOTE when three or more Linear Booths are used in combination as a single
exhibit space, the 4 ft. height limitation is applied only to that portion of exhibit space
which is within 10 ft. of an adjoining booth.
Signage must be single sided, finished on the back and hung no higher than 11 inches to
the top of the sign. Placement must be at least 5 inches from the back of the booth.
PERIMETER BOOTH
A Perimeter Booth is a Linear Booth that backs to an outside wall of the exhibit facility
rather than to another exhibit. All guidelines for Linear Booths apply to Perimeter Booths
except that the typical maximum back wall height is 12 ft.
Signage may be hung up to the 15 inches to the top of the sign.
END CAP BOOTH
An End Cap Booth is exposed to aisles on three
sides and comprised of two booths. The maximum
back wall height of 8 ft. is allowed only in the rear
half of the booth space and within 5 ft. of the two
side aisles, with a 4 ft. height restriction imposed on
all materials in the remaining space forward to the
aisle.
Dx3 | March 5-6, 2014
5
SECTION 5 DISPLAY REGULATIONS
PENINSULA BOOTH
A Peninsula Booth is exposed to aisles on three
sides, and comprised of a minimum of four booths.
There are two types of Peninsula Booths:
(a) one which backs to Linear Booths, and
(b) one which backs to another Peninsula Booth
and Is referred to as a “Split Island Booth.”
When a Peninsula Booth backs up to two Linear
Booths, the back wall is restricted to 4 ft. high
within 5 ft. of each aisle, permitting adequate line
of sight for the adjoining Linear Booths.
Double-sided signs, logos and graphics shall be set
back 10 ft. from adjacent booths.
SPLIT ISLAND BOOTH
A Split Island Booth is a Peninsula Booth, which
shares a common back wall with another
Peninsula Booth. The entire cubic content of this
booth may be used up to the maximum allowable
height, without any back wall Line-of-Sight
restrictions.
Signage must be single sided, clean, finished on
the back and hung no higher than 11 inches to
the top of the sign. Placement must be at least 5
inches from the back of the booth.
ISLAND BOOTH
An Island Booth is any size booth exposed to aisles
on all four sides. The entire cubic content of the
space may be used up to the maximum allowable
height.
Signage can be hung up to 14 inches to the top
of the sign.
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Dx3 | March 5-6, 2014
SECTION 5 DISPLAY REGULATIONS
5.3 Clear Aisles: No walls, drapes, hooks, or fixtures of any kind shall be permitted on or protruding into the aisle
without prior written consent. All product/boxes/trash must be clear of the aisles 60 minutes prior to show
opening.
5.4 Booth Floor Plan: Floor plans for spaces larger than 20 ft. x 20 ft. (400 sq. ft.) must be submitted prior to
February 13, 2014. Plans received after this deadline may be disallowed by the Fire Marshal with no recourse.
Floor Plans must note any vehicles (functioning cars, motorbikes, etc.), canopies or covered portions of the
booth. Booths will still require Show Management’s final approval. Some booth elements and designs may not
be approved even though they meet Fire Marshal codes and regulations.
5.5 Carpet: Each booth has black carpeting and black draping in the booth packaging. Should you wish to use
your own carpeting or order a different colour carpet, it must be installed over the carpeting that is provided.
5.6 Fasteners: No nails or screws may be driven into the floor. No damage of any nature may be done to any
part of the Exhibit Hall. Never staple, tape or deface drapes or materials belonging to the Metro Toronto
Convention Centre or GES.
5.7 Signage: Please review section 5.2, as it pertains to the type of booth configuration you have. Any variations
to these guidlines must be approved by Show Management. All exhibitors must order banner hanging through
SHOWTECH Power and Lighting (416.585.8109).
Please see Section 1 for more information.
5.8 Cleaning of Exhibit Hall: Aisles of the Exhibit Hall will be cleaned each night. The exhibitor is responsible for
placing all trash in the appropriate containers.
5.9 Damages: Any damage caused to the building by an exhibitor or their employee is the sole responsibility of
the exhibitor and will be billed accordingly.
5.10 Food and Drink: No outside or un-permitted alcohol is allowed in the Metro Toronto Convention Centre
during Dx3 Canada unless agreed upon by Show Management in written form. Failure to do so you will be
asked to leave the exhibit hall premises without a refund. This section also applies during move-in or move-out.
No food may be sold or given away from any exhibit at any time without prior written permission from the Show
Management and the Metro Toronto Convention Centre. No chewing gum will be allowed for sale or as a
giveaway.
* Age Restriction: Please note that the exhibit floor is only accessible to those who are 19 years and over during
the show hours and after party.
Request Forms can be found on our website or call the MTCC’s Food & Beverage Department at 416.585.8144.
5.11 Smoking: The Metro Toronto Convention Centre is a smoke-free environment. Therefore, all public areas
and rental space, including corridors, registration area, meeting rooms and the exhibit halls, are designated
non-smoking areas. The exhibitor is required to enforce no-smoking rules.
5.12 Handcarts/Dollies: At no time when the Exhibit Hall is open to the public is any type of handcart allowed
on the Exhibit Hall floor. No handcarts are allowed in the lobby at any time.
5.13 Maintenance: The exhibitor shall maintain the display in a clean and orderly manner and take such action
as may be necessary to prevent injury or damage to any person or exhibits in the Exhibit Hall.
5.14 Lights: No strobe or flashing lights are permitted as part of any exhibit display.
Dx3 | March 5-6, 2014
7
SECTION 5 DISPLAY REGULATIONS
5.15 Draping: Drape must hang at proper length and may not be pulled up to sell or display merchandise. No
drape on an aisle table may be removed during the show. It is suggested that all tables facing the aisle are
draped.
5.16 Stickers: No exhibitor may give away or distribute stickers. Exhibitors will be charged for removal of stickers
found adhered to walls, furnishings, or any part of the Metro Toronto Convention Centre.
5.17 Helium: Use of helium balloons as a giveaway item is strictly prohibited. Approval is required for use of
helium balloons as part of a fixed display.
5.18 Fog/Smoke Machines: No fog/smoke machines will be permitted in the Exhibit Hall. Any device that
produces smoke or any other airborne particulate will not be allowed.
5.19 Display Safety: All materials, displays, and products must be safe, stable, and resistant to collapse. Show
Management reserves the right and sole discretion to decide whether an exhibitor meets this definition.
5.20 In-booth Storage: Exhibitors may store a maximum of one day’s worth of stock in their booth. Limited
storage space will be available in the exhibit hall. Please advise Show Management should you require an
extended amount of space.
5.21 Covered Booths: No exhibit space at Dx3 Canada may incorporate a tent, partial or full roof or
overhead covering of any kind without prior written approval. Partially covered booths must submit a
Height and Line of Sight Variance request, please see Section 7 All partially covered booths are subject to
additional rules and regulations.
5.22 Motorized Display Vehicles: All vehicles must abide by the move-in and move-out schedules and
procedures established by Show Management.
• Any vehicle that drips oil or other staining solutions may not be operated within the Metro Toronto Convention Centre without a drip pan or dry absorption powder. Exhibitors will be charged cleaning costs
for staining solutions not removed.
• No motorized vehicle may be operated on carpeted areas under any circumstances. Exceptions may
only be authorized by the Vice President, Customer Service or Building Manager of the Metro Toronto
Convention Centre.
• All vehicles being displayed in the Centre must have drip pans underneath them and pads under all tires.
• Fuel tanks containing fuel, or which have ever contained fuel shall be maintained less than ¾ full. Caps for
fuel tanks fill pipes shall be of the locking type and be maintained locked to prevent viewer inspection. If
they cannot be locked, they shall be taped shut.
• The electrical system shall be de-energized by either:
a) removing the battery or
b) disconnecting both battery cables and covering them with electrical tape or other
similar insulating material
• Tanks containing propane shall be maintained less than ¾ full. Vehicles may be driven in and positioned.
Engine should remain running, with valve shut off. Allow engine to run until all of the fuel line is used up. Turn
ignition off.
If you feel that your display does not conform to the display rules, please call the Dx3 Canada office
as soon as possible so that you can discuss your concerns.
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Dx3 | March 5-6, 2014
SECTION 6 PAYMENT FOR SPACE
GENERAL PAYMENT
All monies paid shall be retained by Dx3 Canada and are non-refundable and non-transferable in the event
that the exhibitor fails to fulfill or violates their contract. If the exhibitor fails to submit booth payments by the
specified times, Dx3 Canada is handed the right to take possession of said space and sell it to another party.
ADVANCE PAYMENT
All monies paid shall be retained by Dx3 Canada and are non-refundable and non-transferable in the event
that the exhibitor fails to fulfill or violates their contract. If the exhibitor fails to submit booth payments by the
specified times, Dx3 Canada is handed the right to take possession of said space and sell it to another party.
SECTION 7 HEIGHT & LINE OF SIGHT VARIANCE
As a courtesy to you and your exhibiting neighbours, we try to keep all linear booths at a consistent height. This is
to allow all exhibitors equal opportunity to have their booth seen and to conduct business on the floor.
In a linear booth, exhibit fixtures, signs and all other components are permitted a maximum height of 8 ft. If you
do not comply with the line of sight rules as stated in Dx3 Canada Rules and Regulations, you will be asked to
adjust onsite.
Show Management may be able to grant a variance to the Height and Line of Sight policy but you are asked
to forward this request no later than Friday February 7, 2014.
Variance requests must be accompanied by appropriate details and/or images of the requested exception.
If we can find a location that will not negatively affect other exhibitors or the event, we will try to grant your
request. Please note that we may not be able to grant every request we receive.
If you need to request a height and/or line of sight variance, you must do so no later than Friday,
February 7, 2014. Please send a copy of your floor plan including elevation and a brief description of
the variance to [email protected].
SECTION 8 ELECTRICAL COMPLIANCE
8.1 Code: Electrical wiring and equipment must meet the CSA Code
(http://www.csa.ca/cm/ca/en/standards/products/electrical).
8.2 Noise: Any electrical or other mechanical apparatus must be muffled so that the noise does not bother the
other exhibitors.
Dx3 | March 5-6, 2014
9
SECTION 9 INSURANCE
Dx3 Canada has negotiated the price of $160 CAD to cover all of your necessary insurance needs while
exhibiting at Dx3 Canada. This insurance covers commercial general liability, third party bodily injury and
property damage. The insurance form and information s available for download under Exhibitor Manual 2014 on
our website.
If you choose not to purchase insurance through HKMB then you must present and send proof of insurance that
you have $1,000,000 general liability and $25,000 property insurance for the duration of your time at the show.
Please email a copy of your coverage for Dx3 to Anum Khan at [email protected].
Exhibitor will hold harmless the Sponsor and Host Facility, or any of their respective officers, agents, employees,
representative or affiliates, from any liability, damage, loss, harm, claim, or injury to property or person of the
Exhibitor, Exhibitor officer, agents, employees or other persons, whether caused by the negligence of the
Sponsor or Host Facility, or from theft, fire, water, accident or any other cause whatsoever.
SECTION 10 EXHIBITOR EVENTS
Exhibitor off-site events that conflict with the show or conference hours must have the approval of Dx3 Canada.
SECTION 11 IN-BOOTH EVENTS
11.1 Aisle Interference: Giveaways, video games, video viewings, demonstrations, flyer distribution, and
autograph areas must be organized within the exhibitor’s space so that they do not interfere with any traffic in
the aisle. Giveaway tables, autograph tables, video viewing tables, or demonstration tables must be placed a
minimum of 2 ft back from the aisle. Video games and/or gaming interaction should be installed at the back
of the booth to accommodate persons playing as well as onlookers. Should participants and/or onlookers
interfere with the normal traffic flow of the aisle or overflow into neighboring exhibits, the Show Management
may discontinue the activity.
11.2 Prizes: No drawings for prizes may be held that require the winner be present to win. This includes trivia
contests, audience participation events, and scavenger hunts. Absolutely no games or contests where a fee is
charged to participate are allowed. This includes wheels of fortune, card picks, raffles, and grab bags as well as
video games and other arcade style games. No contest will be allowed that involves the consumption of any
food or beverage.
11.3 Giveaways and Flyer Distribution: Giveaways and flyer distributions must take place from within an exhibitor
booth only, and never in aisles, lobbies, outside Dx3 Canada site, or in any other Metro Toronto Convention
Centre space.
11.4 Security: Exhibitors will be responsible for providing security from Dx3 Canada’s official firm for any in-booth
event if necessary.
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Dx3 | March 5-6, 2014
SECTION 12 FORCE MAJEURE
In the event that, due to circumstances beyond the reasonable control of Dx3 Canada:
a) Dx3 Canada is postponed, cancelled (in whole or in part) or moved to a different location;
b) the Metro Toronto Convention Centre or its exhibitor area is unavailable (in whole or in part); or
c) the installation, exhibition or move-out time for exhibit booths is reduced
There will be no refunds (in whole or in part) of exhibitor or advertisement fees.
For purposes of this Section, the term “circumstances beyond the reasonable control of Dx3Canada” shall
include, but is not limited to: power outage, fire, earthquake, flood or other weather conditions, labour dispute or
strike, war, riot, act of public enemy, acts of violence by third parties, governmental and municipal acts or
ordinances, and other acts of God.
SECTION 13 DISPLAY REVIEW
13.1 Standards of Conduct: The exhibitor shall not utilize any fixture, device, merchandise or activity that is illegal,
in poor taste or detrimental to Dx3 Canada. Show Management reserves the right to disapprove the display of
any item that is not in keeping with the nature, character, or orderly conduct of the show.
13.2 Enforcement Procedure: In the event that Dx3 Canada determines that the exhibitor is in violation of these
rules and regulations, Show Management will immediately notify the exhibitor. Failure to remedy or remove the
item or activity in question may result in expulsion.
13.3 No Refund: In the event an exhibitor is removed from the show for failure to abide, all monies paid by the
exhibitor will be retained by Dx3 Canada and no refund will be made.
SECTION 14 ADDITIONAL SECURITY
14.1 Dx3 Canada Security: Dx3 Canada will provide security coverage overnight after the Exhibit Hall closes to
exhibitors, but assumes no responsibility for the loss of any items. Exhibitors must arrange for any desired extra
security through Show Management and may not hire a security firm of your choice.
14.2 Security Staff: No exhibitor is permitted to employ security officers for services within the Exhibit Hall without
prior written permission from Show Management. Unauthorized security personnel shall not be permitted into
the show.
SECTION 15 GENERAL SAFETY
Hut2Hut Events’ first priority is the safety of the attendees, exhibitors, staff, and visitors to our event. As an exhibitor,
you are responsible for keeping your area safe for attendees, exhibitors, staff members, and visitors. In the event
that any situation or activity is deemed to be unsafe by Dx3 Canada, the Metro Toronto Convention Centre, the
Fire Marshal or the Toronto City Police, you agree to immediately make all necessary changes and corrective
actions.
Dx3 | March 5-6, 2014
11
SECTION 16 HEALTH & SAFETY
Follow safe practices on the show floor:
•
•
•
•
•
•
Use personal protective equipment when needed (ie. safety shoes, hard hats, eyewear)
No minors on the floor during move-in and move-out (children under 16)
No standing on chairs, tables, etc.
Report any hazards or unsafe practices to Show Management
Be aware of overhead work
Be aware of forklift traffic
SECTION 17 EXHIBITOR APPOINTED CONTRACTORS
An Exhibitor Appointed Contractor of any non-official company you choose to utilize for Load-In/Set-up/LoadOut are the responsibility of the Exhibitor and not Dx3 Canada or the Metro Toronto Convention Centre. All
exhibitors are responsible for informing their appointed contractors of the below information/requirements to
ensure a smooth transaction.
Any and all outside contractors must fulfill the following:
• Current Workers Compensation Insurance Certificate
• A certificate showing general liability and property damage coverage
• An Exhibitor Appointed Contractor Form signed by the exhibitor
Failure to fulfill the above requirements will jeopardize the contractor’s ability to obtain proper badges/
admission to the exhibit floor.
If you plan to use an Exhibitor Appointed Contractor, you must fill out the form and return it to Dx3
Canada Show Management no later than Thursday, February 13, 2014. You may e-mail it back to
Anum Khan at [email protected].
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Dx3 | March 5-6, 2014
SECTION 18 FORMS - DIRECTLY DOWNLOADABLE FROM OUR WEBSITE
Official Dx3 Canada Forms:
Appointed Contact Form
Exhibitor Appointed Contractor Form
Internet Order Form
Stand Plan Approval Form
Insurance for Exhibitors
Turnkey Booth Package Order Form
*PLEASE NOTE
All forms are downloadable from
our website. Simply click here or visit
www.dx3canada.com
Official Housing Bureau: OnPeak
Other hotel/accommodation options available
Official Customs, Transportation and Housing: Mendelssohn
Mendelssohn Event Logistics
Official Show Decorator: GES Global Experience Services
Furniture and Carpet Order Forms
Exhibit Rental and Accessories including Signs
Plant Form
Payment Information
Labour and Material Handling Forms
Official Show Audio Visual Supplier: AVW TELAV
Price List and Order Form
Official Electrical Supplier: SHOWTECH Power and Lighting
Electrical and SIgn/Banner Hanging Order Forms
Metro Toronto Convention Centre Onsite Forms and Information:
Package of Exhibitor Forms (including Parking, Catering, Regulations/
Policies, Vehicle Marshalling & More)
* You can also fill out all MTCC forms online: http://mtccc.com/order
Dx3 | March 5-6, 2014
13
SECTION 19.1 MOVE-IN SCHEDULE
MOVE - IN SCHEDULE
Tuesday, March 4th 8am - 12pm
EXIT STAIRS
203
Show Office
EXIT STAIRS
Tuesday, March 4th 6pm - 8pm
(Last In First Out)
Tuesday, March 4th 12pm - 4pm
UP
20'
UP
201
ES #15
ES #15a
ES #16
300
15'
400
EXHIBITOR
SERVICES
500
ENTRANCE
40'
101
10'
103
107
Acceleration Zone
302
102
106 15'
402
305
8'
306
20'
405
20'
8'
406
(160)
309
45'
315
STORAGE
319
410
310
20'
509
606
806
704 803
20'
706 805
608
20'
20'
45'
THEATRE 1
709
20'
809
710
711
712
20'
325
THEATRE 2
(200)
5'
415
316
318
417
320
419
416
516
8'
616
8'
715
20'
Innovation
30'
Store
718
620
719
720
324
423
624
723
724
8'
20'
817
35'
10'
819
5 IDEAS 923
THEATRE
(60)
20'
424
524
623
326
20'
425
20'
525
20' 20'
20'
528
626
20'
627
725
726
727
728
T.F.H.C.
823
F
824
20'
827
826
40'
56'
20'
433
629
Photo
Booth
731
22'
834
10'
IAB
EL #4
20'
20'
332
40'
24'
716
717
30'
Café
8'
916
Retail
Collective
10'
328
50'
ADMINIS
16'
10'
20'
(100)
40'
40'
8'
20'
20'
323
808
8'
10'
T.F.H.C.
904
20'
510
20' 20'
20'
8'
20'
20'
20'
Leave Access
123
FHC
10'
313
8'
506
20'
311
56'
20'
20'
STORAGE
804
602
502
20'
206
307
THEATRE 3
702
15'
10'
104 15'
EL #1
FHC
200
FHC
309 Show
Office
10
0
C
FH
FH
C
EL #9
ES #5
ES #5a
ES #6
20'
732
AMBER MAC
15'
Freight
Elevator
15'
30'
FOOD DUDES
FHC
FHC
FHC
FHC
FHC
H
SHOWTECH
COPYRIGHT © 2010 Global Experience Specialists.
All Rights Reserved. No part of this publication may be reproduced, stored in
any retrieval system, or transmitted in any form or by any means - electronic,
mechanical, photocopying, recording, or otherwise - without the express
written consent of Global Experience Specialists
Every effort has been made to insure the accuracy of all information
contained on this floor plan. However, no warranties, either expressed or
implied, are made with respect to this floor plan. If the location of building
columns, utilities, or other architectural components of the facility is a
consideration in the construction or usage of an exhibit, it is the sole
responsibility of the exhibitor to physically inspect the facility to verify all
dimensions and locations.
14
March 5-6, 2014
Confidential Property Of
Global Experience Specialists
N
Dx3 Canada
E
W
Metro Toronto Convention Centre - North Building - Level 300
Exhibit Hall C
File: Dx314 Feb 03 14a.dwg
Layout: Move-In
Plotted: February 6, 2014, 4:06:49 PM
By: Pirbhai, Nasera
S
Dx3 | March 5-6, 2014
SECTION 19.2 MOVE-OUT SCHEDULE
MOVE - OUT SCHEDULE
Thursday, March 6th 4:30pm - 5pm
EXIT STAIRS
203
Show Office
EXIT STAIRS
Thursday, March 6th 6pm - 11pm
Thursday, March 6th 4:30pm - 6pm
UP
20'
UP
201
ES #15
ES #15a
ES #16
300
15'
400
EXHIBITOR
SERVICES
500
ENTRANCE
40'
101
10'
103
107
Acceleration Zone
302
106 15'
402
305
8'
306
20'
405
20'
8'
406
(160)
309
45'
410
310
20'
315
319
608
20'
20' 20'
709
415
316
416
20'
711
712
20'
325
THEATRE 2
(200)
417
320
616
8'
715
20'
Innovation
30'
Store
8'
718
620
719
720
423
Retail
Collective
524
623
624
723
724
326
20'
425
20'
525
20' 20'
20'
528
626
20'
627
725
726
727
728
817
35'
10'
819
5 IDEAS 923
THEATRE
(60)
T.F.H.C.
823
F
824
20'
827
826
40'
56'
20'
433
629
Photo
Booth
731
22'
834
10'
IAB
EL #4
20'
20'
332
40'
8'
20'
20'
424
916
24'
716
717
30'
Café
419
324
328
50'
ADMINIS
16'
10'
20'
(100)
40'
40'
8'
5'
516
8'
20'
323
45'
THEATRE 1
809
710
10'
T.F.H.C.
808
8'
10'
20'
8'
510
Leave Access
123
706 805
20'
20'
318
STORAGE
509
20'
313
8'
606
20'
806
704 803
20'
10'
311
56'
506
20'
20'
20'
904
804
20'
20'
STORAGE
FHC
602
502
20'
206
307
THEATRE 3
702
15'
102
10'
104 15'
EL #1
20'
732
AMBER MAC
15'
Freight
Elevator
FHC
200
FHC
309 Show
Office
10
0
C
FH
FH
C
EL #9
ES #5
ES #5a
ES #6
15'
30'
FOOD DUDES
FHC
FHC
FHC
FHC
FHC
H
SHOWTECH
COPYRIGHT © 2010 Global Experience Specialists.
All Rights Reserved. No part of this publication may be reproduced, stored in
any retrieval system, or transmitted in any form or by any means - electronic,
mechanical, photocopying, recording, or otherwise - without the express
written consent of Global Experience Specialists
Every effort has been made to insure the accuracy of all information
contained on this floor plan. However, no warranties, either expressed or
implied, are made with respect to this floor plan. If the location of building
columns, utilities, or other architectural components of the facility is a
consideration in the construction or usage of an exhibit, it is the sole
responsibility of the exhibitor to physically inspect the facility to verify all
dimensions and locations.
Dx3 | March 5-6, 2014
March 5-6, 2014
Confidential Property Of
Global Experience Specialists
N
Dx3 Canada
E
W
Metro Toronto Convention Centre - North Building - Level 300
Exhibit Hall C
File: Dx314 Feb 03 14a.dwg
Layout: Move-Out
Plotted: February 6, 2014, 4:06:59 PM
By: Pirbhai, Nasera
S
15