1. travel
2. tourist facilities
3. hotel

Best of ASCOBes2012Best of ASCO Boston Exhibitor Manual
Best of ASCO® Boston
Exhibitor Manual
Meeting Dates
August 8-9, 2014
Exhibit Date
August 8, 2014
Meeting Location
Renaissance Boston Waterfront
606 Congress Street
Boston, MA 02210
Best of ASCOBes2012Best of ASCO Boston Exhibitor Manual
TABLE OF CONTENTS
Please select the links below to navigate within the document.
INFORMATION
Agenda ................................................................................................................ 3
Attendee Mailing List ............................................................................................. 3
Checklist .............................................................................................................. 3
Contacts .............................................................................................................. 4
Display Restrictions ............................................................................................... 5
Exhibitor Resource Center ...................................................................................... 5
Giveaways ........................................................................................................... 5
Hotel Reservations ................................................................................................ 6
Items Included in Space Charge ............................................................................. 6
Move In/Move Out and Exhibits Schedule ................................................................. 7
Planning Tips ........................................................................................................ 7
Policies ................................................................................................................ 7
Registration ......................................................................................................... 7
Security Tips ........................................................................................................ 8
Shipping Information - Inbound .............................................................................. 8
Shipping Information - Outbound ............................................................................ 8
Shipping Labels .................................................................................................... 9
FORMS
A/V Order Form .................................................................................................. 10
Electrical and Internet Order Form ........................................................................ 13
Exhibitor Directory Upgrade ................................................................................ 15
Exhibitor Shipping And Receiving Form .................................................................. 16
Lead Retrieval Order Form ................................................................................... 18
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Best of ASCOBes2012Best of ASCO Boston Exhibitor Manual
AGENDA
Please visit boa.asco.org for the most up-to-date program information.
ATTENDEE MAILING LIST
Fully capitalize on your trade show investment by renting the Best of ASCO attendee
postal list. Utilizing the pre-show list to raise awareness and showcase your presence at
the Best of ASCO and then following-up with a post-show message to attendees is a
great way to spotlight your products and services throughout the year. You can order the
Best of ASCO postal list through INFOCUS Marketing.
Questions?
800-708-5478
[email protected]
CHECKLIST
The following checklist is provided as a guide for companies exhibiting at the 2014 Best
of ASCO Boston Meeting.
Due Date
Item
Complete
Lead Retrieval Order Form
□
□
□
□
□
□
Friday, July 18
Freeman Audio Visual Order Form
□
Wednesday, July 30
Exhibitor Directory Listing and Upgrade - Exhibitor Resource Center
□
Credit Card Authorization Form (Electrical, Internet, Shipping and
Receiving)
□
□
□
□
Exhibitor Registration - Exhibitor Resource Center
Giveaway Approval Form - Exhibitor Resource Center
Wednesday, July 9
Hotel Reservation
Notification of Intent to Use an EAC - Exhibitor Resource Center
Onsite Contact Form - Exhibitor Resource Center
Tuesday, August 5
Electrical and Internet Order Form
Exhibitor Shipping and Receiving Form
First day exhibit materials will be accepted at the Renaissance
Boston Waterfront Hotel
Your password to access the Exhibitor Resource Center was emailed to the Exhibit
Contact along with the link to the Exhibitor Manual.
Questions?
Contact Eileen McGill, Assistant Manager, Exhibits Operations
703-679-3969
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[email protected]
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List of Meeting Official Contractors
If you receive solicitations from companies who are not listed below, please contact Eileen McGill at [email protected] or 703-631-6200.
Service
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Official Contractor
Attendee Mailing List
InFocus Marketing
Audio/Visual Services
Freeman
Electric
Renaissance Boston Waterfront Hotel
Exhibitor Directory Listing
J. Spargo & Associates, Inc.
Hotel Reservations
J. Spargo & Associates, Inc.
Internet and Telephone Service
Renaissance Boston Waterfront Hotel
Lead Retrieval
DirectLead
Policy Information
ASCO
Registration
J. Spargo & Associates, Inc.
Support (Sponsorship) Opportunities
Conquer Cancer Foundation
Travel Discounts
MacNair Travel
Contact Information
[email protected]
800-708-5478
Cassie Malone
[email protected]
214-623-1397
617-342-5570
Eileen McGill
[email protected]
703-631-6200
Erin Davis
[email protected]
888-788-1522, 703-449-6418
617-342-5570
[email protected]
703-995-1800
Natalie Norris, CME/H
[email protected]
571-483-1599
Carrie Olney / Cindy Roth
[email protected]
888-788-1522, 703-449-6418
Amy Smith
[email protected]
571-483-1576
[email protected]
877-410-8198, +1-202-360-4674
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Best of ASCOBes2012Best of ASCO Boston Exhibitor Manual
DISPLAY RESTRICTIONS
All displays are restricted to the tabletop. Banner stands are permitted on the floor
directly behind the exhibit table. No literature stands or pop-up booths may be displayed
behind, in front of, or next to the exhibit table.
EXHIBITOR RESOURCE CENTER
The Exhibitor Resource Center allows you single sign on access to the following items:
Due on Wednesday, July 9 at 11:59 PM (EDT):
• Exhibitor Registration
• Onsite Contact Form (required)
• Giveaway Approval Form (required)
• Notification of Intent to Use an EAC
Due on Wednesday, July 30 at 11:59 PM (EDT):
• Printed Exhibitor Directory Information
GIVEAWAYS
Commercial exhibitors:
• Must be designed primarily for the education of patients or healthcare
professionals
• Must not exceed $10 in value
• Pens, mouse pads, and other “reminder” items are not permitted for commercial
exhibitors
Non-profit exhibitors and government agencies:
• Must not exceed $10 in value
• Must be available to all registered attendees immediately upon request
• Giveaways by non-profit exhibitors who are subject to the PhRMA Code must meet
the standards for Giveaways by Commercial Exhibitors listed above.
All exhibitors must complete the Giveaway Request Form through the Exhibitor
Resource Center.
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Best of ASCOBes2012Best of ASCO Boston Exhibitor Manual
HOTEL RESERVATIONS
Deadline: Wednesday, July 9 at 11:59 PM (EDT)
To book a room:
• Go to boa.asco.org
• Select “Best of ASCO Boston” on the left-side menu
• Select “Registration and Hotel Information”
• Select “Exhibitor Registration and Hotel Reservations”
Renaissance Boston Waterfront Hotel
606 Congress Street
Boston, MA
Phone: 617-338-4111
$239.00 per night
Single or Double room
Please Note:
• Room rate includes complimentary Internet access and access to the hotel fitness
center
• Rate does not include taxes and fees in effect at the time of check in
• Hotel may charge for more than two occupants per room and specific room types
are not guaranteed
Hotel reservations received after Wednesday, July 9 at 11:59 PM (EDT) will be processed
on a space available basis and may be subject to higher rates.
Questions?
703-449-6418
[email protected]
ITEMS INCLUDED IN SPACE CHARGE
 6’ draped table (30” high)
 One (1) chair
 Carpet—please note you should not ship carpet to the hotel
 Company identification sign - 7”x44”
 Complimentary full Meeting registrations – Now available through the online
Exhibitor Resource Center
Exhibitors are responsible for all material handling charges.
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Best of ASCOBes2012Best of ASCO Boston Exhibitor Manual
MOVE IN/MOVE OUT AND EXHIBITS SCHEDULE
Move In
Thursday, August 7
4:00 PM – 6:00 PM
Exhibit
Hours
Friday, August 8
7:00 AM – 3:00 PM
Move Out
Friday, August 8
3:00 PM – 4:00 PM
All exhibits must be set by 6:00 PM on Thursday, August 7.
*If you foresee any difficulty in meeting this deadline, you must request a variance.
Please contact Eileen McGill at 703-679-3969 or [email protected] by 5:00 PM
(EDT) on Wednesday, July 30.
Exhibits may not be dismantled before 3:00 PM on Friday, August 8.
Early dismantling of exhibits is prohibited.
ASCO will dismantle any exhibits that are not taken down by the end of the published
move out time. Exhibitors will be responsible for any charges related to tear down.
Below you will find the hours during which your exhibit table will need to be staffed as
attendees will be in the Exhibits and Food Room.
Friday, August 8
7:00 AM – 7:55 AM
9:40 AM – 10:00 AM
12:00 PM – 12:45 PM
2:40 PM – 3:00 PM
Continental Breakfast
Break
General Poster Session and Lunch
Break
PLANNING TIPS
• Give copies of all orders, invoices, and paperwork associated with exhibiting and
shipping to your onsite exhibit staff.
• Order services by the deadlines shown on the forms to take advantage of discounts
(if applicable).
• Carefully review all products when delivered to your exhibit table and document any
damage. Provide the Exhibits Operations Manager with a copy of your report.
POLICIES
The Exhibitor Policies describe the rules and regulations governing ASCO Meetings and
Symposia.
REGISTRATION
Exhibitor registration is accessed through the Exhibitor Resource Center. Registration
must be completed online. Processing fees apply if you require the Customer Service
Center to complete your exhibitor registrations, changes, or cancellations.
Questions?
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703-449-6418
[email protected]
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Best of ASCOBes2012Best of ASCO Boston Exhibitor Manual
SECURITY TIPS
Front entrance, perimeter, and roving security personnel will be provided. Although
security will be provided during move-in/move-out and on the Meeting days, it is always
the exhibitor’s responsibility to ensure the security of his/her exhibit and its contents.
ASCO, J. Spargo & Associates, Renaissance Boston Waterfront Hotel, and all
organizations and individuals who are employed by or associated with the Meeting, will
not be responsible for injury that may occur to an exhibitor, his/her employees, or any
agents, or for the safety of an exhibit or other property against theft, fire, accident, or
any other destructive cause. Exhibitors should ensure that they have adequate insurance
coverage.
SHIPPING INFORMATION - INBOUND
All exhibitor freight should be sent directly to the Renaissance Boston Waterfront Hotel
and should not arrive before Tuesday, August 5:
• All boxes and packages must be addressed as follows:
Renaissance Boston Waterfront Hotel (Lori Pontes)
606 Congress Street
Boston, MA 02210
HOLD FOR: Best of ASCO Meeting – Exhibitor Materials
Name of Exhibiting Company and Table #
Number of Boxes (i.e. 1 of 4) (Multiple boxes must be numbered)
•
Shipping labels are provided on page 9.
•
Any exhibiting company shipping freight to or from Meeting site is required to
submit a “Credit Card Authorization Form” to the Renaissance Boston Waterfront
Hotel by Tuesday, August 5. Please see page 15 of this Exhibitor Manual for the
Authorization Form.
•
Exhibitors are responsible for all material handling charges. Please see below for
material handling fees.
SHIPPING INFORMATION - OUTBOUND
•
Please bring with you the appropriate labels for shipping your materials from the
Meeting.
•
•
All exhibit materials must be cleared from the exhibit area by 4:00 PM on Friday,
August 8.
At the close of the Meeting and after your materials are packed, please see Eileen
McGill, Assistant Manager, Exhibit Operations, to finalize the outbound shipping
process.
The hotel does have daily FedEx and UPS pickups. If you are shipping FedEx or UPS,
please note your freight will leave the hotel on Monday, August 11 as the pickup
time is prior to the exhibits closing on Friday, August 8.
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Best of ASCO Boston
Best of ASCO Boston
Exhibit Move In – Thursday, August 7, 2014
Exhibit Move In – Thursday, August 7, 2014
EXHIBIT MATERIALS
EXHIBIT MATERIALS
MATERIALS MAY NOT ARRIVE PRIOR TO TUESDAY, AUGUST 5, 2014
MATERIALS MAY NOT ARRIVE PRIOR TO TUESDAY, AUGUST 5, 2014
TO:______________________________________________________
Onsite Contact’s Name
COMPANY NAME:_____________________
TO:______________________________________________________
Onsite Contact’s Name
TABLE #:__________
CARRIER:________________________ # OF PIECES:_____________
2014 Best of ASCO Boston Meeting
Renaissance Boston Waterfront Hotel
Attn: Lori Pontes
606 Congress Street
Boston, MA 02210
COMPANY NAME:_____________________
TABLE #:__________
CARRIER:________________________ # OF PIECES:_____________
2014 Best of ASCO Boston Meeting
Renaissance Boston Waterfront Hotel
Attn: Lori Pontes
606 Congress Street
Boston, MA 02210
Best of ASCO Boston
Best of ASCO Boston
Exhibit Move In – Thursday, August 7, 2014
Exhibit Move In – Thursday, August 7, 2014
EXHIBIT MATERIALS
EXHIBIT MATERIALS
MATERIALS MAY NOT ARRIVE PRIOR TO TUESDAY, AUGUST 5, 2014
MATERIALS MAY NOT ARRIVE PRIOR TO TUESDAY, AUGUST 5, 2014
TO:______________________________________________________
Onsite Contact’s Name
COMPANY NAME:_____________________
Onsite Contact’s Name
TABLE #:__________
CARRIER:________________________ # OF PIECES:_____________
2014 Best of ASCO Boston Meeting
Renaissance Boston Waterfront Hotel
Attn: Lori Pontes
606 Congress Street
Boston, MA 02210
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TO:______________________________________________________
COMPANY NAME:_____________________
TABLE #:__________
CARRIER:________________________ # OF PIECES:_____________
2014 Best of ASCO Boston Meeting
Renaissance Boston Waterfront Hotel
Attn: Lori Pontes
606 Congress Street
Boston, MA 02210
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Proud to Serve as Your
Best of ASCO Boston
Official Audio Visual Provider
August 8-9, 2014
Renaissance Boston Waterfront Hotel| Boston, MA
*Order By: July 18, 2014 to Receive Early Order Pricing!
Exhibiting Company Name:
Booth#
Flat Panel Displays and Accessories
QTY.
24" Flat Screen (16:9, HD) with Dell Sound Bar
Early Order Show Rate
$125.00
$225.00
$265.00
$330.00
$400.00
$1,150.00
$40.00
$50.00
32" Flat Screen (16:9, HD) with Internal Speakers
42" Flat Screen (16:9, HD) with Internal Speakers
46" Flat Screen (16:9, HD) with Internal Speakers
55" Flat Screen (16:9, HD) with Internal Speakers
60" Flat Screen (16:9, HD) with Internal Speakers
DVD player with Auto Repeat
Blu-ray DVD Player with auto repeat
Computing
QTY.
Desktop Computer with Monitor (3.2GHz or Faster)
Laptop Computer (Core i5/2.5ghz/4GB/300GBHD/DVD)
Apple 15" MacBook Pro (2.3 GHz Quad Core with Thunderbolt)
Apple 17" MacBook Pro (2.3 GHz Quad Core with Thunderbolt)
HP Laser Printer (40 PPM)
Computer Speakers
Wireless Presentation Mouse
Keyboard and Mouse Set
Early Order Show Rate
$90.00
$108.00
$450.00
$550.00
$125.00
$30.00
$40.00
$50.00
Total
$162.50
$292.50
$344.50
$429.00
$520.00
$1,495.00
$52.00
$65.00
Total
$117.00
$140.40
$585.00
$715.00
$162.50
$39.00
$52.00
$65.00
Freeman has a full complement of Computer, Audio, Video and Lighting inventory, as well
as design capabilities. Whether your needs are big or small, our experts are available to help you! Please contact
us at: 214-623-1397 for a custom quote.
*Show rate is subject to a 30% increase when ordering after July 18, 2014
Contact Your Freeman Representative
Cassie Malone
[email protected]
Phone: 214.623.1397
Fax: 469.621.5608
Online at: www.freemanco.com
Total Your Order
Equipment Sub-Total
30% Handling Charge ($154.00 Min) Includes Delivery, Install & Dismantle
State Rental Tax (6.25%)
TOTAL CHARGES:
Don't see what you are looking for?
Please call to discuss the options!
** Electrical & Internet Services are not included in equipment pricing.
Project#
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91-306945
Visit us at: www.freemanco.com
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Please Fill in All Information Below Before Submitting Your Order
Your Name:
Booth Number:
Exhibiting Company Name:
Company Address:
Phone:
Fax:
Email:
Third Party (if applicable):
Signature:
Delivery Information
A representative must be in your booth at the time of delivery unless alternate arrangements are made.
Delivery subject to readiness of the booth structure and set-up. Please call us at (714) 254-3633 with questions.
On-Site Contact Person:
Cell Phone:
Please Select Your Preferred Date and Time of Delivery: (Choose One):
Thursday, August 7, 2014:
10:00
‐ 12:00
4:00
PM a.m.
- 6:00
PM p.m.
1:00 p.m. ‐ 5:00 p.m.
If You Have a Special Delivery Request, Please Note it Here:
Payment Information
Method of Payment (choose one):
Master Card
Check (in US Funds)
Visa
Bank Transfer (please call for details)
American Express
Key Account
Credit Card Number:
Expiration Date:
Card Holder Name:
Signature:
** For your convenience, we will use your authorization to charge your credit card account for advanced and on site orders placed by your
company representative. These charges may include all Freeman companies, or any charges which Freeman may be obligated to pay on
behalf of the Exhibitor including without limitation, any shipping charges.
** All payments must be made in advance in US funds
Cancellation Policy: Any cancellation must be received within 7 days of show open to avoid being charged one day's rental
rate. Cancellations after delivery will result in a day's charge and labor incurred.
Project#
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91-306945
Visit us at: www.freemanco.com
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TERMS & CONDITIONS
YOU ARE ENTERING A CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE. The terms and conditions set fort h below become
a part of the Contract between Freeman and you, the EXHIBITOR. Acceptance of said terms and conditions will be construed wh en any of the following
conditions are met: THE METHOD OF PAYMENT FORM IS SIGNED; OR AN ORDER FOR LABOR, SERVICES AND/OR RENTAL EQUIPMENT IS PLACED BY
EXHIBITOR OR WORK IS PERFORMED ON BEHALF OF EXHIBITOR BY LABOR SECURED THROUGH FREEMAN.
DEFINITIONS
For purposes of this Contract, ”Freeman” means Freeman Expositions, Inc., Freeman Expositions, Ltd., Freeman Audio Visual, I nc., and their respective
employees, directors, officers, agents, assigns, affiliated companies, and related entities. The term “Exhibitor” means the E xhibitor, its employees, agents,
representatives, and any Exhibitor Appointed Contractors (“EAC”).
PAYMENT TERMS
Full payment, including any applicable tax, is due at the time the order is placed. Purchase orders are not considered paymen t. All payments must be in U.S.
funds and all checks must be drawn on a U.S. bank. Orders received without advance payment or after the deadline date will in cur additional After Deadline
charges as indicated on each order form. All materials and equipment are on a rental basis for the duration of the show or e vent and remain the property of
Freeman except where specifically identified as a sale. All equipment rentals are based on Show Rates and apply only to Show Days. Rental prices on Audio
Visual equipment (including computers) do not include labor, delivery, electrical services or removal of the equipment from t he booth. Exhibitor agrees to use
all rental equipment with reasonable care to prevent excessive wear and tear and/or damage to Freeman’s property. Exhibitor w ill notify Freeman
immediately of any damage to rental equipment and agrees to be billed for any damage to, or loss of, rental equipment rented to Exhibitor. In case of
cancellation of any labor orders by Exhibitor, a one-hour “per person, per hour” charge will be applied for all labor and equipment orders that are not
canceled in writing at least 24 hours prior to the scheduled start time. If Prestige Carpet, Custom -Cut Carpet, Modular Rental Exhibits, Audio Visual and/or
Computer Equipment and any other custom-order items or services have already been provided at the time of cancellation, fees wil l remain at 100% of the
original charge. If the Show or Event is canceled because of reasons beyond Freeman’s control, Exhibitor remains responsible for all charges for services and
equipment provided up to and including the date of cancellation. Freeman will not issue refunds to Exhibitor of any payments made before the date of
cancellation. It is Exhibitor’s responsibility to advise the Freeman Service Center Representative of problems with any orde rs, and to check the Exhibitor’s
invoice for accuracy prior to the close of the Show or Event. If Exhibitor is exempt from payment of sales tax, Freeman requ ires an exemption certificate for
the State in which the services are to be used. Resale certificates are not valid unless Exhibitor is rebilling these charge s to its customers. For International
Exhibitors, Freeman requires 100% prepayment of advance orders, and any order or services placed at show site must be paid at the show. For all others,
should there be any preapproved unpaid balance after the close of the show; terms will be net, due and payable in Dallas, Tex as upon receipt of invoice.
Effective 30 days after invoice date, any unpaid balance will bear a FINANCE CHARGE at the lesser of the maximum rate allowed by applicable law, or 1.5%
per month, which is an ANNUAL PERCENTAGE RATE of 18%, and future orders will be on a pre -paid basis only. If any finance charge hereunder exceeds the
maximum rate allowed by applicable law, the finance charge shall automatically be reduced to the maximum rate allowed, and an y excess finance charge
received by Freeman shall be either applied to reduce the principal unpaid balance or refunded to the payer. If past due invo ices or invoice balances are
placed with a collection agency or attorney for collection or suit, Exhibitor agrees to pay all legal and collection costs. THESE PAYMENT TERMS AND
CONDITIONS SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. In the event of any dispute between the
Exhibitor and Freeman relative to any loss, damage, or claim, such Exhibitor shall not be entitled to and shall not withhold payment, or any partial payment,
due to Freeman for its services, as an offset against the amount of any alleged loss or damage. Freeman reserves the right t o charge Exhibitor for the
difference between the Exhibitor’s estimate of charges and the actual charges incurred by Exhibitor, or for any charges that Freeman may be obligated to pay
on behalf of Exhibitor, including without limitation, any shipping charges. If Exhibitor provides a credit card for payment a nd charges are rejected by the
Exhibitor’s credit card company for any reason, Freeman hereby provides notice that it reserves the right, and Exhibitor auth orizes Freeman, to continue to
attempt to secure payment through that credit card for as long as unpaid balances remain on the Exhibitor’s account. Exhibit or hereby grants a lien on its
property in Freeman’s possession to the extent of any outstanding obligations owed to Freeman by Exhibitor.
LABOR UNDER SUPERVISION OF EXHIBITOR: Exhibitor shall be responsible for the performance of labor provided under this section . It is the responsibility of
Exhibitor to supervise labor secured through Freeman in a reasonable manner as to prevent bodily injury and/or property damag e and also to direct them to
work in a manner that is in compliance with Freeman’s Safe Work Rules and/or Federal, State, County and Local ordinances, rul es and/or regulations,
including but not limited to Show or Facility Management rules and/or regulations. It is the responsibility of Exhibitor to c heck in with the Service Desk to pick
up labor, and to return to the Service Desk to release labor when the work is completed. INDEMNIFICATION: Exhibitor agrees t o indemnify, hold harmless,
and defend Freeman from and against any and all demands, claims, causes of action, fines, penalties, damages, liabilities, ju dgments, and expenses (including
but not limited to reasonable attorneys’ fees and investigation costs) arising out of work performed by labor provided by Fre eman but supervised by
Exhibitor. Further, the Exhibitor’s indemnification of Freeman includes any and all violations of Federal, State, County or Local ordinances, “Show Regulations
and/or Rules” as published and/or set forth by Facility or Show Management, and/or directing labor provided by Freeman to wor k in a manner that violates
any of the above rules, regulations, and/or ordinances.
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EXHIBITOR ORDER FORM
Advance Price Deadline:
Tuesday, August 5
Name of Conference: _____________________________ Date of Order: ___________
Company Name: _____________________________________
Exhibit Date(s): ________________
Exhibitor Contact Name: _____________________________________ Telephone #: __________________
City: __________________________State: _______
Zip: _________________________________
Email Address_________________________________________________________________________
1. All orders MUST be in 48 hours before a
show opening. Last minute orders are subject
to a 15% surcharge.
2. Electrical power for lights and displays will
be turned on ½ hour before show opening and
turned off ½ hour after show closing time,
unless other arrangements are made with
Renaissance prior to the show.
3. No credit will be issued on outlets installed
as ordered, even though not used.
4. All wiring and other installation, motors,
etc. must be approved to prevent overloading
of the circuits. Exhibitors shall not be
permitted to add wattage except upon
ordering same. All motors over 1 HP shall
have a magnetic starter, manual disconnect
switch and a fuse furnished by the exhibitor.
5. All questions on billing must be settled prior
to closing date of show. No credits will be
issued after closing date of show.
6. All connectors will be the current NEMA
type for current voltage to be applied. All
connectors will be grounded.
7. If using specific NEMA connector for 1phase or 3-phase application, please endorse
NEMA number, sketch and/or connector.
NEMA #:__________________________
8. Voltage is 120/20B, Renaissance cannot be
held responsible for voltage variations or
“brown out” conditions. Exhibitors having
special voltage requirements should contact
Renaissance in advance of show.
9. Exhibitors using computers or other
equipment sensitive to power dropouts
should order exclusive circuits. All exclusive
circuits are shared by other exhibitors.
Renaissance assumes no responsibility for
their actions.
10. Renaissance cannot be held responsible
for any damage that occurs to exhibitor
and/or equipment through operator
negligence or any act of God.
Total
List Requirements Below
Unit Cost Quantity
Days
Price
A/V Equipment
TV/VCR/DVD Combo
$325.00
DVD/VCR Player
$95.00
LCD Projector 3000 Lumens
$500.00
LCD Projector 5500 Lumens
$800.00
42" Plasma Monitor w/ stand
$550.00
52" Plasma Monitor w/stand
$750.00
60" Plasma Monitor w/ stand
$900.00
19"
LCD
Computer
Monitor
$175.00
Please note: Complimentary Wi-Fi will be provided in the exhibits and
22" LCD
Computer
food
room.
The Monitor
provided Wi-Fi is $325.00
intended for personal use. Devices
requiring
missionMonitor
critical Internet service
24" LCD Computer
$350.00 should be connected through a
hard-wired
Internet
drop. Exhibitors
are responsible for ordering and
6’-8’ Tripod Screen
w/ skirt
$85.00
paying
for
all
hard-wired
Internet
connections.
Laptop Computer (PC or Mac)
$250.00
Laser Printer (Black and White)
$175.00
Direct Dial Phone/Fax/CC line
$150.00
High Speed Wired Internet
Connection
$350.00
High Speed Wireless Internet
Connection
$200.00
Additional Internet Connection
$100.00
Wireless Presentation Mouse
$50.00
Computer Speakers
$100.00
Banner Hanging (Ceiling/Wall)
$125.00
Basic Electrical Equipment
6 Outlet Surge Protector
$10.00
120V – 15 amp Circuit (Includes 1
extension cord and power strip)
$20.00
Additional Extension cords
$10.00
Subtotal
24% Taxable Set Up Charge
6.25% State Sales Tax
Total
METHOD OF PAYMENT:
Payment must be collected in the form of cash, check or credit card upon
arrival. All payments must be made at the front desk prior to receiving
your equipment and/or services. Verification of payment must be
presented to the Event Technology department in person. Unless noted, all
equipment is priced on a daily basis. Thank you for your business!
606 CONGRESS STREET, BOSTON, MA 02210 A/V FAX: 617.342.5504 A/V OFFICE PHONE: 617.342.5570
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EXHIBITOR CREDIT CARD AUTHORIZATION FORM
Deadline Date:
Tuesday, August 5
Cardholder Information
Name as it appears on the credit
card:
Card type:
Visa
Account type:
Individual (personal credit card)
Corporate
MC
Amex
Diners/CB
Discover
JCB
Company
Name:
Account number:
Exp.
date:
Address:
(where statement is
mailed)
City, State and Zip:
Phone number:
Fax or alternate
number:
Approved Charges
All Charges
AV Charges
Shipping Charges
I certify that all information is complete and accurate. I hereby authorize the Renaissance Boston Waterfront
Hotel to collect payment for all charges as indicated in the Approved Charges section of this form by processing a
charge to the credit card listed above. I certify that I am the authorized signer of the credit card listed above.
Cardholder name:
(Printed)
Cardholder signature:
Date:
PLEASE FAX TO: 617.342.5504
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boaexhib
[email protected]
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website. Print Listing The directoryy is available to attendee’s on
nsite in th
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Basic Exten
nded Premium (Free) ($250) ($50
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



Mailing A
Address 




Web Add
dress 




250 charracter paragraaph 


500 charracter paragraaph 


750 charracter paragraaph 






Color Company Logo with compan
ny listing Color Company logo w
with link inclu
uded on Exhibitorr Directory hoome page 
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Print Companyy Name 




Mailing A
Address & Phhone Number 




Web Add
dress 




250 charracter paragraaph 


500 charracter paragraaph 


750 charracter paragraaph 

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Bec
come a Featured Exhibittor!
Conttact the EExhibit Saales team at [email protected]
om or 800
0‐564‐4220. Back to Contents
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EXHIBITOR SHIPPING AND RECEIVING FORM
Deadline Date:
Tuesday, August 5
Name of Conference: _____________________________ Date of Order: ___________
Company Name: _____________________________________
Exhibit Date(s): ________________
Exhibitor Contact Name: _____________________________________ Telephone #: __________________
City: __________________________State: _______
Zip: _________________________________
Email Address_________________________________________________________________________



All boxes must be labeled with the Name of the Function, Name of Contact, Dates of function and
Name of Event Manager planning your event.
All boxes should arrive no earlier than 3 days prior to the date of your event. There is limited
storage area in our Shipping and Receiving department.
Box Receiving and Storage pricing is as follows and is based on weight per box:
 1-20 lbs
$5.00 per box
 21-50 lbs
$10.00 per box
 51+ lbs
$30.00 per box
 Case or Trunk
$30.00 per case/trunk
 Pallets
$85.00 each
METHOD OF PAYMENT:
Please use the credit card authorization form attached to send a credit card for payment.
Charges will be calculated once boxes are received. Thank you for your business!
PLEASE FAX TO: 617.342.5504
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EXHIBITOR CREDIT CARD AUTHORIZATION FORM
Deadline Date:
Tuesday, August 5
Cardholder Information
Name as it appears on the credit
card:
Card type:
Visa
Account type:
Individual (personal credit card)
Corporate
MC
Amex
Diners/CB
Discover
JCB
Company
Name:
Account number:
Exp.
date:
Address:
(where statement is
mailed)
City, State and Zip:
Phone number:
Fax or alternate
number:
Approved Charges
All Charges
AV Charges
Shipping Charges
I certify that all information is complete and accurate. I hereby authorize the Renaissance Boston Waterfront
Hotel to collect payment for all charges as indicated in the Approved Charges section of this form by processing a
charge to the credit card listed above. I certify that I am the authorized signer of the credit card listed above.
Cardholder name:
(Printed)
Cardholder signature:
Date:
PLEASE FAX TO: 617.342.5504
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Advance Price Deadline: Wednesday, July 9
LEAD RETRIEVAL ORDER FORM
Best of ASCO Boston | Meeting: August 8-9, 2014 | Exhibit: August 8, 2014 | Renaissance Boston Waterfront Hotel | Boston, MA
Contact Information (Please Print or Type Clearly)
Booth Number: __________________________________________ Contact:_________________________________________________
Company Name: ___________________________________________________________________________________________________
Address: __________________________________________________________________________________________________________
City: _____________________________________________State: ___________ Zip: ______________Country: ______________________
Tel:___________________________ Fax:__________________________________ Email:_________________________________________
Onsite Contact: ___________________________________________ Mobile Phone: ___________________________________________
Order Online
https://www.directlead.com/order/boabos14
Order by Mail
J. Spargo & Associates, Inc.
11208 Waples Mill Rd., Suite 112, Fairfax, VA 22030
Phone: 703-995-1800
Lead Retrieval Options:
AdvanceOnsite
By: 7/9/14 After: 7/9/14
DirectLead™ Handheld Touch [HHT]* . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $375
Quantity
Total
$425
_______$__________
Direct Lead™ Mobile Handheld [DMH]* . . . . . . . . . . . . . . . . . . . . . . . . . . . $350
$400
_______$__________
DirectLead™ App. for Smartphone or Tablet [DLA] . . . . . . . . . . . . . . . . . . $320
$320
_______
Battery Operated. Leads provided on a USB Stick when unit returned at close of event
$_________
One activation per device; exhibitors use their own hardware. App needs to be installed from a data connection.
Instructions for App download will be provided 7 business days prior to event.
5 or more apps. call for a quote
Optional Accessories:
Wireless Thermal Printer [WTP]* . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $100
$150
Custom Lead Qualifiers [CC]* (complete page 2) . . . . . . . . . . . . . . . . . . . . .  $95
$125
Unit & Printer Stand [DS]* . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  $25 $25
_______$__________
_______$__________
_______$__________
*For use with DirectLead™ Handheld Touch and Mobile Handheld
Total: $__________
Payment Method:
Cancellation of order is subject to a $50.00 administrative fee.
 Check made payable to: J. Spargo & Associates, Inc.
You will be charged up to $2,500.00 per unit damaged or not
returned.
Credit cards orders accepted online:
https://www.directlead.com/order/boabos14
No refunds after July 31, 2014.
Units must be picked up at the Lead Retrieval Counter.
No credit issued for unit(s) not picked up.
Please allow 1-3 business days to receive confirmation of your
order.
All equipment is the sole responsibility of the exhibitor during the rental period. The rental period ends 1 hour past the close of the posted exhibit hall hours.
Equipment damaged or not returned is subject to an additional charge up to $2,500.00 per unit. This charge may be imposed, without further notice, to the
credit card on file. Your signature authorizes your credit card to be charged for the total payment due. JS&A reserves the right to charge or correct amount if
different from the total listed above. Your order must be submitted on or prior to the discount deadline to receive the discounted rate.

Please check the box and sign below that you have read and understood the terms of this agreement
Signature_____________________________________________________________________________________ Date____________
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Advance Price Deadline: Wednesday, July 9
CUSTOMIZED LEAD QUALIFIERS ORDER
Best of ASCO Boston | Meeting: August 8-9, 2014 | Exhibit: August 8, 2014 | Renaissance Boston Waterfront Hotel | Boston, MA
Company Name:_______________________________________________________________________________________
Contact Name:______________________________________________________ Booth #:___________________________
Please type or clearly print your Custom Lead Qualifiers below. Qualifiers are limited to 18 characters per line.
Sample Lead Qualifiers
• Send Brochure
• Add to Mailing List
• Have Sales Rep Call
• Have Tech Rep Call
• Immediate Interest
• Need Demonstration
Custom Lead Qualifiers
By 7/9/14 ������������������������������������$95
After 7/9/14��������������������������������$125
1._____________________________________________________________
2._____________________________________________________________
3._____________________________________________________________
4._____________________________________________________________
5._____________________________________________________________
• Send Price List
6._____________________________________________________________
• Send Proposal
7._____________________________________________________________
• Purchasing Authority
8._____________________________________________________________
• Current Customer
9._____________________________________________________________
• Distributor
10._____________________________________________________________
• Reseller
11._____________________________________________________________
• End User
12._____________________________________________________________
• Government
• Corporate / Civilian
• < 5K Budget
• 5 - 10K Budget
• 10 - 25K Budget
• 25 - 50K Budget
• > 50K Budget
13._____________________________________________________________
14._____________________________________________________________
15._____________________________________________________________
16._____________________________________________________________
17._____________________________________________________________
18._____________________________________________________________
19._____________________________________________________________
20._____________________________________________________________
J. Spargo & Associates, Inc.
11208 Waples Mill Road, Suite 112, Fairfax, VA 22030
Phone: 703-995-1800
Email: [email protected]
ORDER ONLINE: https://www.directlead.com/order/boabos14
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