EXHIBITOR MANUAL 1 O TO UT AU RA ER TE NT n IIN on hiibbiittiio ottiivvee eexxh mo om utto naall aau on naattiio ntteerrn 0tthh IIn 10 A 4 14 01 20 1,, 2 31 8--3 28 usstt 2 uggu Au Crocus Expo International Exhibition Center: Trade & Exhibition Center, Building 2, 65-66 km of MKAD (Moscow Motor Ring), P.O. Krasnogorsk-4, Krasnogorsk, 143402, Moscow Region, Russia Myakinino metro station Exhibition organizer: Crocus Expo IEC WEB: http://eng.interauto-expo.ru DEAR EXHIBITORS! We are pleased you have taken the opportunity to present your goods and services at the 10th International automotive exhibition Interauto. We are very pleased to offer our assistance in organizing your exposition. The present Exhibitor’s Manual will help you to plan your activities and to achieve the goal you pursue by participating in the Exhibition. To avoid unnecessary troubles, please study it thoroughly and follow the instructions stated hereby. Please be aware of the information submission deadlines, it will allow us to meet your orders in due time. NOTE: Please provide this Manual to the departments or representatives of your Company responsible for exhibits delivery, stand design and construction. Should you have any questions, don’t hesitate to contact us: INTERAUTO 2014 EXHIBITION MANAGEMENT OFFICE phone/fax: +7 (495) 727 2631 Serguei Shkambarny [email protected] Anna Gromova [email protected] Elena Guskova [email protected] Maria Vasilkina [email protected] Andrey Korovkin [email protected] SEE YOU AT THE EXHIBITION! 2 CONTENTS 1. General Provisions: Exhibition regulations and instructions .......................................... p. 5-12 2. General Information ............................................................................... p. 13-14 3. Stands: 3.1. Space Only Site ........................................................................ p. 15 3.2. Standard Stand........................................................................ p. 16 4. Standard Stand Equipment and samples ............................................... p. 17-18 5. Advertising in the show catalogue ......................................................... p. 19 6. Passes to loading/unloading area .......................................................... p. 20 7. Procedure of entering Crocus Expo........................................................ p. 20 8. Forms as of Exhibitor Manual ............................................................... p. 21-24 3 All Application forms can be downloaded from the official website of the exhibition (section Exhibitor): http://eng.interauto-expo.ru/interauto/exposant All application forms (but form 5 to be arranged against arrival) should be submitted before July 1, 2014 Application forms according to the Exhibitor Manual: Form Form Form Form Form Form 01 02 03 04 05 06 – – – – – – Space only stand Standard stand Additional equipment Catalogue entry (English and Russian versions, electronic format only) Exhibits and equipment entry and removal Advertising in the official show catalogue Application forms according to Services Guide for services provided by the IEC Crocus Expo: Order form 01 – Advertising services Order form 02 – Phones installation Order form 03 – Stand cleaning Order form 03A - Exhibits and equipment wiping Order form 04 – Suspension of light structures Order form 06 – Transportation and logistics services Order form 07 – Conference halls lease (Pavilions 1 and 2) Order form 08 – Conference halls lease (Pavilion 3) Order form 09 – Overtime at set up and dismantling periods Order form for services provision – for services outside above mentioned (individual guard and Internet) ALL QUESTIONS ON ADDITIONAL EQUIPMENT FOR STANDARD BOOTHS, YOU CAN SPECIFY THE TECHNICAL DEPARTMENT BY PHONE OR E-MAIL: +7 (916) 506-0263, Povarov Konstantin, [email protected] +7 (910) 490-4891, Taran Artem, [email protected] 4 1. GENERAL PROVISIONS EXHIBITION REGULATIONS AND INSTRUCTIONS E The definitions of the Manual have the following meanings: Event Participants – organizers, exhibitors and other events participants, as well as stand constructing agencies contracted by the Event Participants; Exhibitor – legal or physical person contracted participation in the Event for the Exhibitor’s employees work at the exhibition/fair and/or exhibits demonstration (goods and services); Exhibition Management Office – persons authorized by ZAO Crocus for organization and holding of exhibitions; Service centre – Crocus expo subdivision located in the lobby of the pavilion aiming to render day-today services for exhibition participants; Exhibition stand – a structure installed within contracted space on the Exhibition site and designed for exhibits placement and relevant Exhibitor’s work; Unequipped exhibit space – a space located on the Exhibition site contracted between the Exhibitor and the Organizer intended for an exhibition stand, exhibits, exhibition and other relevant equipment installation; Standard stand – an exhibition space contracted between the Exhibitor and the Organizer equipped with standard exhibition elements; ZAO CROCUS – Joint Stock Venture CROCUS INTERNATIONAL; Crocus Expo – Krasnogorsk subsidiary Crocus Expo of the Joint Stock Venture CROCUS INTERNATIONAL’ Exhibition Centre – Crocus Expo International Exhibition Centre. Stand-attendants. Only employees and official representatives of the Exhibitor are authorized to work at the Exhibitor’s stand. All stand-attendants must have Exhibitor badges issued by the Exhibition Management Office. The Exhibitor badges are individual and shall not be handed over to another person. Working at the Exhibition. Compliance with labour and fire safety regulations constitutes an integral condition of participation in the Exhibition (please study carefully Safety and Fire Regulations, pages 7-8 herein). Exhibitor’s representatives are fully responsible for compliance with the regulations stated hereby. Non-compliance with these regulations could result in unilateral termination of the contract by the Exhibition Organizer. Funds paid by the Exhibitor shall not be returned. In the course of promotional actions at stands with the use of audio and video appliances the level of noise should not exceed 75 dB. In case of complains on high level of noise the Exhibition Organizer reserves the right to disconnect the source of noise upon verbal warning. Exhibitors are entitled only to holding events approved by the Exhibition Organizer. The Exhibition Organizer is entitled to revoke the approval at any time and demand abolish of the event in case of violations of the Exhibition terms and in case the event attracts visitors in excess in the hallways or if other exhibitors are being annoyed or if the event is not included into the official calendar of events of the show. Advertising materials. Exhibitors are allowed to distribute printed advertising materials or hold any advertising actions only at their stand area. Exhibitors shall arrange their activities so as not to block main passes and endanger or infringe the rights of the Exhibitors and visitors. 5 It is strongly prohibited to place advertising materials of the outside events, organizations, institutions, firms and companies not participating in the Exhibition within the exhibition grounds. If the above-mentioned condition is violated, the Exhibition Organizer reserves the right to apply fine sanctions including stands shutdown. In that case neither compensation will be paid nor funds paid by the Exhibitor as a participation fee will be returned. Aisles and stands blocking. Any promotional activity leading to blocking of aisles and impeding access to stands, shall be suspended for a period of time advised by the Exhibition Management Office. To ensure safety and comfort of visitors, the Exhibitors shall provide a sufficient space at their stand area. Damage to property. Exhibitors shall bear responsibility for any damage caused to floor, walls, pillars, stand equipment or property of other Exhibitors. Exhibitors shall not use paints, lacquers or any sticky substances for floor, walls, pillars or stand equipment covering. Insurance. Exhibition Organizer shall insure with Ingosstrakh Insurance Company, the civil liability of the Exhibition Organizer as well as the civil liability of the Exhibitor against damage or harm caused to health and/or property of the third parties, including Exhibition Organizer, exhibitors and visitors. The Exhibitors shall insure individually against other risks, including insurance against loss or damage due to the Exhibition cancellation, loss or damage of the exhibits or other properties of their stands area. Exhibits attendance and transportation. Exhibits shall be installed by the Exhibitor. Exhibits shall be delivered by trucks upon presentation of gate passes issued by the Exhibition Organizer upon Exhibitors request. Exposition set-up must be completed by 10:00 a.m. on August 28, 2014; otherwise the uninstalled exhibits and equipment could be removed to storehouse at the Exhibitor’s expense. Exhibitors are responsible for exhibits attendance and cleaning of the stand areas. Exhibition Organizer is responsible for cleaning of the aisles. Exhibits shall not be removed or packed before the official close of the Exhibition; otherwise no removal permit will be given to the Exhibitor by the Exhibition Organizer. Exhibitors are not allowed to display goods, which might constitute a danger to people, do not correspond with the Exhibition subject or do not belong to the Exhibitor. Exhibits loading and unloading. To enter the exhibition-site and to deliver exhibits into the exhibition hall, the Exhibitor shall write a letter asking a permission to enter. The letter shall be presented to the Crocus Expo Service Center in four copies, signed and sealed by the authorized representative of the Exhibitor’s company, enclosed with the list of exhibits delivered. On the basis of the letter, verified by the Service Center stamp (ENTRY IS PERMITTED), the Hall Manager issues one-pass exhibits entry permission and the security guards allow access to the exhibition hall. All handling operations at the Crocus Expo grounds are to be carried out exclusively by the Crocus Expo. To remove the exhibits, the Exhibitor shall present one copy of the entry permission letter verified by the Service Center stamp (REMOVAL IS PERMITTED) to the security guards. It is strictly prohibited to store empties inside the exhibition hall and in the aisles. Apply to your forwarder services or transportation department services to arrange the storage of empties. Usage of exhibitor’s own cranes and handling equipment is prohibited! Passes to loading/unloading zones are chargeable in accordance with clause 6.7 of the Services Guide for services provided during holding events at the Crocus Expo. 6 Exhibition space not occupied by the Exhibitor. The Exhibition Organizer reserves the right to use the exhibition space leased to but not occupied by the Exhibitor till the end of the exhibition set-up period. Extra time for exhibits installation / dismantling. At the Exhibitor’s request and expense the Exhibition Organizer can prolong the exhibition hall working hours during installation/dismantling period. If you need extra time, please contact the Exhibition Organizer. The amount of extra payment is based on your stand space and time of prolongation. Drink receptions during non-working hours. No drink receptions are allowed in the exhibition hall after the end of the Exhibition working hours. All exhibitors shall vacate the exhibition hall within 30 minutes after the end of the Exhibition working hours. The Exhibition Organizer can authorize the event at the stand under condition of payment for the coordination of its holding at the rate of extra working time during build up and dismantling periods and payment of organizational maintenance of the event (admission procedure, arrangement of extra guards, overtime usage of the exhibition area) but not less than for 4 hours. Security. The Exhibition Organizer provides twenty-four-hour security for the duration of the Exhibition, but is not responsible for the safety of the exhibits. The overnight security during Exhibition period is provided from 08:00 p.m. till 08:00 a.m. To order individual security for your stand, please contact the Exhibition Organizer. No security guards of your own are allowed to stay in the exhibition hall overnight. To order an individual security, please draw up an application in due time or else order it on-site in the Service Center. The Exhibition Organizer is not responsible for loss or damage of the exhibits or other material valuables of the Exhibitor, as well as for any injury or damage caused to health the Exhibitor’s employees, unless occurred through a direct fault of the Exhibition Organizer. We strongly recommend you to order individual security at your stand or to arrange for an all-time attendant. Exhibition goods delivery and customs clearance. Crocus Logistics, Danzas Messen GmbH, Panalpina Welttransport GmbH/PAN-FAIRService® and BTG Expo GmbH are official forwarding agents of the Exhibition. Please contact Crocus Logistics, Danzas Messen GmbH, Panalpina Welttransport GmbH/PANFAIRService® and BTG Expo GmbH to order shipment, transportation and customs clearance of the exhibition goods and follow its instructions carefully. To avoid problems with goods handling, please Crocus Logistics, Danzas Messen GmbH, Panalpina Welttransport GmbH/PAN-FAIRService® and BTG Expo GmbH detailed information with due advance. There are Crocus Logistics, Danzas Messen GmbH, Panalpina Welttransport GmbH/PAN-FAIRService® and BTG Expo GmbH representative offices at the IEC Crocus Expo grounds. Crocus Logistics (official customs broker Crocus Expo IEC) – phone: +7 (495) 7271529. Office in Crocus Expo IEC – phone: +7 (495) 593-4333 (Mikhail Khohlov). DHL Freight Russia – phone +49 (0) 221 / 39802-45, fax: +49 (0) 221 / 3980220, e-mail: [email protected] (Mr. Thomas Hofmann). Office in Moscow – phone: +7 (495) 727-2568, fax: +7 (495) 727-2569, e-mail: [email protected] (Иван Хитров). Panalpina Welttransport GmbH / PAN-FAIRService® Hamburg Nagelsweg 37 DE-20097 Hamburg / Germany: phone: +49 (40) 23771 1285, fax: +49 (40) 23771 1900, cell phone: +49 (160) 8854775, e-mail: [email protected] (Mr. 7 Frank Poettgen). Office in Crocus Expo IEC – phone: +7 (495) 223-4028, fax: +7 (495) 223-4029, e-mail: [email protected] (Vladimir Bormatov). BTG Expo GmbH – тел: 069 408987102, fax: 069/408987 222, e-mail: [email protected] (Mr. Eric Awater), [email protected] (Mr. Matthias Hildebrandt). Office in Crocus Expo IEC (Pavilion 1, office 201) – phone/fax: +7 (495) 646-9848, e-mail: [email protected]. Overall floor plan of the fairground and stand construction. The stands are allocated by the Exhibition Organizer according to the principles and concept of the show, outward appearance, convenient navigation both for the Exhibitors and Visitors. Due to it the Exhibition Organizer reserves the right to conduct modifications of a stand layout and design. Minimum stand space is 9 sq m. Stands construction for the events organized by the Crocus Expo shall be carried out by BuildExpo LLC. Construction of non-standard stands shall be carried out on the basis of special Agreements. Any external agency contracted by the Exhibitor shall sign an Agreement with BuildExpo LLC. not later than 5 working days prior to the Exposition setup, as well as to follow the General Terms of Holding an Exhibition, Fire Safety Instruction, Electrical Works Regulations and other instructions effective at the EC. For detailed information related to stand construction please visit website http://eng.buildexpo.ru. No part of the stand structure, banners or exhibits shall exceed the boundaries of the space contracted; otherwise the Exhibitors will be forced to dismantle these parts at their own expense. The Exhibitors shall vacate and restore the indoor and outdoor exhibition space rented at their own expense not later than the end of the dismantling period. Acceptance/transfer of the indoor and outdoor exhibition space rented shall be authorized by an Act signed by both parties. Exhibitors shall refund damages caused to exhibition and storehouse premises, stands, electric network, water supply and sewage systems and other EC properties. Exhibitor’s telecommunication and audio-, video-equipment application rules Exhibitor’s telecommunication and audio-, video-equipment (plasma panel, projecting facilities, audio amplifiers, etc.) application shall be allowed only if approved by the Audio and Video Facilities department. The inspection of the Exhibitor’s equipment costs 44 EUR. Permission for usage of presentation devices and equipment in conference halls Crocus Expo IEC (projector, audio amplifiers, simultaneous interpretation, plasma and LED screens) costs 176 EUR/exhibitor. Suspended structures. Exhibitors are allowed to fix light, advertising, audio-, video and other equipment to the frame structure of the exhibition halls. To suspend the above stated equipment the Exhibitor shall submit an application prior at least 14 calendar days the overall exhibition period, drawn up in conformity with a set form, and equipment disposition layout to the Exhibition Management Office for approval. The Layout should specify: - composition drawing; - number of composition elements, composition overall weight and weight of each element; - equipment suspension points on the girder frames layout; - applied materials ecological certificates, fire safety documentation; - equipment electric and sound power; - equipment mounting and dismantling time schedule; Load-carrying capacity of 1 frame structure – 900 kg, with distributed load – 200 kg on 1 power pack. 8 Equipment mounting (elevated works) shall be executed only the KONTA company provided the Layout is approved by the Exhibition Management Office. Konta contacts: Sergei Khrabrov, mobile +7 916 514 9542 Crocus Expo IEC contacts: Anatoly Kalinin, cell phone: +7 916 2660427 Viacheslav Bronislavovich, cell phone: +7 2426833 (administrative building, Pavilion 3, Entrance 1, ground floor lobby, office 9). Cable hoists, chain hoists, chains and wire rope cables without engineering certification are not allowed. If the Layout is not approved or changed in the course of mounting, the works will be interrupted until all the detected violations are eliminated. ⇒ Safety and Fire Regulations. All types of engineering services (i.e. electrical works, water and compressed air connection etc.) are provided only by the IEC Crocus Expo attendants. During Exhibition set-up period it is allowed to use portable electrical tools connected to mobile electric boards. Electric equipment and cables applied for electrical installation works shall meet Russian safety standards. A free access to electrical-junction devices shall be kept free. The display stand shall be constructed within the space contracted by the Exhibitor. Aisles shall be kept free from equipment, empties and construction waste. To perform painting the floor surface and hall walls adjacent to the stand shall safely covered with polyethylene film or any other cover material. During Exhibition set-up and dismantling periods the Exhibitor (or stand constructing agency) engage themselves to: remove empties, package materials to specially assigned place, construction wastes – to storage bins; - restore the floor surface and building structure if damaged; - comply with load-carrying capacity norms; When applying for participation in the Exhibition, the Exhibitor should inform the Exhibition Management Office of exhibits with negative stability or specific manner of fastening, or if the equipment doesn’t meet load-carrying capacity norms, and obtain a permit for exhibits installation. It is strongly prohibited to: - construct display stands within immediate proximity to stable electric boards, fire cabinet, telecommunication closets and other engineering facilities; - change electrical circuit scheme during set-up period without approval, apply undeclared electrical appliances; - unauthorized connection to electric power, water and compressed air supply mains, - turn on the water and compressed air tap, electric distributing electric switchboard; - relocate, move, break down, dissemble stable and mobile electric switchboards and connect electric appliances; - fix stands elements to steel structures and wall panels of the exhibition halls with the use of hardware and adhesive tape, to floor (asphalt pavement) using hold-down bolts; - use woodworking and polishing tools not equipped with dust collecting bags; - use metal-cutting tools without firing work permit; - use pressure tanks without engineering certification; 9 - apply paint, dope, glue or other hard-to-remove adhesive substances to floor surface and asphalt pavement; - drill holes in building structure, walls, floor surface and asphalt pavement. Exhibitors and their authorized representatives are responsible for observing fire regulations during Exhibition period (including set-up, open days and dismantling). Equipment and materials applied for stands construction and design shall be certified. Width of aisles in the exhibition halls shall be not less than 3 m, spacing between the exhibits and equipment – not less than 1 m. Carpets, carpet strips and other coverings shall be safely fixed to the floor. Temporary storage of combustible wastes and empties in the exhibition halls are not allowed; disposable containers shall be utilized; returnable containers shall be stored at warehouse. Closed-space display stands shall be equipped with automatic fire alarm detectors connected to Central Alarm Station. In the EC premises it is strongly prohibited to: - apply flammable stand constructing materials not treated by fire-retarding composition; - apply household electric extension cord, substandard (home-produced) appliances; - install projectors and border lights within 0.5 m to flammable constructions and sprinkler system distributors; wrap electric lamps in paper, textile or other flammable materials; - apply organic glass, polystyrene and other flammable materials for light diffusers; - block access to automatic fire alarm system, indoor fire hydrants and fireextinguishers; - install and use tanks with fuel gases; - demonstrate exhibits applying open flame; - cause damage to sprinkler distributors; - smoke in areas unprovided for smoking (smoking is only allowed in smoking areas); - carry out hot works (i.e. welding, brazing, metal-cutting etc.) without approval of the Crocus Expo authorities; All other issues not regulated by the present Instruction, arising during the Exhibition installation period (as well as exhibition days and dismantling periods) shall be settled on-site with the EC authorities. If the Exhibitor violates the requirements of the present Instruction, the EC administration is authorized to demand the Exhibitor’s stand to be dismantled. Additional services Crocus Expo IEC renders various additional relevant services to exhibitors. An organizer can enter into additional agreements to the contract provided an order for a service is submitted before July 01, 2014. For detailed information about the services and the list of available services please visit the official web site of the fairgrounds at: http://eng.crocus-expo.ru/services/common/index.php The organizer strongly recommends consulting specialists at relevant departments of the exhibition centre. Please be informed that required additional services can be ordered directly at departments below. Should you need ADVERTISING SERVICES please refer to http://eng.crocus-reklama.ru/adv 10 (production and placement of outdoor advertising in the Crocus Expo IEC territory, at Crocus Expo official web site, distribution of advertising products during the event and etc.). Please refer to the Information and Advertising department or download Order 01 at the exhibition web site INFORMATION AND ADVERTISING DEPARTMENT production and placement of outdoor advertising in the Crocus Expo IEC territory, at Crocus Expo official web site, distribution of advertising products during the event and etc. http://eng.crocusexpo.ru/services/adverti sing.php Please submit Order 01 (advertising services) ACS DEPARTMENT (communication equipment lease with access to long distance and international lines, connection to communication and Internet lines; phones, facsimile, PCs installation and connection, local networks installation, office appliances installation, engineering maintenance of the leased equipment by the Crocus Expo specialists) E-mail: [email protected] (Serguei Stepanov) [email protected] (Polina Belinskaya) Phone: +7 (495) 727-2616 E-mail: [email protected] (Serguei Baryshnikov) AUDIO-, VIDEO DEVICES DEPARTMENT BUILDEXPO LLC (audio-, video-, projection equipment rent for installation at an exhibitor stand and in the Crocus Expo premises). http://eng.buildexpo.ru/ bexpo/contacts/generall. php MAINTENANCE DEPARTMENT (connection to the main power supply, compressed air mains, water supply and drainage system connection). Please consult a representative of general Constructor Maintenance department http://eng.buildexpo.ru/ bexpo/contacts/generall. php TRANSPORTATION AND LOGISTICS DEPARTMENT (loading/unloading, handling services. Warehouse space rent including stand-fitting materials, containers and empties). DEPARTMENT OF NON- Phone: +7 (495) 727-2639 Phone: +7 (495) 727-2615 E-mail: [email protected] (Mikhail Edidovich) Phone.: + 7 (495) 727-2612 E-mail: [email protected] (Arseny Borunov) +7 916 435 9399 (Alexei Doronenko) +7 916 435 5133 Phone.: +7 (495) 727-2587, E-mail: [email protected] http://eng.crocus11 Phone: + 7 (495) 727-2593 EXHIBITION AND CONGRESS EVENTS (conference halls lease for conferences, presentations, seminars, fashion shows and shows, meeting rooms rent, rent of premises for fourshets, receptions and banquets, etc.). expo.ru/services/rentco nfhall.php CATERING SERVICES (order for http://eng.crocuscatering services for exhibitors, expo.ru/services/caterin banquets, fourshets and drink g.php receptions) shall be made at Sucre Banquet. 12 E-mail: [email protected] (Elena Gorshkova) Phone.: +7 (925) 508-6006 E-mail: [email protected] (Ellada Gubanova) 2. GENERAL INFORMATION EXHIBITION TIMETABLE EXHIBITION SET-UP Sunday, August 24.............08:00 a.m. – 08:00 p.m. Monday, August 25............08:00 a.m. – 08:00 p.m. Tuesday, August 26...........08:00 a.m. – 08:00 p.m. Wednesday, August 27…….08:00 a.m. – 08:00 p.m. PREPARATION TO THE OPENING SERVICE CENTER A Service Center operates at the Exhibition (foyer of Pavilion 1). Please contact the Service Center of Pavilion 1 for all on-site orders, entry/removal permits and exhibitor badges. Please do not hesitate to inform the personnel of the Service Center of any problems you might face. Thursday, August 28….....08:00 a.m. – 10:00 a.m. ACCESS TO THE EXHIBITION SITE EXHIBITION HOURS EXHIBITION DISMANTLING EXHIBITOR BADGES. Exhibitor badges allow exhibitors access to the exhibition hall. Exhibitors are entitled to one badge for every 4 m2 contracted (second floor space are left out of account). Badges can be collected at the Service Center. Sunday, August 31…..........05:00 p.m. – 08:00 p.m. Monday, September 1.........08:00 a.m. – 08:00 p.m. Tuesday, September 2.........08:00 a.m. – 08:00 p.m. Extra exhibitor badges may be purchased at the price of 25 EUR. Purchased amount is restricted to 50% from standard amount. OVERALL EXHIBITOR AVAILABILITY PERIOD Wednesday, August 27……..08:00 a.m. – 08:00 p.m. Thursday, August 28...........08:00 a.m. – 07:00 p.m. Friday, August 29...............09:00 a.m. – 07:00 p.m. Saturday, August 30...........09:00 a.m. – 07:00 p.m. Sunday, August 31.............09:00 a.m. – 07:00 p.m. Monday, September 1.........08:00 a.m. – 08:00 p.m. Tuesday, September 2.........08:00 a.m. – 08:00 p.m. Note: Stand constructors employed by the Exhibitor shall be provided with passes allowing access to the exhibition hall. Exhibitors contracted Space Only sites shall provide their personnel with passes. The passes are to be issued by the Service Center according to the list submitted by the exhibitors well in advance. * OVERALL EXHIBITOR AVAILABILITY PERIOD means the period within which at least one Exhibitor representative is available at the stand. COMPLEMENTARY VISITOR TICKETS (INVITATIONS). Exhibitors will receive 1 complementary visitor ticket for each 2 m2 contracted (second floor space are left out of account). Invitations shall be valid for InterAuto visit within the period August 28 through 31, 2014. Thursday, August 28...........10:00 a.m. – 06:00 p.m. Friday, August 29...............10:00 a.m. – 06:00 p.m. Saturday, August 30...........10:00 a.m. – 06:00 p.m. Sunday, August 31.............10:00 a.m. – 04:00 p.m. Equipped standard stand shall be presented to the exhibitor not later than 24 hours prior the Opening of the Exhibition Stands not occupied by 12:00 p.m. August 27, 2014 shall be deemed vacant. REGISTRATION FEE Registration fee amounting to 250 EUR is binding. The registration fee will cover expenses related to the registration system operation, official catalogue entry including description of the company (up to 50 words), and a copy of the official show catalogue to the main exhibitor. Extra invitations may be purchased at the price of: - 3 EUR per an invitation (for a set of complimentary tickets 300 pcs) and - 4 EUR per an invitation (for a set of complimentary tickets less than 300 pcs). Invitations to Gala reception devoted to the opening of InterAuto will be given as follows: 1 Gala reception invitation per 16 sq m of stand contracted. 2 Gala reception invitations per from 17 to 100 sq m of stand contracted. 13 3 Gala reception invitations per exceeding 100 sq m of stand contracted. Gala reception for InterAuto exhibitors will be order overnight security guard to ensure overnight security of your stand. Only Crocus Expo security guards are authorized to stay in the exhibition hall overnight. ON-SITE ORDERS On-site order for individual security shall be paid by cash. held August 28, 2014. Orders for services and equipment placed after July 01, 2014 will be accepted at the Service Centre only on condition that all due time orders have been executed and there is equipment available. On-site orders shall be paid for by cash at the Service Centre. Additional equipment ordered during build up period is subject to 100% surcharge. Services ordered after July 01, 2014 are subject to 50% surcharge. STAND CLEANING CLEANING. To order individual daily cleaning for your stand area, please fill in an application form (refer to Services Guide for services provided by the Crocus Expo IEC). Your stand will be cleaned once a day. On-site order for individual cleaning shall be paid by cash. PAYMENT Accounts shall be settled in EUR at the exchange rate exchange, fixed by the Central Bank of the Russian Federation on the date of payment, following the payment details specified and are due within 5 (five) days since the billing date. Of any financial discrepancies immediately advise the Exhibition Management Office. DEAR EXHIBITORS, PLEASE NOTE: Exhibitors should provide their representatives with a warrant empowering to execute financial documents at the exhibition InterAuto, company stamp and with all data related to the contractapplication. SECURITY SECURITY. The security guards are placed at the main entrance to the EC and loading gates of the exhibition halls. Exhibition Organizers shall not be responsible for the safety of the exhibits. During set-up and dismantling periods the exhibition hall will be open from 08:00 a.m. till 08:00 p.m. During Exhibition days the exhibition hall will be open from 08:00 till 06:00 p.m. For the Exhibition days the overnight security will be provided from 06:00 p.m. till 08:00 a.m. To ensure daily security of your stand, please order an individual security guard or don’t leave it unattended. You can 14 3. INFORMATION ABOUT STANDS 3.1. SPACE ONLY SITES 9) Telephone and fax lines entry points; 10) Open side of the stand. 11) Builder contact data. Exhibitors contracting Space Only sites are responsible for the stand construction and furnishing. The stand design should comply with Exhibition regulations and be approved by BuildExpo LLC. Phone: +7(495)727 2671. If the exhibition regulations are violated, the stand construction will be prohibited. Stand constructors and designers employed by the Exhibitor should abide the norms and regulations set forth in Section Exhibition Regulations and Instructions (page 5). Stand constructors shall conclude an accreditation contract with BuildExpo LLC. not later than 10 days prior to the Exhibition installation to carry out stands construction. Please advise the name and contact details of your stand constructor (see requirements to the stand constructing agencies, Section Exhibition Regulations and Instructions). Construction of double-decker stand shall be subject to 30% surcharge of the rent rate per each 1 m2 of floor-space of the upper floor of the stand. Please refer to Form 1 to order utilities and draw stand layout. UTILITIES ELECTRIC POWER. Please contact BuildExpo specialists to order connection to mains, water supply and compressed air supply at: +7 495 727 2438 or contact by e-mail at: [email protected] (Victor Braguin). Unauthorized connection to power supply mains is strictly prohibited. Power distribution board, plug sockets and wires shall be provided by the Exhibitor or by stand constructors. Standard voltage provided – 220 V. Use Form No.1 to order voltage of 380 V. If your equipment operates on 110 V, you will need a voltage adaptor. All services are rendered according to the Services Guide for services provided during holding events in the Crocus Expo IEC. The Organizer shall not provide furniture for the Exhibitors contracted Net Space sites. For details please contact BuidExpo LLC at: Phone +7 495 727 2671 and visit their official website at: http://eng.buildexpo.ru. STAND LAYOUT Exhibitors contracted Space only sites shall submit their stand layouts indicating: 1) Company name, stand floor space and index number; 2) The floor space of the upper floor of the stand (if constructed); Note: The height of the double-decker stand shall not exceed 5.5 m. 3) Layout of the ground floor; 4) Layout of the first floor; 5) Stand profile; 6) Construction materials applied; 7) Location of power distribution board and water connection points; 8) Total demand of electric power required; 15 3.2. STANDARD STAND exhibits. If you order refrigerator, the power supply will be provided automatically (the cost of power supply is included in the cost of refrigerator). Standard voltage provided – 220 V. Use Form No.3 to order voltage of 380 V. If your equipment operates on 110 V, you will need a voltage adaptor. To order other utilities (water, compressed air) use Form No.3, indicating connection points. Standard Stand includes all necessary equipment and furniture (see pages 19-22 of the present Manual). Please refer to pages 17-18 of the Manual to see the Standard Stand sample sets. The layouts can be drawn by the Exhibitors individually or else provided upon written request. Standard set of the stand equipment includes wall elements, plug sockets, illuminants, floor covering and fascia board. To order additional furniture, please use Form No. 3 (please specify only extra equipment, do not specify equipment included into standard stand). Please contact the Service Center, if ordered equipment is not available at your stand. COMPANY NAME For other services please refer to the Services Guide for services provided during holding events in the Crocus Expo IEC. Note: The stand layout and any amendments shall be submitted to the Exhibition Management Office not later than July 1, 2014. Exhibitors contracted Standard Stand cannot change their order to Space Only sites after July 1, 2014. Company name written in Russian or Latin (maximum 9 characters) and stand index number will be placed free-of-charge on a fascia board of an open side of the stand. Company name written in Russian and Latin is subject to an extra charge. Use Form No. 3 to order optional fascia names. COMPANY’S LOGO: To order company’s logo to be placed on the fascia board, please send the image (preferably *CDR file in vector format, A4) to the Crocus Expo Sales Department. No logo will be placed unless the image is provided. (see Form No. 3). STAND LAYOUT NOTE Stand layout drawn in Form No. 2 shall be submitted to the Exhibition Management Office by July 1, 2014. After July 1, 2014 companies reserved standard stand are not entitled to change the reservation for unequipped stand (space only). The layout shall indicate the location of: • Furniture, including the contents of the “Standard Stand “ and additional equipment, as well as company’s logo (if ordered) and fascia panel; • Lamps, plug sockets; • Telephone and other communication facilities; • Open sides of the stand in accordance with Exposition layout. • Note: Equipment not indicated on the layout will not be provided. Lamps (510), plug sockets (504), doors (241), curtains (242), panels (220) will be installed as indicated in Form No. 2. If not indicated, your stand will be equipped as specified in sample sets. Unless specially advised, no wall panels will be installed if the stand is located in the corner. UTILITIES ELECTRIC POWER: Standard Stand will be connected to power supply mains and includes plug sockets with up to 1kW capacity each. The number of plug sockets depends on the stand floor space. Use Form 3 to order additional sockets. Please mark with E the locations of the sockets at your stand; mark E24 to order power supply for 24-hour operating 16 AT A STANDARD STAND IT IS STRONGLY PROHIBITED TO: 1. Fix stands elements to steel structures and wall panels of the exhibition halls with the use of hardware and adhesive tape; 2. use adhesive tape when decorating wall panels; fix stands elements with stapler; drill holes in building structure; place and install within the limits of the stand any exhibit goods or equipment outside the Exhibition application. If the Exhibitor violates the requirements of the present Instruction, the EC administration is authorized to demand the refund for damaged equipment. 3. During set-up and Exhibition period stands constructed and decorated by Build-Expo City are not subject to any amendments and dismantling in full or partially by the Exhibitor. The Exhibitor has no right to execute any changes of structures or electric installations. If the Exhibitor violates the present condition a penalty is due amounting to 100% of dismantled equipment (structure). 4. STANDARD STAND EQUIPMENT AND SAMPLES NOTE! MINIMUM STANDARD STAND SPACE IS 9 SQ M. All equipment (additional and standard) should be indicated on the layout. Equipment not indicated on the layout will not be provided. Carpeting, company name and stand index on one of the open sides, made in standard type form part of a standard stand. Additional equipment and signs should be specified in Form № 2 and 3, but after July 1, 2014. Late orders are executed subject to availability and only after preliminary paid for orders are executed. Services ordered after July 01, 2014 are subject to 100% surcharge and are subject to engineering potential. Change of standard stand equipment cannot be made! 6-11 sq m 1. Perimeter walls 2. Carpet flooring 3. Fascia panel, company name (9 characters) 4. 2 chairs – 300 5. 1 display table– 382 6. 1 spot light – 510 7. 1 plug socket – 504 1kW 8. Waste basket - 377 6 sq m 377 382 300 300 СТУЛ СТУЛ Надпись на фризе 9 знаков 12-17 sq m 1. Perimeter walls 2. Carpet flooring 3. Fascia panel, company name (9 characters) 4. 2 chairs – 300 5. 1 display table– 382 6. 1 spot light – 510 7. 1 plug socket – 504 1kW 8. 1 door – 240/241 9. 1 wall panel – 220 (office) 10. Waste basket - 377 12 sq m 377 382 300 300 СТУЛ СТУЛ НАДПИСЬ 17 НА ФРИЗЕ 9 ЗНАКОВ 18 sq m 18-35 sq m 1. Perimeter walls 2. Carpet flooring 3. Fascia panel, company name (9 characters) 4. 4 chairs – 300 5. 2 display tables – 382 6. 2 spot light – 510 7. 2 plug sockets – 504 1kW 8. 1 door – 240/241 9. 4 wall panels – 220 (office) 10. 1 table – 310/314 11. Waste basket - 377 300 300 СТУЛ СТУЛ 300 300 СТУЛ СТУЛ 377 382 314 СТОЛ D=800 382 НАДПИСЬ НА ФРИЗЕ 9 ЗНАКОВ 36 sq m 36-53 sq m 1. Perimeter walls 2. Carpet flooring 3. Fascia panel, company name (9 characters) 4. 6 chairs – 300 5. 3 display tables – 382 6. 4 spot light – 510 7. 3 plug sockets – 504 1kW 8. 1 door – 240/241 9. 1 curtain – 242 10. 7 wall panels – 220 (office) 11. 2 tables – 310/314 12. Waste basket - 377 300 СТУЛ 310 377 СТОЛ 800Х800 382 300 382 СТУЛ 300 СТУЛ 382 300 СТУЛ 300 СТУЛ 314 СТОЛ D=800 300 СТУЛ НАДПИСЬ 54-71 sq m ФРИЗЕ 9 ЗНАКОВ 54 sq m 140 L ХОЛОДИЛЬНИК «СМОЛЕНСК» 24ч 314 СТОЛ D=800 300 300 СТУЛ СТУЛ 382 1. Perimeter walls 2. Carpet flooring 3. Fascia panel, company name (9 characters) 4. 8 chairs – 300 5. 4 display tables – 382 6. 6 spot light – 510 7. 4 plug sockets – 504 1kW 8. 1 door – 240/241 9. 1 curtain – 242 10. 12 wall panels – 220 (office) 11. 2 tables – 310/314 12. 1 refrigerator – 350 (plug socket for 24 hours operation) 13. Waste basket - 377 НА 300 СТУЛ 382 300 377 СТУЛ 310 300 СТОЛ 800Х800 СТУЛ 300 СТУЛ 382 300 300 СТУЛ СТУЛ 382 НАДПИСЬ 18 НА ФРИЗЕ 9 ЗНАКОВ 5. ADVERTISING IN THE EXHIBITION CATALOGUE № Price, EUR (VAT including) Description Advertis ing in the off icial show catalogue 1. 2. 3. 4. 5. ½ page Page 2nd, 3rd and 4th cover page Double page First four pages Logo with the company’s description 150 300 1400 1600 1100 50 colour colour colour colour colour Technical requirements to files submitted electronically: Сolour system All colours should be presented in CMYK colour mode. Colours Total summary exceed 320%. Bleed Half page: Bleeds must extend at least 5mm beyond the trim on all sides that bleed. Full page: Bleeds must extend at least 5mm beyond the trim on all sides that bleed. Vector format Accepted images in EPS format created in Adobe Illustrator and FreeHand. All fonts should be converted to curves. Files in Corel Draw should be exported to TIFF (in 300 dpi) or to Adobe Illustrator. Files in CDR format are not accepted. Lay-out size Bleed size А5: Bleed size - 158x220 mm, advertising size - 148x210 mm, type area - 138x200. Bleed size А4: Bleed size - 158x110 mm, advertising size - 148x105 mm, type area - 138x100. Raster format Presented format: TIFF, in scale 1:1 to the ready size, minimum resolution 225300 dpi. All fonts should be converted to curves. colours should not Page proof (Quark Express) The file should be collected via Collect and contain raster images in scale 1:1 with resolution 225-300 dpi, CMYK colour mode, all fonts should be converted to curves. Text placement Necessary technological margin of 5 mm over the edge from each side is accounted Deadline for the model – July 10, 2014 Order form 4 *.xls may be downloaded at the official website of the exhibition (section Exhibitor): http://eng.interauto-expo.ru/interauto/exposant 19 6. PASSES TO LOADING/UNLOADING AREA Note! Entry and exit through Crocus City archway is strictly prohibited. For the sake of exhibits upload and lifting works safety and convenience a special zone along the perimeter of the pavilion 30 meters wide is assigned. In order to deliver your exhibits to the pavilion and upload them, you need to get a pass for every vehicle you will be bringing to the loading gates. Passes are provided by the managers of Crocus Expo transportation department at the Service Centre desk pursuant to tariffs below. The service shall be documented by contract application with transportation department at the Service Centre counters. Free vehicle passes will be provided to those exhibitors and constructors who are using Crocus Expo transportation department services. It is strictly prohibited to leave your transport in loading and unloading area over authorized period. Should you have any questions please contact transportation department Crocus Expo IEC at +7 (495) 727 2587. -passenger car -trucks Overall period (EUR and VAT including) 31.50 EUR 102.90 EUR Allowed time period for a transport mean staying in the loading/unloading area: - Passenger car – 1 hour; - Truck – 2 hours. 7. PROCEDURE OF ENTERING CROCUS EXPO IEC 1. Exhibitors fill a goods/property delivery/export application in four copies on a Letterhead blank with original stamps with full list of exhibit goods/property. If you deliver goods several days a delivery application should be duly arranged each day. 2. At the territory of IEC Crocus Expo the driver follows security instructions to park the vehicle on a temporary parking lot. Entry and exit through Crocus City archway is strictly prohibited. 3. The representative or a driver goes to the Exhibition Management office with a duly arranged Delivery/Export Application (4 copies). After the Application is authorized by the Exhibition Management the person proceeds to the Service centre where the Application is DELIVERY PERMITTED stamped, registered and numbered. One copy is left at the Service centre, the second is left with the security guard at loading gates, the third copy is left with the representative of fire safety department at the Service Centre counter and the fourth is kept till your departure after the show for the REMOVAL authorization. 4. Then a representative of the exhibitor goes to the transportation department at Service Centre to purchase a vehicle pass at tariffs established for the upload zone admittance. 5. The vehicle with the completed pass proceeds further to a required loading gate for uploading. The payment is obligatory for exhibitors executing loading/unloading works on their own. Free vehicle passes will be provided to those exhibitors and constructors who are using Crocus Expo transportation and handling department services (except a cart and freight order up to 300 kg),. Trucks equipped with load-lifting manipulators are used for unloading (loading) of the freight, arrived (removed) on this vehicle. Allowed time period for a transport mean stay in the loading/unloading area: - Passenger car – 1 hour; - Truck – 2 hours. For the vehicles which are carrying out loading (unloading) in halls of the second exhibition level, the standard period of time of stay in the loading/unloading zone increases by 1 hour. Each 30 minutes of overtime are charged in the amount of 28.60 EUR. The organizer of the event is entitled to 1 free pass for the consignment related to the event management. Unassisted loading/unloading/transportation of an Exhibitor consignment with use of hoisting devices (piler) is forbidden. The penalty of 2 500 EUR for each unit of the used equipment is imposed for the violation of the regulation. 20 FORM №2 10th International automotive exhibition INTERAUTO STANDARD STAND CONTRACT: _______________COMPANY:_________________________________________ STAND №: ____________ HALL: _____________________SQ. METERS:__________ Contact person_____________________________________Phone____________________________ Orders for additional equipment should be placed at the Exhibition Management and are subject to availability. Services and additional equipment ordered during set up period are subject to 100% surcharge. For tariffs please refer to the Services Guide (sent upon request). FASCIA COMPANY NAME (up to 9 characters, one language): Fascia name color (mark) Black Blue If not marked, the standard color is black Grey Green TO BE COMPLETED BY THE ORGANIZER ITEM INCL ADDIT TOTAL NOTE Red SUBMIT BEFORE JULY 1, 2014! To the Exhibition Management office fax: +7 (495) 727 2631 or by e-mail: [email protected], [email protected], [email protected], [email protected], [email protected] USE THE FOLLOWING LETTERS TO INDICATE: Plug sockets Plug sockets (operating 24-hours) Spotlights Water Phone / Fax / INTERNET Total kW:____________ Voltage required (mark): Е Е24 L P T/F/INT NOTES: 220 V or 380 V Contact person___________________________ Phone___________________________ Draw the layout of your stand. Indicate open sides and equipment to be installed (indicate also separately located pieces of furniture). Equipment not indicated on the layout will not be provided Please indicate indexes and location of adjacent stands Full name:___________________________________ Signature:___________________ Date:___________ 21 FORM №3 10th International automotive exhibition INTERAUTO ADDITIONAL EQUIPMENT For the list and prices for additional equipment please refer to the Exhibitor Manual. Contract № ____________ Company name as contracted _________________________ Exhibitor ___________________________ Date ________________________ 20__ Stand: ______________ HALL:______________ sq m___________________ TO BE SUBMITTED BEFORE JULY 1, 2014! Orders for additional equipment placed after July 1, 2014 are subject to 100% surcharge. Orders for additional equipment submitted during build up period are subject to the equipment availability. On-site orders shall be paid for in cash at the Service Centre. Orders shall be executed against the payment in full. Description Code 1. 2. 3. 4. 5. TOTAL:_________________________ _______________________________________________________ Value in figures Organizer Price Q-ty Total Value spelled out Exhibitor ZAO CROCUS INTERNATIONAL (short title ZAO CROCUS) Crocus Expo Krasnogorsk subsidiary Deputy Director Crocus Expo Krasnogorsk subsidiary __________________________________ /D.N. Uspensky/ ________________________/__________________/ Stamp Stamp 22 ФОРМА №5 / FORM 5 ОБРАЗЕЦ ПИСЬМА НА ВВОЗ И ВЫВОЗ ОБОРУДОВАНИЯ И ЭКСПОНАТОВ / EXHIBITS AND EQUIPMENT ENTRY AND REMOVAL Составляется в четырех экземплярах и предоставляется непосредственно при заезде на монтаж! / To be written in four copies and submitted against arrival! БЛАНК ФИРМЫ / LETTERHEAD BLANK В Дирекцию 10-й международной автомобильной выставки «Интеравто» To the 10th International exhibition Interauto management office От/From ____________________________ (название организации / company name) Зал/Hall ________ Стенд/Stand _____ Просим Вас разрешить ввоз на выставку и вывоз после ее окончания следующего оборудования (или следующих экспонатов): / We kindly ask you to permit inbound-outbound of the exhibiting equipment for exhibition: Список экспонатов с указанием идентификацио нного номера теле -, в идеоаппаратуры, бытовой и оргтехники / Equipment list with the identification number of TV and video equipment, office equipment 1.__________________________________кол-во/q-ty____________ 2.__________________________________кол-во/q-ty ____________ 3.__________________________________кол-во/q-ty ____________ 4.__________________________________кол-во/q-ty ____________ 5.__________________________________кол-во/q-ty ____________ 6.__________________________________кол-во/q-ty ____________ 7.__________________________________кол-во/q-ty ____________ The equipment will be inbound: Auto model Экспонаты ввозятся: Марка машины_________________ Гос.номер_______________ License plate The equipment will be outbound: Auto model Экспонаты вывозятся: Марка машины_________________ Гос.номер_______________ License plate Ф.И.О. сотрудников компании, проводящих монтаж/демонтаж стенда / Full names of installers: 1._______________________________________________ 2._______________________________________________ 3._______________________________________________ Ответственный за стенд (Ф.И.О.):___________________________ Stand supervisor (Full name) Пропуск действителен только на время монтажа/демонтажа! The pass is valid only for the build up and dismantling periods! Печать организации Company stamp Подпись_____________ Signature Дата_______________ Date 23 FORM №6 10th International automotive exhibition INTERAUTO ADVERTISING IN THE OFFICIAL SHOW CATALOGUE SUBMIT BEFORE JULY 10, 2014! For technical requirements to images please refer to Exhibitor Manual (page 22) Submit to the Exhibition Management Office By fax: +7 (495) 727 2631 or by e-mail: [email protected], [email protected], [email protected], [email protected], [email protected] To the contract # ____________________dated________________________ Company name as contracted:___________________________________________________ Exhibitor name: _____________________________________________________ Contact person (full name):__________________________________________________________ Phone:_________________________________________Date:_______________________________ № Price, EUR (VAT including) Description Advertis ing in the off icial show catalogue 1. 2. 3. 4. 5. ½ page Page 2nd, 3rd and 4th cover page Double page First four pages Logo with the company’s description colour colour colour colour colour Organizer 150 300 1400 1600 1100 50 Exhibitor ZAO CROCUS INTERNATIONAL (short title ZAO CROCUS) Crocus Expo Krasnogorsk subsidiary Deputy Director Crocus Expo Krasnogorsk subsidiary __________________________________ /D.N. Uspensky/ ________________________/__________________/ Stamp Stamp 24
© Copyright 2024