Lleida, Spain 5-7 June 2014
TECHNICAL MANUAL
Welcome to Lleida!
5 to 7 June
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Lleida, Spain 5-7 June 2014
CONTENTS
1. WELCOME
3
2. CONGRESS VENUE
4
3. ACCREDITATIONS
5
4. COMMERCIAL EXHIBITION
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4.1. Location of stands
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4.2. Stand rental
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4.3. Stand requirement booking
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4.4. Dispatch of materials
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4.5. Get-in and get-out
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4.6. Commercial exhibition hours
9
4.7. After the congress
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4.8. Plan
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Lleida, Spain 5-7 June 2014
Dear exhibitor,
We are delighted to welcome you as an exhibitor at the 8th World Research
Congress of the European Association for Palliative Care, EAPC, in Lleida, Spain, 57 June 2014.
This document was updated on 27 February 2014, and includes important
information about your participation at the Congress.
We trust it will be of use to you.
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Lleida, Spain 5-7 June 2014
2. CONGRESS VENUE
The 8th World Research Congress for Palliative Care of the EAPC will take place at
the La Llotja Convention Centre, located on the banks of the River Segre in Lleida.
La Llotja, Lleida Convention Centre
La Llotja, SA
Llotja de Lleida – Convention Centre
Avinguda Tortosa 4
25005 Lleida
Tel. 973 22 11 55
www.pc-lleida.com
CONTACT PERSON
Ms. Begoña Chine ( [email protected] )
Contact telephone number: 639 086 700
The commercial exhibition will be located at La Llotja www.pc-lleida.com
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Lleida, Spain 5-7 June 2014
3. ACCREDITATIONS
All exhibitors should collect their accreditation at the desk to be found in the
exhibition area for the handing out of accreditation.
Barceló Viajes will be available for the collection of accreditation on Tuesday 3 and
Wednesday 4 June.
The collection process will begin on Tuesday 3 June from 18:00 onwards, and on
Wednesday 4 from 09:00 to 14:00 and from 16:00 18:00.
Exhibitor accreditation provides access to
coffee breaks during the Congress..
the opening ceremony, lunches and
Each exhibitor receives 2 free accreditations. Should you require any more, the
charge for registration of an additional exhibitor is 210 euros per person.
Contact: [email protected]
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Lleida, Spain 5-7 June 2014
4. COMMERCIAL EXHIBITION
4.1. Location of stands
The stands will be located in the Main Fourier at the La Llotja Convention Centre,
guaranteeing maximum interaction among Congress delegates. The exhibition area
will be close to the entrance doors to the auditoria, and also the areas where the
coffee breaks will be served.
A plan of the commercial exhibition area is to be found on page 11.
4.2. Stand rental includes:
• Area of the stand, including 2 chairs and 1 table depending on individual
agreements. The measurements of the basic stands are 6 m2 (3 m wide, 2 m
deep and 2.50 m high)
• Wireless internet free of charge
• Electricity (provide prior information as to your requirements)
• Cleaning of the exhibition area and disposal of rubbish
• Inclusion in the list of exhibitors in the final programme for the Congress.
• 2 free accreditations per exhibitor for every 6 m2
The accreditations provide access to the :
opening ceremony
coffee breaks and lunches.
4.3. Standard requirement booking
• Furniture and other requirements: Please specify your requirements and email them to [email protected] indicating in the subject line EAPC
Congress/Furniture
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Lleida, Spain 5-7 June 2014
• Electricity: The convention centre has an electrical system with sufficient
capacity for various stands. Please indicate the electrical equipment you wish
to install at your stand, and e-mail this information to [email protected]
indicating in the subject line EAPC Congress/Electricity
• If you need extra lighting at your stand: please indicate your requirements.
This could incur an additional cost. Send an e-mail to [email protected]
indicating in the subject line EAPC Congress/Lighting
• Audiovisual equipment: please indicate your requirements. Send an e-mail to
[email protected]
indicating
in
the
subject
line
EAPC
Congress/Audiovisuals
• Food and drink: If you wish to order food or drink for your stand or for parallel
meetings during the Congress, please indicate this by sending an e-mail to
[email protected] indicating in the subject line EAPC Congress/Food and
Drink
• Use of refrigerator/freezer: Please indicate if required one month in advance
by e-mailing [email protected]
indicating in the subject line EAPC
Congress/Refrigerator.
•
Wi-Fi Internet available free of charge for all participants.
All these expenses must be paid by the company placing the order.
Please bear in mind that you will be required to pay in advance by bank transfer.
•
Flowers: Please contact the florist FLOR LUXE
Mr. Florentí Pachó
Ramón y Cajal, 24
25003 LLEIDA
Telephone: 973267413
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Lleida, Spain 5-7 June 2014
4.4. Dispatch of material for stands:
Please be aware that goods could arrive with some delay. Dispatch materials
sufficiently in advance.
The delivery address at the congress venue is:
La Llotja, SA
Llotja de Lleida – Convention Centre
Avinguda Tortosa 4
25005 Lleida
For matters connected with the delivery of materials, please contact:
Ms. Begoña Chiné ( [email protected] )
Contact phone number: 639 086 700
Materials must be properly identified:
• Congress name:
8th World Research Congress of the European Association for Palliative Care,
Lleida, Spain
• Congress dates: 5-7 June 2014
• The name of your company
• Name of the contact individual + phone number
• Stand number
• Date when you require the goods to be available at your stand
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Lleida, Spain 5-7 June 2014
4.5. Stand get-in and get-out
• Stand get-in will take place from Wednesday 4 June, from 08:00 to 20:00.
Please inform us of the approximate time when you plan to begin assembling
your stand.
• Stand get-out must have been completed by Saturday 7 June at 18:00.
In order for the final day of the Congress to run smoothly, we would ask you to
disassemble the stand after lunch.
4.6. Commercial exhibition times
Get-in: Wednesday 4 June 08:00 – 20:00
Commercial exhibition: Thursday 5 June 08:00-18:00
Friday 6 June 08:00-18:00
Saturday 07 June 08:00-15:30
Get-out: Saturday 07 June
4.7. After the Congress:
• Materials must be properly packaged and labelled.
• Each exhibitor will be responsible for the dispatch of their materials.
Please inform us in advance of when you plan to disassemble and remove
your materials.
The shipment form must be properly completed.
Materials must be returned by Monday 9 June at the latest.
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Lleida, Spain 5-7 June 2014
• The Convention Centre cannot accept any responsibility for goods left behind
on the premises. Such objects will be removed.
Please send an e-mail with any questions and/or information required to:
Begoña Chiné [email protected]
Please do pass any queries or requests on to us, and we will attempt to provide the
optimum solution.
We look forward to seeing you in Lleida!
Kind regards,
On behalf of the Organising Committee
Lleida, May 2014
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Lleida, Spain 5-7 June 2014
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