CWMTE 2014/ 23-26 APR 2014,CHONGQING,CHINA CWMTE CHINA 2014 23 - 26 APR 2014 CQEXPO, CHONGQING, P.R. CHINA Shipping Manual APT Showfreight Shanghai Co., Ltd. Room 901/902, Modern Plaza Tower 1, 369 Xian Xia Road, Shanghai 200336 PR China Tel: 86 (21) 6124 0090 Fax: 86 (21) 6124 0091 Email: [email protected] CWMTE 2014/ 23-26 APR 2014,CHONGQING,CHINA SHIPPING INSTRUCTION Introduction The Official organizer has appointed APT Showfreight Shanghai Co., Ltd. (APT) the official freight forwarding(international department), site handling, and customs clearance agent for the overseas exhibitors of the above-mentioned exhibition. Controlling the flow of all exhibits of the international exhibitors of the said exhibition is APT’s responsibility under the Chinese Authorities’ requirements. When making forwarding arrangement of exhibits, please be reminded that only the official freight forwarding is entitled to the exhibits handling after they have arrived at PRC. Full information and instructions are enclosed here into help you ensure the correct dispatch of goods and associated documents to this show. Kindly read these carefully and comply with them accordingly. Non-compliance will cause unnecessary delay in customs clearance and additional expenses. Please address all your correspondence concerning the Exhibition Freight Forwarding matters to: APT SHOWFREIGHT SHANGHAI CO.,LTD Tel.: +8621 6124 0090 Room 901/902, Modern Plaza Tower 1, 369 Fax: +8621 6124 0091 Xian Xia Road, Shanghai, China E-mail: [email protected] Contact: Louis Liu 200336 For: CWMTE CHINA 2014 CWMTE 2014/ 23-26 APR 2014,CHONGQING,CHINA Time Schedule of Freight Forwarding Seafreight to Chongqing Port Documents Deadline ………… 30-Mar 2014 Exhibits Arrival Deadline ………… 6 - 8 Apr 2014 Documents Deadline ………… 9-Apr 2014 Exhibits Arrival Deadline ………… 11 - 13 Apr 2014 Airfreight to Chongqing Airport Remarks: 1. It is mandatory to have all exhibits containing wooden materials (internal or external packing or for stuffing or fixing purpose) and materials as minor as wooden chip, beams, etc. fumigated before importing to China by the Chinese authorities. All treated wooden materials must bear the officially recognized mark “International Plant Protection Convention (IPPC)” up to local authorities' required standard. Any violation of these rules and regulations will result in late release or being penalized or being returned to the shipments' originated ports or being confiscated at exhibitors' expenses and risks. This regulation is applicable for all countries / cities (including Hong Kong SAR, Macau SAR and Taiwan). Holiday adjustments during Labor Day, National Day, and Dragon Boat Festival definitely affect the regular arrangement of customs clearance and collection of cargoes; adhering to our documents and cargoes receiving period is IMPORTANT to avoid any delays. 2. Overseas exhibitors can obtain essential information from our nominated agents. (i.e. deadlines & freight charges, etc.) 3. Cargoes sent from Hong Kong SAR, Macau SAR, and Taiwan are treated as overseas shipments. Document Requirement 1 original Bill of Lading or 1 copy of Express Bill of Lading or 1 copy of Airway Bill 1 copy of List of Exhibits (the legitimate document accepted by Customs, refer to the appendix-6B) 1 declaration of fumigation (IPPC) for wooden packing or non-wood packing material 1 copy of Insurance Policy (if insured) ATA CARNET(if have) CWMTE 2014/ 23-26 APR 2014,CHONGQING,CHINA Consignment Instructions All cargo’s must be consigned “Freight Prepaid” to the following consignee, otherwise a 5% outlay commission will be imposed on all “Freight Collect” consignments. Additional charges will be incurred for wrong consignee details: SEAFREIGHT Consignee: AIRFREIGHT Consignee: CHONGQING OFFICE, APT SHOWFREIGHT CHONGQING OFFICE, APT SHOWFREIGHT SHANGHAI CO.,LTD22F-7, Beauty View SHANGHAI CO.,LTD22F-7, Beauty View Tower, No.88 Hongshi Road, JiangBei Tower, No.88 Hongshi Road, JiangBei District, Chongqing, China 401147 District, Chongqing, China 401147 Contact: Todd Ou Contact: Todd Ou Tel.: +8623 6791 0023 Tel.: +8623 6791 0023 Fax.:+8623 6791 0019 Fax.:+8623 6791 0019 Mob.:+86013452198937 Mob.:+86013452198937 E-mail: [email protected] E-mail: [email protected] Notify: Same as Consignee Notify: Same as Consignee SHIPMENTS, WHICHEVER ARE AIRFREIGHT OR SEAFREIGHT, SENT UNDER MASTER AIRWAYBILL OR MASTER OCEAN BILL OF LADING ARE ALWAYS ENCOURAGED; EXHIBITORS ARE, NO DOUBT, TO BEAR UNEXPECTEDLY HIGH FORWARDERS’ HANDLING FEE IN CHINA IF SHIPMENTS ARE COVERED BY HOUSE AIRWAYBILL OR HOUSE OCEANBILL. Before shipment arrival P.R.C, shipment pre-alert with the following details must be sent to the notify party as the above mentioned: - Dimensions and weight of each package; - Estimate Date of Departure and Arrival; - Flight No. / Name of Vessel & Voyage No.; - Master Air waybill No/ Master Ocean B/Lading (NO HOUSE AWB/OBL IS SUGGESTED.); - Declaration Form for Temporary Import Exhibits. For AIR shipment, the Declaration form for temporary import exhibits MUST also be attached to air waybill, as your shipment can only be cleared Customs against this document. For SEA shipment, ORIGINAL Bill of Lading together with official “Declaration Form for Temporary Import Exhibits " MUST be dispatched to the APT at least 1 week before the goods arrival PRC port. Full container loaded sea shipment under through Bill of Lading to PRC, it is essential to specify in B/L service code at destination is CY/CY. CWMTE 2014/ 23-26 APR 2014,CHONGQING,CHINA For break-bulk cargo, they must be unloaded at PRC port AS PER TIME SCHEDULE. When deciding to use this mode of transportation, the exhibitors must be fully aware of the uncertainty of the duration from vessel arrival PRC till unloading of cargo at PRC terminal. Exhibition Documents Customs Clearance will be preceded according to the "DECLARATION FORM FOR TEMPORARY IMPORT EXHIBITS", both for exhibition opening and closing. All exhibitors are requested to complete in both English and Chinese in full the "DECLARATION FORM FOR TEMPORARY IMPORT EXHIBITS" and return to us according to our TIME SCHEDULE. Description of ALL exhibits, including promotional materials - catalogues, souvenirs, samples, visual aids - must be declared precisely, such as: including the DIMENSION of individual package, MODEL NOS., SERIES NOS., BRAND NAMES, MAJOR COMPONENTS, MATERIALS,QUANTITIES, and VALUE, etc.. On request, we can also have the “Declaration Form for Temporary Import Exhibits” translated into Chinese at exhibitor’s expenses. However, these documents MUST reach us on time. Hand-carried exhibits brought to the exhibition must also be declared, but separately. Temporary Importation The Chinese Authorities permit exhibits to be imported into China on temporary import basis on approved trade shows. Temporary import is allowed for 6 months from the date of entry and must be re-exported unless duties and taxes are paid in the event of conversion to permanent import. Extension of temporary import is allowed subject to Customs’ approval. ATA Carnet is also accepted for temporary import in China. Temporary Import Bond is not applicable in the event of approved trade fairs in China. Promotional Materials When Taiwan, Hong Kong, or Macau is mentioned in these promotional materials, the exhibitors should avoid using any expression of interpreting those places are in the position equivalent to a country. All requirements of sending these materials to this exhibition could be referred to Form 6C – Acknowledgement of Customs Clearance Formalities. Quarantine Inspection and Fumigation Please refer to FORM 6D--Acknowledgement of Quarantine Inspection & Fumigation Formalities and notice of Quarantine Inspection and Fumigation – for details. Dangerous Goods Exhibitors need to complete and send to APT a special form for dangerous goods. The completed form should reach APT before shipment is dispatched. Such form will be provided upon request. The surcharge for handling of dangerous cargo will be given upon request and this charge will be charged at exhibitors’ account. For your information, no cargo having dangerous nature will be accepted by the Rail in PRC; airlines & CWMTE 2014/ 23-26 APR 2014,CHONGQING,CHINA ocean carriers only accept those shipments to the limited extent. Exhibitors shall be liable for the consequences of re-exporting such items to out of China without consulting APT in advance. PACKING OF EXHIBITS Exhibitors shall be responsible for the consequences of improper packing A. Protection against Damage and Rain As the exhibits are repeatedly loaded and unloaded during transportation, shocking/bumping will sometimes be inevitable. Moreover, exhibits will be placed outdoors many times, including open-air storage at the exhibition centre before and after the exhibition. Therefore, exhibitors must take necessary precautions against damage and rain, since we cannot assume any responsibility for the damage, especially when the return exhibits are to be packed with used-packing materials (the case as well as aluminium foil, plastic covers, etc., very often would have been damaged already during unpacking). B. The Case The case must be strong enough to avoid damage during transportation as well as unpacking, and in particular, be suitable for repacking and for sale for return movement after the exhibition. Packing in cartons is not considered suitable for repeated handling, especially for valuable or delicate equipment. Heavy And Oversize Exhibit If you have heavy and oversize exhibits, you must be on-site early to direct the operation of uncrating and positioning. If crane of forklift is required for installation of equipment, please send your requirement to us as early as possible so that we could arrange contracting such equipment in advance. A quote will be given after receiving your enquiry. This Form 6E will be provided upon request. Case Markings For easy identification of exhibits, all packages must be marked as follows: CWMTE 2014 C/O APT Showfreight Shanghai Co., Ltd Name of Exhibitor : _____________________ Stand Number : _____________________ Case Number : _____________________ Gross Weight/Net Weight : _____________________ Dimensions : _____________________ Customs Clearance, Unpacking & Repacking of Exhibits Clearance and inspection, for both inbound and outbound movement, in Chongqing will be undertaken on behalf exhibitors by APT. However, exhibitors’ representative(s) must be present to supervise the unpacking, assembling, positioning, dismantling, and repacking. APT will not be responsible for any delay in these procedures due to the representatives’ late arrival or the absence of exhibitors’ advance explicit instructions. To remain the close contact, representative’s contact details must be provided to us in advance. CWMTE 2014/ 23-26 APR 2014,CHONGQING,CHINA No exhibits are allowed to unpack on or take away from the show ground without Authorities’ approval through APT as they are imported to China on the basis of temporary importation permission. Hand-Carry Exhibit Exhibitors are strongly advised not to hand-carry goods for this exhibition as it could be detained by the Chinese Customs at the airport, Exhibitors should immediately hand over the detention receipt and the duly filled List of Exhibits to our staff at the fairground to load the goods from the airport. These exhibits will then have to be returned as a shipment. The handling charges for the hand-carry items will be the same as our inbound airfreight charge, plus late arrival surcharges as applicable. Insurance It is the responsibility of each exhibitor to arrange Marine (Transport) Insurance covering transport to the exhibition, during the exhibition, till the return of the exhibits to domicile/ exhibits sold locally, including the period the exhibits are handled by APT Showfreight Shanghai Co., Ltd. Our tariff is computed on the basis of volume and weight and has no correlation with the value of exhibits which means the cost of insurance cover is not included in our charges. APT Showfreight Shanghai Co., Ltd can offer the exhibitor insurance coverage at competitive premiums upon receiving request. Late Arrivals A late arrival surcharge, 30% based on basic handling rate, will be applicable if the shipment arrives after the stipulated deadline. In the event of late arrivals, APT Showfreight will make all reasonable efforts to ensure delivery before the show opens; however, no guarantee can be given. The surcharge will apply regardless of delivery date to the show site. APT Showfreight also reserves the right to reject handling any cargo that arrives at the Shanghai seaport / airport only 7 days prior to the show open date. All additional charges incurred due to the late arrivals shall be borne by the exhibitors. Customs Procedure at Close of Exhibition Prior to the move-out days, exhibitors will be given a 'Return Shipping Instructions' to fill in based on the List of Exhibits given at time of entry of goods into China. Exhibitors are required to advise APT Showfrieght if the goods will be re-exported, sold or disposed, as applicable. During move-out days, representatives of APT Showfreight will be on-site to help exhibitors with return of empty cases, repacking, re-export, etc. as applicable. In order to ensure the closing of the exhibition can be operated smoothly, those exhibitors having heavy and oversized exhibits may be required to repack their exhibits on the next day. Our on-site operational staff will inform exhibitors the exact arrangements. In the event of non-compliance of return instructions, all goods left at the exhibition venue shall be subject to disposal by the Chinese Customs and all charges relating to the disposal including duties and CWMTE 2014/ 23-26 APR 2014,CHONGQING,CHINA taxes if any, shall be borne by the exhibitor. Exhibitors must pay special attention to the following regulations: - items other than those declared exhibits (e.g. personal effects, souvenir bought in China) are absolutely not allowed to be returned together with exhibits. - Violations of these regulations will result in confiscation and heavy fines imposed by the Chinese Customs. - Battery is controlled item by airline. If exhibitors cannot provide certificate for safe transport of chemical goods, please take out batteries before re-pack. Return of Exhibits The re-export formality will require about 2 weeks prior to the re-export shipment out of China. If the exhibitor needs the goods to be re-exported urgently, please advise representatives of APT Showfreight on-site of your request as applicable. Terms Of Payment Inward : Upon uplift of goods, prior to delivery to stand. Outward : Upon presentation of invoice/prior to delivery to premises. All payments must be made without any deduction or deferment on account of any claim,counterclaim or offset. Details of our bank account: Beneficiary Bank Name: HSBC Hong Kong Beneficiary Bank Code: 004 SWIFT Address: HSBCHKHHHKH Account Number: 813-221496-838 (USD / HKD / EUR) Account Name: APT SHOWFREIGHT LIMITED Bank Address: NO 1, QUEEN’S ROAD CENTRAL, Hong Kong (Remitting bank charges are to be borne by the exhibitor) CWMTE 2014/ 23-26 APR 2014,CHONGQING,CHINA INWARD / OUTWARD HANDLING TARIFF From arrival Port of Chongqing to exhibition or vice versa, services include: customs clearance and handling at port or vice versa. Services exclude: transport from port to exhibition booth,handling of empty cases, un-packing/ re-packing, positioning etc. on-site handling services. 1. Customs Declaration Charge ……… CNY 500.00 per consignment per exhibitor 2. Commodity Checking Charge ……… CNY 500.00 per consignment per exhibitor 3. Airport terminal charge ……… CNY 0.65/KG, min CNY 100.00 per consignment Port terminal handling charge ……… Charges incurred will be charged at cost 4. Airport basic handling charge ……… CNY 6.00/ KG, min. CNY 600.00 per consignment Port basic handling charge ……… CNY 600.00/cbm, min CNY 1200.00 per consignment ATA CARNET HANDLING FEE ATA If ATA Carnet is used for temporary import, an ATA Carnet handling fee is applicable to exhibitor at CNY350.00 per Carnet per entry or exit endorsement. Please note that the individual MAWB or B/L must be issued for cargo which is sent under ATA Carnet. Kindly consult APT Showfreight for the detailed consignment instruction for issuing the individual MAWB or B/L and showing the ATA Carnet No. on the MAWB or B/L in the shipping mark & Notify party. CUSTOMS BOND FEE Customs Bond Fee as 100% CIF value will be levied for temporary import shipment without ATA Carnet and refund after all shipment re-export from China. It may take 3 -4 months after re-export and customs data file closed. If customs bond is arranged by APT on behalf of the exhibitor as per exhibitor’s written request for temporary import, a customs bond handling fee is applicable to exhibitor at 5% of CIF value with minimum of CNY 1000.00/consignment/exhibitor.. REMARK 1. Checking charge,inspection charge,trade agency charge for customs clearance and other not in the list will be charged at cost. Tax guarantee ----the end---- charge CWMTE 2014/ 23-26 APR 2014,CHONGQING,CHINA NOTICE 6A INSPECTION AND QUARANTINE IN CHINA Effective Date: January 01, 2006 (Date of Shipments Arrival China) Applied Countries, Cities, and Districts: All countries / Cities (Including Hong Kong SAR, Macau SAR and Taiwan) Applied Scopes: All non-processed wooden packing materials used to carry, pack, pad and support, and reinforce the goods, such as, but not limit to, wooden case, crate, pallet, frame, beam, skid, wedge, sleeper and pad. Exempted Scopes: 1. Being heated and pressed wooden packing materials, such as:plywood, particleboard, fiberboard, etc. 2. Veneer core, saw dust, wood fiber and particle and other wood materials with its thickness equal or less than 6mm. Treatment / Fumigation Standard: Wooden packing materials must be treated by Heat Treatment (HT) or Methyl Bromide (MB) fumigation at the export countries, cities, or districts, and marked with “IPPC” (sample shown as below) on two opposite sides. The Mark should contain the valid symbol approved by IPPC, country code, unique number of producer / treatment designated by the National Plant Protection Organization (NPPO) in exporting countries and treatment methods (HT, or MB) If the wooden packing materials without the official mark of “IPPC” or with the mark but in unqualified treatment, the Authorities will destroy the cargoes or return them to the port of origin. Sample of Marking: CWMTE 2014/ 23-26 APR 2014,CHONGQING,CHINA 6B 6C CWMTE 2014/ 23-26 APR 2014,CHONGQING,CHINA Acknowledgement of Customs Clearance Formalities Dear Exhibitor, We, APT SHOWFREIGHT SHANGHAI CO.,LTD. are pleased to announce that APT has been appointed the official freight forwarder, site handling and customs clearance agent for the above exhibition. This is our honor to provide our quality forwarding services to you. For your information, all overseas exhibits are only allowed to PR China under temporary customs bond, and all of them will be kept under surveillance by the Chinese Authorities.Therefore, strictly abiding by the below formalities will keep you free from facing serious consequences on violating related rules and regulations. A. B. C. Return of Exhibits Please provide disposal instructions for all of your exhibits, regardless of disposal nature, to APT before the closing of exhibition. For any emergency needs in return shipments, your instructions MUST reach APT before the opening of exhibition. Sold Without prior approval of the Chinese Authorities, exhibits are prohibited from being sold by retail to visitors on spot. Any sales, irrespective of value, is mandatory to go through official procedures – packed and returned to the customs bonded warehouse after the fair pending till the completion of import formalities, and clearance of tax and duties, local transportation, as well as bonded warehouse storage charges by the exhibitor, buyer or official importer. Consumed Exhibits Promotional Materials: Publicities, Souvenirs, Samples, Visual Aids, or etc. If an exhibitor has an intent of using visual aids and distribution of promotional materials on site, accompanied with completed Declaration Form for Temporary Import Exhibits, please hand over or courier all visual aids – CD, VCD, DVD, film, photograph, map, etc. – and two samples of publicities – catalogue, leaflet, etc. – and souvenirs, etc. to APT on or before the date stipulated in the Time Schedule. APT will on forward them to the Chinese Authorities for censorship. The grant of this intent is subject to the Authorities’ approval and levies. The censorship usually takes 3 – 4 working days; and criteria for approval and assessment of tax and duties are the nature of commodity, value, and quantity. Late approval is the result of late submission. Please pay attention. P.S. : D. E. According to the current practice, the allowed distribution quantity of Videotape/CD/VCD/DVD, combination, is limited to 199 pieces, which is subject to the change of the customs regulations. Exhibitor is strongly advised to get the update from APT before it arranges its shipment.) Distribution of periodicals in the exhibition is strictly prohibited. Give-away to Domestic Company Give-away items means the exhibitor provides its agent, sub-company, and corporate partners in PR China with its exhibits free for the purpose of business development. The clearance procedures are same as Sold exhibits – packed and returned to the customs bonded warehouse after the fair pending till the completion of import formalities, and clearance of tax and duties, local transportation, as well as bonded warehouse storage charges by the exhibitor, receiver or official importer. Abandoned Exhibits Under the Customs’ rules and regulations, no abandoned exhibits are allowed to be disposed by exhibitor’s own arrangement. They must be re-packed and handed over to the Customs’ disposal via APT. Transportation to bonded warehouse, Storage, Customs duty/VAT imposed by customs and the related Customs formalities charges are at the exhibitor’s account. It is also subject to the Authorities’ approval for abandoned that will cost more storage. You are suggested NOT to abandon the exhibits due to the more high charges will be incurred. The final decision should be determined by the customs after its assessment of the abandoned exhibits. Despite of abandoned exhibits, any violation of these official rules and regulations will also drag you into the possibilities of fine and penalties. In view of the above facts, we highly suggest that returning those exhibits which you intend to abandon would be the best and most economy way. After the submission of declaration, no change is accepted by the Authorities. For further information and queries, please do not hesitate to contact us. Wish you have every success in the exhibition! APT SHOWFREIGHT SHANGHAI CO.,LTD 6D CWMTE 2014/ 23-26 APR 2014,CHONGQING,CHINA Acknowledgement of Quarantine Inspection and Fumigation Formalities Wooden Materials any means. Pay-to-dump in China is prohibited by the Authorities. Effective from 01 January 2006, it is mandatory to have all exhibits, containing wooden materials – Acceptance of the re-use of original materials may be granted, which is subject to the Authorities’ internal or external packing or for stuffing or fixing purpose; and as minor as wooden chip, beam, etc.-, approval. fumigated before importing to China by the Chinese Authorities. All treated wooden materials must MATERIALS in its inbound shipment for repacking its sold and giveaway exhibits, in case the re-use of bear the officially recognized mark “IPPC” – referring to the attached “Notice” – with the production of those materials is not granted. Exhibitor is, therefore, suggested to prepare additional NEW STUFFING AND PACKING fumigation certificate (wood/heat treatment certificate) as an important proof of this undertaking to the Chinese Authorities. No countries and cities (including Hong Kong SAR, Macau SAR, and Food Stuff and Beverage Taiwan) are immune from these rules and regulations. As the customs and quarantine departments of PRC impose strict restrictions on importation of foods The acceptance of wood treatment upto the standard is subject to the Chinese Authorities’ final and beverage, special import permits are required. However, they are normally used in commercial decision. Should they feel necessary to enforce the treatment again on the Mainland, all costs of cargoes with large quantity. The procedures of such application are very complicated and tremendous inspection, fumigation, handling…will be at the exhibitor’s account. Any re-treatment, no doubt, will time and money consumed, which we believe the exhibitors will not be willing to afford. Please take affect the timely delivery of exhibits to the exhibitor, for which APT could not be held responsibility our suggestion of not shipping any foods stuff and beverage. Otherwise, it may delay the delivery and and liability. The Authorities are undergoing rigorous inspection on all exhibits. Negative impact cause unexpected troubles and extra cost. Should it be inevitable to ship these items, please be sure including shipment returned to originated port / confiscation on the exhibitor is consequent on the valid “Certificate of Origin” & the “Official Healthy Certificate” are available. These items MUST BE lax with fumigation. shipped in ONE single individual shipment - without mixing with other items. Full details of the intended shipment MUST BE sent to APT, AT LEAST, one Month before our receiving deadline Used Stuffing and Packing Materials enabling us to consult the local authorities for further advice and application of import permits. Without having our confirmation, please DO NOT ship out these items. The handling & service charges for Under no circumstances could all used stuffing and/or packing materials – newspapers, wrapping paper, paper chips, bubble sheets, etc. - be left in China irrespective of disposal nature. Violators will be penalized by the Authorities. If an exhibitor is having a package of exhibit sold or returned or abandoned, etc., any stuffing and packing materials used to fix and/or wrap the exhibits in the inbound movement are mandatory to be taken away from China by any means as instructed by the Chinese Authorities. i.e. by shipment or handcarry, at the exhibitor’s expenses. For example, an exhibitor has a box of exhibit sold, the exhibits are of course left in China; but the used stuffing or wrapping materials must be taken away of China by these kinds of commodities will be quoted separately. CWMTE 2013/ 23-26 MAY 2013,CHONGQING,CHINA Sketch of Bulky Exhibits NAME OF EXHIBITOR HALL NO. STAND NO. MARK & CASE NO. WEIGHT (GROSS) KGS CENTRE OF GRAVITY DIMENSION LENGTH X WIDTH X HEIGHT (METER) SKETCH. NOTE: 1. EXHIBITS EXCEEDING 2.2M LONG, 2.2M WIDE AND 2.2M HIGH ARE BULKY EXHIBITS. THE HIGHEST POINT AND HEIGHT OF THE TWO SIDES SHOULD BE MARKED. 6E
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