FREIGHT FORWARDING MANUAL Soccerex Asian Forum 2014 13th – 14th May, 2014 King Hussein Bin Talal Convention Centre, Dead Sea, Jordan INTERNATIONAL SHIPPING INSTRUCTIONS 1. INTRODUCTION / PROJECT MANAGEMENT 2. TIME SCHEDULE / DEADLINE DATES 3. AIR WAY BILL / BILL OF LADING 4. DOCUMENTATION 5. PACKING / MARKING 6. FILMS & VIDEO TAPES & CDs 7. RESTRICTED / OFFENSIVE ITEMS 8. STAND LAYOUT / FLOOR PLAN 9. DURING THE EXHIBITION 10. AT THE CLOSE OF THE EXHIBITION 11. TERMS AND CONDITIONS 12. PAYMENT OF CHARGES FOR ON-SITE HANDLING 13. TRANSPORT INSURANCE 14. EXCLUSION OF LIABILITY 15. USEFULL ADDRESSES ENCLOSURES: 1) 2) 3) Handling Tariff Invoices Return Instructions 1) Introduction / Project Management Global Logistics Freight Services are pleased to announce their appointment by Soccerex as the Exclusive Official International Freight Forwarder, Customs Agent and On-site Handling & Installation Contractor. Our services are offered in conjunction with the DB Schenker Organization worldwide, www.dbschenker.com. The following instructions are provided to assist you in the planning of your shipping arrangements. If you require information that is not contained in the manual or have any questions, please do not hesitate to contact us on the numbers listed below. Enclosed is the list of SCHENKER EXPO SERVICE Network and approved agents and would like to encourage exhibitors to use their services whenever possible. Page 2 of 11 For all international Shipments For Local, please contact us as below: Schenker LLC Al Masaood Tower 2 P.O.Box 62532 Dubai United Arab Emirates Mr. Edward Gillo Tel: +971 (0) 4 2956111 Ext 160 Fax: +971 (0) 4 2941045 Mobile : +971 55 1007526 Email [email protected] Global Logistics Freight Services LTD / DB Schenker Partner Shmeisani, Abed Alhamed Sharaf Str. Ground Floor & 2nd Floor P.O. Box 6702 Amman 11118, JORDAN Telephone: +962 6 566 2836 Facsimile: +962 6 566 2830 Contact Person: Imran Hetavkar Mobile: +962 789300200 E-mail: [email protected] Copy : [email protected] 2) Time Schedule / Deadline Dates The deadline dates for the arrival of the cargo and document to Jordan must be adhered to, unless otherwise agreed, and as per the following schedule: -Document Deadline Date: Description Point of Arrival Deadline Date* Sea Freight Aqaba Port 30th April 2014 Air Freight Queen Alia Intl. Airport. Marka Airport 1 May 2014 Land Freight Full load Designated Trucks / Vehicles only Amman Customs 1st May 2014 Description Point of Arrival Deadline Date* Sea Freight Aqaba Port 5th May 2014 Air Freight Queen Alia Intl. Airport, Marka Airport 7 May 2014 Land Freight Full load Designated Trucks / Vehicles only Amman Customs 8th May 2014 st -Freight Arrival Deadline Date: Page 3 of 11 th 3 Airway Bill/Bill of Lading All Air Way Bills and Bill of Ladings must be consigned to: Soccerex Asian Forum 2014 C/o Global Logistics Freight Services & Shipping Agencies AL Rawda Bldg No. 87, P.O. Box 6702, Shimisani, Amman 11118, Jordan Tel: (+962 6) 5662836/ 38 / 40 Fax: (+962 6) 5662830 PRE ALERT (IMPORTANT) ALL PRE ALERT MUST BE ADRESSED TO THE BELOW CONTACT PERSON WITH FULL SET OF DOCUMENTATION Mr. Imran Hetavkar Email : [email protected] copy to [email protected] Global Logistics Freight Services / Schenker AG Partner Shmeisani, Abed Alhamed Sharaf Str. Ground Floor & 2nd Floor P.O. Box 6702, Amman 11118, Jordan Phone: +962 6 566 2836 Fax : +962 6 566 2830 Mobile: +962 78 9300 200 (Mr. Imran Hetavkar) Please make sure the shipment weight and volume shown on the Air Way Bill or Bill of Lading must match with those on the invoices and packing lists. Please Note that: 1) Shipments that will be arriving by Sea Freight will be subject to Container/ Port Storage Charges as per carrier/port tariffs if any. 2) Shipments that will be arriving on/or after 10th May 2014 will be subject to customs Approval and will not be guaranteed delivery to the exhibition. 3) All cargo must be shipped to Jordan on ‘Freight Prepaid’ basis. Any cargo sent on ‘Freight Collect’ basis will not be released until the exhibitor pays the respective freight charges upon shipment arrival. 4) Schenker offices through the office located in Amman/Jordan- Global network, will assist you in providing direct freight services to Jordan in order to avoid any delays. 5) Any storage charges that may be incurred at the ports of entry in Jordan will be at the shipper’s own expense and will be charged as per official receipts provided and are not included in the outlay. Page 4 of 11 4 Documentation Invoices: Please find enclosed blank invoice forms, which have been approved by Jordanian Customs, for use at this event. The invoices should be addressed as follows: SOCCEREX ASIAN FORUM 2014 C/o GLOBAL LOGISTICS FREIGHT SERVICES & SHIPPING AGENCIES ABD AL HAMEED SHARAF STREET, P.O. BOX 6702, AMM-11118 AMMAN JORDAN TEL: 5662836 FAX: 5662830 IT’S IMPERATIVE TO HAVE SEPARATE INVOICES FOR TEMPORARY AND PERMANENT GOODS Performa Invoices must declare the following information: Full description of all items with individual quantities. Where applicable, serial numbers, trademarks and specifications must be shown. Individual values in US Dollars for all items, including literature, giveaways, etc. Total value in US Dollars, CIF Jordan. Original signature of Director/ Partner / Person in Charge. Invoices must also include the following declarations (as appropriate to the items you are sending): We certify that items stated in the Performa Invoices are manufactured by: Company Name Address …………………………. Address …………………………. Country ………………………….. We certify that the literature is printed by: Company Name Address …………………………. Address …………………………. Country …………………………..We certify that the literature is published by: Company Name Address …………………………. Address …………………………. Country ………………………….. We hereby certify that this invoice is true and correct and that the goods herein are of ………………………………. (Country) origin. Packing Lists: A clear and comprehensive packing list is required, clearly stating the items contained in each package. This information may be incorporated in the body of your Invoice. Please also mention the items that will NOT BE RETURNED back after the exhibition. Please specify if it is give Away or Permanent Import in to Jordan. Page 5 of 11 Certificate Of Origin: Legalized certificates of origin are required for shipments concerning this event Document Dispatch: Sea Freight Shipments: The following documents must be couriered immediately after the ship sails to Jordan: (1) One Original and (3) three copies of Invoice / Packing list (1) One Original and (2) two copies of Bill of Lading Please send a copy by E-mail to the following address: Attention of: Mr. Imran Hetavkar Email: [email protected] Global Logistics Freight Services LTD / DB Schenker Partner Shmeisani, Abed Alhamed Sharaf Str. Ground Floor & 2nd Floor P.O. Box 6702, Amman 11118, Jordan Phone: +962 6 566 2836 Fax : +962 6 566 2830 Mobile: +962 789 300200 Air Freight Shipments All documents must be attached to the airway bill, with copies in the required quantities showed, and must be couriered immediately, (1) One Original and (3) three copies of Invoice / Packing list (1) One Original and (2) two copies of Bill of Lading Please send a copy by Email to the following address: Attention of: Mr. Imran Hetavkar Email: [email protected] copy to [email protected] Global Logistics Freight Services LTD / DB Schenker Partner Shmeisani, Abed Alhamed Sharaf Str. Ground Floor & 2nd Floor P.O. Box 6702, Amman 11118, Jordan Phone: +962 6 566 2836 Fax : +962 6 566 2830 Mobile: +962 78 9300 200 CONSIGNMENTS ARRIVING WITHOUT THE NECESSARY DOCUMENTS CANNOT BE CLEARED OR DELIVERED. Page 6 of 11 5 Packing/Marking The highest possible standard of packing should be used to provide the best protection for the exhibits. Any damage discovered on arrival at the Exhibition hall will be difficult to repair and air freighting of replacements are likely to be expensive. We recommend the use of bolted re-usable cases, Carton boxes are not recommended especially for exhibits that have to be returned to the place of origin. The shipping mark for all cases must be as follows, clearly stenciled on two (2) sides: SOCCEREX ASIAN FORUM 2014 C/O GLOBAL LOGISTICS FREIGHT SERVICES (Exhibitor’s Name): ……………………………………………………….. Stand Number: ……………………………………………………………… Hall Number: ………………………………………………………………… Case Number: ………………………………………………………………. Net/Gross Weight (Kg) : ……………………………………………………. Dimensions (Cm): …………………………………………………………… 6 Films & Video Tapes Films, Videos and CD-ROMs require censorship screening by the Jordanian Authorities, and therefore cannot be shipped with your main consignment. They must be sent by courier three weeks prior to the Exhibition opening: SOCCEREX ASIAN FORUM 2014 C/O GLOBAL LOGISTICS FREIGHT SERVICES LTD / DB SCHENKER PARTNER SHMEISANI, ABED ALHAMED SHARAF STR. GROUND FLOOR & 2ND FLOOR P.O. BOX 6702 AMMAN 11118, JORDAN PHONE: +962 6 566 2836 FAX : +962 6 566 2830 Include a Performa Invoice noting the title of the film/video/CD-ROM and brief synopses of such clearly label the video with your company name, Exhibition name and stand number. Please fax or scan a copy of the courier Airway bill and Performa invoice to Global Logistics Freight Services. 7 Restricted/Offensive Items - ) Alcohol Beverages and Food: Alcoholic Beverages and Food are restricted and licensed imports and should not be shipped, as the local customs formalities for importing these items are strict and can result in the confiscation of the entire shipment. Page 7 of 11 - ) Telecommunication Equipment: If you are exhibiting any radio telecommunication equipment, please forward photographs or th brochures with full specifications to Global Logistics Freight Services Amman by 03 of May, 2014. 8 Stand Layout/Floor Plan If you are exhibiting bulky/heavy equipment that requires special handling to place it in position on Your stand, we kindly ask you to supply us with a scale layout drawing and a brochure depicting the product so that the items can be positioned early during the build-up period. Please forward stand plan copies and a brochure together with your documentation to Global Logistics Freight Services. Items will be positioned one time only. If for any reason, the exhibits require repositioning, additional charges will apply which will be assessed on a time and labor basis. Deadline date for the entry of any heavy equipment will be10th May 2014, so please take note of this for your cargo movement to the booth, with taking into your consideration on that extra charges will be applied if any cargo enters after the above mentioned date. 9 During the Exhibition It is extremely important that we receive your written instructions on how to handle your exhibits at the end of the show, i.e. consumed, sold or returned back to origin. Please note that return instructions must be sent along with the pre alert. We will visit your stand and ask you to complete a ‘Disposal Instruction Form’ for this purpose. Also please find ‘includes form’ for the material that will stay in Jordan or will be as giveaway; this should be provided to us along with the return instruction. 10 Exhibition Closure We provide labor and equipment to assist the Exhibitors with re-packing. It is ultimately the exhibitor’s responsibility to ensure that the goods are repacked correctly for re-export. In certain circumstances, GLFS will attend the re-packing for the exhibitor’s goods and equipment’s. This will only occur if the exhibitors submit a written request to GLFS, please note that an additional charge will be applied for this service (minimum USD 75). In such case the exhibitor holds full responsibility for any subsequent loss or damage to your shipment. 11 Terms and Conditions GLFS/ Schenker will not be responsible for any late or non-delivered cargo to the exhibition, unless mentioned in the above restrictions. All work is undertaken in accordance with ADSp (German Forwarders Terms and Conditions) latest edition, copies of which are available on request. Page 8 of 11 We would like to point out that it is the exhibitor’s responsibility to arrange suitable insurance cover for the consignment; Global Logistics Freight Services will not be responsible for insurance or security during the build-u or break-down period. 12 Payment of Charges for Onsite Handling It is important that you read the instructions carefully to avoid additional charges due to wrong to read the manuals instructions, failing to do so waves the right for the exhibitor if any additional charges are applied due to noncompliance with the above instructions, it is understood that you agree to the conditions herein and that you accept and agree to all relevant charges contained in the following tariff section. Payment will be due immediately on receipt of our invoice, unless you have engaged the services of our recommended agent, in this case, you will be invoiced directly by them. 13 Transport Insurance WE URGENTLY RECOMMEND A MARITIME INSURANCE POLICY FOR YOUR EXHIBITION GOODS (GENERAL INSURANCE POLICY). Our Partners (Schenker) Worldwide network will be at your disposal for any necessary arrangements you may need, they will offer you special Exhibition Maritime Insurance Policies covering the risks for transports from any arrival point in Jordan from and to the exhibition site that will be covered with GLFS, and during the exhibition period. If you don’t have a General Insurance Policy please contact us we would provide you with one. 14 Exclusive Of Liability During the exhibition, we want to indicate that your exhibits will be stored at your own risk after arrival respectively unloading at the Exhibition site. Delivery at the stand represents an orderly delivery, even though a representative of your company might not be present. After the closing of the show the exhibition goods are only considered as “handed over”, when they have been physically picked up by us. Handing over documents does not constitute a surrender of goods, the liability for loss and/or damage cannot be assumed to Global Logistics Freight Services, unless the loss and/or damage were probably caused by a Global Logistics Freight Services employee. Page 9 of 11 15 Useful Addresses Global Logistics Freight Services / DB Schenker Partner Shmeisani, Abed Alhamed Sharaf Str. Ground Floor & 2nd Floor P.O. Box 6702 Amman 11118, Jordan Website: www.glfs.com Mr. Bassam Alzaben Managing Director Phone: +962 6 566 2836 Fax : +962 6 566 2830 Mobile: +962 77 736 2202 Email : [email protected] Page 10 of 11 Return Instructions Global Logistics Freight Services & Shipping Agencies (GLFS) Exhibitor AL Rawda Bldg No. 87, P.O. Box 6702, Shimisani, Amman 11118, Jordan Stand/Hall No. Freight Forwarder Tel: (+962 6) 5662836 - 38 - 40 Fax: (+962 6) 5662830 Import Shipment Details AWB No. No. Of Pcs Weight Mode of Shipment Air Ocean Truck Courier Ocean Truck Courier Export Shipment Information Mode of Shipment Air Shipper: Consignee Marks & Nos Description of Goods Pcs Special Instruction/ Remarks Dimensions L X W x H Yes Transport Insurance to be Arranged by Schenker/GLFS No Value Yes Storage Insurance to be Arrange by Schenker/Glfs No Storage To Value for Forwarders Liability Insurance We hereby Authorise Schenker Fairs & Exhibition to Re-export the above mentioned Exhibition goods. All Charges accrued will be for our Own or our Agents Account Place Gross Weight Date Page 11 of 11 Signature
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