FREIGHT FORWARDING MANUAL
Soccerex Asian Forum 2014
13th – 14th May, 2014
King Hussein Bin Talal Convention Centre, Dead Sea, Jordan
INTERNATIONAL SHIPPING INSTRUCTIONS
1.
INTRODUCTION / PROJECT MANAGEMENT
2.
TIME SCHEDULE / DEADLINE DATES
3.
AIR WAY BILL / BILL OF LADING
4.
DOCUMENTATION
5.
PACKING / MARKING
6.
FILMS & VIDEO TAPES & CDs
7.
RESTRICTED / OFFENSIVE ITEMS
8.
STAND LAYOUT / FLOOR PLAN
9.
DURING THE EXHIBITION
10.
AT THE CLOSE OF THE EXHIBITION
11.
TERMS AND CONDITIONS
12.
PAYMENT OF CHARGES FOR ON-SITE HANDLING
13.
TRANSPORT INSURANCE
14.
EXCLUSION OF LIABILITY
15.
USEFULL ADDRESSES
ENCLOSURES:
1)
2)
3)
Handling Tariff
Invoices
Return Instructions
1) Introduction / Project Management
Global Logistics Freight Services are pleased to announce their appointment by Soccerex as the
Exclusive Official International Freight Forwarder, Customs Agent and On-site Handling & Installation
Contractor.
Our services are offered in conjunction with the DB Schenker Organization worldwide,
www.dbschenker.com.
The following instructions are provided to assist you in the planning of your shipping arrangements. If
you require information that is not contained in the manual or have any questions, please do not
hesitate to contact us on the numbers listed below.
Enclosed is the list of SCHENKER EXPO SERVICE Network and approved agents and would like to
encourage exhibitors to use their services whenever possible.
Page 2 of 11
For all international Shipments
For Local, please contact us as below:
Schenker LLC
Al Masaood Tower 2
P.O.Box 62532
Dubai
United Arab Emirates
Mr. Edward Gillo
Tel: +971 (0) 4 2956111 Ext 160
Fax: +971 (0) 4 2941045
Mobile : +971 55 1007526
Email [email protected]
Global Logistics Freight Services LTD / DB
Schenker Partner
Shmeisani, Abed Alhamed Sharaf Str. Ground
Floor & 2nd Floor
P.O. Box 6702
Amman 11118, JORDAN
Telephone:
+962 6 566 2836
Facsimile:
+962 6 566 2830
Contact Person: Imran Hetavkar
Mobile:
+962 789300200
E-mail: [email protected]
Copy : [email protected]
2) Time Schedule / Deadline Dates
The deadline dates for the arrival of the cargo and document to Jordan must be adhered to, unless
otherwise agreed, and as per the following schedule:
-Document Deadline Date:
Description
Point of Arrival
Deadline Date*
Sea Freight
Aqaba Port
30th April 2014
Air Freight
Queen Alia Intl. Airport.
Marka Airport
1 May 2014
Land Freight
Full load Designated Trucks / Vehicles only
Amman Customs
1st May 2014
Description
Point of Arrival
Deadline Date*
Sea Freight
Aqaba Port
5th May 2014
Air Freight
Queen Alia Intl. Airport,
Marka Airport
7 May 2014
Land Freight
Full load Designated Trucks / Vehicles only
Amman Customs
8th May 2014
st
-Freight Arrival Deadline Date:
Page 3 of 11
th
3 Airway Bill/Bill of Lading
All Air Way Bills and Bill of Ladings must be consigned to:
Soccerex Asian Forum 2014
C/o Global Logistics Freight Services & Shipping Agencies
AL Rawda Bldg No. 87, P.O. Box 6702, Shimisani, Amman 11118, Jordan
Tel: (+962 6) 5662836/ 38 / 40
Fax: (+962 6) 5662830
PRE ALERT (IMPORTANT)
ALL PRE ALERT MUST BE ADRESSED TO THE BELOW CONTACT PERSON WITH FULL SET OF
DOCUMENTATION
Mr. Imran Hetavkar
Email : [email protected] copy to [email protected]
Global Logistics Freight Services / Schenker AG Partner
Shmeisani, Abed Alhamed Sharaf Str. Ground Floor & 2nd Floor
P.O. Box 6702, Amman 11118, Jordan
Phone: +962 6 566 2836
Fax : +962 6 566 2830
Mobile: +962 78 9300 200 (Mr. Imran Hetavkar)
Please make sure the shipment weight and volume shown on the Air Way Bill or Bill of Lading must
match with those on the invoices and packing lists.
Please Note that:
1) Shipments that will be arriving by Sea Freight will be subject to Container/ Port Storage
Charges as per carrier/port tariffs if any.
2) Shipments that will be arriving on/or after 10th May 2014 will be subject to customs Approval
and will not be guaranteed delivery to the exhibition.
3) All cargo must be shipped to Jordan on ‘Freight Prepaid’ basis. Any cargo sent on ‘Freight
Collect’ basis will not be released until the exhibitor pays the respective freight charges upon
shipment arrival.
4) Schenker offices through the office located in Amman/Jordan- Global network, will assist you
in providing direct freight services to Jordan in order to avoid any delays.
5) Any storage charges that may be incurred at the ports of entry in Jordan will be at the shipper’s
own expense and will be charged as per official receipts provided and are not included in the
outlay.
Page 4 of 11
4 Documentation
Invoices:
Please find enclosed blank invoice forms, which have been approved by Jordanian Customs, for use
at this event. The invoices should be addressed as follows:
SOCCEREX ASIAN FORUM 2014
C/o GLOBAL LOGISTICS FREIGHT SERVICES & SHIPPING AGENCIES
ABD AL HAMEED SHARAF STREET, P.O. BOX 6702, AMM-11118 AMMAN JORDAN
TEL: 5662836 FAX: 5662830
IT’S IMPERATIVE TO HAVE SEPARATE INVOICES FOR TEMPORARY AND PERMANENT GOODS
Performa Invoices must declare the following information:
Full description of all items with individual quantities.
Where applicable, serial numbers, trademarks and specifications must be shown.
Individual values in US Dollars for all items, including literature, giveaways, etc.
Total value in US Dollars, CIF Jordan.
Original signature of Director/ Partner / Person in Charge.
Invoices must also include the following declarations (as appropriate to the items you are sending):
We certify that items stated in the Performa Invoices are manufactured by:
Company Name
Address ………………………….
Address ………………………….
Country …………………………..
We certify that the literature is printed by:
Company Name
Address ………………………….
Address ………………………….
Country …………………………..We certify that the literature is published by:
Company Name
Address ………………………….
Address ………………………….
Country …………………………..
We hereby certify that this invoice is true and correct and that the goods herein are of
………………………………. (Country) origin.
Packing Lists:
A clear and comprehensive packing list is required, clearly stating the items contained in each
package. This information may be incorporated in the body of your Invoice. Please also mention the
items that will NOT BE RETURNED back after the exhibition. Please specify if it is give Away or
Permanent Import in to Jordan.
Page 5 of 11
Certificate Of Origin:
Legalized certificates of origin are required for shipments concerning this event
Document Dispatch:
Sea Freight Shipments:
The following documents must be couriered immediately after the ship sails to Jordan:
(1) One Original and (3) three copies of Invoice / Packing list
(1) One Original and (2) two copies of Bill of Lading
Please send a copy by E-mail to the following address:
Attention of: Mr. Imran Hetavkar Email: [email protected]
Global Logistics Freight Services LTD / DB Schenker Partner
Shmeisani, Abed Alhamed Sharaf Str. Ground Floor & 2nd Floor
P.O. Box 6702, Amman 11118, Jordan
Phone: +962 6 566 2836
Fax : +962 6 566 2830
Mobile: +962 789 300200
Air Freight Shipments
All documents must be attached to the airway bill, with copies in the required quantities showed, and
must be couriered immediately,
(1) One Original and (3) three copies of Invoice / Packing list
(1) One Original and (2) two copies of Bill of Lading
Please send a copy by Email to the following address:
Attention of: Mr. Imran Hetavkar
Email: [email protected] copy to [email protected]
Global Logistics Freight Services LTD / DB Schenker Partner
Shmeisani, Abed Alhamed Sharaf Str. Ground Floor & 2nd Floor
P.O. Box 6702, Amman 11118, Jordan
Phone: +962 6 566 2836
Fax : +962 6 566 2830
Mobile: +962 78 9300 200
CONSIGNMENTS ARRIVING WITHOUT THE NECESSARY DOCUMENTS CANNOT BE CLEARED OR DELIVERED.
Page 6 of 11
5 Packing/Marking
The highest possible standard of packing should be used to provide the best protection for the
exhibits. Any damage discovered on arrival at the Exhibition hall will be difficult to repair and air
freighting of replacements are likely to be expensive. We recommend the use of bolted re-usable
cases, Carton boxes are not recommended especially for exhibits that have to be returned to the
place of origin.
The shipping mark for all cases must be as follows, clearly stenciled on two (2) sides:
SOCCEREX ASIAN FORUM 2014
C/O GLOBAL LOGISTICS FREIGHT SERVICES
(Exhibitor’s Name): ………………………………………………………..
Stand Number: ………………………………………………………………
Hall Number: …………………………………………………………………
Case Number: ……………………………………………………………….
Net/Gross Weight (Kg) : …………………………………………………….
Dimensions (Cm): ……………………………………………………………
6 Films & Video Tapes
Films, Videos and CD-ROMs require censorship screening by the Jordanian Authorities, and therefore
cannot be shipped with your main consignment. They must be sent by courier three weeks prior to the
Exhibition opening:
SOCCEREX ASIAN FORUM 2014
C/O GLOBAL LOGISTICS FREIGHT SERVICES LTD / DB SCHENKER PARTNER
SHMEISANI, ABED ALHAMED SHARAF STR. GROUND FLOOR & 2ND FLOOR
P.O. BOX 6702 AMMAN 11118, JORDAN
PHONE: +962 6 566 2836
FAX : +962 6 566 2830
Include a Performa Invoice noting the title of the film/video/CD-ROM and brief synopses of such
clearly label the video with your company name, Exhibition name and stand number. Please fax or
scan a copy of the courier Airway bill and Performa invoice to Global Logistics Freight Services.
7 Restricted/Offensive Items
- ) Alcohol Beverages and Food:
Alcoholic Beverages and Food are restricted and licensed imports and should not be shipped, as
the local customs formalities for importing these items are strict and can result in the confiscation of
the entire shipment.
Page 7 of 11
- ) Telecommunication Equipment:
If you are exhibiting any radio telecommunication equipment, please forward photographs or
th
brochures with full specifications to Global Logistics Freight Services Amman by 03 of May, 2014.
8 Stand Layout/Floor Plan
If you are exhibiting bulky/heavy equipment that requires special handling to place it in position on
Your stand, we kindly ask you to supply us with a scale layout drawing and a brochure depicting the
product so that the items can be positioned early during the build-up period. Please forward stand
plan copies and a brochure together with your documentation to Global Logistics Freight Services.
Items will be positioned one time only. If for any reason, the exhibits require repositioning, additional
charges will apply which will be assessed on a time and labor basis.
Deadline date for the entry of any heavy equipment will be10th May 2014, so please take note of this
for your cargo movement to the booth, with taking into your consideration on that extra charges will be
applied if any cargo enters after the above mentioned date.
9 During the Exhibition
It is extremely important that we receive your written instructions on how to handle your exhibits at the
end of the show, i.e. consumed, sold or returned back to origin.
Please note that return instructions must be sent along with the pre alert. We will visit your stand and
ask you to complete a ‘Disposal Instruction Form’ for this purpose.
Also please find ‘includes form’ for the material that will stay in Jordan or will be as giveaway; this
should be provided to us along with the return instruction.
10 Exhibition Closure
We provide labor and equipment to assist the Exhibitors with re-packing. It is ultimately the exhibitor’s
responsibility to ensure that the goods are repacked correctly for re-export.
In certain circumstances, GLFS will attend the re-packing for the exhibitor’s goods and equipment’s.
This will only occur if the exhibitors submit a written request to GLFS, please note that an additional
charge will be applied for this service (minimum USD 75).
In such case the exhibitor holds full responsibility for any subsequent loss or damage to your
shipment.
11 Terms and Conditions
GLFS/ Schenker will not be responsible for any late or non-delivered cargo to the exhibition, unless
mentioned in the above restrictions.
All work is undertaken in accordance with ADSp (German Forwarders Terms and Conditions) latest
edition, copies of which are available on request.
Page 8 of 11
We would like to point out that it is the exhibitor’s responsibility to arrange suitable insurance cover
for the consignment; Global Logistics Freight Services will not be responsible for insurance or security
during the build-u or break-down period.
12 Payment of Charges for Onsite Handling
It is important that you read the instructions carefully to avoid additional charges due to wrong to
read the manuals instructions, failing to do so waves the right for the exhibitor if any additional
charges are applied due to noncompliance with the above instructions, it is understood that you agree
to the conditions herein and that you accept and agree to all relevant charges contained in the
following tariff section. Payment will be due immediately on receipt of our invoice, unless you have
engaged the services of our recommended agent, in this case, you will be invoiced directly by them.
13 Transport Insurance
WE URGENTLY RECOMMEND A MARITIME INSURANCE POLICY FOR YOUR EXHIBITION GOODS (GENERAL
INSURANCE POLICY).
Our Partners (Schenker) Worldwide network will be at your disposal for any necessary arrangements
you may need, they will offer you special Exhibition Maritime Insurance Policies covering the risks for
transports from any arrival point in Jordan from and to the exhibition site that will be covered with
GLFS, and during the exhibition period.
If you don’t have a General Insurance Policy please contact us we would provide you with one.
14 Exclusive Of Liability
During the exhibition, we want to indicate that your exhibits will be stored at your own risk after arrival
respectively unloading at the Exhibition site. Delivery at the stand represents an orderly delivery, even
though a representative of your company might not be present.
After the closing of the show the exhibition goods are only considered as “handed over”, when they
have been physically picked up by us. Handing over documents does not constitute a surrender of
goods, the liability for loss and/or damage cannot be assumed to Global Logistics Freight Services,
unless the loss and/or damage were probably caused by a Global Logistics Freight Services
employee.
Page 9 of 11
15 Useful Addresses
Global Logistics Freight Services / DB Schenker Partner
Shmeisani, Abed Alhamed Sharaf Str. Ground Floor & 2nd Floor
P.O. Box 6702
Amman 11118, Jordan
Website: www.glfs.com
Mr. Bassam Alzaben
Managing Director
Phone: +962 6 566 2836
Fax : +962 6 566 2830
Mobile: +962 77 736 2202
Email : [email protected]
Page 10 of 11
Return Instructions
Global Logistics Freight Services & Shipping Agencies (GLFS)
Exhibitor
AL Rawda Bldg No. 87, P.O. Box 6702, Shimisani,
Amman 11118, Jordan
Stand/Hall No.
Freight Forwarder
Tel: (+962 6) 5662836 - 38 - 40
Fax: (+962 6) 5662830
Import Shipment Details
AWB No.
No. Of Pcs
Weight
Mode of Shipment
Air
Ocean
Truck
Courier
Ocean
Truck
Courier
Export Shipment Information
Mode of Shipment
Air
Shipper:
Consignee
Marks & Nos
Description of Goods
Pcs
Special Instruction/ Remarks
Dimensions L X W x H
Yes
Transport Insurance to be Arranged by Schenker/GLFS
No
Value
Yes
Storage Insurance to be Arrange by Schenker/Glfs
No
Storage To
Value for Forwarders Liability Insurance
We hereby Authorise Schenker Fairs & Exhibition to Re-export
the above mentioned Exhibition goods.
All Charges accrued will be for our Own or our Agents Account
Place
Gross Weight
Date
Page 11 of 11
Signature