FIELD LUNCH INGREDIENTS
This list will help with dietary restricons & allergies, and is also aached to
each individual lunch crate.
Keebler Graham Crackers: Enriched ﬂour [Wheat ﬂour, niacin, reduced iron, thiamine
mononitrate (Vitamin B1), riboﬂavin (Vitamin B2), folic acid], Vegetable Shortening (Parally hydrogenated soybean and/or coonseed oils), sugar, graham
ﬂour, honey, molasses, corn syrup, high fructose corn syrup, contains 2% or less
of leavening (sodium bicarbonate, sodium acid pyrophosphate, monocalcium
phosphate), calcium carbonate, salt, arﬁcial ﬂavor. Allergen: WHEAT
Cheese Scks: Allergen: DAIRY
Pretzel Scks: Enriched Flour [wheat ﬂour, malted barley, niacin (a “B” vitamin), reduced iron, thiamine mononitrate (Vitamin B1), riboﬂavin (Vitamin B2), folic
acid], salt, corn syrup, yeast, baking soda. Allergen: WHEAT
Animal Crackers: Organic Wheat Flour, Milled Cane Juice, Wheat Starch, Expeller
Pressed Canola Oil, Natural Vanilla Flavor, Other Natural Flavors, Whey, Sea Salt,
Baking Soda, Soy Lecithin. Allergen: WHEAT, DAIRY, SOY
Quinoa Chocolate Chip Cookies: Organic Royal Quinoa ﬂour, tapioca ﬂour, nonhydrogenated palm fruit oil, raw sugar, organic dark chocolate chips (dairy & soy
free), sugar cane syrup, rice ﬂour, organic quinoa pop grains, sodium bicarbonate (baking soda) and natural vanilla & chocolate extract (soy and corn free).
Snickerdoodle Cookies: Buer, Sugar, Eggs, Vanilla, ﬂour, Baking powder, Salt. Allergen: WHEAT & BUTTER (DAIRY)
Chocolate chip cookies: Buer, Brown sugar, Eggs, Vanilla extract, ﬂour, Baking Powder, salt, Chocolate chips . Allergen: WHEAT & BUTTER (DAIRY)
Wheat Bread: Water, Yeast, Bran, Brown sugar, Molasses, Canola oil, Salt, Bread
ﬂour, Whole wheat ﬂour. Allergen: WHEAT
Udi’s Gluten free Bread: UDI’S Best Blend, egg whites, tapioca maltodextrin, evaporated cane juice, tapioca syrup, yeast, xanthan gum, salt, baking powder (sodium
acid pyrophosphate, sodium bicarbonate, corn starch, monocalcium phosphate),
cultured corn syrup solids (natural mold inhibitor), enzymes. Allergen: EGG
Peanut Bu1er: Allergen: PEANUT
Sliced turkey: Turkey breast, Turkey broth, Salt, Dextrose, Sodium phosphate
Cheddar Cheese: Milk, Salt, enzymes, Anao. Allergen: DAIRY
Nut-Free Hummus: Garbanzo beans, Minced garlic, Olive oil, Lemon juice, Water,
Cumin, Kosher salt, Black pepper, Allergens: citric acid, legumes
Mayonnaise: egg yolks, white vinegar, Dijon mustard, kosher salt, canola oil. Allergen: EGG
Strawberry jam: Strawberries, Sugar, lemon Juice, Fruit Pecn. Allergen: CITRIC ACID
Baked Tofu: (Water, Soybeans, Nigari, Soy Sauce (Water, Soybeans, Sea Salt, Whole
Wheat, Alcohol, Unsweetened Apple Juice, Apple Cider Vinegar, Stone-Ground
Mustard, Toasted Sesame Oil, Onion Powder, and Garlic Powder. Allergen:
WHEAT
Ke1le Chips: Potatoes, vegetable oil (saﬄower and/or sunﬂower oil), sea salt.
Torlla chips: Whole Grain Corn, Water, Vegetable Oil (contains one or more of the
following: Coonseed Oil, Corn Oil, Palm Oil), Salt, Lime.
School Overnight Program
Instructor Logiscs Manual*
….helping IslandWood’s School Overnight Program (SOP) run
like a well-oiled, low-emissions machine.
Table of Contents
Contacts; Codes; Acronyms ……………………………………….……………………….page 2
Maps ……………………………………………………………...………………….…………..page 3-5
Schedules ……………………………………………………………………………...…………..page 6
Preparing for Week ………………………………………………………………….………..page 7
Evening Programs ………………………………..…..………………………………...….page 8-9
Support Duty Descripons …………………………………………………………..page 10-12
Chaperones; General Safety……………………………………………………………..page 13
Photographs ………………………………………………………………………….…..…….page 14
Prep Room ……………………………………………………………..………………………..page 15
Radios ………………………………………………………………………….…….……….page 16-17
Trail Tips …………………………………………………………………………………………..page 17
Wild Plants …………………………………………………………………….……….…..page 18-19
First Aid ………………………………………………………………………….…….………….page 19
Weather …………………………………………………………………………………………..page 20
Harbor; Cemetery; Suspension Bridge …………….……………………………….page 20
Canopy Tower; Bird Blind………………………………………………………………….page 21
Floang Classroom; Tree Houses ……………………………………………….…….page 22
Friendship Circle …………………………………………………………………………..….page 22
Living Machine …………………………..……………………………………………….……page 23
Art Studio ………………………………………………………………………………..……….page 23
Garden …………………………………………………………………..……..………………..page 24
Teams Course …………..………….……………………………………………………….….page 25
Outdoor Gear ………………………………………………………………..………………...page 25
Kitchen …………………………………………………..……………………..……..…….page 26-28
*This packet features informaon on SOP logiscs. For curriculum informaon, visit the IslandWood Wiki page at h!p://wiki.islandwood.org/.
28
IMPORTANT CONTACTS
Name
Phone Number
IslandWood, Main
206-855-4300
IslandWood, Fax
206-855-4301
Prep Room
206-855-4337
Grad Lodge
206-319-9169
Grad Commons
206-319-9167
Staﬀ Emergency Check-In Hotline
206-855-4331
weights, or return to the dining hall before the end of the ﬁeld day
to break down lunch with students. The kitchen will have an organized return system set up for coolers, compost, trash, etc. Weigh
and record any compost and trash.
• Return to the kitchen—Food: bread (if it hasn’t been overly handled or squashed), peanut buer (in the container, and only if it
isn’t too warm or jammy), mustard. Non-food: unused napkins,
utensils, cooler and ice pack, condiment containers. To help manage porons, communicate to the kitchen staﬀ if there was too
much or too lile of something in your crate.
• Take to the grad classroom—leTover cheese, deli meat, bread (if
too squished to return), snacks, etc. These items are up for grabs
(or shares) for the SOP community. Snack leTovers can also be
given to teachers on departure day for the bus ride home.
GATE & LODGE CODES
These codes are conﬁdenal and only to be distributed to those directly
part of the IslandWood Graduate Program.
Front Gate: #0298
Admin Mud Room: 1, then 4 & 5 together
Bird’s Nest Lodge: 4, then 3 & 5 together
Invertebrate Inn: 4, then 1 & 3 together
Ichthyology Inn: 1, then 2 & 5 together
Mammal’s Den: 4, then 2 & 3 together
If you have guests that need access aTer regular business hours, request
a temporary code from [email protected]. For urgent, lastminute requests contact Facilies at 206-855-4322.
COMMONLY USED ACRONYMS
SOP
EEC
BGI
LS
AIR
E1T1
SIR
STS
NIR
School Overnight Program
Educaon, Environment & Community
Bainbridge Graduate Instute
Learning Studios
Arst in Residence
Each One Teach One
Scienst in Residence
Soil to Snack
Naturalist in Residence
2
Snack: On arrival and departure days, liaisons are responsible for picking up the snack bin from the kitchen and delivering to the Instructors.
Ask the kitchen which items fulﬁll alternate dietary needs (i.e. apple
instead of cookies). Instructors should communicate to the kitchen if
there were signiﬁcant leTovers.
Lunch & Snack Eang Locaons: Lunch and snack should be eaten out
in the ﬁeld or in ﬁeld structures. Generally the top level of the dining
hall is open for indoor lunching (really only during cold/wet weather),
unless otherwise noted (reserved by conference group). Lead a stewardship discussion with your students to leave the area cleaner than it
was found—especially aTer lunch at the Friendship Circle on arrival
days.
Group Meal Le>overs: Somemes there are meal leTovers from conference and SOP groups. Ask the kitchen if they are available. Bring
your own containers. The kitchen helper (campus job) can act as an
informal ambassador for these leTovers, bringing larger quanes to
the grad classroom, or commons area (and returning dishes to the
kitchen).
27
KITCHEN GUIDELINES
ISLANDWOOD MAP—MAIN CAMPUS
Breakfast & Dinner: Instructors are welcome and encouraged to aend
SOP meals in the dining hall. Breakfast: 7:30-8 am; Dinner: 6:00-7:00. If
you arrive later, while clean up is in process and kids are in the dining
hall, wait to get food unl students have cleared out of the dining hall.
This respects the kitchen staﬀ’s clean-up crunch me. LeTovers can be
taken to the grad classroom, but return serving dishes.
Coﬀee & Tea: is usually readily available in the dining hall. Be conscious about cleaning up any messes made, puXng wrappers in the
trash, reusing srring spoons if possible, etc. The kitchen is happy to
provide boxes of tea to take to the grad classroom—just ask!
If there is a conference group on site, there may be a diﬀerent
coﬀee/tea staon set up. Please do not get beverages from these
areas.
Hot Cocoa: is not provided to students (except occasionally on
snow days), thus is not available for adults in the dining hall. BYOCocoa.
Lunch: If a visitor has provided us with an Allergy Acon Plan, it will be
provided to the instructor, and kitchen staﬀ. To reduce accidental
chance of exposure, read those plans and review ingredients in the
lunch crates before heading out to the ﬁeld.
Picking up Lunch Crates: Crates with lunch materials are located in the
dining hall and labeled with ﬁeld group names. Distribute items for students to carry in their backpacks. While distribung, check for missing
items or dietary needs and ask the kitchen for any addional items.
Each crate has a list of ingredients aached. Leave the empty crate in
the dining hall.
Lunch Breakdown: During lunch clean up, collect waste in separate
bags—put true trash in one; compost in another.
Trash—plasc gloves, plasc wrap, chip bags, etc.
Compost—uneaten food that students have touched, used napkins,
hummus, mayo, grape stems, orange peels, etc. Very lile or no
meat/dairy.
• Lunch WADE—incorporang a lunch WADE can strengthen and
build on food waste concepts presented during breakfast and dinner. Instructors can weigh their waste in the ﬁeld with spring
26
3
ISLANDWOOD MAP—SITE
TEAMS COURSE
Check with your mentor before vising an element for the ﬁrst me.
They will help schedule an observaon by an IW Ed team member. A
copy of the Teams Course Check-oﬀ Rubric is available in the Prep
Room and on the EEC website.
Points to cover before entering the Teams Course (some of these can
also be covered at the element):
• Orient students to Only Walk rule- no running, jumping, diving,
leaping...
• Safety freeze; respecng teammates and physical safety.
• Log(s) of restraint.
• Students only allowed on TC with cerﬁed leaders/instructors.
• Discuss Task vs Goal
OUTDOOR GEAR
How to check out student/adult gear:
1. Reserve a gear check out me on the white board in the Prep Room.
2. Pick up a gear form from the Prep Room before the Monday Meeng. Enter
your students’ and adults’ names in ABC order.
3. ATer dismissal from Friendship Circle, canvas the group for any gear needs
and check them oﬀ on the form.
4. Arrive at the Gear Room window at the scheduled me. Hand the
aendant the form, and send two students up at me based on their order
on the sheet. Aendants keep gear forms.
How to check out gear throughout the week (aTer original check out me):
1. Enter the Gear Room whenever addional gear is needed.
2. On the dry erase board, write down the ﬁeld group name and the gear
being checked out.
How to return gear:
1. During ﬁeld study on departure day, have students make separate piles of
pants, jackets, etc. outside of the Gear Room. Circle any missing items.
2. Hand the gear form to the aendant and have students return piles of
gear to the appropriate locaons. (Gear forms are returned to instructors
before ﬁeld study).
Missing gear: Any missing gear issues are handled by IW staﬀ.
4
25
GARDEN GREENHOUSE
• Do not harvest or eat any plants without prior approval from instructor or
garden educator. All medicinal or toxic plants will be labeled. Do not consume.
• Prior permission from instructor must be given before anyone can eat
anything. Check for students with intolerance/allergy to peanuts, legumes, etc.
• First aid kits are located at both ends of the greenhouse.
• A ﬁre exnguisher is located in the greenhouse near the phone by the
back door closest to the parking lot.
• Condions under which an evacuaon or closure would be necessary::
ﬁre, earthquake, high winds, thunderstorms.
• To evacuate building: move to an open area in the garden or in the
parking lot.
• Do not throw rocks; walk carefully between poXng tables.
• Wash hands aTer handling plant materials, compost, or soil.
GARDEN TIPS
• There doesn’t need to be a Garden Educator in the garden to bring in a
group. Visit any me.
• Garden Educators check the ﬂow board in the mornings and try to be in
the garden when groups are scheduled.
• If you want to do a project or need something special, please give the
Garden Educators a heads up.
• Garden Educators are there to support and to help instructors. When
available, they can lead groups, take half of a group while the instructor
does another acvity/lesson, or hang in the background and assist only if
needed. They will take their cue from instructors.
Safety & Rules:
• Students (and vising adults) must ask an IW adult before tasng anything
in the garden.
• Feet stay on the paths (not in the planng beds or on the stones surrounding the beds).
• Be thoughZul about quanes and sharing, and don’t eat huge amounts
of a single crop.
Compost:
• The two bins to the right usually contain compost created in the garden. The 3 bins to the leT usually contain compost from the Earth Tubs
(note the wood shavings, egg shells, and plasc). Get to know the diﬀerence so you can accurately teach the kids because it changes depending
on what’s going on in the garden.
• Veggie and garden scraps only in the garden bin please. No cheese, meat,
eggs, compostable cups/silverware, or other weird stuﬀ.
24
5
GENERAL SOP SCHEDULE
LIVING MACHINE
All mes are approximate.
Arrival Day
Day 2 & Day 3
9:00—Monday Meeng
7:30—Breakfast
11:15—School arrival. See 8:45—Instructor Meeng, FC
below for further de9:00—Friendship Circle
tails.
9:30—Field Study (Lunch in
the ﬁeld)
4:15—Lodge Time
6:00 Dinner
7:15 Evening Program
8:15 Lodge Time
Departure Day
7:30—Breakfast
9:15—Instructor Meeng
9:30—Field Study
11:30—Closing FC
12:00—Load buses/
Departure
12:30—Debrief Lunch
• Group size – 10-15 people (25 people maximum).
• Advise visitors to not touch or drink water from the holding
•
•
•
ARRIVAL DAY SCHEDULE
•
•
All mes are approximate.
11:15—11:30 (15 mins) Meet at Welcome Shelter to prepare for arrivals.
Liaisons greet busses at front gate.
11:30 – 12:30 (1 hr) Schools arrive. Luggage to lodges. Students take belongings to rooms and grab items for the ﬁeld (backpack, water
bole, rain gear, ...). Lodge Orientaon. Lodge Orientaon leaders
escort groups to Friendship Circle (FC).
12:30 - 1:00 (30 mins) Everyone comes together at the FC. Sit in ﬁeld
groups (idenﬁed by laminated signs). Liaisons lead welcome, school
intros, and indicate when to eat lunch. Instructors chat with chaperones about any student concerns and explains their chaperone role.
Clean-up is iniated by liaisons, with assistance from those assigned
to program support.
•
•
ART STUDIO TIPS
• If the Studio is locked when you arrive lock it when you leave.
• The main light switch is over on the far side of the ﬁreplace.
1:00 – 1:05 (5 mins) Liaisons iniate instructor & staﬀ introducons.
1:05—1:20 (15 mins) Liaisons lead community/stewardship/safety talk
and song(s) with students.
1:20—1:30 (10 mins) Liaisons stagger ﬁeld group dismissal for ﬁeld study.
1:30 – 4:00 (2.5 hrs) Field study.
•
•
•
4:00 -4:30 (30 mins) Instructors take ﬁeld groups to pre-assigned group
game locaons, and direct adults to Dining Hall for Chaperone Orientaon. Instructors lead group acvies with students.
•
4:30 Chaperones return to ﬁeld groups.
•
4:30—6:00 Lodge Time
tanks (hydroponic reactors), constructed wetland, the pipe
draining into the display pond, or the display pond. The untreated water could have a very high bacterial count.
No throwing items of any kind into holding tanks or display
pond.
No climbing on holding tanks, and no walking on the constructed wetland.
Be careful when walking on the grated walkway over the display
pond; it can be slippery when wet.
First Aid kits and evacuaon plans located in cabinet under sink.
Condions under which an evacuaon would be necessary: ﬁre,
earthquake, high winds, thunderstorms.
Wash hands if someone accidentally touches water.
Do not put any objects or debris in the display pond or hydroponic reactors.
Other lights are near the window wells.
When removing any supplies from the building, sign them out
on the supply check-out easel.
If leaving things to dry or storing something short term, clearly
put a note on it with your name and date.
Put away all supplies and projects before leaving. Leave the
space as you found it.
To start the ﬁreplace, send a request to the Arts Coordinator or
Facilies. Do not operate the ﬁreplace on your own.
If supplies are missing or running low, leave a note on the easel
or contact the Arts Coordinator.
6:00 Dinner
7:15ish—8:15 Evening Program
6
23
FLOATING CLASSROOM
PREPARING FOR THE TEACHING WEEK
• All aboard must wear a life jacket.
• There must always be a trained adult at one of the crank staons.
• Students should secure all loose clothing, nametags, etc before
•
•
•
•
•
•
•
cranking.
Crankers must keep both hands on the handles at all mes.
Children under forty-two inches (three and a half feet) should not
operate the cranks.
Those not cranking must remain seated on the benches when classroom is in moon.
Before leaving dock, be sure gate is secured.
To preserve waterfowl habitat, stop classroom half-way across the
pond.
Keep the cranking speed slow so hands do not slip oﬀ the handles.
Life jackets must be returned to the pond shelter.
TREE HOUSES
• No climbing on the railing.
• No throwing things out of the tree house.
• Wait at the boom of the stairs or head of ramp unl the instructor
gives safety instrucons.
• No climbing on the ropes or bars.
• Stay out from under the Bog Treehouse tree, for its safety.
FRIENDSHIP CIRCLE
Here are a few resources that help instructors prepare for the logiscs
side of their teaching week:
• Friday Email—Coordinators send instructors an email the Friday
before each teaching week. This contains informaon on vising schools, areas oﬀ-use, special visitors or events, etc.
• Friday Meeng—Liaisons present speciﬁc school details. Coor-
dinator distributes the Weekly Instructor Schedule and logiscs, announcements and other pernent informaon is shared.
• Weekly Instructor Schedule—includes ﬁeld group assignments,
special program appointments (i.e. arst-in-residence), program support duty assignments and more. Paper copies are delivered to instructors’ on-site mailboxes; a digital version is
aached to the Friday Logiscs Email. Student rosters with individual informaon (i.e. health, behavior notes) are included.
• Monday Meeng— Updates to ﬁeld groups, health forms, oth-
er notes are shared aTer praccum.
WEEKLY PLANNING
• Walking only at the Friendship Circle.
• Campﬁres should be less than 3’ wide and 2’ high and should be 25’
away from any structures. Fires should be built and kept small with a
plan to allow the ﬁre to burn itself out by the end of the program.
• Campﬁres should be exnguished by 10pm.
• During the last 30 minutes, let the ﬁre burn down without adding
more wood. It is preferable to exnguish the ﬁre without using water, but a hose and water container are located at the Friendship
Circle for this purpose, if desired. When exnguishing the ﬁre,
spread out the wood and embers, then apply only enough water to
exnguish the embers without ﬂooding the ﬁre pit. Using too much
water leaves the area damp/wet and makes subsequent campﬁres
diﬃcult to light.
22
To help avoid crowding areas/acvies, ﬁeld groups are divided
based on their number.
Field Groups:
Odd Numbered
1. Pond
3. Marsh
5. Bog
7. Ravine
9. Estuary
11. Stream
13. Forest
15. Canopy
Even Numbered
2. Wave
4. Wind
6. Rain
8. Thunder
10. Cloud
12. Lightning
14. Hail
7
EVENING PROGRAMS
CANOPY TOWER
Evening Programs consist of….
1. Evening Hike (aka night hike/”light” hike) - Instructors lead their
ﬁeld groups in outdoor sensory exploraons on the trails.
Before Climbing the Tower:
• Make a bathroom stop soon before ascending the tower.
• Check for physical challenges among the group or known fears of heights.
• If a person is tentave, oﬀer a climb to a parcular level and then check-in
to see if they are comfortable going higher.
• Menon in advance that it will feel wobbly but that it is very sturdy.
• Share that it will take 10-15 minutes to reach the top. Keep them moving
slowly and take breaks.
2. Great Hall Campﬁre—Liaisons and instructors (3-4 people min.) lead
songs, stories and skits in the Great Hall.
3. Community Campﬁre - Liaisons and addional instructors (3-4 people min.) lead and coordinate student skits, songs, etc. at the
Friendship Circle.
Monday
4-Day
SOP
Evening Program Schedule
Tuesday
Evening Hike: Odd- Evening Hike: Evennumbered ﬁeld
numbered ﬁeld
groups.
groups.
Wednesday
Community
Campﬁre: All
GH Campﬁre: Even- GH Campﬁre: Oddnumbered ﬁeld
numbered ﬁeld
groups
groups
Community
Campﬁre: All
3-Day
SOP
Evening Hike: all
n/a
Monday
arrival
Community
Campﬁre: all
3-Day
SOP
n/a
Evening Hike: all
Tuesday
arrival
Campﬁres:
Liaisons are responsible for starng, maintaining, and fully exnguishing ﬁres.
8
General Safety Guidelines:
• Use is restricted to daylight hours only.
• Instructors are responsible for unlocking the structure at the me access is
needed, and relocking it upon exing.
• Maximum group size is 15 people.
• Instructors should lead the ascent and descent, with another adult
"sweeping" the end of the line. An adult should always be ﬁrst up and last
oﬀ the tower.
• Walk single ﬁle, unless an adult is assisng someone.
• No throwing items of any kind oﬀ tower.
• No climbing on railings, guardrails, struts or supports.
• No running on any part of the tower.
• No rocking or swaying the tower.
• Chaperones may wait alone at any level they are comfortable.
• No child should be leT at the boom without at least two other persons
present. The “rule of three” applies: No adult shall be alone with a child at
any me or at any locaon while a parcipant in IW acvies.
• There should be at least one trained adult on each plaZorm level occupied
by children in order to provide direct supervision.
Troubleshoong:
• A ﬁrst aid kit is available in the locked box at tower’s base. If any items are
used, report to Facilies who will replace items.
• If a person becomes extremely fearful, radio Coordinator for assistance.
• Condions under which an evacuaon or closure would be necessary: Fire,
Earthquake, High winds (25 mph and up) , Lightning, Injury/Illness, Ice on
the tower, or any other safety hazard.
• If a rescue is required due to injury/illness, radio the Coordinator.
BIRD BLIND
• Be careful on the access ramp – it may be slippery.
• Encourage students to keep binocular straps around their necks.
• No Climbing on the bird blind, inside or out.
21
WEATHER
GUIDELINES FOR NIGHT HIKES
In the event of poor weather, ﬁeld groups may retreat to pre-assigned
indoor locaons (also listed on weekly schedule):
Students may be very apprehensive about exploring in the dark. Listen to their
concerns prior to the night hike. Establish the following rules:
Great Hall: Pond, Wind, Hail
Art Studio: Wave, Thunder
Welcome Center: Rain, Forest
LS100: Estuary
LS102: Ravine , Canopy
LS103: Bog, Stream
LS101: Cloud
Lab104A: Marsh
Lab104B: Lightning
Code Wind: Especially windy condions can be dangerous when in the
ﬁeld. If there are safety concerns, the Coordinator will call “Code Wind”
over the radio. Spread calm and be cauous. Field groups must go to
their pre-assigned indoor locaons unl Code Wind is canceled. Greenhouses are not appropriate indoor locaons.
If Code Wind has not been acvated, but instructors noce excessive
winds out in the ﬁeld, they can radio the Coordinator for advisement or
acvate Code Wind directly.
•
Respect all group members and diﬀerent levels of comfort about being
outside in the dark. Do NOT intenonally try to scare others.
•
Move as quietly as possible. This will increase the chances of hearing nocturnal animals and will minimize distracons to other groups.
•
Flashlights will only be used in an emergency. Ask students to leave ﬂashlights in their lodges, as they will be kept unl the end of the night hike. (It
is good to let students know this at the end of the ﬁeld day so they don’t
bring ﬂashlights to the night hike.) Flashlights impede the eyes’ natural
ability to use night vision.
•
Emphasize the importance of staying with the ﬁeld group during the night
hike.
Instructors should carry:
• First Aid kit with epi-pen and anhistamine
• Flashlight with funconal baeries
• Funconal radio
• Water bole (with water)
• Watch/me keeper
HARBOR & CEMETERY
Blakely Harbor:
• Rocks (smaller than students’ heads) can be turned over for exploraon, but not picked up or thrown; use two hands; gently turn rock
away from body.
• Swimming or wading is not permied.
• Students should not enter the abandoned power staon due to broken glass and other cultural yuckies.
• Careful climbing on the dam can be permied if monitored by an
adult.
• Souvenirs (shells, sea glass, etc) should be leT for others to enjoy.
• Be aware and avoid any poison oak, hemlock on sides of trails.
Cemetery Eque1e: Respect other visitors by allowing them solitude and
privacy. Rubbings of tombstones is permied. Remove any trash created
from lunch.
SUSPENSION BRIDGE
•
•
•
•
•
Only walk on the bridge.
No hanging over the side of the bridge.
No shaking, swaying, or jumping on the bridge.
No spiXng from the bridge.
Consider the emoonal readiness/safety of your group.
20
Before the Night Hike:
• Have the students count oﬀ and remember their numbers. The buddy system can also be used. Stop periodically during the night hike to verify
aendance.
•
Check students for proper clothing before leaving for the hike. Make sure
they are dressed warmly and wearing appropriate weather gear. Stop at
the lodge to gather more items if necessary.
•
Ask chaperones to walk at the back of the group to help monitor student
safety and keep everyone together.
A>er the Night Hike:
• Radio the Host as soon as group is back at their lodge(s), no later than 8:30
pm. If late, the host will call out on radio for conﬁrmaon of locaon and
situaon. There must be an adult at the lodge before releasing kids into the
lodge.
·
Return your materials and equipment, including your ﬂashlight, to the
appropriate area of the prep room when you are ﬁnished.
·
Leave a note on chalkboard in the prep room if any of the supplies are
low (e.g. ﬂashlight baeries).
9
SUPPORT DUTY DESCRIPTIONS
UNFRIENDLY PLANTS
The following posions support and improve the ﬂow of the School Overnight Program. Instructors are assigned* to diﬀerent roles each week,
which are posted on the Weekly Schedule.
Here are a few plants to avoid in the ﬁeld:
*Instructors may trade roles with each other.
Role
Lodge
Orientaon
Carts/Trail
Gate/
Friendship
Circle
Lunch
Assistance
Morning
Friendship
Circle
Prep Room
Clean-up
Descripon
Lead students with luggage carts down trail to lodge.
There should be a line leader and a sweep at the back.
Orient students to lodge usage, allowing me for unpacking and bathroom breaks. Lead students/adults to
Friendship Circle (FC). More details on next page.
Help unload buses and facilitate students ﬁnding a cart
to pull. Head to Cart Storage near lodges and organize
storage of carts as students bring them in.
(Usually liaisons). Greet busses/cars down at the IslandWood front gate. Board busses and welcome school. Go
over next steps (unloading and transporng luggage to
lodges). Lead game or song on bus while waing.
Lead FC acvies- more details in Liaison binder.
1. Poison Oak: “leaves of three;” diﬀerent leaf colors during seasons. Spring: light, bright green with
whish ﬂowers. Summer: yellow-green, pink, or reddish leaves with small
white/tan berries. Fall: reddish
brown leaves, darker berries.
2. Poison Hemlock: purplish stalk and parsleylike leaves. When in bloom,
looks similar to Queen
Anne’s lace/wild carrot.
<—
3. Snging Ne1le: taller
growing herbaceous
perennial; leaf margins
are saw-toothed
with snging hairs underneath. Tiny greenishwhite ﬂowers arranged in clusters.
Assist with the lunch cleanup process at the FC on Monday. Oversee cleanup staons.
WELLNESS & FIRST AID
Lead morning FC acvies that build a sense of community and make connecons to ﬁeld experiences. This applies to full SOP days, not arrival/departure days.
IW Instructors are CPR and Wilderness First Aid trained and carry a ﬁrst aid kit
in the ﬁeld. For any health issues that cannot appropriately be handled in the
ﬁeld, radio the Coordinator (or evening staﬀ or Host during evening programs).
(Liaisons lead). Clean oﬀ white board. Vacuum ﬂoor.
Take trash/recycling to receptacles behind kitchen. Put
away any teaching materials leT out. Sweep the stairs.
Clean table oﬀ and wipe down with cleaner. Take any
remaining dishes back to Dining Hall or Grad Classroom.
Take IW gear back to gear room. Straighten/organize
books and ﬁeld guides on shelves.
In the Grad Classroom: Take serving dishes back to the
Debrief
Lunch Clean- dining hall. Wash/put away dishes. Take out compost/
trash/recycling. Clean desk surfaces. Put chairs on top of
up
desks. Sweep.
10
First Aid Kits—First aid kits are shared between instructors week-to-week,
thus are returned to ﬁeld crates at the end of a teaching week. Instructors are
responsible for restocking their kits at the end of their teaching week. Restocking materials can be found in the Prep Room.
Incident/Illness Report (SOAP Notes)—should be completed whenever a student or adult is injured or ill. “When in doubt, ﬁll it out.” Forms can be found
in ﬁrst aid kits, Prep Room and Wellness Room. Fill out in pen and include signature. Turn completed forms in to the Coordinator. (SOAP: Subjecve, Objecve,
Assessment, Plan).
Wellness Room—contains many ﬁrst aid supplies and is intended for injured
or ill visitors. Radio the Coordinator to send a visitor to the Wellness Room.
19
WILD EDIBLES
LODGE ORIENTATION
Sampling wild edible plants is one way to deepen experiences in the forest by
exploring a sense normally reserved for the dinner table. These experiences
need to be guided by trained and cauous facilitators to manage the risks involved. Students should only taste when with a trained instructor.
Instructors lead lodge orientaon directly before students move in. The
Host will distribute note sheets to instructors on what to cover. Here’s
what should be covered during orientaon:
1. Lunches: Who forgot/needs a lunch? Radio the Host with the total
number needed, including dietary restricons (ex. “Invertebrate
needs ﬁve lunches, one vegetarian”). If schools share a lodge, menon which school needs the lunches.
2. Cart return: Ask students to help store carts standing ”on end” in the
Cart Shelter (For Ichthyology Inn, under the covered porch leT of the
front door). The Carts/Trail support duty posion also helps with this.
3. Lodge eque1e: The lodge has been prepared especially for
them. Emphasize taking care of it and leaving it just as beauful for
the next school. Pick up trash, turn oﬀ lights, keep thermostats set
around 70, treat lodge gently, and tell adults about accidents.
• Take oﬀ shoes when entering the mud room & leave oﬀ inside.
• Respect others’ rooms – only enter when invited. Keep your belongings in your area.
4. Emergencies:
• Fire – go outside to the meadow.
• Earthquake – go to hallway on the ﬂoor you’re on.
• Anything else – ﬁnd the nearest adult and wait for instrucons.
5. Prepare for Field Study! Explore quickly if curious, but only their own
rooms and common room. **Leave the temperature on the thermostat
unchanged.**
• They’ll have plenty of me aTer Field Study to get more seled, so
don’t spend too much me unpacking.
• Bring all your lunch and ﬁeld gear for the day: Backpack, Name
Tag, Jain Jacket & Pants, Full Water Bole, Warm Layers, Wring
Tool.
• Use restroom before heading out of the lodge.
6. Friendship Circle: Establish a me for them to meet you outside. Escort them to the FC by the me announced by the Coordinator. Ask a
speciﬁc adult to “sweep” and make sure everyone is out of the lodge.
7. Gather Available Adults: Show them the following:
• First aid & vomit clean up kits on bookshelf.
• Guest linen closet & bedrooms key is next to ﬁrst aid kit. (Does not
open front door or any other locked doors).
• Guest linen closet items: plunger, mop/broom, ssues, sleeping bags
(for accidents), laundry.
• Bullen board: IW map, ﬁeld study supply list, schedules.
Menon that the host will come around at night to check in with them
and explain more.
Why taste at all?
• High sensory experiences enhance learning. Tasng the forest provides a
treat and opportunity for deeper understanding and connecons.
• It is important to know the safety of your surroundings. Being 100% certain
of plant idenﬁcaon before tasng is crical, and that message is important to pass along.
• The study of culture & plants (ethnobotany) deepens ones sense of place.
• Plant ID includes ecology – an opportunity for students to note where a
plant thrives and what is alongside it.
Risks:
• Misidenﬁcaon in the ﬁeld and ingesng inedible or poisonous plants.
• Creang misconcepons for students that they can eat wild plants without a
knowledgeable adult to guide them.
Training:
Instructors are required to parcipate in a training and evaluaon on wild edible
plants before sharing with students. The training provides:
• Sampling vs. Foraging
• Idenﬁcaon Skills
• Strategies on how to frame the experience
• Sustainable harvesng
• Protocol for suspected poisoning
• Summave Evaluaon
Approved Wild Edible Plants: Blackberries (all 3 kinds), Huckleberries (red and
evergreen), Salal Berries, Salmonberry, Thimbleberry, Licorice Fern Root,
Miner’s leuce, Snging Nele, Pickleweed.
Procedures for suspected poisoning:
Our ability to counteract a suspected poisoning is totally dependent on our staﬀ
to nofy the Coordinator if there has been any ingeson. This can somemes
mean admiXng poor judgment or mistakenly idenfying a common plant. We
must strive to create a culture where people are willing to come forward if they
have made a mistake.
1. Contact Coordinator immediately.
2. Retrieve the plant that was consumed in its enrety including roots, nong
the habitat where it was found, and its locaon.
3. Record who has eaten it and the quanty (i.e. 1 berry, 3 leaves).
4. Spread calm and await further instrucons from Coordinator.
5. Coordinator will call poison control as soon as plant has been Idenﬁed, and
await instrucons.
18
11
DINING HALL DUTIES
Instructors are welcome and encouraged to aend meals at the dining hall during their teaching weeks. The Host runs the meal, and instructors are responsible
for certain dues. This includes modeling appropriate behavior such as istening
respecZully when the Host is presenng, walking “one-way,” waing at line for
food, etc..
• Charge baery aTer every day in the ﬁeld.
Sample Radio Dialog:
The following is a sample radio conversaon that demonstrates proper radio equee for a brief conversaon on channel 1.
Radio 1:
Radio 2:
Radio 1:
Radio 2:
Radio 1:
How to sign up for dining hall dues:
• The Host will pass around a sign-up sheet for dining hall dues.
• Sign in one space when it goes around the ﬁrst me and a second me when
it comes around again. If there is sll space, you may need to sign up for a
third me. Please do not overwork yourself, or underwork yourself :).
• The sign up sheet is distributed by email, posted in the Grad Classroom and
in the Dining Hall (by the instructor tables).
• If you can’t work your shiT, you are responsible for ﬁnding a substute.
The following is a sample radio conversaon that demonstrates proper radio equee for a more lengthy conversaon, and discussing a student without using
her name.
Radio 1: This is Pat calling Chris.
Radio 2: This is Chris go ahead.
Radio 1: Can you switch to channel 2 please?
Radio 2: (aTer switching channels) I’m on 2 go ahead.
Radio 1: Chris, I have a student who is not feeling well. Can somebody get her?
Radio 2: Yes, what is your locaon?
Radio 1: We are at Blakely harbor.
Radio 2: Ok, we will come down and get her.
Radio 1: Thanks, back to 1 (instructor switches back to channel 1).
Instructor Dining Hall Dues:
WADE Monitor:
• Organize students to assist with WADE.
• Assign 1 student to dump sold waste, 1 to dump liquids, and the others to
gather plates as they arrive.
• Measure total food waste. Dispose compost in the green can.
• Wipe down the WADE area when ﬁnished.
Table Checkers (1 person upstairs, 2 downstairs):
• 1 person downstairs uses an empty pitcher to collect liquid waste from tables. The others help keep extra students seated during clean up.
Kitchen Helper: Stand in cleaning area, direct students to put ...:
• Silverware in the soapy water tubs.
• Compost in the green can, trash in the grey can.
• Plates, cups, etc. on the table.
• Food waste (only from individuals’ plates) to WADE.
• Spray boles & rags when their table is cleared.
• Help kids walk in the ONE WAY direcon.
Thursday Lunch Packing Assistant: Help kids pack lunches leaving dining hall
Thursday morning.
• Assist kitchen in seXng up table for lunch supplies.
• Monitor what goes n lunch bags: half sandwiches ; 0-3 cheese scks; 0-1
apple ; 0-1 cookie.
• Point out dietary opons (gluten free, dairy free, etc…)
• Help clear leT overs and pack extra lunches for schools, (n case kids under
pack or lose lunches).
Helpful Tips for Radio Use:
• Make sure the small microphone hole is not covered when transmiXng.
• Aach the radio to your clothing, not backpack, so it will be accessible.
• Protect the radio from rain by placing it in a plasc bag or in a zippered pocket of a raincoat. Radios are water resistant, not waterproof.
• Without looking at knobs, pracce turning from channel one to two and
back, and adjusng to an appropriate volume. Check these seXngs oTen
during the day.
TRAIL TIPS
• Stay on established trails to minimize impact on natural areas.
• Use downed branches to block any new short-cuts that may appear.
•
•
•
•
12
This is Pat calling Chris.
This is Chris go ahead.
What is your locaon?
Creaky Tree Meadow.
Team Bog will be there in ﬁve minutes.
Including students in this eﬀort can create a teachable moment about
impacng the land.
For safety, rocks and scks always stay on the ground (except during
structured lessons or the acvity above). Remind students of this before going near water (where skipping rocks is so tempng).
Creang small habitats for wildlife is acceptable, but not human-sized
forts.
Tree and/or rock climbing is not permied.
Closed-toed shoes must be worn at all mes during ﬁeld study.
17
RADIOS
INSTRUCTOR & CHAPERONE MEETING
There are ﬁve radio channels:
Channel 1: Ed Team primary communicaons. This channel will be the
primary way to contact Field Instructors and the SOP coordinator.
Channel 2: Facilies primary communicaons, Ed Team secondary communicaons.
Channel 3: Monitors channels 1 and 2, but will not transmit.
Channel 4 & 5: Radio to Radio communicaons (without repeater).
Channels 1 and 2 are broadcasted through a repeater in the Prep Room, and
will not funcon if there is no power, or if the repeater is oﬀ. Channels 3, 4,
and 5 will sll funcon.
In an emergency, the radio will be used for “priority traﬃc” only. While the
ﬁre department is en route, they will use Channel 2 to communicate with
staﬀ. Channel 2 (or 5, if power out) will be used by Facilies, search and rescue, triage and ﬁrst aid. Channel 1 (or 4, if power out) will be used for general
reporng and communicaon with emergency preparedness teams.
Radio Usage:
• Remember the rule of 2’s: microphone 2 inches from your mouth press
the PTT buon, pause for 2 seconds, speak, and then pause for 2 more
seconds to avoid clipping the beginning and end of your message.
• Keep the radio oriented horizontally for opmum transmiXng/ receiving
range.
• Keep conversaons short. Conversaons should be less than 1 minute
unless there is an emergency.
• Keep your radio’s volume switch turned up and check frequently.
• NEVER use children’s names or building codes over the radio.
• No profanity over the radio.
Instructors and chaperones will have about ﬁve minutes at the ﬁrst
Friendship Circle to discuss any pernent informaon related to students
in the group. Here are some guiding topics:
• Do they know any of the kids?
• Explain their role as chaperone:
• Help students stay focused. Move around from student to
student during lessons.
• Posion themselves across from you when circled up, or next
to whoever needs extra support.
• Act as the “sweep” at the end of the line to keep group together and look for any belongings.
• Menon touching base with them at the end of the day about any
concerns, teaching strategies, physical/ emoonal issues, etc.
• Do they have any quesons/concerns?
Indicator Lights:
• Red = TransmiXng (your radio)
• Green = transmission in progress (another radio)
• Blinking red = low baery indicator
• If radio beeps while aempng transmission, the baery is low and needs
to be charged. The radio will connue to receive, but it will not transmit.
• Combinaons to IW locks will not be given over the radio.
• Transmissions should be very brief to reduce radio traﬃc. Switch to
Channel 2 to have longer conversaons.
• Ed Team should always end conversaons on channel 2 with “Back to
one” and then immediately switch channels.
Radio Maintenance:
• Ensure proper baery aachment by listening for a posive click.
• Check that the radio’s antenna is securely ghtened.
• Periodically clean the contact terminals by rubbing with pencil eraser.
16
SAFETY PROCEDURES
Instructors are expected to use good judgment and avoid potenally dangerous situaons in order to promote and maintain a safe environment for parcipants. The instructor’s job is to assess risk, with the input of the adults accompanying the group, and reduce it to acceptable levels, in order to facilitate
the learning experiences of the students.
Group Management:
• Maintain control of the group at all mes, and coordinate discipline with
adults. With the excepon of carefully regulated solo sits/walks, instructors should maintain visual contact with all students at all mes.
• Do not let students go ahead or spread out over a secon of trail - keep
the front and rear of the group in sight at all mes. Have a chaperone act
as sweeper, keeping children and their possessions with the group. Everyone should know to wait for the whole group at all juncons.
• Check group for physical ability and adequate equipment (rain gear, water, sunscreen, layers) before leaving campus. Do not hike beyond the
physical capabilies of the group.
Field Equipment: Instructors should carry the following safety-related equipment with them in the ﬁeld:
• First aid kit, fully stocked (replenish used supplies at the end of each day).
• Incident/Illness Report (SOAP Note Form). Two copies—One to be taken
by "runners" for help, the other is used to monitor paent's condion.
• List of Emergency Phone Numbers and Telephone Locaons.
• Radio with freshly-charged baery.
13
FIELD GROUP PHOTOGRAPHS
Use an IW camera to take photos of the kids daily. Asking the chaperone
to be the photographer is a great way to delegate responsibility. A
slideshow of these photos will play during the closing Friendship Circle.
The Host makes a CD of these photos for the schools before they leave.
How to Upload Photos for Slideshows:
1. Using a Tech Lab computer, click the icon in the middle leT of the
screen to open the “2013-2014” Schools Folder: Media\\ Photos\
ThePhotoArchive\Photos By Department\Educaon\SOP\Schools\2013-2014
3. Open (or create) the folder for your school.
4. Open (or create) a folder for your ﬁeld group.
5. Aach the camera to the computer.
6. Copy the photos into your ﬁeld group folder.
7. Scan through and select good photos of each student, up to 10 photos per ﬁeld group.
8. Use the following scheme to rename the best ones:
• Use a leer a though j
• Use each leer just once. Lowercase.
• Add a dot, then your ﬁeld group name
• Leave the .jpg extension at the end. ie: a.rain.jpg, g.bog.jpg.
9. Copy (DO NOT JUST DRAG!) these renamed ﬁles into the “slideshow”
folder within the school folder.
10. Disconnect the camera, reformat the card, and put it away.
“No Photo” Visitors: A “no-photo” visitor it means that we are not permied to use photos of them taken during their stay. Photos CAN be included on the slideshow and copied onto the CD. But, once the week is
over, the Host will delete the enre week’s photos to ensure our promise
to the visitor.
14
PREP ROOM GUIDELINES
The prep room is where to ﬁnd materials for lessons and acvies. The following pares are responsible for helping maintain the
cleanliness and organizaon of the Prep Room:
1. Instructors & Liaisons (see below for responsibilies).
2. Prep Room Monitor(s) (campus job) - responsible for speciﬁc
cleaning, inventory and maintenance throughout the year.
DAILY: By the end of each ﬁeld day, all Instructors should...
□ Return macroinvertebrates to the pond.
□ Move leTover food to the LS 101 refrigerator or cabinet.
□ Return dishes to the Dining Hall or grad classroom.
□ Return radio to bin and place radio baery in charger.
□ Place camera baery in charger if needed.
□ Store backpack in locker.
□ Return materials/supplies to proper places.
□ Clean out water color sets if used that day (stored in LS104 &
prep room).
□ Clean out water quality kits if used that day (stored in LS104).
□ Restock First Aid Kit if needed.
WEEKLY: By the end of each week, all Instructors and liaisons
should...
□ Restock and place First-Aid Kits (with Epi-Pens) in assigned crate.
□ Return any items to assigned crates (check crate inventory list).
□ Put camera in assigned cubby.
□ Plug in iPod and place in assigned cubby.
□ Store any personal items in lockers.
□ Inform Prep Room Monitor(s) of supply needs (restocking, repairing).
□ Return any stray supplies to their proper locaons.
□ Re-organize and straighten library books.
□ Use cleaner to clean table and desk-tops in Prep Room & Tech
Lab.
□ Sweep the stairs.
□ Vacuum the carpet in both the Prep Room & Tech Lab.
□ Take trash/recycling to area behind Dining Hall. (Prep Room
Monitor assists).
□ Return stray dishes to Dining Hall or grad classroom.
□ Return stray IW gear to gear room.
15