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Exhibitor Manual
September 7, 2014
Washington Convention Center
Exhibitor Checklist
What do you need to do now?
Introducing
EXHIBITOR CONFIRMATION - Check the information carefully and
contact us with any corrections or changes. Confirm the accuracy
of your phone number, email address, and website URL.
New technology that is
revolutionizing our shows
BOOTH ASSIGNMENT - Your booth assignment is shown on your
confirmation. If you wish to explore another booth location, refer
to the floor plan on Page 10 and contact us to check availability.
Set up your Poken page with
your contact information and
marketing materials.
HAVE YOU SET UP YOUR POKEN PROFILE? Upload your logo,
marketing materials, photos and videos. Instructions on Page 12.
See Page 12 for instructions
HAVE YOU PAID IN FULL? If you have a balance due, payment is
due now. Checks and credit cards are accepted. If sending a check,
make it payable to Showcase Events and mail to the address below.
NEW PROMOTION OPPORTUNITIES. Are you taking advantage
of all the ways you can connect with the brides? Page 2.
DID YOU ORDER ELECTRIC SERVICE? If you need electric service
but have not ordered it, please contact us now. The charge increases
if ordered after AUGUST 29.
AD IN THE SHOW PROGRAM? If you placed an ad in the show
program, your artwork is due now. See Page 7.
HAVE YOU SUBMITTED YOUR SPECIAL OFFER FOR THE BOOK
OF WEDDING DEALS? - See Page 2.
DISTRIBUTING FOOD ITEMS AT THE SHOW? Exhibitors who plan
to distribute edible items at the show (cake, food samples, etc.) must
comply with the requirements found on Page 6.
Visit our Exhibitor Download Page
www.WeddingExperience.com/downloads.html
Join our Exhibitor Facebook Page
www.facebook.com/WeddingExperienceExhibitors
What’s Inside?
2 NEW promotions
3 The Secret Weapon
4 Show details
7 Booth specifications
7 Program advertising
8 The Can and Can’t List
10 10 Steps to Show Success
11 Floor plan
12 Poken User Guide
15 Wedding Inspiration Gallery
16 Show rules and guidelines
Contact Info
Mail 262 Fort Howell Drive
Hilton Head Island, SC 29926
Phone (703) 425-1127
Fax (703) 425-0714
[email protected]
Take advantage of these FREE promotion opportunities
Poken Lead Capture and
Information Transfer Technology
We recently introduced new technology that enhances
the show experience. We equip both brides and
exhibitors with a small electronic device called a
Poken. When the devices touch, information is
exchanged. Within a few hours after the show, the
bride will have access to the contact information and
marketing materials from the exhibitors with whom
she connected, and exhibitors will have access to the
contact information for those brides.
At the end of the show, it is important that you return
your Poken to the show desk. See the Poken User
Guide on page 11 for details.
Receive a link from our website
Display our banner on your website and we will
provide you a free link to your website. Let us know
when you have posted it and linked it to http://www.
WeddingExperience.com and we will activate your link.
http://weddingexperience.com/downloads.html
Wedding Inspiration Gallery
The Wedding Inspiration Gallery is an area where
exhibitors may display their signature work in a gallery
setting. We have areas for decor, tabletop design, cakes,
flowers and fashion. See page 14 for details.
Reserve space at http://tinyurl.com/WEInfoSubmission
Half-Price Ticket Promotion
Our downloads page contains a half-price admission
coupon that you can share by email, through your
website or in your social media. Brides will love you for
helping them save money.
Video Wall of Inspiration
The Video Wall of Inspiration is a 20’ long video wall
that consists of three large monitors where images from
our exhibitors are displayed. We’re looking for unique
and trend-setting images. You may put your logo,
tagline and booth number on the image, but no other
advertising copy is permitted.
To participate, please provide a high resolution JPEG
graphics in one of the following pixel sizes: 1920w x
1080h, 3840w x 1080h or 5760w x 1080h. Email to info@
WeddingExperience.com. Send files larger than 1MB
through a file sharing service such as Dropbox.
Book of Wedding Deals
No matter how large or small the wedding, brides
love to save money. Savvy exhibitors are looking for
ways to drive business and track their results from the
show. We answer these needs by introducing the Book
of Wedding Deals, a digital book of time-sensitive
discounts and offers that will be given to each bride.
Participation is FREE! To be part of this promotion,
simply provide a show discount or special offer. The
offers expire 60 days after the show, which gives the
bride an incentive to book with you quickly.
To participate, please provide the following at the
link below:
• Headline of 50 characters or less
• Description of offer in 400 characters or less.
• Value of offer (can be a percentage, a specific dollar
amount, or an ‘up to’ maximum value)
Submit offer at http://tinyurl.com/WEInfoSubmission
Online Wedding Deals
We recently added an online version of our Wedding
Deals program. You now have the opportunity to
promote special offers to brides through our website.
Are you running a special sale or promotion? Do you
have open dates where you are willing to deal? Do you
want ot promote a new packange, upgrade or bonus?
This is the place to do it. These offers can expire at the
date of your choosing.
To participate, please provide the following at the
link below:
• Headline of 50 characters or less
• Description of offer in 300 characters or less.
• Expiration date of offer.
Submit offer at http://tinyurl.com/WEInfoSubmission
Wedding Workshops
Brides are hungry for expert advice, so we provide
a series of Wedding Workshops presented by our
exhibitors. The presentations can focus on new trends,
unique ideas, understanding the buying process, and
questions that should be asked. Presentations should be
approximately 20 minutes and should be informational
in nature with a minimum of salesmanship.
A limited number of workshop times are available. To
be considered as a presenter, please submit your topic.
Submit proposal at http://tinyurl.com/WEInfoSubmission
2
The “Secret Weapon” that will maximize
your booth traffic
Our door prize promotion insures that brides stop at your booth.
It’s as easy as 1 - 2 - 3 ... here’s how it works:
1. To participate, you must provide TWO door
prizes. Write the prize on the box.
There is no minimum value for your prize and the prize
may be tied to a purchase (for example, $50 toward
the purchase of...) Your entry box will be at your booth
when you arrive. Write a description of your prize in
the space provided on the box.
2. Brides drop a numbered ticket at your
booth.
Brides are provided entry tickets at registration and
instructed to drop one ticket at each booth.
When a bride stops to deposit her prize ticket, use this
as an opportunity to introduce her to your business!
For best results, place your entry box near the back of
your booth so that the bride has to enter your booth
to deposit her prize ticket.
1234
ENTER TO
TO WIN!
WIN
ENTER
Deposit NUMBERED
Numbered TICKET
Ticket HERE
DEPOSIT
HERE
1st
1st
FASHION
Drawing
SHOW
2nd
2nd
FASHION
Drawing
SHOW
PRIZE
Prize
Write
Write Prize
prize here
WINNER
Winner
Write #
Write 2pm
Here
Here
Winner Here
Write
Write
Prize
prize
here
Here
Write
#
Write
4pm
HereHere
Winner
3. At 2pm and 4pm, draw a winning number and write that number on the box.
Draw a winning number at the times above and write the number in the space provided on the box. Brides then
visit each booth again to see if their number is a winner. This is your second chance to connect with the bride!
Additional information: When a bride returns to claim your prize, you should ask to see her ticket stub to verify
that she holds the winning number and then make arrangements with her for prize redemption. You do not
need to inform show management of your prizes or prize winners. Winning prize numbers are not announced.
It is not unusual for some prizes to go unclaimed, and you do not need to award unclaimed prizes. Your list of
brides will include the prize number associated with each bride.
Participation in this promotion is optional, but highly recommended. If you choose not to participate, do not
display your box (please return unused prize boxes to the show desk). You are free to do another sort of lead
generation promotion instead of, or in addition to, this promotion.
It’s simple ... it’s effective ... and it makes the brides stop!
3
Important Exhibitor
Information
NEW! The show is in
Exhibit Hall C
Move In Hours
Show Hours
2pm-6pm on Saturday, September 6
8am-10am on Sunday, September 7
Sunday, September 7
11am-5pm
Loading doors close at 10am on Sunday
Move out begins at 5pm
Important Information About Move-In
While the process of loading and unloading at the Washington Convention Center is easy, it will definitely take more
time than it would at a hotel or catering hall. We strongly recommend that you set up your booth on Saturday.
Overnight security will be provided in the exhibit hall.
IMPORTANT: You must have at least two people for move in, as you will not be able to leave your vehicle unattended
at the loading dock, not even while you move your display materials to your booth.
At some of our shows, there are always a few exhibitors who don’t even arrive until an hour or less before opening time.
This simply will not work at this show! There are more than 3000 parking spaces within a few blocks of the Convention
Center, but you will need to allow time to park and get back to the building.
Here is our suggestion for a stress-free way to handle the move-in process: Come to the Convention Center on
Saturday to set up your booth. On Sunday, take Metro to the Convention Center (there is a station right in the building).
Then after the show, have someone drive to the show to pick up your booth.
Union rules at the Convention Center
MOVE IN: Exhibitors with large displays or many boxes of materials will be assisted by union personnel. Your exhibitor
fees include all union move-in labor costs. Tipping of union personnel is not permitted.
BOOTH ASSEMBLY: If your booth is a 10 x 20 Double Booth or larger and requires more than one hour to construct or
assemble (not counting time spent unpacking or arranging your display items, brochures, etc.) you must utilize union
carpenter labor. If your booth requires power tools for assembly, you must use union carpenter labor, regardless of
booth size. Union carpenter labor is not included in your exhibit fee an may be ordered on the EXHIBIT LABOR ORDER
FORM which may be downloaded from our website.
Move-In/Loading Entrances
LOADING DOCK ENTRANCE: The entrance to the Washington Convention Center loading dock is at the 7th Street
corner of M Street. Use loading docks for Exhibit Hall C. Identify yourself to the security guard and have your Exhibitor
Confirmation form in hand to expedite the process. The loading dock is for immediate unloading only, and you may
not leave your vehicle at the loading dock, not even to take your materials to your booth. Move-in requires at least two
people, one to move your vehicle to a parking lot while someone else moves your materials from the dock to your booth.
HAND-CARRY ENTRANCE: If you have smaller, hand-carried items, you my enter through the public entrance at the
corner of 9th Street and Mount Vernon Place. This will take you to the Grand Lobby. Once inside, make a “U” turn and take
the escalator down. Walk straight ahead to Exhibit Hall C. No carts or dollies are permitted through this entrance!
UNATTENDED VEHICLES AT THE LOADING DOCK ARE SUBJECT TO TICKETING AND IMMEDIATE TOWING!
4
Move-In and Show Hours
Move-In Hours: Show hours: Move-out hours: Saturday, September 6 from 2pm until 6pm. STRONGLY RECOMMENDED!
Sunday, September 7 from 8am until 10am. LOADING DOORS CLOSE AT 10AM!
Sunday, September 7 from 11am until 5pm
Sunday, September 7 from 5pm until 7pm
Removal of exhibits before 5pm is prohibited
The dismantling or removal of exhibits before the show has closed creates a safety hazard, is unfair to the brides who
attend the show later in the day, is disrespectful to neighboring exhibitors and makes for a show environment which is
not conducive to selling. Loading doors will remain closed until 5pm.
Exhibitor Badges/Check-In
Exhibitor badges must be worn by your booth staff. Two badges will be placed at each exhibit space for pickup when
you arrive. Additional badges may be picked up at the Show Desk.
Exhibitors may proceed directly to their exhibit space upon arrival and do not need to check in. The Show Desk, located
near the loading entrance, will be open during set up and show hours for any questions.
Have staff arriving after 11am?
Anyone arriving after the show opens to the public must have a ticket and enter through the main show entrance. The
enclosed tickets may be used for this purpose, and you may call our office for additional tickets. “Will-Call” will not be
available on the day of the show.
Electric Service/Wireless Internet
For your convenience, show management handles orders for standard electric service. Please check your confirmation
form to see that your order is correct. The fee for electric service ordered in advance is $85, but increases to $100 after
AUGUST 29. If you require greater than 5 amp service, you must order directly from the Convention Center using the
UTILITY SERVICES FORM which you may download from our website, or call us to have the form sent to you.
ONE OUTLET is provided with electric service. You should bring your own outlet strips and extension cords. Outlet Strips
must be grounded, equipped with a surge protector and be UL Listed. Battery charger packs are prohibited.
WIRELESS INTERNET is available, payable by credit card when you log in.
Have something to ship in advance?
DO NOT ship anything to the Convention Center as these shipments will be not be accepted. To ship items for the show,
download the SHIPPING AND MATERIAL HANDLING FORM from our website.
Limousine/Vehicle display requirements
Exhibitors who have arranged for vehicle display space must adhere to the following safety rules:
1. 2. 3. 4. 5. 6. Battery must be disconnected.
Fuel in fuel tanks may not exceed one-quarter tank or 5 gallons, whichever is less.
Fuel tanks and fill openings are closed and sealed to prevent tampering.
Vehicles may not be fueled or defueled within the building.
Vehicles may not be started up or moved during show hours and keys must be maintained by show management.
Appropriate protection must be placed under vehicle to protect the floor in the event of fluid leaks.
5
Edible item sampling requirements
Exhibitors wishing to distribute cake, food or beverage samples at the show must return the CENTERPLATE SAMPLING
FORM (available from our website) and adhere to the following requirements:
• Sample sizes are limited to two ounces
• Beverage samples are limited to four ounces (NO alcohol)
• Exhibitor must provide proof of liability insurance
Fax this form to (703) 425-0714 so that it may be reviewed before it is submitted. Show management reserves the right
to remove any items which do not meet these requirements. Please note that these requirements do not apply to the
distribution of pre-packaged candies or mints, and you may distribute such items without submitting a sampling form.
Parking and Metro
We have made special arrangements with Parking Panda so you can reserve
discounted parking in the vicinity of the Convention Center. Details at the link below:
https://www.parkingpanda.com/washington-wedding-experience-parking
Save 10% when you enter promo code DCWEDDING
The Convention Center does not have a parking facility; however, there are more than 3000 parking places within a few
blocks. The lots immediately surrounding the Convention Center tend to have higher fees than those a couple blocks
away. See Page 15 for a map of area parking lots and garages.
Metro is another option for accessing the Convention Center. The Mount Vernon Square/7th Street/Convention
Center Metro stop on the Yellow Line takes you directly to the Convention Center.
Directions
Visit www.WeddingExperience.com for a map and driving directions.
Walter E. Washington Convention Center
801 Mount Vernon Place NW, Washington, DC 20001
Telephone: (202) 249-3000. Website: www.dcconvention.com
From Maryland (Northwest of DC):
Take I - 270 to I-495 West toward Northern Virginia
Take the George Washington Parkway exit towards Washington
Take 395 North to the 12th Street Exit and proceed onto 12th St.
Turn right on Massachusetts Ave. (Massachusetts Ave. will become Mt. Vernon Pl.)
The Convention Center will be on your left
Directions From Maryland (Northeast of DC):
Take I-95 South to the Baltimore-Washington Parkway (exit 22B) toward Washington
Take the Washington exit - US 50 West (on the right)
Stay on US 50 as it becomes New York Ave. New York Ave. becomes Mt. Vernon Pl.
The Convention Center will be on your right
Directions From Virginia (South of DC):
Take I - 495 to 395 North towards Washington
Take the 12th Street exit and proceed onto 12th Street
Turn right on Massachusetts Ave. Massachusetts Ave. becomes Mt. Vernon Pl.
The Convention Center will be on your left
Directions From Virginia (West of DC):
Take Route 50/Constitution Ave. exit and proceed onto Constitution Ave.
Turn left on 7th St.
Turn left on Mt. Vernon Pl.
The Convention Center will be on your right
6
Booth specifications
Drape Size: 8’ tall on back, 3’ on sides
COMPANY NAME
Drape Color: Black
Table Covering and Skirting: White
Table Size: 2’ W x 6’ L x 30” H
Floor: Concrete. Aisles are
carpeted.
Chairs: Two are included
with each table
Show program
advertising
If you ordered an ad
in the show program,
please submit your
artwork now
CORNER BOOTHS do not
have a draped wall on the
aisle side of the booth
except by advance request.
Ad specifications:
6 x 8 Mini Booth
Half-Page ad size is 4 3/4 inches
wide by 3 3/4 inches tall.
The space provided is 8’ wide x 6’ deep. One 6’ x 2’ table is included. The back
of the booth is an 8’ tall draped wall, and the sides are 3’ draped walls.
10 x 10 Single Booth
The space provided is 10' square. One 6’ x 2’ table is included. The back of the
booth is an 8’ tall draped wall, and the sides are 3’ draped walls.
10 x 20 Double Booth
The space provided is 20’ wide x 10’ deep. Two 6’ x 2’ tables are included. The
back of the booth is an 8’ tall draped wall, and the sides are 3’ draped walls.
20 x 20 or 10 x 40 Quad Booth
Quad booths are either a block or linear configuration. Four 6’ x 2’ tables are
included. The back of the booth is an 8’ tall draped wall, and the sides are 3’
draped walls.
Need extra tables, carpet or
display items?
Order form available at http://WeddingExperience.com/downloads.html
Full-Page ad size is 4 3/4 inches
wide by 7 3/4 inches tall.
Ads are black and white. No bleeds.
Ad submission:
Want to repeat an ad that you
ran previously? Please notify us
to let us know. We retain ads for
three years.
Ads must be provided in a
JPEG or PDF (PDF preferred).
Word or Publisher files are not
acceptable. You may convert most
file formats to PDF at http://www.
freepdfconvert.com.
Most files may be sent by email.
For files larger than 5MB, please
send through a file services such
as Dropbox or Hightail.
Email ad to:
[email protected]
Exhibitors who wish to order booth carpet, extra tables, easels or other booth
equipment may order these items directly from Exhibits Inc. using the order
form found on our website. Exhibitors are permitted to bring their own tables.
THERE'S STILL TIME TO
RESERVE AN AD!
By ordering in advance, you will save money and guarantee availability. Plus,
your order will be at your booth when you arrive. A limited number of additional
tables will be available during move-in; however, rental rates are higher.
Please contact us if you have not reserved
an ad but would like to take advantage
of this cost-effective way to get your
message in the hands of every bride at
the show.
Due to insurance regulations, non-exhibiting rental or decor
companies may not make deliveries to the Convention Center
without advance permission by show management.
7
We want the show to be a positive experience for the brides and
our exhibitors. Here are some things that you can and cannot do ...
You CAN staff your booth with as many people as
you wish.
You CANNOT have your staff working in the aisles
or anywhere outside of your booth.
You CAN bring as large of a display and as many
display pieces as you wish.
You CANNOT place any part of your display in the
aisle.
You CAN distribute brochures, literature and
business cards from within your booth.
You CANNOT place these items on fashion show
seats, rest room counters or car windshields.
You CAN decorate your booth with linens, flowers,
props or photographs provided by non-exhibitors.
You CANNOT promote the company that
provided these items unless they are an exhibitor.
You CAN decorate your booth with balloons.
You CANNOT use helium-filled balloons. Confetti
and glitter are also not permitted.
You CAN have music, video or other sound
producing devices in your booth.
You CANNOT have sound at a volume that detracts
from your neighbor’s ability to conduct business.
You CAN make arrangements to display
limousines at the show.
You CANNOT just show up with a fleet of cars.
You CAN give away a door prize provided by a
company that is not an exhibitor.
You CANNOT promote the company that
provided the prize or give out their literature.
You CAN (and SHOULD) use the list of attending
brides to follow up after the show.
You CANNOT share the bride list with anyone else.
You CAN advertise in as many bridal magazines as
you wish.
You CANNOT give away those magazines from
your booth.
You CAN network with other exhibitors during the
show.
You CANNOT walk around the show distributing
your literature to brides.
Let the bride walk
down the aisle!
• No part of your booth display
may extend into the aisle.
Your staff and
booth display
must stay in here
YOUR BOOTH
• Your staff must stay within
your booth and may not
stand in the aisle.
• You may not promote your business anywhere except
from within your booth.
Not
Here
Not Out Here
Not
Here
8
It’s nice to share ...
Be a good neighbor ...
But NOT when it
comes to your booth
Your staff must stay inside your booth!
Booths may not be shared by more
than one company and you may
not promote any business other
than your own from your booth.
You may not display or distribute
brochures, business cards, samples,
or similar items from companies
that are not part of the show. This
includes identification signs such
as “flowers by...” or “photos by...”.
This policy insures that the only
businesses that benefit from the
show are those who have made
the investment to participate.
Exhibitors who observe a violation
of this policy should notify show
m a n a g e m e n t i m m e d i a t e l y.
Penalties for violation are outlined
in the Show Rules and Guidelines.
NOT permitted
To maintain an environment that is
safe and conducive to selling, the
following are not permitted:
• Open flames/Cooking of food
• Helium balloons
Your staff may work only from within your booth space. You may
not solicit business or distribute sales literature in the aisles of the show
(including the aisle in front of your booth), at the show entrance, in the
fashion show area or in any other public area of the show.
By stepping into the aisle, you impede access to other booths and
disrupt traffic flow. This is disrespectful and unfair to the brides and your
neighboring exhibitors.
The aisle in front of the booth is not YOUR space,
It’s the BRIDE’S space!
Exhibitors should report violations to the show desk.
List of attending brides
In addition to the Poken leads of the brides who visit your booth, you also
receive a list of all of the brides who attend the show. Followup to this list
will allow you to maximize your results.
Our bride list distribution procedures have changed. Your bride list will
be available for download a few days after the show. You will receive an
email with download instructions and your password. The downloaded
file may be imported into a database or opened as a spreadsheet.
NEW EXHIBITOR BENEFIT! You may also download the bride list in a
mailing label format at no additional charge.
Bride lists are individually seeded to monitor use. Exhibitors who provide
their list to a non-exhibitor will be subject to substantial penalties.
Please check your exhibitor confirmation to confirm
that we have your correct email address.
• Glitter, confetti or stickers
• Fog or smoke machines
• Attachment of items to walls
of show facility
Need printing? Want to save $$$?
• Displays that protrude out of
booth and into the aisle
For your postcard and brochure printing and mailing needs, we recommend
PostcardMania. They offer design, printing and mailing services, and they
can take your project from concept to mailbox. They have competitive
pricing, fast turnaround and exceptional customer service.
• Displays that block visibility
of neighboring booths.
• Solicitation or distribution of
literature anywhere outside your exhibit booth.
• Dismantling or removal of
exhibits prior to the close of the show.
Direct mail can be a very effective means of following up with brides after
the show. While sending an email message is quick and free, many are
intercepted by spam filters and never read. With direct mail, your message
gets noticed because you put it directly in the bride’s hand.
Visit www.PostcardMania.com or call (866) 803-2421.
Mention “Showcase Events” and receive a discount on your first order!
9
Wedding Experience
Website
Confirm your website listing at
www.WeddingExperience.com
10 steps to
bridal show success
The Wedding Experience website
receives more traffic than any
other local wedding website in the
Washington area. Hundreds of brides
visit the site each month, including
many who do not attend the show
but still use our site as a resource.
Your listing brings you year-round
exposure to brides.
1.
Make Your Display Work for You
2.
Present Yourself in the Best Possible Way
Please visit our website to confirm the
accuracy and category of your listing.
Please email any changes to info@
WeddingExperience.com.
3.
Have an Effective Promotion Piece
4.
Avoid the Terrible "Toos"
5.
Don’t Sit Down
6.
Do Something Different
7.
Qualify the Bride
8.
Focus on Appointments Rather Than Sales
9.
Follow Up
For information about banners,
sponsorships and premium listings,
please contact us at (703) 425-1127.
Schedule of
upcoming shows
August 17, 2014
Waterfront Marriott • Baltimore, MD
August 24, 2014
Greater Richmond Convention Center
Richmond, VA
September 7, 2014
Washington DC Convention Center
September 28, 2014
Patriot Center • Fairfax, VA
January 4, 2015
Washington DC Convention Center
January 11, 2015
Patriot Center • Fairfax, VA
January 25, 2015
Greater Richmond Convention Center
Richmond, VA
February 7 & 8, 2015
Convention Center • Baltimore, MD
April 13, 2014
Dulles Expo Center • Chantilly, VA
You have only a few seconds to make an impression on the bride. She should be
able to look at your booth and know exactly what you do. Keep your booth attractive
and inviting. Graphics and visuals will make your booth stand out, but don’t overdo it!
Your business will be judged by the appearance of your booth and the attitude of
your staff. Dress appropriately. Do not smoke, eat, drink, chew gum, read the newspaper,
chat on your cell phone or bring your kids. Be prepared with a rehearsed, practiced and
polished sales presentation which tells the bride who you are, what you do, and the
benefit you provide.
You must have something that the bride can take home. Your promotion piece
will go into a bag with many others so it is important that it stands out. Don’t stack your
brochures. Hand your literature to the bride and tell her what it is, why you are giving it
to her, and what she should do next. Consider a giveaway to generate interest.
Don’t put too much, or too little, in your booth. Don’t arrive too late to prepare
and set up your display. Don’t pack up too early. The last hour of the show can be your
best opportunity to close sales. You can also use this time to network with the other
exhibitors, as they can be a great source of business.
Always appear interested and ready to assist your potential customer. Don’t make
the bride feel that she is interrupting you. If you look busy, preoccupied or bored, the
bride will simply move on to the next booth.
Your booth will have a greater impact if it stands out from the others. Large-scale
graphics, signage, lighting, special linens and unique decor can all be used to set your
booth apart.
Take a moment to find out if the bride has a need for your product or service. If
not, you have saved yourself time and money. If so, the bride will appreciate the attention
and you will know that you have a potential sale.
Shows provide you the opportunity to reach many prospects in a short period
of time. To make as many contacts as possible, do not spend too much time with any
one bride. Try to set an appointment or arrange some form of future contact. Don’t let
a good prospect get away without determining a future course of action.
The leads you acquire at the show are valuable! Have a plan in place to follow
up on leads as soon as you leave the show. Don’t wait to contact your hot prospects. If
you wait too long they will likely become good customers of your competition.
10. Track Your Leads
The only way to determine which of your marketing vehicles are most effective is
to ask each of your customers how he or she found out about your business. Be patient,
as it takes six months or more to accurately judge the success of the show.
10
Floor Plan for September 7, 2014 show
You have been assigned a preliminary booth location. No further action is needed to keep this assignment.
To check the availability of an alternate booth location, please email your selection to
[email protected]. We will let you know the availability of your desired booth.
IMPORTANT NOTE: The show takes place in Exhibit Hall C (previous shows were in Hall A).
CONVENTION
CENTER
You will use theWASHINGTON
same loading dock entrance
as in previous shows,
but you should
proceed to the docks closest
Exhibit Hall A.
HALLtoC
W
al Showcase
E: September 7, 2014
WCC Hall C
4” BOOTHS:
16’x48’
M
48’x8’
638 737
738 837
536 635
636 735
736 835
534 633
634 733
734 833
938 1037
1038 1137
836 935
936 1035
1036 1135
834 933
934 1033
1034 1133
1240 1339
1340 1439
1238 1337
1338 1437
1136 1235
1236 1335
1336 1435
1134 1233
1234 1333
1334 1433
1442
1440
1438
1436
1434
EXIT
EXIT
126 225
226 325
124 223
224 323
122 221
222 321
630 729
730 829
930 1029
1030 1129
1232 1331
1332 1431
628 727
728 827
928 1027
1028 1127
1230 1329
1330 1429
1228 1327
1328 1427
1126 1225
1226 1325
1326 1425
1124 1223
1224 1323
3124 1423
1122 1221
1222 1321
1322 1421
326 425
426 525
526 625
626 725
726 825
826 925
926 1025
1026 1125
324 423
424 523
524 623
624 723
724 823
824 923
924 1023
1024 1123
322 421
422 521
522 621
622 721
722 821
822 921
922 1021
1022 1121
1432
1430
1428
1424
1422
EXIT
1420
120 219
220 319
118 217
218 317
320 419
116 215
EXIT
114 213
112 211
420 519
520 619
620 719
720 819
716 815
916 1015
1016 1115
714
914
416 515
616 715
414
614
316 415
314
518 617
1020 1119
1018 1117
718 817
418 517
920 1019
918 1017
618 717
318 417
820 919
818 917
1120 1219
1220 1319
1320 1419
1418
1118 1217
1218 1317
1318 1417
1416
1216 1315
1316 1415
1214 1313
1314 1413
1212 1311
1312 1411
1014
1414
113
1412
111
109
110 209
210 309
107
108 207
208 307
105
106 205
206 305
103
104 203
204 303
101
102 201
202 301
308 407
408 507
508 607
306 405
406 505
506 605
304 403
404 503
504 603
302
402
502
608 707
606 705
602
708 807
706 805
702
3-ft PIPE & DRAPE
808 907
908 1007
806 905
906 1005
804 903
904 1003
802
902
1008 1107
1006 1105
1002
3-ft PIPE & DRAPE
EXIT
EXIT
EXIT
1210 1309
1310 1409
1410
1108 1207
1208 1307
1308 1407
1408
1106 1205
1206 1305
1306 1405
1406
1104 1203
1204 1303
1304 1403
1404
1102 1201
1202 1301
1302 1401
1402
1400
3-ft PIPE & DRAPE
HALL C ENTRANCE
ROLL-UP
DOOR
1110 1209
EXIT
EXIT
EXIT
W
M
ROLL-UP
DOOR
LOADING DOCKS
LOADING DOCKS (USE DOCK FOR HALL C)
6’x8’ BOOTH
10’x10’ BO
10’x20’
Version: A4
Revised: 07-31-14
0'
10' 20'
40'
SCALE IN FEET
10 x 20 Double Booth
I N C O R P O R AT E D
XhibitsInc.com
20’x20’
80'
10 x 10 Single Booth
6 x 8 Mini Booth
11
We are pleased to introduce new technology that will revolutionize
the way you connect with brides at the Wedding Experience. This
technology allows you to collect information about the brides you meet
and have instant access to their contact information. It also allows you
to distribute
your marketing materials and company information to the
PARTNER
HUB
bride in a digital format.
INTRODUCTION
POKEN
To set up your account, pleaseHow
carefully
follow the directions
If you
have already set up your Poken account
to access
Poken below.
Partner
Hub:
from a previous show, you do not need to do it again; however, we suggest that you review and update any existing
information. We can set up your account for you for a fee of $25. Please contact us at [email protected] to
1.  Go to www.partner.poken.com
order this service.
2.  Login with your username and password
STEP 1
Go to http://partner.poken.com
Enter the email address used when registering for
the show. This email may be found on your show
confirmation).
Enter BRIDE (upper case) as your password. If you
have changed your password, enter that instead.
STEP 2
Click on the ‘Edit Profile Page’ link.
12
STEP 4
This is the page where your information is added. Follow along with the numbered items in the diagram below. Click the ‘Save’
button after each step.
1. Enter or edit your company name.
2. Enter a description of your company of up to 2000 characters.
3. Enter links to your social media
a. Click the ‘Add Social Network’ button.
b. Select a Social Network (to add your business Facebook page, click the Facebook Fan Page option)
c. Enter the URL of your social network page
4. Enter your web address, files and images. All common file formats are supported. Each individual file must be 10Mb or less.
a. Enter your web address. Click ‘+Add a link’, enter your web address, then click ‘Add Link’ button.
b. Upload your marketing documents. Click ’+Add a document’, select file from your computer, then click the ‘Add File’ button. Name your document. Repeat to add additional documents.
c. Upload your images. Click ‘+Add an image’, select image from your computer, then click the ‘Add File’ button. Name
your image. Note that the first image you upload will be your thumbnail that will appear on the bride’s timeline. Use the
arrow buttons to arrange the viewing order of your images. Repeat to add additional images.
d. Upload audio files. Click ‘+Add an file’, select file from your computer, then click the ‘Add File’ button. Name your file. Repeat to add additional audio files.
c. Upload videos. Click ‘+Add a video’, select file from your computer, then click the ‘Add File’ button. Name your file. Repeat to add additional video files.
5. Click the ‘Save’ button.
6. To view your information page, go back to the previous screen and click ‘View Profile Page’.
e/edit the
1
ds
mages,
2
3
e page back
4
5
13
POKEN PARTNER HUB
How to access Poken Partner Hub:
Instructions for downloading your Poken leads after the show
1.  Go to www.partner.poken.com
2.  Login with your username and password
STEP 1
Go to http://partner.poken.com
Enter the email address used when registering for the show. This email
may be found on your show confirmation).
Enter BRIDE (upper case) as your password. If you have changed your
password, enter that instead.
STEP 2
Click on the ‘Touchpoints Collected’ link.
STEP 3
Change the second date field to today’s date.
You do not need to change the first date.
STEP 4
Click on the pink ‘Download Report’ button. An Excel file will be downloaded to your computer.
NOTE: If you have participated in previous shows, the leads from those shows will also be shown on this
report. The leads are time-stamped so that you can determine those that came from the current show.
14
Another opportunity to connect with the bride
Participation is FREE!
Wedding Inspiration
Gallery
Tabletop • Cake • Gowns • Photography • Floral
Showcase your signature designs and unique style
Increase your exposure to hundreds of brides
The Wedding Inspiration Gallery is a special display area where exhibitors may
showcase their signature work in a gallery setting. The gallery area will be open
throughout the entire show and is certain to be a hit with the brides.
Participation in the Wedding Inspiration Gallery will provide you another
opportunity to impress and capture the attention of the bride. The gallery will
be promoted before the show, and afterwards we will post photos on our blog.
We will provide a sign to direct the bride to your booth. In addition, you may
display business cards or a small brochure at your display.
Gallery Descriptions
Tabletop Design Gallery - Participants may display a round or square table up
to 6’ and decorate this table with linens, chairs, tableware, flowers, etc. Multiple
exhibitors may join together to decorate a single table.
Cake and Floral Gallery - Participants may display cakes, floral arrangements or
a combination of the two.
Photography Gallery - Participants receive space for a portrait-sized photograph
on their own easel.
Gown and Bridesmaid Gallery - Participants receive space to display up to
three mannequins with bridal gowns and/or bridesmaids dresses.
Advance reservations are required. Participation is open only to show exhibitors. Participants must
provide all tables, chairs, mannequins, easels, etc. needed for their display. Show management
reserves the right to limit the number of participants.
Gallery space is limited! Reserve your space at
http://tinyurl.com/WEInfoSubmission
15
23rd St NW
Rock Creek and
Potomac Parkway
w
NW
US Institute
of Peace
(Future)
Navy
Medical
Center
ve
ia A
Vir
gin
3
2
Cen ter City Parkin g
Wa
M St NW
900 New York Ave. NW
(202) 785-9191
rd P
PM I Parkin
l Ng
W
1 block toNthe
Center
St NW
(Renaissance
Hotel)
P St NW
O St NW
999 Ninth Street NW
(202) 973-3933
In terp ark
2 blocks to the Center
(Grand Hyatt)
L St NW
Qu ick Park
1.5 blocks to the Center
G St NW
BOTTOM
10
23
rd
ve
aA
rid
Flo
NW
Rate
Riggs Pl NW
S St NW
Swann St NW
Willard St NW
Self - $28.00
Valet - $40.00
Sunderland Pl NW
DUPONT
CIRCLE
Constitution Ct NW
K St NW
Self - $30.00
Valet - $35.00
1 hour -Jefferson
$6.00 Pl NW
Max - $10.00
Conv. Center Special
Events - $20.00
St Matthew’s
Cathedral
Federal
Reserve
25
Buildings
Edward J
Kelly Park
100
100
Vietnam War
701 6th Street, NW
(202) 393-2923
50
All Day -WWI
$7.00
Memorial
Saturday & Sunday 9 A.M. - 6 A.M.
National World
II Memorial
Monday - Friday 6 A.M. - 6War
A.M.
System Parkin g
SW
io
W
Dr
4 blocks to the Center
S
Oh
Park
sin
Ba
W Tidal Basin
Pedal Boats
700 8th Street, NW West
Potomac
(202) 331-0980
Monday
- Saturday
7 A.M. - 12 A.M.
Future
Site:
Martin
1 hour - $8.00
Luther
Jr.
2 hours -King
$12.00
Memorial
Max - $15.00
Sunday
8:30
A.M. - 12 A.M.
W
S
Dr
20
Independence Ave SW
5 blocks to the Center
Korean
449 K Street,
NW War
Memorial
(202) 337-1005
All Day $17.00
Reflecting
Pool
100
Corcoran
Gallery
Octagon
Museum
E St NW
Supreme Council,
E Waverly Ter NW
THEATER
Bishops Gate Ct NW
Scottish
Rite
POINTS33°OF
INTEREST
E St NW
First Division
Memorial
Old
Exec
Office
Bldg
U St NW
Studio
Theatre
T St NW
Wallach Pl NW
Tidal
Basin
Kutz Brg
Boy Scouts
Memorial
National
Christmas
Tree
R St NW
S St NW
Valley Ave NW
Cherry
Trees
Lodge
ine
Ma
W
eS
Av
Bureau of
Engraving
and Printing
1
Future Site:
African
American
History
Museum
US Holocaust
Memorial
Museum
West Potomac
Park Paddle Boats
Washington
Monument
National
Aquarium
I St NW
L St NW
Freedom Plaza
The Shops
at National
Place
National
Theatre
E St NW
G St NW
EPA
Madison Dr NW
American
History Museum
Bureau of
Public Debt
d
Marylan
Ave SW
D St SW
C St SW
Department
of Agriculture
Independence Ave SW
Jefferson Dr SW
USDA North
Building
5
4
York
T St NW
Shiloh Baptist
Church
3
1
G Pl NW
MLK Library
e NW
L St NW
USPS
HQ
L’Enfant
Plaza
National
Archives
Navy
Memorial
Lansburgh
Theare
US Dept of
Housing &
Urban Dev
GSA
C St SW
FAA
Hirshhorn
Museum
NGA
Sculpture
Garden
C St SW
D St SW
Dept of
Energy
S Dillon
Arts and
Ripley Ctr
Smithsonian Industries
(Reopening
Castle
2008)
Freer
Gallery
African
Sackler
Art Museum
Gallery
National
Mall
50
Department
of Justice
Natural History
Museum
Internal
Revenue
Service
ve NW
nia A
sylva
Penn
8 11
6
7
ia Ave
SW
US Dept of
Transportation
Virgin
Switzer Bldg
Voice of
America
Ford House
Office Bldg
FDA
US Dept
of Health
& Human
Services
E St NW
ui
Robert A Taft
Memorial
Lo
na
sia
W
eN
Av
Grant
Memorial
Peace
Monument
Wa
s
h in
g to
nA
ve
SW
Patterson St NE
G St NE
F St NW
H St NE
K St NE
L St NE
Pierce St NE
M St NE
C St NE
D St NE
Longworth
House
Office
Building
SE
NE
D St SW
Rayburn
House
Office
Building
C St SW
SW
United
States
Capitol
NW
Seaton Pl NE
T St NE
Todd Pl NE
Postal
Museum
N Capitol St NE
>>>
N St NE
To
Un
Station
io n
F St NW
G St NW
H St NW
D St NW
SW
Garfield
nd Ave
Memorial
Maryla
US Botanic
Gardens
Dept
of
Labor
395
I St NW
K St NW
L Pl NW
M St NW
Hanover Pl NW
O St NW
P St NW
Bates St NW
Q St NW
Quincy Pl NW
R St NW
Randolph Pl NW
S St NW
Seaton Pl NW
T St NW
Constitution Ave NW
L St NW
Pierce St NW
Morgan St NW
1
Thomas St NW
Independence Ave SW
C St SW
National Museum of
The American Indian
School St SW
US Department
of Education
ve NW
National
Gallery
of Art
East
sylva
nia A
Penn
Mun
Ctr
US
Courthouse
Old City
Hall
D St NW
E St NW
Jefferson Dr SW
Air and Space
Museum
National
Mall
e NW
F St NW
u set
ts A
v
National
Building
Museum
F St NW
Law
Enforcement
Memorial
G St NW
G Pl NW
Madison Dr NW
National Gallery
of Art West
US Department
of Education
SW
nd Ave
Maryla
FTC
sach
10
H St NW
Mas
K St NW
I St NW
W
ve N
ork A
L St NW
Y
New
M St NW
Ridge St NW
N St NW
DC
Courthouse
C St NW
Newseum Canada
Embassy
a Ave
NW
Marian
Koshland
Museum
1
Indian
Woolly
Mammoth
Theare
Sidney
Harman
Hall
Verizon
Center
9
Jewish
Historical
Sixth and I Society
Synagogue
CHINATOWN
I St NW
2
Carnegie
Library
K St NW
Walter E
Washington
Convention
Center
1
O St NW
P St NW
Anna J Cooper
Cir NW
Richardson Pl NW
Franklin St NW
Warner St NW
W
ve N
W
T St NW
U St NW
ve N
dA
Islan
R St NW
de
Rho
SHAW
S St NW
ida
A
Flor
John F Kennedy
Recreation Center
7th St NW
Reynolds
Center:
American Art
Museum/
Int'l Spy Portrait
Museum Gallery
J Edgar Hoover
FBI Building
Madame
Tussauds
American Immigration
Law Foundation
Ford's
Theatre
PENN
QUARTER
French St NW
Westminster St NW
Av
W
ve N
H St NW
New
29
Old
Post Office
Pavilion
Constitution Ave NW
Department
of Commerce
Visitor
Int'l Trade Center
Center
Warner
Theatre
F St NW
29
ts A
uset
sach
National Museum of
Women in the Arts
K St NW
Franklin
Park
Green Ct NW
Mas
M St NW
N St NW
O St NW
P St NW
Q St NW
Logan
Cir NW
Thomas
Cir NW
Wilson
Building
Ronald
Reagan
US Department
Building
of Commerce
White House
Visitor Center
Sherman
Square
Pershing
Park
McPherson
Square
Dept of
Treasury
lan
de Is
Rho
W
eN
d Av
LOGAN
Church St NW
Pennsylvania Ave NW
Haupt
Fountains
The
Ellipse
The White
House
State Pl NW
Zero
Milestone
Second
Division
Monument
John Paul
Jones Memorial
The
Washington
Post
The White House
White House
Lafayette
Park
H St NW
I St NW
K St NW
L St NW
National
Geographic
Society
O St NW
Scott
Cir NW
Human Rights
Campaign
M St NW
N St NW
Johns Hopkins
University SAIS
P St NW
Renwick
Gallery
Decatur
House
Farragut
Square
Desales St NW
US Dept of
the Interior Constitution D St NW
Hall
DAR
Vir
gin
Museum
ia A
C St NW
US
Dept6ofA.M.
v-e8 P.M. Daily
Open
N
The Interior
Org of
AllSouth
Day - $12.00 W
Amer
OAS
States
Special Events -Annex
$15.00
Roosevelt
Bldg
Monday - Friday
only
E St
NW
All
Day - $20.00
Theodore
1 hour - $8.00
Max - $11.00
Ater 5 p.m. - $7.00
General
Conv. Center Special
Services
Events - $15.00Admin
Riggs Pl NW
PARKING LOT
MUSEUM
Swann St NW
T St NW
LEGEND
Caroline St NW
16th St NW
WASHINGTON, D.C.
Church
Theatre
R St NW
Corcoran St NW
1 hour - $10.00
1-4 hours - $15.00
Q St NW
All Day - $20.00
Weekend - $10.00
Church St NW
Special Events - $20.00
Dupont
Cir NW
National Jewish
Military Museum
Vietnam 200
Women’s Open 24/7
Co lo n ial Parkin
Veterans g at
Memorial
Memorial
Gallery Place
1 hour - $8.00
St
11
352
29
50
167
Constitution
Ave NW
4 blocks to The
Center
Academy
701 8th Street,
NW
of Sciences
(202) 393-2923
Do ggett
C St NW
National
Department
2 blocks to the
Center
of State
500 K Street NW
(202) 464-2900
E St Expy
MD arc
Parc
St NW
2 blocks to the Center
610 Mass Ave. NW
F St NW
(202) 661-5000
PM I Parkin g
Lincoln 6 blocks to the Center
Memorial
Lincoln
MemorialAltman s Parkin g
9
8
7
6
200
145
Fraser Ct NW
Monday - Friday
1 hour - $6.00
(202) 789-1750
2 hours - $10.00
All Day - $15.00
George
Pen
6 blocks toHthe
Center Washington After 7 p.m. - $7.00nsylv
St NW
ania
Ave
The
Saturday
$7.00
University
Int’l
FOGGY
NW
World
MonetarySunday
Closed
Bank
Fund
George
Park America
5Washington
University
Hospital
700 11th Street NW
5 blocks to the Center
1000 H Street Nw
Washington
Cir NW(202) 582-1234
K St NW
4
NW
Phillips
St dNW
Name/RAd
ress Collection Sp aces
Hillyer Ct NW
Hillyer Pl NW
Textile
Museum
W
y Pl N
Lero
New York Avenue and
rg Q St NW
10th Street
on B
bart
Dum
(202) 265-0010
Sheridan
Cir NW
1
W Wilson
House
Decatur Pl NW
Bancroft Pl NW
h
ps
m
Ha
Ne
PARKING LOTS NEAR THE
WALTER E. WASHINGTON
CONVENTION CENTER
Ba
nry
He
v
22nd St NW
22nd St NW
c
on
Kingman Pl NW
California St NW
21st St NW
23rd St NW
T St
20th St NW
eN
W
20th St NW
Riggs Ct NW
20th St NW
Twining Ct NW
19th St NW
19th St NW
19th St NW
ire
A
m
w
Ne
W
Dr
N
23rd St NW
21st St NW
ire
Av
ps
h
Ha
e
NW
s
mp
Ha
Ne
w
17th St NW
W
Av
15th St NW
15th St NW
18th St NW
18th St NW
18th St NW
14th St NW
14th St NW
ve
NW
tA
on
Ve
rm
12th St NW
hir
e
17th St NW
Naylor Ct NW
Blagden Aly
eN
17th St NW
NW
Rd
se
Ellip
NW
Rd
se
Ellip
mo
Ver
15th St NW
16th St NW
16th St NW
nt A
W
SW
13th St NW
13th St NW
ve
N
St
th
15
13th St NW
11th St NW
11th St NW
10th St NW
10th St NW
10th St NW
10th St NW
3rd St NW
t NW
rer S
Boh
Marion St NW
McCollough Ct NW
9 1/2 St NW
Naylor Ct NW
9th St SW
5th St NW
1st St NW
1st St NW
1st St NW
9th St NW
9th St NW
9th St NW
8th St NW
8th St NW
8th St NW
6th St NW
6th St NW
3rd St NW
3rd St NW
7th St NW
7th St NW
7th St SW
14th St NW
14th St SW
4th St NW
12th St NW
12th St NW
12th St SW
W
L'Enfant Prom
L'Enfant Plz SW
tN
9th St NW
hS
6th St SW
15t
4th St SW
NW
3rd St SW
5th St NW
4th St NW
4th St NW
4th St NW
Kirby St NW
2nd St NW
2nd St NW
NW
2nd St NW
W
NW
nn
Co
ve
1st St NW
2nd St SW
e
ve
tA
icu
ect
1st St NW
nn
tA
W
y Ave
1st St SW
Co
u
ctic
ve N
1st Ter NW
6th St NW
ey A
W
Jerse
S Capitol St SE
Pl N
E
lps
n Rd N
Phe
Lincol
5th St NW
Jers
ve N
NE
New
ey A
Ave
4th St NW
Jers
ware
3rd St NW
New
Dela
2nd St NW
New
16
Washington Wedding Experience • Show Rules & Guidelines
The following rules and guidelines, which are an addendum
to your exhibitor agreement, are issued to maintain an
organized, safe, and profitable atmosphere for all exhibitors.
Please contact Showcase Events, Inc. at (703) 425-1127 if you
have any questions.
1. For and in consideration of the fees specified, Showcase Events, Inc.
(hereinafter referred to as “Show Management”) grants Exhibitor a revocable
license to occupy space in the Richmond Wedding Experience (hereinafter
referred to as “Show”).
2. Exhibitor may enter Show facility for purposes of booth set-up only
during scheduled move-in hours. Exhibitor must use specified loading areas
and remove vehicles from loading area immediately after unloading. Set
up of exhibit must be completed no later than one-half hour prior to show
opening. Should Exhibitor fail to occupy its space during the scheduled
setup period, Show Management shall have the right to take possession
of said space; however, Exhibitor shall remain responsible for full payment.
Exhibit must be removed no later than two hours after the close of show.
Exhibitors who dismantle or remove their exhibit before Show has closed
will be liable for a $100 penalty which must be paid before the exhibitor
receives the list of attending brides or is eligible to register for future shows.
3. Exhibitor personnel must wear an official exhibitor badge which will
be provided on the day of Show. Any exhibit personnel who will arrive after
Show opens to the public must have a ticket to be admitted.
4. Exhibitor may demonstrate products and/or services, solicit orders,
and distribute advertising material (including, but not limited to, signs,
literature, and/or business cards) only from their assigned exhibit space and
only for products and/or services which are provided in Exhibitor’s normal
operation of business. Distribution or display of advertising materials from
non-exhibitors is prohibited. Distribution of materials in aisles, registration
areas, seating areas or grounds of show facility is prohibited. Exhibitor
may not assign its contract for exhibit space or permit any other person or
company to use any part of such space. Exhibitor agrees to be held liable
for any unauthorized use of it’s exhibit space and that the damages to Show
Management resulting from each unauthorized use will be set at a dollar
amount equal to that of Exhibitor’s space in Show.
5. All displays erected for the Show must be free standing and may not
exceed the boundaries of exhibit space. Exhibitors are prohibited from
attaching anything to walls, columns, windows, or fixtures of show facility.
Exhibitor shall leave space occupied by them in the same condition as at
the time when first occupied.
6. Show Management reserves the right to restrict displays which,
because of noise or method of operation, interfere with other exhibitors,
and to prohibit or remove such displays and/or personnel which in the
opinion of Show Management become objectionable and/or detract from
the character or appearance of Show. The use of sound equipment is an
exception to the rule, not a right, and Show Management reserves the right
to determine at what point sound constitutes interference with others and
must be discontinued.
7. Distribution of samples of beverages, food, cake, or other edible items
is subject to approval by Show Management and subject to any rules or
restrictions set forth by the show facility. Exhibitors who distribute edible
items must provide Show Management with a hold harmless agreement
and proof of liability insurance with limits of not less than $300,000.
8. Reasonable precautions will be taken by Show Management to protect
persons and property during Show; however, neither Show Management,
show facility, nor representatives of any of the same, shall be responsible
for the personal safety of Exhibitor or its representatives from injury,
nor for the safety of the property of the exhibitor from theft or damage.
Exhibitor agrees to indemnify and hold harmless Show Management,
show facility, and representatives of the same, for all claims by Exhibitor,
Exhibitor’s agents, employees, contractors, or by any other person, arising
out of any act or omission in any way related to Exhibitor’s participation in
Show. Exhibitor waives, without limitation, all claims for damages based
on personal property damage, destruction, loss or theft, personal injury,
and any other act or failure to act of Show Management. Exhibitor must
carry liability insurance applicable to participation in a public show.
9. This exhibitor registration may not be cancelled. Failure to occupy
exhibit space shall not relieve Exhibitor of fees due under the agreement
nor other obligations under this agreement.
10. Fees must be paid by the date(s) specified in this agreement. If fees
are not paid when due, Show Management may terminate this agreement
without refund of any prior fees paid. All payments are nonrefundable and
nontransferable. Exhibitor shall pay a fee of $30 if any check presented for
payment is returned by bank.
11. In the event of adverse weather conditions, fire, casualty, disaster,
labor disputes, acts of God, or any other emergency situation beyond the
control of Show Management, Show Management will, at its discretion,
reschedule and/or procure alternate space for Show. Exhibitor agrees that
the terms and conditions set forth in this agreement shall apply to any
rescheduled date and/or relocation, and Show Management shall not be
liable to Exhibitor for any loss or damage suffered by Exhibitor by reason
of such rescheduling and/or relocation of Show.
12. Except as specifically provided in this agreement, should Show
Management shall fail to hold Show as herein provided or to furnish to
exhibitor the space herein described, Show Management shall refund to
Exhibitor all fees paid hereunder and such refund shall be accepted by
Exhibitor as complete settlement and discharge of Exhibitor’s claims.
13. Show Management will make best efforts to assign the exhibit size
and location of Exhibitor’s choice; however, Show Management reserves the
right to alter the show floor plan and/or relocate the location of Exhibitor.
In the event of the relocation of an exhibit space, Exhibitor shall receive a
refund of the cost difference, if any, between the original and the relocated
exhibit. Exhibitor agrees that Show Management shall not be liable to
Exhibitor for any loss or damage suffered by Exhibitor by reason of such
relocation.
14. Exhibitor is charged with having knowledge of and compliance
with all laws, ordinances, and regulations pertaining to licensing, sales
tax, health, fire prevention, public safety, copyright, and the Americans
With Disabilities Act. Exhibit decorations must be fire safe. If an exhibit
does not comply with these regulations, or otherwise presents a hazard or
danger, Show Management may remove the exhibit without liability for
refund of exhibit fees.
15. A list of attending brides will be made available to Exhibitor, provided
Exhibitor has fulfilled all terms of this agreement. Exhibitor agrees not to
sell, lend, or otherwise transfer this list to any other business or individual.
Exhibitor agrees to be held liable for any unauthorized use of the list and
that the damages to Show Management resulting from each unauthorized
use will be set at a dollar amount equal to that of Exhibitor’s space in the
show.
16. Shall litigation be necessary for Show Management to enforce
any condition of this agreement, Show Management, in addition to any
damages or relief awarded, shall be entitled to receive interest at the rate
of one and one-half percent per month from the date of breach, court costs,
and attorney’s fees of one-third of the total exhibitor fee. Exhibitor agrees
that jurisdiction, venue, and choice of law shall be in the State of South
Carolina.
17. Any promotional and/or instructional information provided by Show
Management to Exhibitor is accurate as of publication; however, Show
Management reserves the right to change or modify details of the Show
without notice. Show Management may issue additional rules, or amend
any existing rule, as it deems necessary for the orderly presentation of Show,
provided such addition or amendment does not substantially diminish the
rights or increase the liability of Exhibitor.
18. This agreement shall represent the entire agreement between
Exhibitor and Show Management. Show Management shall not be bound
by any representation or understanding not expressly set forth in this
agreement. No provision of this agreement shall be modified except by the
written mutual consent of the parties. Exhibitor, in signing this agreement,
or having same signed by a representative, acknowledges his, her, or their
authority to do so and hereby assumes liability for the terms, conditions,
and amounts stated herein. If any clause of this agreement is found to be
invalid or unenforceable, the remainder of the agreement shall continue
in full force and effect without regard to the invalidated clause.
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