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America’s Largest Invention Show
EXHIBITOR SERVICE
MANUAL
David L Lawrence Convention Center
Courtesy of VisitPittsburgh.com
JUNE 18-20, 2014
David L Lawrence Convention Center
Pittsburgh, PA • USA
EXHIBIT
LEARN
PROMOTE
NETWORK
Welcome to INPEX 2014!
®
This is your Official Exhibitor Service Manual for INPEX 2014 - America’s Largest
Invention Trade Show. It has been prepared for you with important information regarding
exhibiting at INPEX 2014.
Please take time to review this manual in its entirety. We believe it will prepare you for
your participation and enhance your trade show experience.
This manual details information important to your INPEX participation.
™™ Program of Events
™™ Contact names
™™ Telephone numbers
™™ Addresses
™™ Rules and Regulations
™™ Pre & Post Show Promotional Ideas
™™ Tips to attract media/attendees
™™ Checklist of items you may wish to bring to the show
™™ Available services & exhibit set-up/tear-down hours
Show services and equipment forms for your participation in the show are contained in this
manual. It is beneficial to you, the exhibitor, to make pre-show arrangements for additional
equipment and show services if you require them. In doing so, you eliminate unnecessary
late fees and costs.
If you have not already done so, you must complete the 2014 Exhibitor Information
& Forms Packet and return it to INPEX within 10 days. Any packets received after
April 25, 2014 may not guarantee services, such as Hometown Publicity, Invitation Service
or a listing in the Show Program to be completed in time for the show.
If you have questions regarding any material in the Official 2014 Exhibitor Service
Manual, please direct them to the INPEX Office at 1-888-54-INPEX (1-888-544-6739), or
contact your INPEX sales representative directly at her extension.
We are pleased to have you exhibiting at INPEX 2014 – America’s Largest Invention Trade
Show and look forward to seeing you in June.
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CONTACT NAMES & NUMBERS THROUGH FRIDAY JUNE 14, 2014:
Nicole Lininger
Susie Rich
Livia Bebing
Lenora Flenniken
Kimberly Behr
Amanda Herman
Elise Ware
Trade Show and Communications Director (412) 288-1343 ext. 4159
Trade Show Manager (412) 288-1343 ext. 4120
Exhibitor Services Supervisor
(412) 288-1343 ext. 4113
National Account Executive
(412) 288-1343 ext. 4117
Sales Manager(412) 288-1343 ext. 4115
National Sales Representative
(412) 288-1343 ext. 2322
INPEX & National Sales Assistant
(412) 288-1343 ext. 2321
Toll Free INPEX Number
1-888-544-6739 (888-54 INPEX)
Toll Free Publicity Number
1-800-424-2089 ext. 4163
Gia DelliGatti
Publicist/Corporate Communications
(412) 288-2136 ext. 4163
Chrissa Chverchko Publicist(412) 288-2136 ext. 4118
CONTACT NUMBERS DURING THE WEEK OF JUNE 16-20, 2014
During the week of June 16-20, 2014 the staff will be located at the David Lawrence Convention
Center. The telephone numbers for the INPEX staff will be published at a later date and emailed to
all exhibitors prior to the week of the show.
The Communications and Press Number during the week of the show: (412) 596-9279
SHOW LOCATION:
David L. Lawrence Convention Center ~ 1000 Fort Duquesne Blvd. ~ Pittsburgh, PA 15222
Tel: (412) 565-6000 ~ Website: www.PittsburghCC.com
DIRECTIONS:
From the Airport
Take I-376 E (towards Pittsburgh) through the Fort Pitt Tunnel and across the Fort Pitt Bridge. Take Ft.
Duquesne Blvd Exit 6C. Follow sign to Convention/Strip District on 10th Street Bypass. Convention
Center located on the right.
From the East | PA Turnpike
I-76 W (PA Turnpike) to Exit 57 Pittsburgh. Take I-376 W to Exit 72B Blvd. of the Allies. Take I-579 N to
Seventh Ave/Convention Center Exit. Take Seventh Ave. Turn right onto William Penn Way. William Penn
Way becomes 10th St. Convention Center straight ahead.
From the West | PA Turnpike
I-76 E (PA Turnpike) to Exit 28 Cranberry. Follow signs to I-79 S to I-279 S across Ft. Duquesne Bridge to
10 the Street Bypass. Convention Center located on the right.
From the North
I-79 S to I-279 S across Ft. Duquesne Bridge to 10th Street Bypass. Convention Center located on the right.
From the South
I-79 N to Exit 59 A Pittsburgh to I-279 N through Ft. Pitt Tunnels and across the Ft. Pitt Bridge. Take Ft.
Duquesne Blvd Exit 6C. Follow sign to Convention/Strip District on 10th Street Bypass. Convention
Center located on the right.
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INPEX® 2014
America’s Largest Invention Trade Show
featuring the INPEX Inventors University™
Program of Events - Agenda
Tuesday, June 17
 10:00am to 5:00pm
 5:00pm to 6:45pm
 6:45pm to 7:30pm
Exhibitor Registration & Set-Up Hours at the David L. Lawrence Convention
Center – Exhibitor Registration located next to loading dock
INPEX 101: Making the Most of Your Experience; Tips on Exhibiting,
Qualifying & Licensing – David L. Lawrence Convention Center Concourse B
– Show Director, Nicole Lininger & Intromark Inc.
Exhibitor Networking Event – Light Hors D’Oeuvres and refreshments served
Wednesday, June 18
INPEX 2014 Inventors University – David L. Lawrence Convention Center
- Complimentary Continental Breakfast
8:00am to 8:50am
Inventors University Seminar
9:00am to 9:50am
Inventors University Seminar
10:00am to 10:50am
Keynote Address - Building a Company with Heart, Maxine Clark, Founder, Build-A-Bear Workshop
11:00am to 5:00pm
INPEX 2014 Show Hours – David L. Lawrence Convention Center Hall B
11:00am to 5:00pm
INPEX 2014 International Awards Program Category (Medal) Judging
 7:00am to 8:00am





Thursday, June 19
 7:00am to 8:00am
INPEX 2014 Inventors University – David L. Lawrence Convention Ceter -Complimentary Continental Breakfast
 8:00am to 8:50am
Inventors University Seminar
 9:00am to 9:50am
Inventors University Seminar
 10:00am to 5:00pm
INPEX 2014 Show Hours – David L. Lawrence Convention Center Hall B
 10:00am to 5:00pm
INPEX 2014 International Awards Program Special Awards Judging
Friday, June 20
 7:00am to 8:00am




8:00am to 8:50am
9:00am to 9:50am
10:00am to 3:00pm
3:00pm to 5:00pm
 5:00pm to 6:00pm
 6:00pm to 7:30pm
Saturday, June 21
 8:00am to 9:00am
INPEX 2014 Inventors University – David L. Lawrence Convention Center
- Complimentary Continental Breakfast
Inventors University Seminar
Inventors University Seminar
INPEX 2014 Show Hours – David L. Lawrence Convention Center Hall B
Exhibitor Tear Down
**Any exhibitor tearing down prior to 3:00pm will be assessed a fee of $250**
INPEX 2014 Awards Reception – Cocktails and Hors D’Oeuvres
David L. Lawrence Convention Center Spirit of Pittsburgh Ballroom, 3rd Floor
INPEX 2014 Awards Ceremony
Exhibitor Tear Down
4
The Events Schedule is subject to change.
You will receive an updated schedule upon arrival at INPEX 2014.
* All exhibits MUST be in place by 5:00pm on Tuesday, June 17, 2014 or a $250 late set-up fee will be
charged to exhibitor.
*All exhibits MUST be removed from the Exhibition Hall by 9:00am on Saturday, June 21, 2014.
5
EXHIBITOR INFORMATION
ADMISSION TICKETS
 INPEX 2014 exhibitors are entitled to complimentary admission tickets to the show. These tickets may be
used for distribution to business associates, prospective buyers, family and friends. Please call the INPEX office
at 1-888-544-6739 (888-54 INPEX) or 412-288-1343 to request your tickets. (You do not need a ticket for any
individuals who will be working in your booth. Those names should be listed on your exhibitor badge form.)
BOOTH PACKAGE
 Each booth is equipped with an 8’ high back drape and 3’ high curtained side rails, one 6’ skirted table,
2-folding chairs and 1-wastebasket. For additional items, please complete the enclosed APA Exposition
Services Furniture Rental Form and return the form with payment directly to APA Exposition Services. Please
DO NOT return to INPEX.
CARPETING
 All booths are carpeted.
INPEX 2014 INTERNATIONAL AWARDS PROGRAM
 The International Awards Program is one of the highlights of INPEX 2014. Each exhibitor will receive
one complimentary judging in the category of his or her choice. Additional categories, which include a
corresponding category listing in the INPEX 2014 Official Show Program, subject to show program deadline,
can be purchased for $75 each. Inventions will be judged by a panel of International Jurors on Wednesday and
Thursday – June 18 & 19, 2014. The judge will have exhibitor sign off on judging form at the time of judging.
Winners will be determined on the basis of usefulness, overall appeal and creativity. Awards include medals,
trophies and cash prizes. If you feel you were not judged on Wednesday, June 18, please report to
Exhibitor Registration before 12 NOON on Thursday, June 19. Awards will be presented at the INPEX
2014 International Awards Ceremony on Friday evening, June 20.
 For more information on the International Awards Program refer to your Judging Form in your 2014
Exhibitor Information and Forms packet.
INPEX 2014 OFFICIAL SHOW PROGRAM
 Each exhibitor reserving space at INPEX 2014 is entitled to receive a complimentary listing in the
INPEX 2014 Official Show Program that consists of your name (and/or company name), your contact
information (address, email and web site, if applicable), your invention name, a 25-word description of
your invention and booth location. To be eligible, the completed 2014 Exhibitor Information & Forms
Packet must be returned to INPEX before April 25, 2014. Forms returned after that date may result in being
excluded from the INPEX 2014 Official Show Program.
t For additional Show Program Advertising opportunities see the enclosed
Show Program Advertising Form.
6
EXHIBITOR REGISTRATION & SET-UP AT THE CONVENTION CENTER
 Exhibitors must check-in before 5:00pm on June 17 at Exhibitor Registration located next to the
Loading Dock in the back of Exhibit Hall B. As a security measure, exhibitors will receive a name badge
that will be required for admittance to the show. Each exhibitor will receive additional show information, a
schedule of events and other announcements at check-in.
 Set-up hours: Tuesday, June 17 ~ 10:00am – 5:00pm
 Set-up can begin when your booth space has been paid in full to Show Management. This includes any
additional items purchased by the exhibitor(s) such as judging categories, award ceremony tickets, etc. Final
payments for booth space must be received by INPEX no later than June 11, 2014. No booth payments
can be made at the show.
 Final payments made at the show for additional items such as judging categories, award ceremony tickets,
etc., MUST be in the form of cash, money order or credit cards. No personal or business checks are
accepted.
 Exhibit set-up must be completed by 5:00pm on Tuesday, June 17, 2014. Any exhibitor not set up by
5:00pm on Tuesday, June 17, 2014 will be assessed a $250 late set-up fee.
EXHIBIT TEARDOWN
 Tear-down hours: Friday, June 20 ~ 3:00pm – 5:00pm & Saturday, June 21 ~ 8:00am – 9:00am.
 No exhibitor may dismantle prior to the close of the show at 3:00pm on Friday, June 20, 2014.
 There will be a fine of $250 assessed to exhibitors dismantling before the close of the show on Friday,
June 20, 2014. Tear down is a hectic time when items can accidentally be thrown away or lost. You will have
greater security and less chance of loss, if tear-down and removal of your items takes place during the official
tear-down periods on Friday, June 20 and Saturday, June 21.
 Tear-down must be completed and materials removed from the show area by 9:00am on Saturday, June
21, 2014.
UNLOADING AND RELOADING YOUR PERSONAL OWNED VEHICLE
(POV) DURING SET-UP AND TEAR-DOWN
Through the Loading Dock (POV Lane)
 Exhibitors are permitted to:
o Unload and reload your own vehicle at the loading dock, in the designated POV area. It is limited to
one trip to the loading dock area with unlimited trips to and from the vehicle.
o Unload and reload your own materials using your own non-mechanized cart.
o Unload and reload your materials provided the vehicle is no larger than a Sports Utility Vehicle (SUV).
U-hauls, box trucks are not allowed in the POV lane.
o Vehicles must be unloaded then moved from the loading dock to a parking garage before
checking in at Exhibitor Registration or before booth set up can begin!
o No unattended vehicles are permitted on the loading dock
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Through the Main Entrance of the Convention Center on 10th Street or Westin Hotel
 Exhibitors are permitted to hand-carry materials requiring one trip. Briefcases and/or luggage are exempt
and may also be hand carried. Material handling equipment (dollies and carts) are not permitted. If the use
of a dolly or cart is needed, the exhibitor must unload in the loading dock area using the POV Lane.
SHIPPING TO INPEX
 Exhibitors may send display materials directly to APA Exposition Services or directly to the David
Lawrence Convention Center, depending on arrival date of shipments. All shipping is handled
through APA Expo Services and drayage (storage/material handling) fees apply. For shipping
information including shipping labels and fees, please refer to the APA Exhibitor Service Manual
included with this packet or contact APA Exposition Services directly at [email protected] or
412-681-3110. All inbound and outbound shipments must have a Bill of Lading.
 The Convention Center staff will deliver your materials to your booth location, provided all drayage fees
have been paid prior to your arrival. Please make sure to clearly mark your name and booth number
on all shipped packages.
 We recommend you use shipping option “B” to avoid drayage fees. Make arrangements with your carrier
to have your shipment delivered to the David L. Lawrence Convention Center on Tuesday, June 17 ~
10:00am – 5:00pm.
SHIPPING FROM THE DAVID L. LAWRENCE CONVENTION CENTER
 Please complete the APA Exposition Services Outbound Shipping form included with this packet and
return to APA Exposition Services, not INPEX. All inbound and outbound shipments must have a
Bill of Lading.
MEDIA RELATIONS
 As part of the promotion for INPEX 2014, an area will be provided and staffed for the convenience of
news media visiting the Trade Show.
HOMETOWN PUBLICITY PROGRAM
 We will write and send a press release about your invention to approximately 25-35 media outlets in
your hometown area, including local newspaper(s), radio and television station(s). You may suggest
other media outlets such as trade journals or consumer magazines to the publicist assigned to work with
you.
 Sending a press release to any media outlet does not guarantee an article will be published or that
you will receive media attention. It is always at the discretion of a given media source whether to
publish or broadcast a story about you, your invention or INPEX 2014. If you request that we send your
information to national media outlets, please be aware that the chance of these types of media covering
inventors is small.
 To be eligible for the Hometown Publicity Program you must first complete and return your 2014
Exhibitor Information and Forms Packet within 10 days after receiving it. All forms received after the
April 25, 2014 deadline cannot be guaranteed attention for our Hometown Publicity Program.
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INVITATION SERVICE
 INPEX will invite 25-50 companies to INPEX 2014, America’s Largest Invention Trade Show, to
see your invention. The companies invited to attend will be based on the primary category you select for
complimentary judging. A description of your invention will be included in a list of INPEX 2014 inventions
that are pertinent to the specific industry. If you wish to have an invitation sent to specific companies, please
attach mailing labels with complete mailing address information, including street address, city, state, zip and
we will add them to your list. INPEX will also send your product description electronically so please provide
an email address when possible.
 To be eligible for the Invitation Service you must submit your 2014 Exhibitor Information and Forms
Packet. All forms received after April 25, 2014 cannot be guaranteed inclusion in the Invitation Service
Program.
 Please be advised that INPEX cannot guarantee attendance at INPEX 2014, America’s Largest
Invention Trade Show. Attending INPEX 2014 is solely the decision of the invited companies.
HELPFUL TIPS TO ATTRACT MEDIA & ATTENDEES AT THE SHOW
 Tell the media and attendees an interesting story about your invention. Think about what sets your
product apart.
 Prepare informative photos or videos. Be able to show what your product does and how it works.
 Take 30 seconds or less to describe the benefits of your invention to anyone who approaches your booth,
especially the media. To help you develop a 30-second summary, ask yourself the following questions:
1.
2.
3.
4.
5.
What is my product and what does it do?
Who is my product’s target audience?
Why would people buy my product?
What are the benefits of my product?
What problems does it solve?
 Make your booth visually interesting. Design a display that communicates information quickly and directly.
Aim for a “wow” factor. It doesn’t have to be expensive or elaborate. Show visuals in your booth to help
explain the purpose of your invention and its functions (i.e. posters, enlarged photos, videos). We believe
a picture is worth a thousand words. The use of color and creativity are helpful in producing a visually eye
catching booth. Plan ahead for the show and don’t be afraid to enlist the help of someone with design or
artistic abilities.
 Show your product in action, whether in photos or by a demonstration at your booth. Encourage
attendees to try it and be able to answer questions that may arise.
 Use props whenever possible. Plan ahead and dress the part. For example, if you have a cooking
invention, you may want to wear a chef’s hat, or if you have a medical invention, wear a doctor’s coat. Be
excited and enthusiastic!
 Have giveaways. Have handouts to give to company reps. A flyer, brochure, drawing, photo or other simple
catchy giveaway tells the person what your invention is all about. A professional-looking business card is a
must.
9
 Do your homework. Research and find information directly related to your invention e.g. how many
mousetraps are used in this country, what percentage of people might use this product/service, who all might
buy this item, how much does it cost to make, how much do competitors sell comparables for, how can it be
distributed, who can sell it. It gives attendees reasons to work with you. Visitors to your table often come in
not knowing a thing about your invention.
 Collect information. Ask for business cards and take a few notes on the back so you remember the contact.
Get names, email addresses and phone numbers of everyone you talk to – inventors and business attendees.
Save business cards. You never know who will be able to help you in the future.
 Demonstrate your enthusiasm. If you don’t seem excited about your product or about meeting contacts at the
show, attendees may not be excited about the product.
TRADE SHOW RULES AND REGULATIONS
ANIMALS
 With the exception of guide, signal or service animals, animals are not allowed in the facility without prior
written approval. Approval is based on whether the animal is legitimately part of a show, exhibit or activity
requiring the use of animals. If allowed, the contracted exhibitor is ultimately responsible for the liability and
sanitary needs associated with the animals.
BOOTH CLEANING
 Show cleaning is provided by the operations department and includes removal of boxes and refuse during
move-in, nightly vacuuming of aisles with periodic cleaning throughout show hours, and the final clean up
after move-out.
 Daily trash removal is completed at the end of the show day. Trash and wastebaskets should be placed in
front of the booth.
 Individual booth cleaning/vacuuming must be ordered by the exhibitor through the Convention Center.
Exhibitors requesting individual booth cleaning must complete the enclosed David L. Lawrence Convention
Center Request for Custom Cleaning Services Order Form and return it to the Convention Center with
payment. The carpeting in your personal booth space will only be cleaned if you pay for booth cleaning.
BOOTH DECORATIONS
 All booth exhibits must conform to approved safety regulations as well as the David L. Lawrence Convention
Center rules contained in this manual.
 Nothing may be taped, nailed, screwed, stapled, tacked or otherwise affixed to booth drape, ceilings,
walls, painted surfaces, fire sprinklers, columns or windows. Adhesive stickers and decals (except
nametags) are not permitted in the Convention Center.
 No holes are to be drilled or fasteners attached in the floor without permission from the Convention Center
management.
10
 Displays are to be no higher than eight (8) feet.
 Nothing may intrude into the aisle space.
 Exhibitors located in end aisle booths are not permitted to remove their side rails or drapes.
 Models or demonstrators must be dressed in good taste.
 Food and beverages may be offered in 2 - 4 oz sample sizes, but may not be sold. Distribution of alcohol is
prohibited.
 We ask that exhibitors respect the rights of fellow exhibitors. This includes minimizing the height of the sides
of your booth to prevent blocking your neighbor’s exhibit. This also includes taking necessary measures to
minimize noise levels and prevent excessive distraction.
 Show management will provide “Booth Identification Signs” for all exhibitors. These signs are 7” high by 44”
wide and they include text only. Signs will be properly mounted on the booth’s backdrop and may be used as
part of your display.
CAMERA POLICY
 Please be advised that cameras are NOT permitted at INPEX without authorization! This includes the
use of cell phone cameras or videos. Because many exhibitors feel uneasy about strangers taking pictures of
their invention or display, we feel it is best to prohibit cameras or camcorders. Only media or INPEX Show
Staff will be permitted to have cameras or video equipment. These people will be wearing a badge to
identify themselves as media or show staff.
 We understand that many exhibitors would like a picture of their booth. If you would like to take a photo
of your booth, an INPEX staff member must be present to watch you take the photo. Go to Exhibitor
Registration to find an INPEX staff member. If we find it necessary, we may seize any photography or
video equipment that is used without authorization from an INPEX member and delete/destroy photos/
videos/film. All equipment will be returned to its owner after the close of the show on Saturday.
COOKING IN BOOTH
 When cooking,
o Grease laden vapor foods are not permitted
o Open fire is not permitted
o Gas fired devices may not be used
o Cooking devices shall be isolated from the public by at least 4 ft. with a barrier
o Devices shall be placed on noncombustible surface materials
o Each exhibitor must provide a 20BC fire extinguisher or an approved automatic extinguishing system
located in their booth
ELECTRIC
 Any exhibitors needing electric in their booth must complete the included David L. Lawrence Convention
Center Request for Electrical Services Order Form to order electric, and return it directly to the Convention
Center with payment.
 Exhibitors must bring their own extension cords.
11
ELECTRICAL SERVICE
 The Convention Center requires that all electrical work inside or attached to disconnect switches, panels,
motor control centers, panel boards, and other electrical equipment controlled by the Center, be performed by
Convention Center Electrical Staff or approved utility service contractors only.
 All show and exhibitor equipment must be UL approved and conform to National Electric Code. Extension
cords shall be three-wire with ground and shall service one appliance or device. Multi-plug adapters must be
UL approved and have an overload internal circuit breaker. Home-type “cube” taps are prohibited. Spliced
wires are heat generators and are prohibited.
EXITS
 Exits, entrances, air supply vents, ramps, sidewalks, hallways, stairways, elevators, escalators, and aisle ways
must be kept clear at all times. Exit signs must be kept visible at all times. Fire extinguishers, fire protection
valves and fire hose cabinets must be kept clear at all times.
FIRE AND SAFETY REQUIREMENTS
 Permission is needed from the DLCC for the following combustible/flammable materials:
o Propane, butane, natural gas, radioactive devices, blasting agents/explosives, cryogenic gases, portable
heating equipment, lasers/fog machines, aerosol cans with flammable propellants, flammable liquid
pressure vessels and open flame devices (welding, cutting/brazing equipment, ammunition) along with
exhibits involving hazardous processing and materials that would increase risk to fire and life safety.
 The DLCC does not permit pine trees or any cut trees, pyrotechnics, and open flames.
 No flammable materials such as bunting, tissue paper, crepe papers, etc. will be permitted as decorations. The
use of paint, lacquers, varnishes and other flammable liquids is prohibited in the Convention Center. Damage
to Convention Center property due to non-compliance with the above will be the responsibility of the exhibitor.
 When exhibiting motor vehicles inside the DLCC, the vehicle will be required to:
o
o
o
o
Disconnect the battery
Reduce the amount of gas to ¼ tank or less
Lock or tape shut the gas cap
Use a drip pan under the vehicle’s engine
 No spray painting is allowed on the premises.
 No saw cutting is allowed inside the Convention Center.
 The Convention Center does NOT allow any “hard construction” type of activities to be executed on the
exhibit floor or within the building such as but not limited to material sawing, painting, welding, soldering,
etc., without PRIOR written approval. Please notify your INPEX representative.
FOOD SAMPLING
 Exhibitors may freely distribute packaged sample and/or beverage only upon written authorization from Levy
Restaurants using Levy’s Authorization Request Form. Please note: Items dispensed are limited to those
products that are manufactured, processed or distributed by the entity requesting permission as long as those
items are closely related to the central theme of the Event. The food samples should be bite-sized and the
beverages are limited to a 4 ounce portion.
12
 Any exhibitor giving away packaged or unpackaged food or beverage products will be fully responsible for
any and all liabilities that may result from consumption of their products.
 Food and Beverage used as traffic promoters (ice cream, beverages, etc.) must be purchased through the
caterer. Popcorn is prohibited and may not be sold or given away in the building.
HELIUM BALLOONS
 Helium balloons are not permitted inside the facility. If helium balloons are released for any reason within
the facility, labor costs associated with the removal of the balloons will be charged to you at the prevailing
rate. Additionally, helium balloons may not be released into the outside environment from the premises of
the Convention Center.
LOST OR ABANDONED ARTICLES
 When lost items are turned in, our staff will attempt to handle it in such a way as to provide the best possible
opportunity for return of that property to its rightful owner. Please note that because we do not store show
materials, unclaimed items may be disposed of at the conclusion of the move out. Please notify someone at
Exhibitor Registration if an item is lost or stolen.
MERCHANDISE AND NOVELTIES
 The Convention Center reserves the right to review and approve the proposed sale of merchandise and/or
novelties at the Center during an event.
MUSIC LICENSES
 If music is to be used as a part of the exhibit, it is the exhibitor’s responsibility to obtain appropriate copyright
licenses. Only music that is out of copyright is permitted to be played at the exposition. This rule will
be strictly enforced. Any fines that are a result of a violation of this rule are the sole responsibility of the
exhibitor.
PARKING
 A 700-space parking garage is located in the David Lawrence Convention Center (10th Street and Penn
Avenue) and is managed by Alco Parking Corporation. There are several other pay lots within a 15-minute
walking distance to the Center. For a map of area parking lots, please visit www.pittsburghcc.com.
PLUMBING & COMPRESSED AIR
 If you require plumbing (water, drain or both) or compressed air, please complete the included David L.
Lawrence Convention Center Request for Plumbing & Compressed Air Service Order Form to order these
services. Please note that plumbing can only be installed in certain locations on the show floor; therefore,
your choice of booth location may be limited. Return the Order Form to the Convention Center, along with
payment, not to INPEX. Please let your INPEX representative know that you are placing the order so they
can verify your booth location and make changes if necessary.
13
SALES TAX LICENSES
 Exhibitors may sell products from their booths during show hours. If you elect to do so, it is necessary to
pay sales taxes to the State of Pennsylvania. To apply for a State of Pennsylvania tax license, contact the
Pennsylvania Department of Revenue directly at 412-565-5270.
SECURITY PRECAUTIONS / INSURANCE
 There will be a security service in the building during show hours. The facility will be locked from the end
of each show day until 8:00a.m. the next show day. Please keep in mind that this is an open exposition
and the safety and security of exhibit materials is the exhibitor’s responsibility. Show Management
cannot accept responsibility for damaged, lost or stolen items.
 Show Management strongly suggests that exhibitors take proper security precautions at the show, including
the following: SECURE all small items at night in a locked area or take items with you when you leave.
AVOID shipping radios, televisions, etc., in marked cartons unless you accompany the shipment. REPORT
any suspicious activity or persons in your trade show area to Show Management or Security.
 Show Management will take appropriate measures to secure the exhibition facility. It is the exhibitor’s
responsibility, however, to insure his or her display materials against loss, theft or damage.
 In the event that INPEX shall misplace damage or lose a prototype, INPEX shall not be liable for a sum
greater than Fifty Dollars ($50).
 Exhibitors should check with their insurance agent(s) about acquiring an insurance rider to cover this event.
Materials should be covered by the exhibitor from the time they leave the exhibitor’s facilities until
the time they are returned. This includes: time in transit, move-in, show days, move-out and return
transit time.
 Insurance companies cannot reimburse an exhibitor for materials lost unless a claim is properly
documented and filed. If you do incur a loss, proceed immediately to the Exhibitor Registration Area where
your loss will be documented and delivered promptly to the appropriate police district with a request for
immediate investigation.
TELEPHONE / INTERNET SERVICES
 Smart City is the exclusive internet/telecommunications provider for the David L. Lawrence Convention
Center. If you require telephone or internet services, please complete the included Smart City
Internet-Network/Telephone Service Contract to order telephone/internet services.
WASTE DISPOSAL
 You are responsible for proper and regulated disposal of any and all toxic or biohazard goods, materials and
substances, and must comply with all applicable laws. Please ask your Event Manager for the names of
local providers who handle toxic and/or bio-hazard substances/materials.
14
INPEX® 2014 EXHIBITOR
SERVICE CHECKLIST
vvvvv
Items to Bring for the Show
For the Show
___ Extension Cord(s)
___ Brochures/Handouts
___ Business Cards
___ Calendar/Appointment Book
___ Camera
___ Cell Phone
___ Display Materials
___ Electrical Adapters
___ Lead Inquiry Sheets
___ Paper (i.e. notebook, envelopes)
___ Paperclips
___ Pens/Pencils/Markers
___ Order Forms/Contracts
___ Rubber Bands
___ Scissors
___ Shoes (comfortable)
___ Stapler (staples & staple remover)
___ Tape (cellophane/masking/sealing/double-sided)
___ Velcro
___ Utility knife
___ Candy or Promotional Giveaway
 Please note the above are merely suggestions of items you may wish to bring with you to the trade
show. These suggestions have been compiled from past exhibitors’ most frequently asked for items
and are meant as a tool to help you prepare for the Trade Show. Feel free to tailor this checklist to
accommodate your needs.
15
EXHIBITOR SERVICES
The following optional services are available for INPEX 2014 Exhibitors. The companies listed have
been selected as Official Show Subcontractors.
PHOTOCOPY SERVICES
 Photocopy Services are available through Xerox® at the Creation Station on the show floor of the
Convention Center.
TRAVEL AND HOTEL INFORMATION
 For all your hotel and travel needs, please visit the Travel Info page of the INPEX website at
www.inpex.com/exh-travel-info.aspx.
 SHIPPING SERVICE
 Please see page 7 of this Exhibitor Services Manual as well as the APA Exhibitor Services Manual
included with this packet for shipping information.
BOOTH DISPLAY MATERIALS
 Contact Jeffery Culpepper of Skyline Displays of Pittsburgh, our Official Display Provider, at
1-412-331-8700 or [email protected].
¹ AUDIO/VISUAL & COMPUTER SERVICE
 Contact APA Exposition Services, INPEX’s official show contractor, directly at
[email protected] or 412-681-3110.
ADDITIONAL BOOTH FURNISHINGS
 Please see the included APA Exposition Services Furniture and A/V Rental Form.
16
PRE & POST SHOW PROMOTION
1. INVITING YOUR BEST PROSPECTS
 Sending complimentary tickets to your best prospects is an excellent way to introduce your
product or service to a company. Using a cover letter, such as the one below, gives you an
opportunity to mention your product or service. The complimentary tickets will help them to
remember you. Remember to write your booth number on the tickets! (Contact your INPEX
representative to request tickets.) April 1, 2014
Mr. Joe Marketer
ABC Manufacturing Company
123 West Street Drive
Somewhere, State 12345
Dear Mr. Marketer:
I would like you to be among the first to see my invention, the Tomcat Mousetrap, at INPEX® 2014,
America’s Largest Invention Trade Show. The Tomcat Mousetrap is an innovative new device that
makes it easy to catch pesky rodents. It features a unique rodent attracting sound and has an adjustable
widget that can humanely snare any size rodent.
INPEX 2014 is the largest exposition of its kind in North America with hundreds of inventors,
innovators, and entrepreneurs displaying the newest products and services for business and industry. The
show will be held at the David L. Lawrence Convention Center, in Pittsburgh, PA from June 18-20, 2014.
I am very excited about being a part of it.
Please mark your calendar and plan to attend. Enclosed are your complimentary admission tickets for the
entire three-day show. My booth number is…
See you at INPEX 2014 America’s Largest Invention Trade Show!
Enthusiastically,
John Ideasmith
Inventor
17
2. PRESENTING YOUR PRODUCT AT THE SHOW
The following information may assist you when a prospect approaches your booth
at the show.
 Begin by introducing yourself and your invention, product or service:
“Hello, I’m John Ideasmith, and this is my Tomcat Mousetrap.”
 Briefly describe your invention including special features and the resulting benefits:
“The Tomcat Mousetrap can humanely catch both mice and rats, indoors or out, more effectively than
conventional methods. If there are rodents already nested in a building, they will be trapped within
hours of setting my device because it emits a rodent-attracting sound and has an adjustable widget to
snare any size rodent.”
 Ask your prospect if he/she has any questions and be prepared to modify your presentation
accordingly.
 Be prepared to tell your prospects how your invention works without going into too much detail. Do
mention your patents, trademarks, etc., if applicable.
“The Tomcat Mousetrap uses my patented spring clip design. As the rodent steps onto the base, the
overhead trapping rod snaps down securely across his back to make sure he cannot escape.”
 Talk about working models, prototypes, research and/or your progress to date with your invention.
“I have made several working models that cost about $1.49 each using over-the-counter materials, and
I have one quote from a manufacturer for $.74 each in quantities of 1000 or more.”
 Tell prospects about interest expressed in your product and who the primary users of your product
would be.
“My local hardware store has given me a commitment to purchase the Tomcat Mousetrap once
manufacturing is completed. I think anyone with a rodent problem would buy this trap.”
 Ask the prospect if he/she is interested in more information about your product and find out how
much interest he/she has. Find out how to get in touch with the prospect later.
“Thank you for stopping by today. May I have your business card so I can send you additional
information? I look forward to talking with you again about the Tomcat Mousetrap.”
3. ALWAYS ASK FOR A CARD
 You will want to collect business cards and make notes on the reverse side to jog your memory about a
particular person or request or staple the business cards to the lead sheets.
 Have paper handy to take down contact information incase your contact has run out or does not have a
business card.
18
4. FOLLOW UP AFTER THE SHOW
 It is important for you to follow-up with the contacts that you make at the show. You cannot assume that
they will follow-up with you. Give them a week to return home and get situated before you begin to follow up.
 After the show, send a thank you letter and/or email to your best prospects. This will remind them
about your product and open the door to further conversations over the telephone or in person. A sample
letter follows:
June 27, 2014
Mr. Joe Marketer
ABC Manufacturing Company
123 West Street Drive
Somewhere, State 12345
Dear Mr. Marketer:
Thank you for stopping at my booth at INPEX® 2014 America’s Largest Invention Trade Show, held
in Pittsburgh, PA. I enjoyed talking with you about the Tomcat Mousetrap and have enclosed additional
information about it for your reference.
I would also like to learn more about your company’s manufacturing and marketing capabilities and explore
potential interest in adding the Tomcat Mousetrap to your product line. I believe it would complement your
existing product line, and I would be happy to work with your engineers to develop ways to produce it cost
effectively.
I will be calling you in the next few days to discuss our potential arrangement. In the meantime, please feel
free to contact me to discuss the Tomcat Mousetrap in more detail.
Once again, thank you for your interest in my product. I look forward to working with you in the very near
future.
Sincerely,
John Ideasmith
Inventor
456 Address Street
Hometown, State 98765
(222) 222-2222
19
NOTES:
2014
EXPOSITION SERVICES EXHIBITOR SERVICES MANUAL
June 18th-20th, 2014
David L. Lawrence Convention Center
Pittsburgh, PA
APA Exposition Services
20 – 39th Street Pittsburgh, PA 15201
Fax: 412-681-3130
Email: [email protected]
Phone: 412-681-3110
Material Handling Policies and Procedures
The David L. Lawrence Convention Center is proud of its working relationship with local unions and the “user
friendly” atmosphere that is created at the center. To make the experience at the convention center a positive
one, the following policies have been set to assist with move-in and move-out of materials:
Loading Dock Procedures:
During move-in and move-out hours, there will be at least two (2) Teamsters hired for a POV (personally owned
vehicle) lane to be set up. Full-time exhibitors may:
1.
2.
3.
4.
Unload and reload their own vehicle at the loading dock, in the designated POV area as specified by your show
contractor. It is limited to one trip to the loading dock area with unlimited trips to and from the vehicle.
Unload and reload their own materials provided they use their own non-mechanized dolly and/or cart. No dollies,
carts, or material handling equipment will be supplied to exhibitors by the convention center or hired show
contractor.
Unload and reload their materials provided the POV is no larger than a Sports Utility Vehicle (SUV).
a. No U-hauls, box trucks, etc.
The drop off lanes on 10th Street are designated as a “no loading” zone and as such are not for POV use.
Main Entrance Procedures:
1.
2.
3.
Exhibitors and speakers are able to hand-carry materials into the building, without the use of material handling
equipment, in one trip. Briefcases and/or luggage are exempt and may also be carried in by exhibitors.
If the exhibitor requires the use of a dolly or cart, the exhibitor must unload, in the loading dock, at the designated
POV area.
The Westin Hotel Bell Staff are permitted to assist speakers and/or exhibitors in bringing materials to the
convention center. The Bell Staff may take speaker materials from the Ballroom elevators to a meeting room. The
Bell Staff may assist exhibitors in bringing materials to the convention center and may bring the materials to the
entrance of the exhibit floor. Bell carts may not be brought onto the exhibit hall floors.
Bellman Policy
1.
2.
Exhibitors may have bellmen deliver their boxes to the exhibition hall doors where a Teamster will deliver them to
their booth space. Please be advised that APA material handling rates will apply at this point.
Exhibitors may hand carry display materials, if necessary, provided the materials can be brought into the exhibition
hall in one trip.
Please be sure when shipping materials into the show to indicate “c/o APA Exposition Services” on the shipping
label. Otherwise, the facility will take possession of the item and exhibitors will incur charges from the facility in
addition to APA material handling charges. Use shipping labels provided in this packet to avoid any confusion or
incur any additional charges.
Showsite Delivery Times:
Deliveries and exhibitor transported materials can only be brought to and transported onto the
show floor during exhibitor setup times. These times are:
June 17, 2014
Between 10:00AM-5:00PM
No Exceptions!
Material Handling Form A
Payment must accompany order form
Discount Deadline: June 10th, 2014
Show Name:
Company Name:
INPEX
Contact Name:
Show Dates:
Booth Number:
June 18th-20TH, 2014
Phone Number:
Please indicate service requested with an “x” in the appropriate box.
⃞ Service A: WAREHOUSE RECEIVING HOURS M-F 8AM-4PM EST.
Advance receiving at APA Warehouse for shipments over 35 pounds
 Receive and store equipment up to 4 weeks prior to the show dates (no loose materials)
 Deliver materials to designated show site exhibit space
 Remove empty containers from show floor and return at close
 Remove & ship exhibit materials to designated carriers
 Receiving hours are Monday thru Friday, 8:00am-4:00pm, EST. Surcharges may apply for off-target deliveries.
Advanced Discount Rate: $68.00 / Hundred Weight (CWT) + 7% Sales Tax (200lbs. minimum)
Off-Target: $78.00 / Hundred Weight (CWT) + 7% Sales Tax (200lbs. minimum)
⃞ Service B: SHOWSITE RECEIVING JUNE 17th BETWEEN 10AM-5PM
Direct shipment to show site over 35 pounds




Shipments received only during exhibit set up hours
Deliver materials to designated show site exhibit space
Remove empty containers from show floor and return at close
Remove & ship exhibit materials to designated carriers
This service is being paid for by INPEX. Must arrive on June 17th (Between 10am and 5pm)
__________________________________________________________________________________________________________________________________
⃞ Service C
Small package rate designed for shipments under 35 pounds
⃞Advanced Warehouse Delivery
Designed to allow you to ship smaller packages without the 200lbs minimum


Defined as a shipment containing pieces under 35lbs (UPS, FedEx, DHL)
These shipments are usually delivered without receipts or freight bills and are not palletized
Standard Rate: $25.00 / Piece + 7% Sales Tax (35lbs. maximum)
Off-Target: $35.00 / Piece + 7% Sales Tax (35lbs. maximum)
⃞ Service D
Private Vehicle deliveries to show site (POV’s)




Exhibitors with privately owned vehicles are subject to charges for on-site deliveries
Includes vans, SUV’s, & cars. Box trucks are not considered POV’s (see Service B)
Includes (1) Teamster delivering (1) trip to booth space installation & dismantling
Based on a 10’x10’ booth space during exhibitor set up times only
This service is being paid for by INPEX
PLEASE CONTINUE TO MATERIAL HANDLING FORM A2
Material Handling Form A2
Material Handling Rate Calculation:

Service A rates are based on a per hundred weight charge on the actual weight of the inbound shipment rounded to the next 100lbs.
(for example: 225lbs = 300lbs.). Weights of 200lbs. or less should be calculated at 200lbs. minimum. Surcharges may apply to late
or off-target shipments (arriving before or after exhibitor set up times, late warehouse deliveries, Saturday or Holiday deliveries).

Service C rates are based on a per piece count on materials under 35lbs. This rate was developed to allow you to ship small packages
without incurring a 200lbs. minimum charge at the warehouse or at the show site. For example, if you would “split” a shipment or
send a non-palletized delivery (UPS, FedEx, and DHL), you would incur a 200lbs. minimum charger per shipment on each delivery
(although poundage may not excel 35lbs.). Service C allows you to ship a small package after your larger shipment has arrived
without the additional charges. Please call our offices for more information.

Consolidate shipments to save on additional charges. Try to consolidate your shipments into one delivery date and avoid surcharges.
Please use the following table to estimate your charges. This is for estimating purposes only and does not represent a final invoice.
Services A & B:
Total Weight /
100
Lbs./100
X
Rate/CWT
=
Sub-Total
X
1.07 Sales Tax
=
X
=
X
=
Lbs./100
X
=
x
=
Total $ (200lbs.
Minimum)
Small Package Service C:
# of Small
Packages
X
X
Rate/Pkg.
=
Sub-Total
=
X
1.07 Sales Tax
X
=
Total $
=
⃞ Yes, we have completed the Payment Policy form located inside this packet
Material Handling prices to not include uncrating or placing equipment.
Heavy equipment or machinery which require cranes, oversized forklifts, and specialized rigging equipment for
unloading will need to be coordinated well in advance with APA, Inc.

Payment in full, including tax, must accompany order and be received by our office by the deadline date to qualify for discounted rates.
Please complete the Payment Policy form in this packet. Loose shipments will not be accepted at the advanced warehouse location.
Shipments must be sent prepaid. Collect shipments will be refused and will be the responsibility of the exhibitor to reschedule and pay any
costs incurred. The consignment or delivery of materials to APA will be construed as an acceptance of services by the exhibiting company
and payment will be due per APA statement policy. Outbound freight may be forced to the show carrier and sent collect, if an outbound
carrier is not selected or does not check in at the designated times. All materials will be charged at 200lbs. per shipment, minimum.
APA Exposition Services
20 – 39th Street Pittsburgh, PA 15201
Fax: 412-681-3130
Email: [email protected]
Phone: 412-681-3110
Outbound Shipping
Show Name:
Company Name:
INPEX
Contact Name:






Show Dates:
Booth Number:
JUNE 18TH-20TH, 2014
Phone Number:
Outbound information should be filled out completely and returned to APA.
All shipments must arrive prepaid. Collect shipments will be refused.
Be aware of deadline dates as well as exhibit set up and dismantle times. Surcharges may apply for off-target and
special handling.
All in & outbound shipments must have a Bill of Lading. Outbound Bills of Lading must be filled out and returned
to a representative of APA, Inc. at the service desk area. If no return information is provided, materials will be
forced to the show carrier.
If designated carriers are to be used, it is the responsibility of the exhibitor to schedule the pick up at the
appropriate times. If that carrier fails to accept the shipment at the required time, the materials will be sent collect
with the show carrier.
All outgoing materials will be shipped collect unless otherwise instructed.
Outbound Shipping Info (please complete):
Check Method of Shipment
From:
⃞ UPS:
Shipper/Exhibitor
Name:
Billing Address:
City, State, ZIP:
Company Name:
Delivery Address:
City, State, ZIP:
Attn:
Phone Number:
Special Instructions:
Please Remember that You are Responsible For:




Packing & labeling the shipment
Returning the completed Bills of Lading to our service desk
Contacting your carrier with pick up guidelines and times
Please refer to the Important Dates section of the exhibitor
packet for dismantle times and dates
Account Number: ________________________
⃞ Next Day
⃞ 2nd Day
⃞ Ground 5-7 Days
⃞ FedEx:
Account Number: ________________________
⃞ Next Day
⃞ 2nd Day
⃞ Economy 3 Day
⃞ Air Freight:
Type of Service: __________________________
Name of Carrier: _________________________
⃞ Van Line:
Name of Carrier: _________________________
⃞ Common Carrier 5-7 Days:
Name of Carrier: _________________________
⃞Show Carrier
⃞Other:
Type of Service: __________________________
Name of Carrier: _________________________
THIS LABEL IS FOR
APA EXPOSITION SERVICES
FOR DOMESTIC
DELIVERIES ONLY!
R
U
S
H
DELIVER ON:
SERVICE B: SHOWSITE RECEIVING
6/17/2014 10AM-5PM ONLY
INPEX
ALL IMPORTED
MATERIALS TO BE
CLEARED AND
ARRANGED THROUGH
THE OFFICIAL SHOW
CUSTOM'S BROKER
HALL B
DLCC Convention Center
1000 FORT DUQUESNE BLVD
PITTSBURGH, PA 15222
SHOW SITE
TO:
RL SWEARER CO.
1+(412)269-1919
_______________________BOOTH#____
# OF PCS.:
____________ OF ____________
CARRIER:
__________________________________
Please use the labels above for any direct shipments handled
by APA EXPOSITION SERVICES. Feel free to copy them as
needed.
APA EXPOSITION SERVICES
R
U
S
H
DEADLINE DATE:
THIS LABEL IS FOR
ADVANCED WAREHOUSE
DOMESTIC
SHIPMENTS
ONLY!
5/12/2014 TO 6/10/2014
APA Exposition Services
INPEX
20-39th Street
Pittsburgh, PA 15201
SERVICES A&C: ADVANCED WAREHOUSE
ADVANCED WAREHOUSE
ALL INTERNATIONAL
SHIPMENTS TO BE
SHIPMENTS
TO BE ARRANGED
THROUGH INPEX'S
CUSTOM BROKER
RL SWEARER CO.
1+(412) 269-1919
TO:
______________________________________
BOOTH:
______________________________________
CARRIER:
_____________________________________
Please use the labels above for any advanced shipments
handled by APA EXPOSITION SERVICES. Feel free to copy
them as needed.
Furniture & A/V Rental Form
Payment must accompany order form
Discount Deadline: June 10th, 2014
Show Name:
Company Name:
INPEX
Contact Name:
Show Dates:
Booth Number:
June 18th-20th , 2014
Phone Number:
Chairs
Qty.
Code
105
106
Description
Upholstered Counter Stool
Standard Folding Chair
Discount Price
$69.00
$20.00
Standard Price
$82.50
$25.00
Total
Skirted Display Tables
Includes White Vinyl Top
Qty.
Code
Description (W x L x H)
Discount Price
Standard Price
301
2’x4’x30” Skirted 3 Sides
$70.00
$85.00
302
2’x6’x30” Skirted 3 Sides
$80.00
$90.00
303
2’x8’x30” Skirted 3 Sides
$90.00
$100.00
304
2’x4’x40” Skirted 3 Sides
$80.00
$100.00
305
2’x6’x40” Skirted 3 Sides
$90.00
$100.00
306
2’x8’x40” Skirted 3 Sides
$100.00
$115.00
307
Add Skirting to 4th Side, 30” or 40”
$18.00
$28.00
521
30”x30” High Cocktail Table—Plywood
$65.00
$75.00
522
30”x30” Black Cocktail Linen
$21.00
$27.00
523
30”x40” High Cocktail Table—Plywood
$75.00
$85.00
524
30”x40” Black Cocktail Linen
$21.00
$27.00
Circle Skirt Color:
Red
Green Blue Black Burgundy White
Grey
Accessories
Qty. Code
506
Description
Tripod Light Duty Easel—Chrome
TVs & Monitors
Qty. Flat Screen Displays
Daily
Discounted
22” LCD Computer Monitor
$85.00
32” LCD TV
$200.00
42” Monitor with Speakers
$450.00
55” Monitor with Speakers
$500.00
IBM Standard Laptop
$155.00
What source will be used with the monitor(s)? (Ex:
DVD player, CD player, laptop, etc.)
_____________________
Discount Price
$30.00
Standard Price
$49.00
Daily
Standard
$115.00
$245.00
$500.00
$550.00
$195.00
If you don’t see a specific item, please call our office or email us.
# of Days
Total
Total
Sub-Total
3
3
3
3
3
Sub-Total
APA Set Up Fee
DLCC Labor (A/V)
7% Sales Tax
Total
$100.00
$100.00
Payment Policy/Credit Card Charge Authorization
Payment form must accompany all order forms
Discount Deadline: June 10th, 2014
INPEX
Company Name:
Number:
Email Address:
Street Address:
Code:
City:
Country:
Number:
Booth
State:
Phone:
Show site Contact:
ZIP
Fax
Show site Emergency Number:
Methods of Payment
⃞ Credit Cards
APA will use the submitted credit card to charge all orders and balances due at close of show. A $45.00 surcharge will be added to declined accounts.
Exhibiting companies will be responsible for all fees associated with collection of past due accounts. Please fill out the credit card authorization form
completely. Visa, MasterCard, and American Express are accepted.
⃞ Company Check
Please make checks payable to:
APA Exposition Services
Checks must be drawn on a United States bank and be in United States funds. A $45.00 surcharge may be added to your account for failure to meet the
terms of payment. Returned checks are surcharged $45.00. Balances at the close of show are automatically charged to the credit card on file.
Credit Card Information
Charge to the following credit card:
⃞ Mastercard
⃞ Visa
⃞ American Express
Card Number:
Security Code:
Expiration Date (00/00):
3 digits on reverse of V/MC
4 digits on front of AmEx
I agree in placing this order that I have accepted APA’s Payment Policy and APA Terms and Conditions of Contract.
__________________________________________________
Print Cardholder Street Address
Cardholder Signature
__________________________________________________
City/State/ZIP
APA Exposition Services
X________________________________________________
_________________________________________________
Print Cardholder Name
20 – 39th Street Pittsburgh, PA 15201
Fax: 412-681-3130
Email: [email protected]
Date
Phone: 412-681-3110
2014 Request for
Electrical services
(Pl e ase P r i n t )
Name of Event
Event Dates
Booth #
Company Name
Phone # Fax #
Billing Address
City/State
Zip Code
Signature
Date
E-mail Address
Authorized By
Electrical Service
(Electrical outlets approximately
Connection Type
Quantity *Advance Rate Standard Rate Total
Up to 20 AMPS (120 Volts) - Triple Outlet
Extension Cord
$126.50
$152.50
$
Up to 30 AMPS (208 Volts, Single Phase)
Receptacle or disconnect
$265.00
$339.00
$
Up to 60 AMPS (208 Volts, Single Phase)
Disconnect
$475.00
$633.00 $
Up to 100 AMPS (208 Volts, Single Phase)
Disconnect
$625.00
$798.00
$
Up to 30 AMPS (208 Volts, Three Phase)
Receptacle or disconnect
$490.00
$668.00
$
Up to 60 AMPS (208 Volts, Three Phase)
Disconnect
$885.00
$1,198.00
$
Up to 100 AMPS (208 Volts, Three Phase)
Disconnect
$1,240.00
$1,652.00
$
Up to 30 AMPS (480 Volts, Three Phase)
Disconnect
$1,025.00
$1,178.75
$
Up to 60 AMPS (480 Volts, Three Phase)
Disconnect
$1,280.00
$1,472.00
$
Up to 100 AMPS (480 Volts, Three Phase)
Disconnect
$1,815.00
$2,087.25
$
Over 100 AMPS (480 Volts, Three Phase)
Disconnect
$2,170.00
120/208 A.C. 60 Cycle)
$2,495.50
$
Services Total
$ 0.00
+ 50%
$
Subtotal
$0.00
Tax (7%)
$ 0.00
Total$ 0.00
24 hour power required, add 50% to Service Total
Electrical Labor (1/2 hour minimum)
Date Needed
Straight time: M – F 8:00 am – 4:30 pm (Except Holidays)
# of Hours
Rate per hour
Total
$ 76.25 $ 0.00
Overtime: Sat. 8:00 am – 4:30 pm, M – F 4:30 pm – 8:00 am
$ 110.00 $ 0.00
Premium time: Sat. 4:30 pm – 11:59 pm, Sunday and Holidays
$ 141.00 $ 0.00
Note: Taxes are not required for labor electric services.
Total$ 0.00
Additional Services
Quantity *Advance Rate Standard Rate Total
Cable Service:
• Digital service with digital converter box $ 350.00
$ 350.00
$
Electrical Equipment:
• Extension Cord: 3 wire, multi plug, does not include power
$ 34.50 $ 38.50
$
• Clip on Spotlight: 100 watt, includes installation and labor
$ 90.00
$ 90.00
$
Subtotal
$ 0.00
Tax (7%)
$ 0.00
Total$ 0.00
Total for all Electrical Services: $ 0.00
2014 Request for
Electrical services [continued]
(Pl e ase P r i n t )
Name of Event
Event Dates
Booth #
Company Name
Phone # Fax #
TERMS AND CONDITIONS
1.
2.
3.
4.
5.
6.
Advance order payment guarantees discounted rate.
Payment in full must be rendered prior to delivery of service.
Credit will not be given for service installed, but not used. If service is cancelled prior to installation, a 50% cancellation fee applies.
Change of orders after installation may be subject to labor charges. Minimum of 1/2 hour.
All material and equipment furnished by DLCC for the service shall remain the property of DLCC and shall be removed only by the DLCC staff at the close of the show.
Rates quoted for all connections cover the delivery of service to the booth/space in the most convenient manner and do not include connecting equipment or special wiring. Request for
special services such as placing cords or relocating service(s) will be subject to additional labor charges.
7. Service outlet size will be determined by the volume required.
8. Walls, columns, and permanent building utility outlets are not part of booth space and are not to be used by exhibitors.
9. Claims will not be considered unless filed by the exhibitor prior to the close of the show.
10.All equipment to be connected by the DLCC technicians must comply with federal, state, and local safety codes.
11.Under no circumstance should anyone other than a DLCC technician make service connections.
12.All equipment must be properly tagged and wired with completed information as to type of current, voltage, phase, cycle, horsepower, etc. All equipment using water must have an inlet
and outlet properly tagged.
13.Electrical service for lights and displays will be turned on one (1) hour prior to show opening and turned off at show closing each day. If needed, please order 24 hour electrical service on
front of page.
14.All exhibitors’ cords must be of the 3 wire grounded type and comply with Federal, State, Local Safety and Electric Codes. All exposed non-current carrying metal ports of fixed equipment, which are liable to be energized, must be grounded.
15.Unless otherwise noted, DLCC electricians are authorized to cut floor coverings to permit installation of service.
16.For 24-hour power service, add an additional 50% to electrical service charge.
17.The DLCC is not responsible for equipment that is not powered down correctly at end of day.
18.A receipt for services is available upon request.
19.Utility will be installed at the back of the booth and/or in the most convenient manner.
If installation is required in an exact location (other than the most convenient) or a special connection is required, a labor charge will apply. Please include a floor plan with your order for
exact placement of utility.
Send this completed form with payment to 1000 Ft. Duquesne Blvd., Pittsburgh, PA 15222.
Please make check payable to: SMG - David L. Lawrence Convention Center or pay by credit card:
Visa Card # :
MasterCard American Express Discover CVV#:
Print Name:
Authorized Signature:
Check #:
P lease p r i n t an d R e t u r n f o r m t o :
Check Exp. Date:
Please Note
• There will be a $30.00 fee for returned checks
• Payment in full must be rendered prior to delivery of service
• Check, Visa, MasterCard, American Express & Discover accepted
• Prices effective January 1 – December 31, 2014
* In order to receive the ADVANCE rate, the order form with payment
(US Dollars) must be received 15 days prior to first exhibitor move-in day
Check Amount:
E xhibitor Services Department, David L. Lawrence Convention Center
1000 Fort Duquesne Blvd. Pittsburgh, PA 15222, Phone: (412) 325-6102, Fax: (412) 325-6009, [email protected]
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2014 request for
custom cleaning services
(Pl e ase P r i n t )
Name of Event
Event Dates
Booth #
Company Name
Phone # Fax #
Billing Address
City/State
Zip Code
Signature
Date
E-mail Address
Authorized By
Type of Service
Booth Area
*Advance Rate
Standard Rate
in Square Footage
Daily Vacuum
Service needed (check box):
$ 0.25 / sq. ft. Prior to show opening
Day 2
Day 3
Daily Vacuum Cost
(Sq. Footage x Rate)
$ 0.30 / sq. ft. Day 4
$
Day 5
Total Days Needed
Subtotal
$ 0.00
Tax (7%)
$
0
Total$
(Total Days x Daily Vacuum Cost + 7%)
Periodic Porter Service
Dates
Service Needed
Begin Service
am /pm
End Service
Total Hrs.
am /pm
0
Removal of trash and boxes from the booth area every 20 minutes within the time requested. (2 hour minimum)
Note: This service is an additional trash removal service. Normal daily trash removal is completed at the end of
the show day. Trash should be place in front of booth.
0.00
0
Rate
Total
$49.75 / hr$
$49.75 / hr$
$49.75 / hr$
$49.75 / hr$
Visa Card # :
MasterCard American Express Discover CVV#:
Print Name:
Authorized Signature:
Check #:
Please p r i n t an d R e t u r n f o r m t o :
Check Exp. Date:
0.00
Subtotal $ 0.00
Tax (7%)
$
0.00
Total$ 0
Total for all Custom Cleaning Services: $
Send this completed form with payment to 1000 Ft. Duquesne Blvd., Pittsburgh, PA 15222.
Please make check payable to: SMG - David L. Lawrence Convention Center or pay by credit card:
0.00
0.00
0.00
0.00
Please Note
• There will be a $30.00 fee for returned checks
• Payment in full must be rendered prior to delivery of service
• Check, Visa, MasterCard, American Express, & Discover accepted
• Prices effective January 1 – December 31, 2014
• A receipt for services is available upon request.
* In order to receive the ADVANCE rate, the order form, with payment
(US Dollars) must be received 15 days prior to first event day
Check Amount:
E xhibitor Services Department, David L. Lawrence Convention Center
1000 Fort Duquesne Blvd. Pittsburgh, PA 15222, Phone: (412) 325-6102, Fax: (412) 325-6009, [email protected]
Save
Print
2014 request for
plumbing & compressed air
(Pl e ase P r i n t )
Name of Event
Event Dates
Booth #
Company Name
Phone # Fax #
Billing Address
City/State
Zip Code
Signature
Date
E-mail Address
Authorized By
PLUMB ING & COMPRESSED AIR :
Type of Service
Quantity
*Advance Rate
Standard Rate
Total
Plumbing:
• Cold Water Potable
(single outlet 3/4” female threaded connection)
$215.00 $265.00 $
• Fill and Drain per 500 gallons
$128.75 $154.50 $
• Drain Line Service Outlet, 1 /2” max. size
$169.95 $216.30 $
1
Compressed Air:
• 3/4” female threaded connection - 85 PSI max
$315.00 $400.00 $
• Number of connections
(One connection included, labor charges will apply
for additional connections)
Total Utility will be installed to the back of the booth and/or in the most convenient manner.
If installation is required in an exact location (other than the most convenient) or a special
connection is required, a labor charge will apply. Please include a floor plan with your order
for exact placement of utility.
$0
LA BOR
Plumbing or Compressed Air: (1/2 hour minimum)
Date Needed
# of Hours
Rate per hour
Total
Straight time: M – F 8:00 am - 4:30 pm (Except Holidays)
$66.50 $
0
Overtime: Sat. 8:00 am – 4:30 pm, M – F 4:30 pm – 8:00 am
$95.00 $
0
Premium time: Sat. 4:30 pm – 11:59 pm, Sunday and Holidays
$116.00 $
0
Attach floor plan for specific installation
Total
$0
Total for all Plumbing & Compressed Air Services: $ 0.00
2014 request for
plumbing & compressed air [continued]
(Pl e ase P r i n t )
Name of Event
Event Dates
Booth #
Company Name
Phone # Fax #
TERMS AND CONDITIONS 1. Payment in full must be rendered prior to delivery of service.
2. Credit will not be given for service installed, but not used. If service is cancelled prior
to installation, a 50% cancellation fee applies.
3. Change of orders after installation may be subject to plumbing labor charges. Minimum of 1/2 hour.
4. All material and equipment furnished by DLCC for the service order shall remain the
property of DLCC and shall be removed only by the DLCC staff at the close of the
show.
5. Rates quoted for all connections cover the delivery of service to the booth/space in
the most convenient manner and do not include connecting equipment. Request for
special services such as placing hoses or relocating service(s) will be subject to additional labor charges.
6. Claims will not be considered unless filed by the exhibitor prior to the close of the show.
7. All equipment to be connected by the DLCC technicians must comply with federal,
state, and local safety codes.
Send this completed form with payment to 1000 Ft. Duquesne Blvd., Pittsburgh, PA 15222.
Please make check payable to: SMG - David L. Lawrence Convention Center or pay by credit card:
Visa Card # :
MasterCard American Express Discover CVV#:
Print Name:
Authorized Signature:
Check #:
Check Exp. Date:
8. U
tility will be installed at the back of the booth and/or in the most convenient manner.
If installation is required in an exact location (other than the most convenient) or a
special connection is required, a labor charge will apply. Please include a floor plan
with your order for exact placement of utility.
9. Under no circumstance should anyone other than a DLCC technician make service
connections.
10.All equipment using water must have an inlet and outlet properly tagged.
11.If compressed air and water are critical, DLCC recommends the exhibitor arrange to
have a pressure regulator valve installed. Please also note that water and compressed
air are limited to certain areas of the facility. No guarantee can be made of minimum
and maximum pressure.
12.DLCC will not be responsible for water in compressed air lines or equipment.
13.The DLCC is not responsible for equipment that is not powered down correctly
at end of day.
14.A receipt for services is available upon request.
Please Note
• There will be a $30.00 fee for returned checks
• Payment in full must be rendered prior to delivery of service
• Check, Visa, MasterCard, American Express & Discover accepted
• Prices effective January 1 – December 31, 2014
* In order to receive the ADVANCE rate, the order form with payment
(US Dollars) must be received 15 days prior to first exhibitor move-in day
Check Amount:
Save
P lease p r i n t an d R e t u r n f o r m t o :
E xhibitor Services Department, David L. Lawrence Convention Center
1000 Fort Duquesne Blvd. Pittsburgh, PA 15222, Phone: (412) 325-6102, Fax: (412) 325-6009, [email protected]
Print