REVISED 09/02/2014
EXHIBITOR INFORMATION AND MANUAL
PRESENTED BY
DESIGNERS LIGHTING FORUM OF NEW ENGLAND, Inc.
at the
Boston Marriott Copley Place
110 Huntington Ave.
Boston, MA 02116
PLEASE SEE PAGE 4 FOR UPDATED SHOW SCHEDULE
1
REVISED 09/02/2014
SHOW INFORMATION
Show name:
Boston Lights Exposition 2014
Show Presenter:
Designers Lighting Forum of New England, Inc.
Date and time:
Thursday, September 18, 2014, 11 AM- 8 PM
DLF-NE Show Contacts:
Mariam Andrews, Co-Chair
508-246-3715
[email protected]
Susan Arnold, Co-Chair
781-290-6365
[email protected]
Media Contact:
Joanne DiFrancesco
JDCommunications, Inc.
781-828-0323
[email protected]
http://www.jdcomm.biz/
Show Location:
The Boston Marriott Copley Place Hotel
110 Huntington Avenue
Boston, MA 02116
Marriott Contact:
GINA M. JENEI
Director of Event Planning
Boston Marriott Copley Place
110 Huntington Avenue
Boston, MA 02116
617-587-5155 Office Direct
617-424-9378 Fax
617-777-7855 Cell
[email protected]
http://www.marriott.com/hotels/travel/bosco-boston-marriott-copleyplace/
Hotel Accommodations:
Please see page 6 for complete details.
To Purchase Tables:
http://dlf-ne.org/content.php?page=Exhibitors
2
REVISED 09/02/2014
3
REVISED 09/02/2014
SHOW SCHEDULE
6:00 AM
Exhibit setup begins. The schedule and show floor map are available at
http://dlf-ne.org/content.php?page=Exhibitors
9:30 AM
Setup must be complete.
10:30 AM
Media Breakfast/Press Walk-through
11:00 AM
Show opens. Coffee/tea/water available.
12:00 PM
Seminar 1: John Curran presents “LED Lighting: Managing the Risk”
12:30 PM
Lunch
3:00 PM
Seminar 2: Ed Bartholomew presents “Exquisite Darkness: A Designer’s
Guide to a Richer, More Sustainable Visual Palette”
3:30 PM
Coffee Break
5:00 PM
Cash bar opens
5:30 PM
Seminar 3 (for Interior Designers): Josh Feinstein presents “The Anatomy
of a Lighting Design”
6:00 PM
Dinner
7:00 PM
Seminar 4: Keith Bradshaw presents “Bringing Light to Life: The ideas,
Design, and Delivery”
8:00 PM
Show closes
4
REVISED 09/02/2014
EXHIBITOR INFORMATION
TABLE PRICING
DLF-NE Corporate members: $1000.00 per table
Non-members: $1300.00 per table.
If you are not currently a corporate member, you may purchase a 2012-2013 membership (cost:
$600.00) at http://dlf-ne.org/join.php before you reserve your table, and then pay for your table at the
member price.
Payment must be made in full by March 28, 2014. Reservations not paid for by this date are subject to
cancellation.
CANCELLATIONS: ALL TABLE SALES ARE FINAL. THERE ARE NO REFUNDS.
INCLUDED SERVICES
1. Each table will have access to one receptacle (5 amps, 600 watts maximum). Exhibitors are
expected to provide their own power strips.
2. Tables are 8 feet long x 30 inches wide.
3. Your floor space (including table) is approximately 6 feet by 8 feet.
4. Tables will have an orange tablecloth.
ADDITIONAL INFORMATION FOR EXHIBITORS
Please go to http://dlf-ne.org/content.php?page=Exhibitors for additional information, such as the
final version of this exhibitor manual, the show floor map, parking information, scheduled
arrival times, wireless internet order form (Marriott), Lead Retrieval Scanner order form
(Conexsys), etc.
ADDITIONAL (OPTIONAL) SERVICES
• WIRELESS INTERNET
Available through PSAV for $275.00 per day. The Wireless Internet order form is
available at http://dlf-ne.org/content.php?page=Exhibitors
• LEAD RETRIEVAL
Badge scanners for lead retrieval may be rented from Conexsys at the early-bird price of $115.00 if
ordered before the cutoff date of September 4, 2014; orders placed after the cutoff date cost
$140.00. A limited number of scanners may be available the day of the show for $140.00, subject to
availability. The Lead Retrieval order form is also available at http://dlfne.org/content.php?page=Exhibitors .
TABLE ASSIGNMENTS
Table assignments and show floor map will be available at
http://dlf-ne.org/content.php?page=Exhibitors around August 20.
TABLE STAFFING
There can be no more than two people working each table at one time. If you will have more
than two people staffing your table during the course of the day, please contact us at
[email protected] with the names of your table staff and their schedule.
5
REVISED 09/02/2014
SHIPPING INFORMATION (IN AND OUT)
Please see the link for Shipping Instructions at http://dlf-ne.org/content.php?page=Exhibitors
Please ship packages to arrive no earlier than 9/16/2014.
LOADING DOCK DIRECTIONS
Take Huntington Avenue to Harcourt Street (on the side of the hotel). It is a guarded gated area
controlled by Simon Mall (not by the hotel). Drivers will need to show photo ID. The loading dock is on
the basement level and the exhibit room is on the 4th floor in a section of our Grand Ballroom.
Once inside, the first bays on the left are the hotel’s. Access is on a first come, first served
basis. Exhibitors can unload but then must move their vehicles out of the dock area quickly. There is
no parking at the loading dock. If you are going to park in the Copley Place Garage after unloading,
there is a height restriction of 6’9”.
QUESTIONS, PROBLEMS, ETC.
Before the show floor opens: please see any volunteer wearing an orange T-shirt.
During the show: See any DLF-NE board member with an orange ribbon, or go to registration desk.
LABOR
The hotel does not provide any labor to assist with setup. Exhibitors are responsible to bring in, set up,
take down, and remove their displays.
DECORATIONS, BANNERS, SIGNS, ETC.
Please contact Gina Jenie at the Marriott for any questions regarding these or similar display items.
6
REVISED 09/02/2014
REGISTERING FOR THE SHOW AND SEMINARS
Registration for the show will be available through September 5 at
https://myprereg.com//Events/Lights14
All Exhibitors must register in advance online to facilitate badge printing and an accurate
estimate for our food and drink orders.
SEMINAR TICKETS
Please purchase seminar tickets online at https://myprereg.com//Events/Lights14
Members: $20 in advance; $40 day of show, subject to availability
Non-members: $30 in advance; $40 day of show, subject to availability
PHOTOGRAPHY
NO PERSONAL CAMERAS, PLEASE. The DLF-NE has hired a professional photographer to photograph
the event.
HOTEL ACCOMODATIONS
The DLF has reserved a block of rooms for exhibitors at the Marriott Copley Place at the group rate of
$299 per night, single, double, triple or quad.
• Cut-off date for group rate: Wednesday, August 13 at 6 PM.
• To reserve a room, please use this link:
http://www.marriott.com/meeting-event-hotels/group-corporatetravel/groupCorp.mi?resLinkData=Designers%20Lighting%20Forum%5Ebosco%60dlfdlfa%60299
.00%60USD%60false%609/17/14%609/19/14%608/27/14&app=resvlink&stop_mobi=yes. You
may also call the Marriott at 800-228-9290 or 617-236-5800.
• Rooms available on a first come-first served basis. After August 13, or when the block of rooms
is sold out (whichever comes first), no more reservations at the group rate will be accepted.
• Reservations made after this date will be subject to availability, and rates will vary. There are
many conferences in Boston at this time, so hotel rooms are expected to sell out quickly.
Please reserve your room as soon as possible.
PARKING
Parking information can be found at http://dlf-ne.org/content.php?page=Exhibitors .
From the Marriott Copley website as of 6/29/14:
•
•
•
Marriott Valet parking: $49 daily (includes in/out privileges)
Off-site parking: $37 daily (no in/out privileges for self-parking)
Very limited parking in adjacent Copley Place garage
Check http://spothero.com/boston for additional local parking information and parking
discounts (not associated with the Marriott nor DLF-NE)
THANK YOU FOR PARTICIPATING IN BOSTON LIGHTS!
Keep an eye out for a post-Boston Lights survey- help us make it even better next time!
7