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Version 6.2
Spillman Kansas Incident-Based
Reporting (KIBRS) Manual
Spillman® Public Safety Software
Spillman Technologies, Inc.
4625 West Lake Park Blvd.
Salt Lake City, Utah 84120
Telephone: 1-800-860-8026
www.spillman.com
First publication: June 2006
Notice
Copyright © 2014, Spillman Technologies, Inc. All rights reserved. The information contained herein is proprietary to
Spillman Technologies, Inc.
Spillman Technologies, Inc., reserves the right to make improvements and changes in the product described in this
publication at any time and without notice, and may revise this publication from time to time without notice.
Spillman Technologies, Inc., provides this publication “as is” without warranty of any kind, either expressed or implied,
including but not limited to the implied warranties or conditions of merchantability or fitness for a particular purpose.
While every precaution has been taken in the preparation of this manual and its representation of the product, the
publisher and author assume no responsibility for errors, omissions, or any damages or loss of data as a result of said
errors or omissions. All other registered or unregistered trademarks and names are the property of their respective
owners.
Spillman, Sentryx, Involvements, Spillman Touch and Visual Involvements are federally registered trademarks of
Spillman Technologies, Inc. Spillman Mobile and InSight are trademarks of Spillman Technologies, Inc. All other
registered or unregistered trademarks and names are the property of their respective owners. Rev. 08.26.14.
Table of Contents
Preface 7
Using this manual 7
KIBRS terms 7
Suggested prerequisites 8
Other Spillman manuals 8
System requirements 8
Windows basics 9
Conventions 9
1 User Information 11
Understanding the Differences Between UCR and NIBRS 12
Understanding Incidents 15
Acting in concert 15
Same time and place 16
Classifying Offenses 17
Categories of victimization 17
Offense codes 17
Group A offenses 17
Group B offenses 19
Understanding the Spillman IBR Process 21
Completing Spillman Records 23
Completing the Law Incident screen 24
Completing the Names screen 26
Completing the Property screen 29
Completing the Vehicle screen 31
Completing the Arrest screen 32
Completing the Offense screen 35
Spillman KIBRS Manual
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TOC
Linking arrests and incidents in Spillman 36
Completing the IBR Incident screen 37
Completing the Incident tab 38
Completing the Offenses tab 42
Completing the Persons tab 47
Entering information for a Victim 49
Entering information for an Offender 53
Entering information for Other 58
Completing the Property tab 60
Adding a Property record in the Property tab 62
Adding a Vehicle record in the Property tab 67
Completing the Arrests tab 71
Adding an Arrest record in the Arrest tab 72
Completing the IBR Arrest screen 75
Completing the Arrest tab in the IBR Arrest screen 76
Completing the Offenses tab in the IBR Arrest screen 78
Completing the Incident tab in the IBR Arrest screen 81
Validating KIBRS Records 83
Validating individual KIBRS records 83
Validating a batch of KIBRS records 86
Understanding and correcting validation errors 90
Correcting validation errors 90
Submitting KIBRS records 92
Validating records for submission 92
Generating and saving the submission file 92
Reverting the generated report 94
Confirming Submission Results 97
Marking records for resubmission 99
2 Administrator Information 101
Setting Up Sentryx IBR 102
Setting the state module 102
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Spillman KIBRS Manual
TOC
Creating agency records 103
Setting up the KIBRS application parameter 107
Setting up other application parameters 108
Setting up system privileges 108
Entering Agency Information for Sentryx IBR 111
Creating and editing the IBR Agency record 112
Setting Up Translation Codes 115
Guidelines for translating codes 115
Reclassifying existing codes 117
Reclassifying codes in individual Spillman records 117
Reclassifying a code throughout the Spillman software 118
Retaining original codes 119
Setting up translation codes 119
A Appendix A 123
KIBRS error messages 123
Warning Messages 129
B Appendix B 131
Recommended Spillman codes and required KIBRS codes 131
Arrest Disposition 131
Arrest Type 132
Law Incident Disposition 132
Ethnicity 133
Eye Color 134
Hair Color 135
Name Type 135
Race Type 136
Offense Type (letter style) 137
Offense Type (NCIC style) 142
Property Color 147
Property UCR 149
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Vehicle Type 157
Status 158
Name Involvement Relationship 158
6
Spillman KIBRS Manual
Preface
Welcome to the Spillman Kansas Incident-Based Reporting (KIBRS) Manual.
This manual is written for the general user, as well as the Spillman
Applications Administrator (SAA).
This manual describes the Kansas Incident-Based Reporting System (KIBRS)
and how to use the Spillman KIBRS module. The KIBRS module meets FBI
standards for the National Incident-Based Reporting System (NIBRS). In
addition, the KIBRS module also contains fields and codes that are specific to
Kansas and that fulfill state requirements.
Using this manual
This manual discusses the following information:

Chapter 1 provides an introduction to users about the KIBRS module,
including IBR rules and how they apply to record creation.

Chapter 2 provides information to administrators about how to set up
KIBRS, including required system privileges, translation codes, and the
submission process.

Appendix A lists common errors and warning codes that may occur
during validation of KIBRS data.

Appendix B lists recommended Spillman codes and required KIBRS
codes.
KIBRS terms
The following table list terms that are vital to understanding Kansas
Incident-Based Reporting.
Spillman KIBRS Manual
Term
Description
IBR
Generic term for incident-based reporting
KIBRS
The term KIBRS may alternatively refer to the Kansas IBR program or
specifications (administered by the state), or to our software implementation
of those specifications
Spillman
Spillman software implementation (Force/Summit/Spillman/Sentryx)
7
Pre
Term
Description
NIBRS
The National Incident-Based Reporting System is a program administered by
the FBI
Classic
Spillman
Refers to Spillman software, versions 4.6 and earlier.
Suggested prerequisites
The following Spillman courses are suggested prerequisites to using this
manual:

System Inquiry

Data Entry Introduction

Law Enforcement Incident Management

Records Management

Arrest and Criminal History Records
Other Spillman manuals
The Spillman RMS User’s Guide provides information about the basic
features of the Spillman software, including how to start, exit, and navigate in
Spillman, use screens, search data, and print and run reports. The Spillman
RMS User’s Guide also explains how to use the Hub module, which is
comprised of tables used by most Spillman users.
The Spillman Applications Setup and Maintenance, Spillman Security Setup
and Maintenance, and Spillman Code Table Setup and Maintenance manuals
provide information for the Spillman Applications Administrator (SAA) at
your agency.
System requirements
The following is required to use the KIBRS module.
Hardware
8

A Spillman-approved UNIX or Windows server that runs the Spillman
software.

Any peripheral devices required for creation of submission files, such
as hard disk drives and tape drivers. These devices must be installed
Spillman KIBRS Manual
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and working before the Spillman Installation technician installs the
KIBRS module.
Software

Spillman 6.2 or greater

Spillman Hub module

Spillman KIBRS module

Spillman Law Enforcement Records Management module

KIBRS Gateway Interface Control software – this is the state’s
software that imports data generated by the Spillman KIBRS module
Windows basics
Before using Spillman, be familiar with the standard features of Microsoft®
Windows®. At minimum, know how to do the following:

Use a mouse or keyboard to do basic tasks, such as choosing menu
options and buttons

Work with windows, such as selecting, minimizing, restoring,
maximizing, sizing, scrolling, closing, and so forth

Work with dialog boxes
If these tasks are unfamiliar, refer to your Windows online documentation or
complete an online Windows tour.
Conventions
When using this manual, please note the following conventions.
Convention
Meaning/Use
Examples
bold
Used for names of menus, options, text
boxes, buttons, fields, and other items
that appear on the screen.
OK is a button on the screen.
Click OK or press Enter.
angle bracket (>)
between items
Shows the menu option(s) that you must
select, in sequence, to get to a specific
option.
On the Start menu, select Programs > Spillman
3.0 > Spillman 3.0.
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Pre
Convention
Meaning/Use
Examples
plus sign (+) between
keys
Used for keys that you press at the same
time. Hold down the first key, and press
the other key(s).
When a keystroke is available for a
mouse action, both the mouse action and
the keystroke are presented.
Press Ctrl+E.
Click the Lookup button or press Ctrl+E.
Alt+ letter in button
name
Indicates the keyboard method for
selecting a button.
You can also press Tab until the button is
highlighted and then press Enter.
To select the Accept button, you can click the
button or press Alt+A.
Courier font
Used for displayed text.
Used to denote Spillman table names.
The software prompts: Are you sure you
want to delete this record?
Open the Spillman Names table (nmmain).
bold Courier
font
Used for information you enter.
Enter the street address, such as 401 W
Sycamore St.
italics
Used for emphasis, and for variable
information you supply.
Enter the date, using the mm/dd/yyyy format.
The following boxes signify special information.
NOTE
Notes call attention to information that is of particular importance or that varies
depending on a particular condition, such as the way your Spillman Applications
Administrator has configured the software.
TIP
Tips present recommendations, optional actions, and additional ways to perform
specific tasks.
CAUTION
Cautions point out actions that might endanger your data or its integrity
(usefulness) or cause other problems later.
Features on your computer will depend on your software version, modules,
and privileges. Actual screens on your computer may vary from the example
screens shown in this manual. However, any differences are minor and do not
affect the tasks being described.
10
Spillman KIBRS Manual
Chapter 1
User Information
Jump to topic:
Understanding the Differences Between UCR and NIBRS
Understanding Incidents
Classifying Offenses
Understanding the Spillman IBR Process
Completing Spillman Records
Completing the IBR Incident screen
Completing the IBR Arrest screen
Validating KIBRS Records
Submitting KIBRS records
Confirming Submission Results
1
User Information
Understanding the Differences Between UCR and NIBRS
Understanding the Differences Between
UCR and NIBRS
Both Uniform Crime Reporting (UCR) and NIBRS are used to collect and
report crime data, but the biggest difference between the two is the degree of
detail in reporting. NIBRS is capable of producing more detailed, accurate,
and meaningful data.
The following table lists some of the significant differences between the UCR
and NIBRS reporting systems.
UCR
NIBRS
Reports
In UCR, reports are summary-based. They report the total
number of arrests and incidents without indicating the
relationship between the incidents and arrests. UCR does
not require links between arrests and incidents or victim
report information.
In NIBRS, reports are incident-based. They report each
arrest related to an incident as part of that incident.
Additionally, each offense, property item, victim, and
offender related to an incident is reported as part of that
incident. NIBRS also has more comprehensive
victim-to-offender relationship data.
Crime Classification
UCR classifies criminal activity into eight Part I offenses
and about 100 Part II offenses.
NIBRS classifies criminal activity into Group A offenses
and Group B offenses. Group A offenses are organized into
23 crime categories, which are made up of 47 offenses.
Group B offenses are organized into 11 crime categories.
Returns and Reports
UCR data is submitted in the form of five primary returns:
• Return A - Offenses Known to Police
• Return B1 - Report of Stolen Property
• Return B2 - Supplemental Report of Offenses
• Return D - Persons Arrested, 18 and older
• Return E - Persons Arrested under 18
NIBRS data is submitted in the form of two reports. For
Group A offenses, a Group A incident report is submitted.
For Group B offenses that involve an arrest, a Group B
Arrest report is submitted.
Resubmission Requirements
UCR reports include the incidents and arrests for the
current month only. If information changes or additional
information is obtained about an incident or arrest, then the
UCR system does not require the new information to be
resubmitted.
12
NIBRS reports include specific data elements for each
incident and arrest. Each time these data elements change
or additional information is obtained after the original
submission, the NIBRS system requires the incident and/or
arrest to be resubmitted.
Spillman KIBRS Manual
User Information
Understanding the Differences Between UCR and NIBRS
UCR
NIBRS
The Hierarchy Rule
UCR uses the “Hierarchy Rule,” where, with few
exceptions, only the most serious offense is reported in an
incident with multiple offenses.
NIBRS does not use the “Hierarchy Rule.” In an incident
that involves multiple offenses, all of the crimes are
reported as offenses within the same incident.
Categories of Victimization
UCR uses two crime victimization categories: Crimes
Against Persons and Crimes Against Property.
NIBRS uses three crime victimization categories: Crimes
Against Persons, Crimes Against Property, and Crimes
Against Society. The Crimes Against Society category
includes drug/narcotic, gambling, pornography/obscene
material, and prostitution offenses.
Attempted and Completed Crimes
UCR does not provide a means of clearly differentiating
between attempted and completed offenses.
In NIBRS, each offense is designated as either attempted or
completed.
Circumstances Reporting
Circumstances data is collected only for homicides.
Circumstances data is collected for homicides and
aggravated assaults.
The Hotel Rule
The “Hotel Rule” applies to multiple dwelling units under a
single manager.
The “Hotel Rule” has been expanded to include rental
storage facilities.
Submission Format
Direct submissions to the FBI are made using manual
forms or magnetic tapes.
All agencies submitting data directly to the FBI must use
magnetic tapes, 34xx cartridges, or computer disks.
However, local agencies within a state might use other
methods, such as e-mail or zip files, for data submission to
their state IBR system.
Computer Operating Systems
In conjunction with Spillman software, UCR runs the same
on all operating systems.
In conjunction with the Spillman software, NIBRS is
unique to each operating system and requires special
programming.
For more information on the differences between UCR and NIBRS, refer to
section “I. Overview” in Volume 1 of the National Incident-Based Reporting
System Manual. This manual is produced by the U.S. Department of Justice
and comprises the following volumes:
Volume 1: Data Collection Guidelines
Volume 2: Data Submission Specifications
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User Information
Understanding the Differences Between UCR and NIBRS
Volume 3: Approaches to Implementing an IBR System
Volume 4: Error Message Manual
Copies of these volumes may be obtained by writing to:
Communications Unit
Criminal Justice Information Services Division
Federal Bureau of Investigation
Module D3
1000 Custer Hollow Road
Clarksburg, West Virginia 26306-0154
Facsimile: 304-625-5394
These volumes can also be viewed online at http://www.fbi.gov/.
14
Spillman KIBRS Manual
User Information
Understanding Incidents
Understanding Incidents
Since KIBRS is based upon incidents, a clear understanding of what
constitutes an incident is essential. KIBRS defines an incident as the
following:
One or more offenses committed by the same offender or group of
offenders acting in concert at the same time and place.
The concepts of “acting in concert” and “same time and place” are used to
determine whether a group of crimes forms a single incident. Using this
criteria, the crimes are reported as either individual incidents or a single
incident comprised of multiple offenses.
NOTE
All the examples used in this section are taken from the National
Incident-Based Reporting System Manual, Volume I, page 18.
Acting in concert
As defined by the FBI, acting in concert requires that the offenders actually
commit or assist in the commission of the crime. The offenders must be aware
of and consent to the commission of the crime, or if non-consenting, their
actions must assist in the commission of the offense.
In KIBRS, all the offenders acting in concert are considered to have
committed all the offenses in the incident. If one or more of the offenders did
not act in concert, then the crime involves more than one incident. The
following examples illustrate this point.
Example 1
Two offenders robbed a bar. The offenders forced the bartender at gunpoint to
give over money from the cash register. They also took money and jewelry
from three customers. While searching for more customers to rob, one of the
offenders found a female customer in the restroom and raped her there,
outside of the view of the other offender. When the rapist returned, both
offenders left.
Because the offenders did not act in concert in both offenses, two incidents
occurred in this example—one incident involving Robbery and the other
involving Forcible Rape.
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User Information
Understanding Incidents
Example 2
The same situation described in Example 1 occurs. However, the rape occurs
in the bar and in the view of the other offender. The other offender told the
rapist to stop and only rob the victim. However, the other offender did not
stop the rape or allow anyone else to stop it.
In this example, one incident with two offenses (Robbery and Forcible Rape)
occurred. Although the other offender did not consent to the rape, by
displaying a gun, he prevented anyone from coming to the victim’s aid, and
thereby assisted in the commission of the crime.
Same time and place
As defined by the FBI, “same time and place” means that the time interval
between the offenses and the distance between the offense locations were
insignificant. Normally, the offenses must have occurred during an unbroken
time duration and at the same or adjoining locations to be categorized as a
single incident. However, incidents can also be comprised of offenses, which,
by their nature, involve continuing criminal activity by the same offenders at
different times and places, as long as the activity is considered to constitute a
single criminal transaction.
For example, over a period of 18 months, a computer programmer working
for a bank manipulated the bank’s computer to systematically embezzle
$70,000. This continuing criminal activity constituted a single incident
involving the crime of Embezzlement.
16
Spillman KIBRS Manual
User Information
Classifying Offenses
Classifying Offenses
NIBRS classifies each offense as either a Group A or Group B offense. The
offense type assigned to an offense determines which reports must be
submitted. For Group A offenses, use the Group A Incident report to submit
both incidents and arrests. For Group B offenses, use the Group B Arrest
report to submit only the arrests. All Group A and Group B offenses are
assigned a category of victimization and an offense code.
Categories of victimization
KIBRS classifies each offense in one of the following categories of
victimization:

Crimes Against Persons: Crimes whose victims are always individuals.

Crimes Against Property: Crimes whose object is to obtain money,
property, or some other benefit.

Crimes Against Society: Crimes that represent society’s prohibition
against engaging in certain types of activity.
Offense codes
The KIBRS system uses 58 three-digit UCR Offense codes to identify and
classify Group A and Group B offenses. For example, the offense code for
Aggravated Assault is 13A. These codes are unique to KIBRS, and were
derived from the National Crime Information Center (NCIC) Uniform
Offense Classification Codes. For more information about IBR offense codes,
see section “IV. Offense Codes” in Volume 1 of the National Incident-Based
Reporting System Manual.
Group A offenses
For Group A offenses, the Group A Incident report must be submitted. The
KIBRS system has 47 Group A offenses, which are classified into 23 Group A
crime categories.
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Classifying Offenses
The following table lists each Group A offense, its category of victimization,
and its three-digit offense code.
Group A Offenses
18
Offense
Crime against
Code
Arson
Property
200
Assault Offenses:
Aggravated Assault
Simple Assault
Intimidation
Person
Person
Person
Person
13A
13B
13C
Bribery
Property
510
Burglary/Breaking and Entering
Property
220
Counterfeiting/Forgery
Property
250
Destruction/Damage/Vandalism of Property
Property
290
Drugs/Narcotic Offenses:
Drug/Narcotic Violations
Drug Equipment Violations
Society
Society
Society
35A
35B
Embezzlement
Property
270
Extortion/Blackmail
Property
210
Fraud Offenses:
False Pretenses/Swindle/Confidence Game
Credit Card/Automatic Teller Machine Fraud
Impersonation
Welfare Fraud
Wire Fraud
Property
Property
Property
Property
Property
Property
26A
26B
26C
26D
26E
Gambling Offenses:
Betting/Wagering
Operating/Promoting/Assisting Gambling
Gambling Equipment Violations
Sports Tampering
Society
Society
Society
Society
Society
39A
39B
39C
39D
Homicide Offenses:
Murder or Non-negligent Manslaughter
Negligent Manslaughter
Justifiable Homicide
Person
Person
Person
Not a Crime
09A
09B
09C
Kidnaping/Abduction
Person
100
Spillman KIBRS Manual
User Information
Classifying Offenses
Group A Offenses
Offense
Crime against
Code
Larceny/Theft Offenses:
Pocketpicking
Pursesnatching
Shoplifting
Theft From Building
Theft From Coin-Operated Machine or Device
Theft From Motor Vehicle
Theft of Motor Vehicle Parts or Accessories
All Other Larceny
Property
Property
Property
Property
Property
Property
Property
Property
Property
23A
23B
23C
23D
23E
23F
23G
23H
Motor Vehicle Theft
Property
240
Pornography/Obscene Material
Society
370
Prostitution Offenses:
Prostitution
Assisting or Promoting Prostitution
Society
Society
Society
40A
40B
Robbery
Property
120
Sex Offenses, Forcible:
Forcible Rape
Forcible Sodomy
Sexual Assault With An Object
Forcible Fondling
Person
Person
Person
Person
Person
11A
11B
11C
11D
Sex Offenses, Non forcible:
Incest
Statutory Rape
Person
Person
Person
36A
36B
Stolen Property Offenses
Property
280
Weapon Law Violations
Society
520
Domestic Violence
Person
999
Group B offenses
For Group B offenses, the Group B Arrest report must be submitted. The
KIBRS system has 9 Group B crime categories. Excluding most traffic
offenses, these categories include all offenses that are not categorized as
Group A offenses.
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User Information
Classifying Offenses
The following table lists each Group B offense, its category of victimization,
and its three-digit offense code.
Group B Offenses
20
Offense
Crime against
Code
Bad Checks
Property
90A
Disorderly Conduct
Society
90C
Driving Under the Influence
Society
90D
Drunkenness
Society
90E
Family Offenses, Nonviolent
Society
90F
Liquor Law Violations
Society
90G
Runaway
Not a crime
90I
Trespass of Real Property
Society
90J
All Other Offenses
Person, Property,
Society
90Z
Spillman KIBRS Manual
User Information
Understanding the Spillman IBR Process
Understanding the Spillman IBR Process
For each incident or Level 7 arrest, complete the following data entry
processes.
IBR data entry
process
For each incident, complete the following tasks:

Enter all data in the Spillman database, including all arrests. See
“Completing Spillman Records” on page 23.

Enter any missing IBR information using the IBR Incident and IBR
Arrest screens. See “Completing the IBR Incident screen” on page 37
and “Completing the IBR Arrest screen” on page 75.

Validate the KIBRS record. See “Validating KIBRS Records” on
page 83.

Correct any errors, and repeat the validation task. See “Correcting
validation errors” on page 90.
TIP
To create the most accurate records, it is recommended to enter incident
and arrest information in Spillman and IBR on a daily basis, and to
validate each IBR record as it is created.
NOTE
The state of Kansas requires that criminal incident and arrest information
be reported no later than 72 hours after it occurs. Therefore, your agency
must frequently submit IBR-related data to the state.
IBR validation and
submission
process
To submit your data to the state, complete the following tasks:

Add an agency ORI record for each agency whose IBR information is
being submitted. See “Creating agency records” on page 103.
NOTE
An ORI record only needs to be added the first time the agency uses
Spillman IBR, as the software remembers the agency settings for
subsequent submissions.
Spillman KIBRS Manual

Validate all records in the submission batch. See “Validating KIBRS
Records” on page 83.

Correct any errors and repeat the validation task. See “Correcting
validation errors” on page 90.
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Understanding the Spillman IBR Process

Unload data and prepare to submit it to the state. See “Generating and
saving the submission file” on page 92.

Submit data to the state. The process for submitting the data to the state
depends on your agency’s standards and state requirements. See
“Submitting KIBRS records” on page 92.

Wait for approval from the state.

22
If
Then
The state identifies errors
Fix the errors and begin the IBR process for
validation and submission.
The state approves the submission
Post the data.
Upon feedback from the state, post the data to the database so Spillman
recognizes it as having been submitted and approved. See “Confirming
Submission Results” on page 97.
Spillman KIBRS Manual
User Information
Completing Spillman Records
Completing Spillman Records
The information required for incidents and arrests in KIBRS is extensive.
However, as the Law Incident, Names, Vehicle, Property, Arrest, and Offense
records relating to the incident or arrest are completed in Spillman, most of
the required data is already entered for incident-based reporting.
The following sections discuss the Spillman screens and fields from which the
software transfers information to corresponding fields in the KIBRS record.
After information is entered in these fields in Spillman and the records are
saved, it is available when IBR is opened.
NOTE
If any of the fields are modified in Spillman after the incident is initially
transferred, then the incident must be transferred again. When it is
retransferred, information in the KIBRS record is updated and the record
is marked for resubmission to the KIBRS repository.
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User Information
Completing Spillman Records
Completing the Law Incident screen
In the Law Incident screen (lwmain), data from the following fields (outlined
in red) is transferred to the KIBRS record. When creating the lwmain record,
complete these fields, as applicable, to complete the KIBRS record.
The following table shows how the fields in the Law Incident screen
correspond to fields in the KIBRS record.
Law Incident screen (lwmain)
24
Spillman field
KIBRS field
KIBRS tab
Nature
Incident Nature
Incident
Address
Address
Incident
City
City
Incident
State
State
Incident
ZIP
Zip
Incident
Spillman KIBRS Manual
User Information
Completing Spillman Records
Law Incident screen (lwmain)
Spillman KIBRS Manual
Spillman field
KIBRS field
KIBRS tab
Offense Codes
Offenses tab header
Offenses
Rspnsbl Officer
KIBRS record header
All
Agency
Data in the Agency field does not transfer to a specific
KIBRS field, but is used to send the Agency ORI when
submitting IBR data.
When Reported
Report Date
Incident
Occurrd between/and
Incident Time/Date
Incident
Disposition
Exceptional Clearance Code
Incident
Disp Date
Exceptional Clearance Date
Incident
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User Information
Completing Spillman Records
Completing the Names screen
In the Names screen (nmmain), data from the following fields (outlined in
red) is transferred to the KIBRS record. When creating the nmmain record,
complete these fields, as applicable, to complete the KIBRS record.
The following table lists the fields transferred from the Names screen and
their corresponding fields in the KIBRS record.
Although the Addr, Weight, Height, Eyes, and Hair fields in Spillman are
not required, they are used for KIBRS reporting.
Names screen (nmmain)
Spillman field
KIBRS field
KIBRS tab
Numbr
Victim
Victim
Name Number
Offender
Arrest
Last
Last
Offender
Arrest
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Names screen (nmmain)
Spillman field
KIBRS field
KIBRS tab
Fst
Fst
Offender
Arrest
Mid
Mid
Offender
Arrest
Suffix (unlabeled)
Mid
Offender
Arrest
Addr
Street
Offender
Arrest
City
City
Offender
Arrest
ST
State
Offender
Arrest
ZIP
Zip
Offender
Arrest
DOB
Age Range
Victim
Offender
Arrest
DOB
Offender
Arrest
Race
Race
Victim
Offender
Arrest
Ethnicity
Victim
Ethnic Origin
Offender
Arrest
Sex
Sex
Victim
Offender
Arrest
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Names screen (nmmain)
Spillman field
KIBRS field
KIBRS tab
Height
Height
Victim
Offender
Weight
Weight
Victim
Offender
Eyes
Eyes
Victim
Offender
Hair
Hair
Victim
Offender
Ethnic
Ethnicity
Victim
Offender
Name Type
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Victim Type
Victim
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Completing Spillman Records
Completing the Property screen
Property information is submitted to KIBRS when a Property record is linked
to a Law Incident record by an involvement. In the Property screen (prmain),
data from the following fields (outlined in red) is transferred to the KIBRS
record. When creating the prmain record, complete these fields, as
applicable, to complete the KIBRS record.
The following table lists the fields transferred from the Property table and
their corresponding fields in the KIBRS record.
Property screen (prmain)
Spillman KIBRS Manual
Spillman field
KIBRS field
KIBRS tab
Model
Model
Property
Year
Property Year Age
Property
Serial Number
Serial #/Credit Card
Property
Color (1 and 2)
Color 1 and Color 2
Property
Owner Applied Number
Owner Applied #
Property
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Property screen (prmain)
Spillman field
KIBRS field
KIBRS tab
IBR/UCR Quantity
Quantity
(for property)
Property
Quantity
(for drugs and narcotics)
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Measurement
Measurement
(for drugs and narcotics)
Property
IBR/UCR Code
Property Description
Property
Suspected Drug Type
Property
IBR/UCR Total Value
Total Value
Property
IBR/UCR Status
Property Loss Type
Property
Date Recov/Rcvd
Recovered Date
Property
Tag Number
Property Livestock
Brand/Tag
Property
Spillman KIBRS Manual
User Information
Completing Spillman Records
Completing the Vehicle screen
Vehicle information is submitted to KIBRS when a Vehicle record is linked to
a Law Incident record by an involvement. In the Vehicle screen (vhmain),
data from the following fields (outlined in red) is transferred to the KIBRS
record. When creating the vhmain record, complete these fields, as
applicable, to complete the KIBRS record.
The following table lists the fields transferred from the Vehicle screen and
their corresponding fields in the KIBRS record.
Vehicle screen (vhmain)
Spillman field
KIBRS field
KIBRS tab
License Plate
License
Property
State
State
Property
VIN
VIN
Property
Vehicle Type
Vehicle Description
Property
Vehicle Year
Property Year Age
Property
Vehicle Description
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Vehicle screen (vhmain)
Spillman field
KIBRS field
KIBRS tab
Make
Vehicle Description
Property
Model
Model
Property
Vehicle Description
Color (1 and 2)
Color 1 and Color 2
Property
Value
Value
Property
IBR/UCR Status
Vehicle Loss Type
Property
Date Recov/Rcvd
Date Recovered
Property
Completing the Arrest screen
In the Arrest screen (arrest), data from the following fields (outlined in red)
is transferred to the KIBRS record. When creating the Arrest record, complete
these fields, as applicable, to complete the KIBRS record. If data in any of
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Completing Spillman Records
these fields is modified after the Arrest record is initially transferred, then the
arrest must be transferred again. In addition, for Group A offenses, any law
incidents linked to the arrest must be manually transferred.
NOTE
If your agency does not use the Jail module, then the Non-Custody Booking
screen (noncustody) can be used instead.
The following table lists the fields transferred from the Arrest screen and their
corresponding fields in the KIBRS record.
Arrest screen (arrest)
Spillman fields
KIBRS fields
KIBRS screen
KIBRS tab
Arrest Number
Arrest ID
IBR Incident
Arrests
IBR Arrest
Record header
IBR Incident
Arrests
IBR Arrest
Arrest
IBR Incident
Arrests
IBR Arrest
Arrest
Date
Arrest Type
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Arrest Date
Arrest Type
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Arrest screen (arrest)
34
Spillman fields
KIBRS fields
KIBRS screen
KIBRS tab
Arresting Agency
Arresting Agency
IBR Incident
Arrests
Offenses tab
When the Spillman Offense screen is completed for an arrest, data is
shown in the Offenses tab of the Spillman Arrest screen, which
transfers to the Offenses tab in the IBR Arrest screen. If the Offense
records’ Related Incident field is completed, then the offense
information also transfers to the Offenses tab in the IBR Incident
screen.
Spillman KIBRS Manual
User Information
Completing Spillman Records
Completing the Offense screen
In the Offense screen (jloffense), data from the following fields (outlined
in red) is transferred to the KIBRS record. When creating the jloffense
record, complete these fields, as applicable, to complete the KSIBR record. If
data in any of these fields is modified after the associated Arrest record is
initially transferred, then the arrest and any incident linked to the arrest must
be transferred again.
The following table lists the fields transferred from the Offense screen and
their corresponding fields in the KIBRS record.
Offense screen (jloffense)
Spillman fields
KIBRS fields
KIBRS tab
Offense Code
Offenses tab header
Offenses
Offense Code
Arrest
The Incidents tab on the
IBR Arrest screen lists the
incident(s) cleared by the
arrest.
Incidents
Related Incident
(for Group A offenses only)
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Linking arrests and incidents in Spillman
Before transferring an arrest for a Group A offense, an involvement between
the arrest and the related Law Incident record must be created in Spillman.
This involvement allows the KIBRS software to link the arrest and law
incident in the KIBRS record.
To create an involvement between an arrest and a law incident:
1. In Spillman, open the Offense record associated with the arrest.
2. In the Related Incident field, enter the Incident Number for the
related Law Incident record. If the Incident Number is unknown,
then click the Use button to open the Law Incident screen and search
for the related incident. Once located, click the Use button to return
to the Offense screen.
3. Click Save to save the involvement.
The involvement displays on the Involvements screen for the Law
Incident record.
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Completing the IBR Incident screen
Completing the IBR Incident screen
Once the Spillman records are created, complete the KIBRS record by
accessing the IBR Incident screen.
For every incident that has at least one IBR-reportable offense, complete the
IBR Incident screen. Most information is already entered in IBR when the
Spillman records are completed. However, additional information must be
entered in the IBR tabs of the IBR Incident screen.
To access the IBR Incident screen, do one of the following:

In the Spillman Law Incident screen (lwmain), from the desired Law
Incident record, click the IBR button.

From the Involvements screen of the Law Incident record, with the
Names record for the victim or offender highlighted, click the IBR
button.

In the Law Incident screen, from the Offense detail window of the
desired Law Incident record, click the IBR button.
IBR Incident
screen tabs
The following sections describe each tab included in the IBR Incident screen
and the data required to complete the KIBR record:
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
“Completing the Incident tab” on page 38

“Completing the Offenses tab” on page 42

“Completing the Persons tab” on page 47

“Completing the Property tab” on page 60

“Completing the Arrests tab” on page 71
For Group B offenses (Level 7), only arrest information needs to be
submitted. Arrest data is transferred separately from incident data. For more
information, see “Completing the IBR Arrest screen” on page 75.
Completing the Incident tab
The Incident tab contains basic information about the incident, including the
date and time it occurred, when it was reported, where it took place, and the
nature of the incident. Information populated in the Incident tab is based on
information entered in the Spillman Law Incident record.
To complete the Incident tab:
1. From the Law Incident record, click the IBR button.
NOTE
If the IBR option is selected and no reportable offenses exist in the
incident record, then a dialog box opens stating such.
Click OK to close the message.
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Completing the IBR Incident screen
The IBR Incident screen opens to the Incident tab.
Incident tab
2. Enter information in the appropriate fields. For field descriptions, see
“Incident tab field descriptions” on page 39.
3. Click Save.
Incident tab
field descriptions
The following describes fields in the Incident tab of the IBR Incident screen.
When Reported
Displays the date and time on which the incident was reported. Data is
populated from the When Reported field in the Law Incident screen. If
necessary, this field can be modified using the mmddyyyy hhmmss format.
Changes to this field are reflected in the Law Incident record.
Occurred From/Occurred To
Displays the date and time on which the incident occurred, from when it
began to when it ended. Data is populated from the Occurrd between and
and fields in the Law Incident screen. If necessary, this field can be modified
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using the mmddyyyy hhmmss format. Changes to this field are reflected in the
Law Incident record.
Incident Nature
Displays the translated value of the Nature field from the Law Incident
screen. If necessary, this field can be modified. Changes to this field are
reflected in the Law Incident record.
Disposition
Displays the current disposition of the incident. Data is populated from the
Disposition field in the Law Incident screen. If necessary, this field can be
modified. Changes to this field are reflected in the Law Incident record.
Disposition Date
Displays the date on which the disposition last changed. Data is populated
from the Disposition Date field in the Law Incident screen. If necessary, this
field can be modified. Changes to this field are reflected in the Law Incident
record.
Address
Displays the street address at which the incident took place. Data is populated
from the Address field in the Law Incident screen. If necessary, this field can
be modified. Changes to this field are reflected in the Law Incident record.
To validate an address:
1. Click the Validate button.
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Completing the IBR Incident screen
The Geobase Address Selection window opens.
2. From the list of matching results, select the correct address.
3. Click Select to validate the address. Otherwise, click Don’t Validate
to return to the Incident tab without validating the address.
If validated, a mapping icon (
) displays in the Address field.
City
Displays the city in which the incident took place. Data is populated from the
City field in the Law Incident screen. If necessary, this field can be modified.
Changes to this field are reflected in the Law Incident record.
State
Displays the state in which the incident took place. Data is populated from the
State field in the Law Incident screen. If necessary, this field can be modified.
Changes to this field are reflected in the Law Incident record.
Zip
Displays the ZIP code in which the incident took place. Data is populated
from the ZIP field in the Law Incident screen. If necessary, this field can be
modified. Changes to this field are reflected in the Law Incident record.
Cleared
Displays the exceptional clearance reason for the incident, if applicable. If
necessary, this field can be modified.
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Cleared Date
Displays the date on which the exceptional clearance took place. If necessary,
this field can be modified.
Entry Point
Select how the offender entered the scene of the incident, if applicable. This
field is required.
Exit Point
Select how the offender exited the scene of the incident, if applicable. This
field is required.
Neighborhood
Select the type of neighborhood the incident occurred in. This field is
required.
Safe Entry
Select the nature of entry used by the offender, if applicable. This field is
required.
Instrument Used
Select the type of instrument the offender used to gain entry, if applicable.
This field is required.
Activity
Select the type of activity that occurred during the incident, if applicable. This
field is required.
Completing the Offenses tab
The Offenses tab contains information about the offense(s) connected to the
involvement, such as offense code, counts, and bias motivation. Any offenses
that were added to the Law Incident record automatically display in the
Offenses List area, located on the left side of the screen. However, additional
offenses can be added using the Add button.
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To complete the Offenses tab:
1. From the IBR Incident screen, click the Offenses tab.
Offenses tab
Offense List
area
2. From the Offense List area, select the desired offense to complete. If
the offense is not displayed, or to add an offense, do the following:
– Click Add.
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The Search Offenses dialog box opens.
– In the search field, enter the desired offense code, or use the scroll
bar to find the code.
NOTE
The state of Kansas allows Group B incident offenses to be created.
Therefore, when adding offenses, both Group A and Group B offense
codes are available in the Search Offenses dialog box.
– Once found, double-click the desired offense code to select it and
add it to the Offense List area.
NOTE
Multiple offenses with the same offense code can be added. To
differentiate between the offenses, the correct statute applicable to that
offense must be selected.
3. Complete any blank fields, as applicable. For field descriptions, see
“Offenses tab field descriptions” on page 45.
4. Click Save.
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Completing the IBR Incident screen
5. Repeat steps 2–4 for each offense.
NOTE
To remove a record, click Remove.
Offenses tab
field descriptions
The following describes fields in the Offense tab of the IBR Incident screen.
NOTE
Fields in the Offense tab vary depending on which offense is
selected.Only those related to the selected offense display. The following
field descriptions are for the offense RKRE Robbery, Knife, Resd.
Offenses tab header
Displays basic information about the selected offense, including the statute
and description. For example, RKRE Robbery, Knife, Resd. Data is
populated from the translation table for the offense code and cannot be
modified.
Attempted/Completed
Select whether the offense was attempted or completed. In general, attempts
to commit a crime are classified as though the crime(s) was actually
completed. The only exception applies to attempts or assaults to murder,
wherein the victim does not die. Such offenses must be classified as
aggravated assaults, rather than attempted murders.
Location Type
Select the type of location where the offense occurred. This field is required.
Method of Entry
Select the method of entry used to enter a structure, if applicable. Forced entry
is when force of any degree or by a mechanical contrivance of any kind is
used to unlawfully enter a structure for the purpose of committing a theft or
felony. Unforced entry involves unlawful entry through an unlocked door or
window. This field is used only for burglary-type offenses.
Premises Entered
Enter the number of buildings, grounds, or rooms entered if the offense is a
burglary-type offense and the location is a hotel, motel, or rental storage
facility.
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Statute
Select the statute of the incident.
Effective
Displays the effective date of the statute. This field is automatically populated
when the Statute field is completed and cannot be modified.
Expired
Displays the expiration date of the statute. This field is automatically
populated when the Statute field is completed and cannot be modified.
Statute Description
Displays a description of the selected statute. This field is automatically
populated when the Statute field is completed and cannot be modified.
Incident Larceny Type
Select the type of larceny for the incident, if applicable.
Campus Code
If the offense occurred on a college campus, select the campus code.
Aiding and Abetting
Select whether the offense included Aiding and Abetting, Conspiracy to
Commit, or Solicitation to Commit, if applicable.
Bias Motivation
Indicate whether the offender’s actions were motivated by bias against a
racial, religious, ethnic/national origin, or sexual orientation group. This field
is required.
Incidents that do not involve any facts indicating biased motivation on the
part of the offender are reported as None, while those involving inconclusive
facts are reported as Unknown.
To add more than one entry, click the Add icon (
click the Remove icon ( ).
46
). To delete an entry,
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Completing the IBR Incident screen
Offender Used
Indicate whether the offender was suspected of consuming alcohol, using
drugs during or shortly before the time of the offense, or using computer
equipment to perpetrate the crime. This field is required.
To add more than one entry, click the Add icon (
click the Remove icon ( ).
). To delete an entry,
Criminal Activity Type/Gang Information
Select the type of criminal activity or gang-related information involved with
the offense, if applicable.
To add more than one entry, click the Add icon (
click the Remove icon ( ).
). To delete an entry,
Weapon Code
Select the type of weapon/force the offender used while committing the
offense, if applicable. This field is required.
To add more than one entry, click the Add icon ( ). To delete an entry,
click the Remove icon ( ). Up to three types of weapons/force can display.
Use this field only for the following offenses:
• Murder and Non-negligent
• Forcible Fondling
Manslaughter
• Negligent Homicide
• Robbery
• Justifiable Homicide
• Aggravated Assault
• Kidnapping/Abduction
• Simple Assault
• Forcible Rape
• Extortion/Blackmail
• Forcible Sodomy
• Weapon Law Violations
• Sexual Assault with an Object
Completing the Persons tab
The Persons tab contains information for each person involved in the
incident, such as a victim, offender, or witness. The data gathered for each
person depends on their role in the incident.
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When completing the incident information in Spillman, involvements are
added that link the Law Incident record to the Names record for the victim,
offender, complainant, witness, suspect, person of interest, assailant, or
owner.
Based on the Relationship field value in the Names records, each person
displays in their respective group in the Persons List area of the Persons tab.
Persons tab
Persons List
area
The role or relationship type can be modified in IBR by changing the value in
the Relationship field for the selected person. Once changed, the software
updates the groups displayed in the Persons List area accordingly. To save
changes, click Save.
To complete the Persons tab, complete the following tasks:
48

“Entering information for a Victim” on page 49

“Entering information for an Offender” on page 53

“Entering information for Other” on page 58
Spillman KIBRS Manual
User Information
Completing the IBR Incident screen
Entering information for a Victim
Each incident must contain at least one victim. When victim is entered as
the relationship type in the Involvements screen, this role is automatically
assigned to the person in IBR.
To enter information for a victim:
1. From the Persons tab, in the Persons List area, select the desired
Names record who is the victim.
Victims
group
2. If necessary, in the Relationship field, change the value to Victim.
3. If the desired Names record is not displayed in the Persons List area,
add it by doing the following:
– Click Add.
The Names screen opens.
– Search for the desired Names record.
– Once found, click Use.
If one or more Names records are found, but none are the desired
record, or no matching records are found, click Add to create a
new Names record. Complete the necessary fields, including those
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required for IBR. For more information, see “Completing the
Names screen” on page 26. Save the record and then click Use to
return to the Persons tab. Perform step 2, if necessary.
4. Complete any empty fields, as applicable. For field descriptions, see
“Role of Victim field descriptions” on page 50.
NOTE
To remove a record, select it, and then click Remove. To edit a record,
select it, and then click Edit to open the appropriate screen in Spillman.
Role of Victim
field descriptions
The following describes fields for the role of Victim in the Persons tab of the
IBR Incident screen.
Persons tab header
Displays basic information about the selected person, including name, date of
birth, gender, race, and ethnicity. Data is populated from the Names record in
Spillman. To change this information, modify the Names record in Spillman.
Relationship
Designates the role of the selected person involved in the incident and what
fields are displayed in the Persons tab based on that relationship.
Age Range
Displays the age of based on the DOB field from the Names record in
Spillman.
Sex
Displays the sex based on the Sex field from the Names record in Spillman. If
necessary, modify this field. Changes made are saved in the Names record.
Race
Displays the race based on the Race field from the Names record in Spillman.
If necessary, modify this field. Changes made are saved in the Names record.
Ethnicity
Displays the ethnicity based on the Ethnic field from the Names record in
Spillman. If necessary, modify this field. Changes made are saved in the
Names record.
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Completing the IBR Incident screen
Resident Status
Use the drop-down list to select the resident status of the victim at the time of
the incident.
Eyes
Displays the eye color based on the Eyes field from the Names record in
Spillman. If necessary, modify this field. Any changes made are reflected in
the Names record.
Hair
Displays the hair color based on the Hair field from the Names record in
Spillman. If necessary, modify this field. Any changes made are reflected in
the Names record.
Offense
Use the drop-down list to select the offense(s) associated with the victim.
To add more than one entry, click the Add icon (
click the Remove icon ( ).
). To delete an entry,
Injury Type
Use the drop-down list to select the type of injury sustained in the incident.
Complete this field only if the incident includes one of the following offenses:
• 100 Kidnapping/Abduction
• 13A Aggravated Assault
• 11A Forcible Rape
• 13B Simple Assault
• 11B Forcible Sodomy
• 210 Extortion/Blackmail
• 11C Sexual Assault with an Object
• 64A Human Trafficking, Commercial
Sex Acts
• 11D Forcible Fondling
• 64B Human Trafficking, Involuntary
Servitude
• 120 Robbery
To add more than one entry, click the Add icon (
click the Remove icon ( ).
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Offender
Use the drop-down list to select the offender. If none of the Names records in
the Persons List are assigned the role of Offender, then the drop-down list
will be empty. Complete this field only for Crimes Against Person and/or
Robbery.
To add more than one entry, click the Add icon (
click the Remove icon ( ).
). To delete an entry,
Relationship to Offender
Use the drop-down list to select the relationship between the offender and the
victim. This field is required only for Crimes Against Persons and/or
Robbery.
To add more than one entry, click the Add icon (
click the Remove icon ( ).
). To delete an entry,
Assault Homicide Circumstances
Use the drop-down list to select the circumstances associated with aggravated
assaults and homicide offenses.
For victims of Aggravated Assault and Battery, Murder, and Non-negligent
Manslaughter, select one of the following:
• Argument
• Lover’s Quarrel
• Assault on Law Enforcement
• Mercy Killing (not applicable for
Aggravated Assault/Battery)
• Drug Dealing
• Other Felony Involved
• Gangland
• Other Circumstances
• Juvenile Gang
• Unknown Circumstances
For victims of Negligent Manslaughter, select one of the following:
• Child Playing with Weapon
• Other Negligent Weapon Handling
• Gun-Cleaning Accident
• Other Negligent Killings
• Hunting Accident
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Justifiable Homicide Circumstance
Use the drop-down list to select the circumstance surrounding a justifiable
homicide. This field displays only if the victim is LEOKA.
Crimes against
Society and
Unknown
offenders
For some offenses, the victim will be Society or unknown. In such cases, the
software creates a record and assigns the role of Victim, as shown in the
following example.
Crimes against Society for Group A offenses include gambling, pornography,
prostitution, and weapons law violations. No additional information is
required when the victim is Society or unknown.
Entering information for an Offender
Each incident must contain at least one offender. When offender is entered
as the relationship type in the Involvements screen, this role is automatically
assigned to the person in IBR.
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To enter information for an offender:
1. From the Persons tab, in the Persons List area, select the desired
Names record who is the offender.
Offenders
group
2. If necessary, in the Relationship field, change the value to
Offender.
3. If the desired Names record is not displayed in the Persons List area,
add it by doing the following:
– Click Add.
The Names screen opens.
– Search for the desired Names record.
– Once found, click Use.
If one or more Names records are found, but none are the desired
record, or no matching records are found, click Add to create a
new Names record and complete the necessary fields, including
those required for IBR. For more information, see “Completing
the Names screen” on page 26. Save the record and then click Use
to return to the Persons tab. Perform step 2, if necessary.
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4. Complete any empty fields, as applicable. For field descriptions, see
“Role of Offender field descriptions” on page 55.
NOTE
To remove a record, select it, and then click Remove. To edit a record,
select it, and then click Edit to open the appropriate screen in Spillman.
Role of Offender
field descriptions
The following describes fields for the role of Offender in the Persons tab in
the IBR Incident screen.
Persons tab header
Displays basic information about the selected person, including name, date of
birth, gender, race, and ethnicity. Data is populated from the Names record in
Spillman. To change the information, modify the Names record.
Relationship
Designates the role of the selected person involved in the incident and what
fields are displayed in the Persons tab based on that relationship.
Ethnicity
Displays the ethnicity based on the Ethnic field from the Names record in
Spillman. If necessary, modify this field. Changes made are saved in the
Names record.
Age Range
Displays the age based on the DOB field from the Names record in Spillman.
Sex
Displays the sex based on the Sex field from the Names record in Spillman. If
necessary, modify this field. Changes made are saved in the Names record.
Race
Displays the race based on the Race field from the Names record in Spillman.
If necessary, modify this field. Changes made are saved in the Names record.
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Eyes
Displays the eye color based on the Eyes field from the Names record in
Spillman. If necessary, modify this field. Changes made are saved in the
Names record.
Hair
Displays the hair color based on the Hair field from the Names record in
Spillman. If necessary, modify this field. Changes made are saved in the
Names record.
Resident Status
Use the drop-down list to select the resident status of the victim at the time of
the incident.
Address
Displays the street address of the offender. Data is populated from the
Address field of the Names screen in Spillman. If necessary, modify this
field. Changes made are saved in the Names record.
To validate an address:
1. Click the Validate button.
The Geobase Address Selection window opens.
2. From the list of matching results, select the correct address.
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3. Click Select to validate the address. Otherwise, click Don’t Validate
to return to the Incident tab without validating the address.
If validated, a mapping icon (
) displays in the Address field.
House #
Displays the house number of the address. For example, 123 in the address
123 East Avenida Del Oro Blvd. Data is populated from the House #
field in the Spillman gbaddr record. If necessary, modify this field. Changes
made are saved in the gbaddr record.
Pre Directional
Displays the prefix direction of the address. For example, East in the address
123 East Avenida Del Oro Blvd. Data is populated from the
Pre-Directional field in the Spillman gbaddr record. If necessary, modify
this field. Changes made are saved in the gbaddr record.
NOTE
In general, most addresses use either a pre-directional or post-directional, but not
both.
Pre Type
Displays the prefix type of the address. For example, Avenida in the address
123 East Avenida Del Oro Blvd. Data is populated from the Pre-Type
field in the Spillman gbaddr record. If necessary, modify this field. Changes
made are saved in the gbaddr record.
Post Directional
Displays the suffix direction of the street address. For example, South in the
address 123 Avenida Del Oro Blvd South. Data is populated from the
Post-Directional field in the Spillman gbaddr record. If necessary, modify
this field. Changes made are saved in the gbaddr record.
NOTE
In general, most addresses use either a pre-directional or post-directional, but not
both.
Post Type
Displays the suffix type of the address. For example, Blvd in the address 123
East Avenida Del Oro Blvd. Data is populated from the Post-Type field
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in the Spillman gbaddr record. If necessary, modify this field. Changes made
are saved in the gbaddr record.
Occupancy Type
Displays the type of occupancy the address is designating as. For example,
APT for Apartment. Data is populated from the Occupancy Type field in the
Spillman gbaddr record. If necessary, modify this field. Changes made are
saved in the gbaddr record.
Occupancy Value
Displays the number for the occupancy type. For example, APT 13 for
Apartment #13. Data is populated from the Occupancy Value field in the
Spillman gbaddr record. If necessary, modify this field. Changes made are
saved in the gbaddr record.
City
Displays the city in which the offender resides. Data is populated from the
City field of the Names screen in Spillman. If necessary, modify this field.
Changes made are saved in the Names record.
State
Displays the state in which the offender resides. Data is populated from the
State field of the Names screen in Spillman. If necessary, modify this field.
Changes made are saved in the Names record.
Zip
Displays the ZIP code in which the offender resides. Data is populated from
the ZIP field of the Names screen in Spillman. If necessary, modify this field.
Changes made are saved in the Names record.
Offender Vehicle
Use the drop-down list to select the vehicle for the offender. Available options
are populated from Vehicle records listed in the Property tab. If the desired
vehicle is not listed, then add it first in the Property tab.
Entering information for Other
Some incidents include additional involvements to persons with the role of
Witness, Person of Interest, Complainant, Suspect, Assailant, or Owner.
When any of these roles are entered as the relationship type in the
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Involvements screen, this role is automatically assigned to the person in IBR.
However, roles can be reassigned in IBR by changing the value in the
Relationship field.
To enter information for others:
1. From the Persons tab, in the Persons List area, select the desired
Names record whose role is defined as other than the victim or
offender.
Others
group
2. If necessary, in the Relationship field, change the role to anything
other than Victim or Offender.
3. If the desired Names record is not displayed in the Persons List area,
add it by doing the following:
– Click Add.
The Names screen opens.
– Search for the desired Names record.
– Once found, click Use.
If one or more Names records are found, but none are the desired
record, or no matching records are found, click Add to create a
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new Names record and complete the necessary fields, including
those required for IBR. For more information, see “Completing
the Names screen” on page 26. Save the record and then click Use
to return to the Persons tab. Perform step 2, if necessary.
4. Complete any empty fields, as applicable. Fields highlighted in
yellow are required. For field descriptions, see “Role of Other field
descriptions” on page 60.
NOTE
To remove a record, select it, and then click Remove. To edit a record,
select it, and then click Edit to open the appropriate screen in Spillman.
Role of Other
field descriptions
The following describes fields for the role of Other in the Persons tab in the
IBR Incident screen.
Persons tab header
Displays basic information about the selected person, including name, date of
birth, gender, race, and ethnicity. Data is populated from the Names record in
Spillman. To change any of this information, modify the Names record in
Spillman.
Relationship
Designates the role of the selected person involved in the incident and what
fields are displayed base on that relationship. New values are added to this
field through the IBR translation table, Name Involvement Relationship
(trsyrshp).
Completing the Property tab
The Property tab describes the type and value for each item of property
involved in the incident, including vehicles. For each type of property loss,
such as stolen, burned, recovered, or seized, submit a Property segment for
the following offense categories:
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• Crimes Against Property
• Gambling Offenses
• Drug/Narcotic Offenses
• Kidnapping/Abduction
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Depending on the incident, involvements to Spillman Property and Vehicle
records may have already been created while completing information about
the incident. Based on the status of the property involved, Property and
Vehicle records display in the Property List area. If necessary, Property and
Vehicle records can be added to the incident.
Most fields in the Property tab are automatically populated with information
based on data entered in Spillman. However, some additional fields must be
completed.
To complete the Property tab:
1. From the IBR Incident screen, select the Property tab.
Property tab
2. From the Property List area, select the desired Property or Vehicle
record.
3. If the desired record is not displayed in the Property List area, add it
by clicking Add. For more information on adding a record in the
Property tab, see “Adding a Property record in the Property tab” on
page 62 or “Adding a Vehicle record in the Property tab” on page 67.
4. Complete any empty fields, as applicable. Fields highlighted in
yellow are required. Fields displayed vary depending on the type of
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property record selected. For field descriptions, see “Property record
field descriptions” on page 63 or “Vehicle record field descriptions”
on page 68.
5. Click Save.
6. Repeat steps 2–5 for each Property record in the Property List area.
Adding a Property record in the Property tab
To add a Property record to the Property tab:
1. From the Property tab of the IBR Incident screen, click Add, and
then click Add Property.
The Property screen opens in Spillman.
2. Search for the desired record.
3. Once found, click Use to return to the Property tab.
If one or more Property records are found, but none are the desired
record, or no matching records are found, click Add to create a new
Property record and complete the necessary fields, including those
required for IBR. For more information, see “Completing the
Property screen” on page 29. Save the record and then click Use to
return to the Property tab.
4. Click Save.
NOTE
To remove a record, select it, and then click Remove. To edit a record,
select it, and then click Edit to open the appropriate screen in Spillman.
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Property record
field descriptions
The following describes fields for a Property record in the Property tab of the
IBR Incident screen
Property tab header
Displays basic information about the selected property, including property
description, owner, owner applied number, and characteristics. Data is
populated from the Property record in Spillman. To change any of this
information, modify the Property record in Spillman.
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Property Description
Displays the property type based on the translated value from the IBR/UCR
Code field of the Property record in Spillman. If necessary, this field can be
modified. When changes are saved, the Property record is also updated in
Spillman. In addition, if changes are made in the Spillman Property record,
then data is updated in IBR.
Property Loss Type
Describes the type of property and how it is connected to the incident, such as
whether the property was stolen, damaged, or burned. This field is required
and, if necessary, can be modified.
Total Value
Displays the total value of the property. Data is populated from the IBR/UCR
Total Value field of the Spillman Property screen. If necessary, this field can
be modified. When changes are saved, the Property record is also updated in
Spillman.
In the Spillman Property table, the value for any drugs/narcotics seized in all
types of crimes must be entered. However, for drug/narcotic violations,
entering values is optional.
Date Recovered
Displays the most recent date on which the property was recovered. Data is
populated from the Date Recov/Rcvd field of the Spillman Property screen. If
necessary, this field can be modified by using the mmddyyyy hhmmss format,
or using the calendar Lookup button. When changes are saved, the Property
record is also updated in Spillman.
Suspected Drug Type
Displays any suspected drug type. This field is display-only.
Quantity
Displays the amount of selected property involved in the incident. For
example, if an incident involved the theft of two stereos, then it would display
the value of 2. Data is populated from the IBR/UCR Quantity field of the
Spillman Property screen. If necessary, this field can be modified. When
changes are saved, the Property record is also updated in Spillman.
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Measurement
Displays the unit of measurement for drugs in drug-related incidents. For
example, liters, pounds, or grams. Data is populated from the Measurement
field of the Spillman Property screen. If necessary, this field can be modified.
When changes are saved, the Property record is also updated in Spillman.
Property Code
Displays the property description according to the IBR property code. For
example, for the IBR property code 0618, the following description displays:
Video Cassette Recorders (VCR) / DVD Player / DVD
Recorder. If necessary, this field can be modified.
Property Category
Displays the three-digit IBR/UCR category code for the property, if
applicable.
Property Description
Displays the brand and model number of the property. Data is populated from
the Brand and Model fields of the Spillman Property screen. This field is
display-only.
Quantity
Displays the amount of selected property involved in the incident.
Property Year Age
Displays the year the property was manufactured using the yyyy format. Data
is populated from the Year field of the Spillman Property screen. This field is
display-only.
Model
Displays the model number for the property. Data is populated from the
Model field of the Spillman Property screen. This field is display-only.
Color 1
Displays the primary color of the property. Data is populated from the first
Color field of the Spillman Property screen. If necessary, this field can be
modified. When changes are saved, the Property record is also updated in
Spillman.
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Color 2
Displays the secondary color of the property. Data is populated from the
second Color field of the Spillman Property screen. If necessary, this field
can be modified. When changes are saved, the Property record is also updated
in Spillman.
Caliber
Enter the type of projectile used if the property is a firearm, if applicable. This
field can be modified.
Size
Displays the size of the property, if applicable. This field is display-only.
Weight
Displays the weight of the property (in pounds), if applicable. This field is
display-only.
Gender
Enter the gender of the property owner, if necessary. This field can be
modified.
Serial #/Credit Card
Displays the Serial or Credit Card Number of the property. Data is populated
from the Serial Number field of the Spillman Property screen. This field is
display-only.
Model
Displays the model number for the property. This field can be modified.
Owner Applied #
Displays the number, name, or initials that the owner applied to the item. This
field can be modified.
Property Livestock Brand/Tag
Displays the tag number applied to the property. This field can be modified.
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Adding a Vehicle record in the Property tab
To add a Vehicle record to the Property tab:
1. From the Property tab of the IBR Incident screen, click Add, and
then click Add Vehicle.
The Vehicle screen opens in Spillman.
2. Search for the desired record.
3. From the desired record, click Use to return to the Property tab.
If one or more Vehicle records are found, but none are the desired
record, or no matching records are found, click Add to create a new
Vehicle record and complete the necessary fields, including those
required for IBR. For more information, see “Completing the
Vehicle screen” on page 31. Save the record and then click Use to
return to the Property tab.
NOTE
To remove a record, select it, and then click Remove. To edit a record,
select it, and then click Edit to open the appropriate screen in Spillman.
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Vehicle record
field descriptions
The following describes fields for a Vehicle record in the Property tab of the
IBR Incident screen.
Vehicle Property tab header
Displays basic information about the selected vehicle, including the year,
make, model, owner, expiration date, license type, VIN, and color. Data is
populated from the Vehicle record in Spillman. To change any of this
information, modify the Vehicle record in Spillman.
Vehicle Description
Displays the type of vehicle. Data is populated from the Vehicle Type field of
the Vehicle record in Spillman. If necessary, this field can be modified. When
changes are saved, the Vehicle record is also updated in Spillman.
Vehicle Loss Type
Describes the type of vehicle and how it is connected to the incident, such as
whether the vehicle was stolen, damaged, or burned. This field is required
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and, if necessary, can be modified. When changes are saved, the Property
record is also updated in Spillman.
Value
Displays the value of the vehicle. Data is populated from the Value field of
the Vehicle record in Spillman. If necessary, this field can be modified. When
changes are saved, the Vehicle record is also updated in Spillman.
Date Recovered
Displays the date and time on which the vehicle was recovered. Data is
populated from the Date Recov/Rcvd field of the Vehicle record in Spillman.
If necessary, this field can be modified using the drop-down calendar. When
changes are saved, the Vehicle record is also updated in Spillman.
Vehicles Stolen/Vehicles Recovered
Displays the number of vehicles stolen and/or recovered. Theses fields are
display-only.
Property Code
Displays the property description according to the IBR property code. For
example, for the IBR property code 0402, the following description displays:
Automobiles / Sports Utility (SUV) / Vans. If necessary, this
field can be modified.
Property Category
Displays the three-digit IBR/UCR category code for the property. If
necessary, this field can be modified.
Property Description
Displays a description of the vehicle, including year, make, and model. Data
is populated from the Year, Make, and Model fields of the Vehicle record in
Spillman. If necessary, this field can be modified.
Property Year Age
Displays the year the vehicle was manufactured using the yyyy format. Data is
populated from the Year field of the Spillman Vehicle screen. If necessary,
this field can be modified. When changes are saved, the Vehicle record is also
updated in Spillman.
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Model
Displays the model number of the vehicle. Data is populated from the Model
field of the Vehicle record in Spillman. This field is display-only.
Color 1
Displays the primary color of the vehicle. Data is populated from the first
Color field of the Spillman Vehicle screen. If necessary, this field can be
modified. When changes are saved, the Vehicle record is also updated in
Spillman.
Color 2
Displays the secondary color of the vehicle. Data is populated from the
second Color field of the Spillman Vehicle screen. If necessary, this field can
be modified. When changes are saved, the Vehicle record is also updated in
Spillman.
Property Style
Enter the style of vehicle, if necessary. This field can be modified.
Size
Enter the size of the property, if necessary. This field can be modified.
Gender
Enter the gender of the property owner, if necessary. This field can be
modified.
VIN
Displays the VIN number of the vehicle. Data is populated from the VIN
Number field of the Spillman Vehicle screen. If necessary, this field can be
modified. When changes are saved, the Vehicle record is also updated in
Spillman.
License
Displays the license plate number of the vehicle. Data is populated from the
License Plate field of the Spillman Vehicle screen. If necessary, this field can
be modified. When changes are saved, the Vehicle record is also updated in
Spillman.
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State
Displays the state the license plate was issued in for the vehicle. Data is
populated from the State field of the Spillman Vehicle screen. If necessary,
this field can be modified. When changes are saved, the Vehicle record is also
updated in Spillman.
Year
Displays the year the license plate was issued for the vehicle. Data is
populated from the Expires field of the Spillman Vehicle screen. If necessary,
this field can be modified. When changes are saved, the Vehicle record is also
updated in Spillman.
Completing the Arrests tab
The Arrest tab contains information about each arrest involved in the
incident, such as the arrest date and time, arrest type, and arresting officer.
Data is populated from the Arrest or Non-Custody Booking record associated
with the incident, and will only display if the Incident Number has been
entered in the Related Incident field on the Offense screen (jloffense).
All fields in the Arrest tab are display-only. Therefore, information does not
need to be entered.
NOTE
Arrests related to the incident display if the Related Incident field in the
Spillman Offense screen (jloffense) is completed before opening the
record in IBR. If the arrest has not yet been linked to the incident, click the
Add button to link it. For more information, see “Adding an Arrest record in
the Arrest tab” on page 72.
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Adding an Arrest record in the Arrest tab
To add an Arrest record to the Arrest tab:
1. In the IBR Incident screen, click the Arrest tab.
Arrest tab
2. Click Add.
The Non-Custody Booking screen opens.
3. In the appropriate fields, enter search criteria to find the arrest record
to add, and then click Submit.
4. Depending on the search results, do one of the following:
– If the desired arrest record displays, continue to step 5.
– If the desired record does not display, or no matching records are
found, search again using different criteria or create a new
Non-Custody Booking record. For more information on creating a
new record, see the Spillman Jail Management User Manual.
5. From the desired arrest record, click the Offenses tab.
6. Do one of the following:
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– If the Offense record exists and is already associated with the
arrest, then click Open Record to view the Offense record.
– If the Offense record exists, but is not associated with the arrest,
then click Attach Record to open the Add Offenses to Current
Record window. Click the check box next to the desired Offense
record, and then click Add Selected to return to the Offense
record. Click Open Record to view the Offense record.
– If the Offense record does not exist and there is no Offense record
associated with the arrest, then click Create Record to open the
Non-Custody Booking screen in Add mode. For more information
on how to create an Offense record, see the Spillman Jail
Management User Manual.
7. From the desired Offense record of the arrest, in the Related
Incident field, enter the Incident Number, or click the Use button to
open the Law Incident screen and search for the desired record. Once
found, click the Use button to return to the Offense screen.
8. Click Save.
The selected arrest information displays in the Arrest tab of the IBR
Incident screen.
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To change any information on the Arrest tab, modify the
Non-Custody Booking record in Spillman by clicking Add and
searching for the record again. Once found, modify the fields as
needed. When the record is saved, any changes are automatically
updated in the Arrest tab.
9. Click Save.
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Completing the IBR Arrest screen
Arrests are transferred separately from incidents. For every KIBRS record
that includes an arrest, complete the IBR Arrest screen. Most information
required for KIBRS is already populated from completing the Spillman
screens. However, additional information must be entered.
The IBR Arrest screen contains several tabs with information about the arrest
associated with the incident, the offense, and the incident itself, if applicable.
For both Level 6 and7 arrests, complete the IBR Arrest screen.
To access the IBR Arrest screen, do one of the following:

In the Spillman Arrest screen (arrest), with the desired Arrest record
open, click the IBR button.

In the Spillman Non-Custody Booking screen (noncustody), with the
desired Booking record open, click the IBR button.
IBR Arrest
screen tabs
The following sections describes how to access the IBR Arrest screen, as well
as each tab included in the screen and the data required to complete the
KIBRS record:

Spillman KIBRS Manual
“Completing the Arrest tab in the IBR Arrest screen” on page 76
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
“Completing the Offenses tab in the IBR Arrest screen” on page 78

“Completing the Incident tab in the IBR Arrest screen” on page 81
Completing the Arrest tab in the IBR Arrest screen
The Arrest tab on the IBR Arrest screen contains basic information about the
arrest, such as the arrestee, arrest date, arresting agency, and others. Most
information is automatically populated based on data entered in the Arrest
screen (arrest) or the Non-Custody Booking screen (noncustody).
To complete the Arrest tab:
1. From the IBR Arrest screen, click the Arrest tab.
Arrest tab
2. Complete any empty fields as necessary. Fields highlighted in
yellow indicate required information. For field descriptions, see
“Arrest tab field descriptions” on page 77.
3. Click Save.
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Arrest tab
field descriptions
The following describes fields in the Arrest tab of the IBR Arrest screen.
Name ID
Displays the Name ID number of the arrestee. This field is display-only.
Name
Displays the name of the arrestee. This field is display-only.
Age of Arrestee
Displays the age of the arrestee based on the DOB field of the Spillman
Names record. This field is display-only.
Tracking
Displays the tracking number of the arrestee, if your agency uses tracking.
Data is populated from the Tracking field in the Spillman Arrest record. This
field is display-only.
Resident Status
Displays the resident status of the arrestee at the time of the arrest. This field
can be modified.
Age at Arrest
Displays the age of the arrestee at the time of the arrest. Data is populated
from the Age at Arrest field in the Spillman Arrest record. This field is
display-only.
Judicial Age Status
Displays the judicial age of the arrestee. Data is populated from the Judicial
Age Status field in the Spillman Arrest record. This field is display-only.
Arrest Date
Displays the date on which the arrest occurred. This field is display-only.
Arresting Officer
Displays the name of the arresting officer. Data is populated from the
Arresting Officer field in the Spillman Arrest record. This field is
display-only.
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Arresting Agency
Displays the name of the agency responsible for the arrest. Data is populated
from the Arresting Agency field in the Spillman Arrest record. This field is
display-only.
Weapon Code
Displays the code for weapons used as part of the incident. Data is populated
from the Circumstances tab of the Spillman Arrest record.
To add more than one entry, click the Add icon (
click the Remove icon ( ).
). To delete an entry,
Arrest Type
Displays the arrest type. Data is populated from the Arrest Type field of the
Spillman Arrest record. This field is display-only.
Disposition
Displays the disposition of the arrest. Data is populated from the Juvenile
Disposition field of the Spillman Arrest record. This field is display-only.
Completing the Offenses tab in the IBR Arrest screen
The Offenses tab contains information about the offense(s) associated with
the arrest. The offense is linked to the arrest by the creation of an Offense
record attached to the Arrest or Non-Custody Booking record. Most
information is automatically populated based on information entered in the
Offense record (jloffense).
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To complete the Offenses tab in the IBR Arrest screen:
1. From the IBR Arrest screen, click the Offenses tab.
Offenses tab
2. Complete any empty fields as necessary. Fields highlighted in
yellow indicate required information. For field descriptions, see
“Offenses tab field descriptions” on page 79.
3. Click Save.
Offenses tab
field descriptions
The following describes fields in the Offenses tab of the IBR Arrest screen.
Offenses tab header
Displays basic information about the selected offense, including the statute
and description. For example, RKRE Robbery, Knife, Resd. Data is
populated from the translation table for the offense code and cannot be
modified.
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Incident ID and other incident information
For Group A offenses, this area displays the Incident ID number for the
offense and other information, including the offense, complainant (if
applicable), and address where the incident took place.
Attempted/Completed
Select whether the offense was attempted or completed. In general, attempts
to commit a crime are classified as though the crime(s) was actually
completed. The only exception applies to attempts or assaults to murder,
wherein the victim does not die. Such offenses must be classified as
aggravated assaults, rather than attempted murders.
Statute
Enter the statute number for the offense. This field is independent of the
Offense statute and must be completed manually.
Effective
Displays the date the statute went into effect. This field is display-only.
Expired
Displays the date the statute expired. This field is display-only.
Statute Description
Displays a description of the selected statute. This field is automatically
populated when the Statute field is completed and is display-only.
Arrest Charge Larceny Type
Select the type of larceny for the arrest, if necessary.
Charge Type
Select the type of charge for the arrest, if necessary.
Offense Description
Displays a description of the offense. Data is populated from the Offense
Code field in the Spillman Offense record. This field is display-only.
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Completing the IBR Arrest screen
Offense UCR
Displays a description of the offense according to the UCR code.
Entry Description
Displays a description of the type of arrest entry for the offense. Data is
populated from the Entry Code field in the Spillman Offense record. This
field is display-only.
Alcohol/Drug
Displays the degree of influence that alcohol or drugs had in the involvement,
if any. Data is populated from the Alcohol/Drug field in the Spillman Offense
record. This field is display-only.
Completing the Incident tab in the IBR Arrest screen
The Incidents tab contains display-only information about each incident
involved in the arrest. The incident is associated with the arrest when the
Related Incident field is completed in the Spillman Offense record.
Incidents tab
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Completing the IBR Arrest screen
Since the Incidents tab is display-only, it does not need to be completed.
NOTE
The Incidents tab for Group B (Level 7) arrests may be blank if no incidents are
associated with the arrests.
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User Information
Validating KIBRS Records
Validating KIBRS Records
To ensure that the information being submitted to the state meets national and
state reporting requirements, IBR has a data validation feature. Each IBR
record can be validated individually as it is it created, or grouped in a batch
and validated, before submission to the state.
This section describes each validation method, as well as any errors that may
occur and how to fix them.
Validating individual KIBRS records
In the IBR Incident and Arrest screens, the Validate button can be clicked at
any time during the data entry process. However, it is recommended to wait
until all required information is entered before validating, as many fields rely
on data from other related fields to validate.
For example, if the incident involves an Aggravated Assault or Homicide,
then the Assault Homicide and Circumstances fields on the Persons tab
must be completed for the record to validate.
For more information, see “Validating Group A Incident reports” on page 83
and “Validating Group B Incident reports” on page 85.
Validating Group A
Incident reports
To validate a Group A Incident report:
1. From the IBR Incident screen, click the Validate button.
NOTE
If necessary, in the Law Incident screen, locate the desired record, and
then click the IBR button to open the IBR Incident screen. Click Save to
enable the Validate button.
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Information in each tab is validated. When complete, the IBR
Validation screen opens.
Incident tab
Validation
errors
Revalidate
button
Records summary
area
NOTE
If the incident is associated with an arrest, then the IBR Validation screen
displays a separate Arrests tab to validate arrest information. Make sure
to check for errors on this tab as well.
– If errors are found, then they are listed under the record with their
location and description. Each error displays a red x mark ( ).
– If errors are not found, then a green check mark (
to the record.
) displays next
2. Correct any errors and/or warnings. For more information, see
“Correcting validation errors” on page 90.
3. Click the Revalidate button.
The record is validated again.
4. Repeat steps 2–3 until the record is error-free.
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Validating Group B
Incident reports
To validate Group B Incident reports:
1. From the IBR Incident screen, click the Validate button.
NOTE
If necessary, in the Law Incident screen, locate the desired record, and
then click the IBR button to open the IBR Incident screen.
Information in each tab is validated. When complete, the IBR
Validation screen opens.
Accent tab
Validation
errors
Revalidate
button
Records summary
area
– If errors are found, then they are listed with their location and a
description.
– If errors are not found, then the IBR Validation screen remains
blank.
2. Correct any errors and/or warnings in both the Incident and Arrest
tabs. For more information, see “Correcting validation errors” on
page 90.
3. Click the Revalidate button.
The record is validated again.
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4. Repeat steps 2–3 until the record is error-free.
Validating a batch of KIBRS records
As part of the submission process, a batch of all the KIBRS records, along
with any rejected records from a previous submission, must be submitted.
Batch validation ensures that data in each KIBRS record in the batch meets
national and state requirements, and must be completed for state submission.
TIP
Batch validation can be performed at any time to ensure all incident and
arrest records are entered correctly and reviewed by records staff. The
submission file is not created and saved until the Generate Report button
is clicked. For more information on the submission process, see
“Generating and saving the submission file” on page 92.
To validate a batch of KIBRS records:
1. At the Spillman command line, enter ibragency.
NOTE
Privileges are required to access the IBR Agency screen. Contact your
SAA, if necessary.
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The IBR Agency screen opens and displays information for your
agency.
Agency tab
Validate button
Edit button
NOTE
If accessing the IBR Agency screen for the first time, the Edit IBR Agency
screen also opens so that an IBR Agency record can be created. For
more information, see “Creating and editing the IBR Agency record” on
page 112.
2. To edit the IBR Agency screen, click Edit. For more information,
see “Creating and editing the IBR Agency record” on page 112.
3. Click the Validate button.
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The IBR Validation screen opens.
The screen contains the following tabs for each record type:
Incident, Agency, and Arrest. Any errors found in each record
within a batch display in each tab. A green check mark ( )
indicates a valid record, while a red x mark ( ) indicates an invalid
one.
4. In the Incident tab, click the chevron ( ) next to the record to view
error descriptions for an invalid record. For more information on
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Validating KIBRS Records
how to use error descriptions, see “Validating a batch of KIBRS
records” on page 86.
Invalid record
Error
descriptions
5. Correct all errors for each record listed in the batch.
6. When finished, click the Revalidate button.
TIP
The Revalidate button can be clicked any time during the error correction
process to remove any errors that have already been corrected.
7. Repeat steps 3–6 for invalid records in the Agency and Arrest tabs,
as necessary.
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Understanding and correcting validation errors
Validation errors point out information that makes the report invalid. To make
the incident or arrest valid for submission, any errors must be corrected. The
IBR Validation screen contains several columns that list each error’s location
and description.
The following table describes each column in the IBR Validation screen.
Column name
Description
Screen Name
Indicates the tab containing the error. For example, an error may be
found in the Arrest tab of the IBR Arrest screen.
Data Field
Displays the name of the field in which the error occurred.
Error Number
Displays a reference number for the error. For a list of all errors, see
“Appendix A” on page 123.
Error Message
Displays a description/explanation of the error.
TIP
Double-click the error row to open the tab in the IBR Incident or Arrest
record that contains the error.
Correcting validation errors
Use the information displayed in the IBR Validation screen to correct the
error(s). The IBR Validation screen opens in a new window and can be
referred to while correcting data in the IBR Incident or Arrest record.
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Double-click the record to open the tab in the IBR Incident or Arrest record
that contains the error. When opened, a validation warning may display next
to the affected field.
Validation Warning
message
To correct a validation error:
1. In the IBR Incident or IBR Arrest screen, update the appropriate
KIBRS record with the correct information.
2. Click the Save button.
3. In the IBR Validation screen, click the Revalidate button.
4. Repeat steps 1–3 for each error until the IBR Validation screen is
error-free.
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Submitting KIBRS records
Submitting KIBRS records
The FBI requires IBR data to be submitted. Therefore, most KIBRS
information must be submitted to the state by completing the following tasks:

Validate the batch of records submitted for the month. See “Validating
a batch of KIBRS records” on page 86.

Generate and save the submission file. See “Generating and saving the
submission file” on page 92.

Submit KIBRS data to the state. See “Submitting KIBRS records” on
page 92.

Correct the reported errors and revalidate all rejected records so they
are included in the next state submission. See “Validating KIBRS
Records” on page 83.

Confirm all submission results. See “Confirming Submission Results”
on page 97.
Validating records for submission
Make sure each KIBRS record being submitted is valid to avoid having
records rejected by the state. For more information, see “Validating a batch of
KIBRS records” on page 86.
NOTE
When at least one record is valid, the Generate Report button is enabled.
However, it is recommended that all records be validated within a
submission batch before generating the submission file to avoid state
rejection.
Generating and saving the submission file
Once all records are validated and errors corrected, click the Generate
Report button on the IBR Validation screen to create a submission file of all
incident-based reporting data that will be submitted to the state. When
generated, the submission file is automatically saved to the server. However,
your agency can also save it to an agency-specified location, if desired.
To save the submission file to an agency-specified location:
1. From the IBR Validation screen for batch submissions, click the
Browse button, located next to the Client Save Directory field. For
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information on opening the IBR Validation screen, see “Validating a
batch of KIBRS records” on page 86.
Browse button
The Browse For Folder dialog box opens.
2. Navigate to the desired directory in which to save the submission
file, or create a new folder if necessary.
3. Click OK.
The path to the directory displays in the Client Save Directory field.
The submission file report will save in both the selected directory
and the server.
4. Click the Generate Report button.
A prompt box opens, asking for verification to generate the report.
5. Click Yes.
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The submission file is generated, and the following message box
appears.
6. To submit the submission file to the state, follow your agency’s
guidelines.
NOTE
Once a report has been generated, the Generate Report button is
disabled until the submission results are confirmed or the generated
reports are reverted. For more information, see “Reverting the generated
report” on page 94 and “Confirming Submission Results” on page 97.
Reverting the generated report
If the Generate Report button is accidentally clicked, or if more records need
to be added to the submission file after it has been generated, then as long as
the submission file has not been submitted or the submission results
confirmed, the Undo Generated Report button can be used to revert the
generated report.
To revert a generated report:
1. At the Spillman command line, enter ibragency.
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Submitting KIBRS records
The IBR Agency screen opens.
Undo Generated
Report button
2. Click Undo Generated Report.
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A prompt box opens, asking for verification to proceed.report
3. Click Yes.
The generated report is reverted and the following occurs:
– All records that were previously included in the report display in
the IBR Validation screen when the Validate button is clicked.
– The Current Submission Month and Current Submission Year
fields are set back to the values of the previously generated report.
– The Undo Generated Report and Confirm Submitted Report
buttons become disabled.
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Confirming Submission Results
Confirming Submission Results
Once the submission file is submitted, and feedback is received back from the
state, use the Confirm Submitted Report button in the IBR Agency screen to
mark all incidents as submitted, including those in the last submission file.
Doing so ensures that future submissions contain only those records that were
added, modified, or deleted since the last submission.
CAUTION
The Confirm Submitted Report button brings the Spillman database into
agreement with the state or FBI database. Therefore, select this button
only after the state or FBI has processed your agency’s last submission. It
is recommended to wait until the error report is received back from the
state or FBI. If the submission is lost or damaged and is not processed,
then the unloaded file must be resubmitted with the same information.
When the Confirm Submitted Report button is clicked, and a month
boundary is crossed for a submission file, the Current Submission Month
and Current Submission Year fields are updated to the current month in
preparation for the next submission.
To confirm submission results:
1. At the Spillman command line, enter ibragency.
The IBR Agency screen opens, with the Confirm Submitted
Report button enabled and the Validate button disabled.
Confirm Submitted
Report button
NOTE
If the Confirm Submitted Report button is still unavailable after the
submission report has been generated, then enter ibragency at the
Spillman command line to open the IBR Agency screen again.
2. Click the Confirm Submitted Report button.
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The IBR Approval screen opens.
By default, all records are checked as complete.
3. Click Save to mark all records as submitted.
NOTE
If the state rejected any records, then they must be marked for
resubmission. For more information, see “Marking records for
resubmission” on page 99.
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Marking records for resubmission
Records that were rejected by the state must be marked for resubmission.
After posting the submission file, in the IBR Confirm Submitted Report
screen, clear the Complete check box next to each rejected record to indicate
that the cleared records are incomplete and must be resubmitted with the next
submission file.
TIP
To view the Incident or Arrest record, click the Incident or Arrest link to
open it in a new window. To sort the list of records, click the Complete or
Record column headings.
To mark a record for resubmission:
1. Confirm the submission file in the IBR Approval screen. For more
information, see “Confirming Submission Results” on page 97.
All valid incidents and arrests display in the IBR Approval screen.
2. For any rejected incident or arrest record, clear the Complete check
box next to the record.
TIP
If many records need resubmission, click the Select All check box to clear
all of the records, and then click the Complete check box for those
records that were accepted by the state.
3. Click Save.
A prompt box opens, asking for confirmation to proceed.
4. Click OK to continue.
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The selected records are marked as complete, while the cleared
records are marked for resubmission. The next time a batch of
records is validated, the cleared records are included.
The Current Submission Month and Current Submission Year
fields in the IBR Agency screen are updated only when a month
boundary is crossed for the submission file.
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Chapter 2
Administrator Information
Jump to topic:
Setting Up Sentryx IBR
Entering Agency Information for Sentryx IBR
Setting Up Translation Codes
2
Administrator Information
Setting Up Sentryx IBR
Setting Up Sentryx IBR
This section outlines, in sequential order, the setup tasks that must be
performed to use Sentryx IBR:

“Setting the state module” on page 102

“Creating agency records” on page 103

“Setting up the KIBRS application parameter” on page 107

“Setting up other application parameters” on page 108

“Setting up system privileges” on page 108
For more information about applications, parameters, and user privileges, see
the Spillman Applications Setup and Maintenance and Spillman Security
Setup and Maintenance manuals.
Setting the state module
The state module tells the Spillman software whether to display Sentryx or
Classic IBR screens.
To set the state module application setting:
1. At the Spillman command line, enter adminutil.
The Administration Manager opens.
2. If necessary, select the Settings menu group, and then select the All
Settings menu item to open the Settings Editor screen.
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3. Select Module > Module.IBR.
4. Double-click IBRStates.
The Enter String Value dialog box opens with the specified privilege
level.
5. In the Value field, enter the two-letter abbreviation for your state.
NOTE
If your agency borders another state, and records will be added for
residents of that state, then enter the abbreviation for both states,
separated by a comma. For example, KS, NE or KS, OK.
6. Click OK to save the entry and close the dialog box.
7. Click Close to exit the Administration Manager.
Creating agency records
For each agency for which IBR data will be submitted, an agency record must
be created. These records contain crucial information for each submission.
NOTE
Most likely, an agency record is already created for your agency. For
Sentryx IBR, the State field must be completed. Therefore, even if an
agency record already exits, ensure this field is complete.
To create an agency record:
1. At the Spillman command line, enter apagncy.
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The Agency Codes screen opens.
2. Click Srch and search for your agency record.
3. Do one of the following:
– If the record exists, ensure that the two-letter abbreviation for your
state displays in the State field. If it does not, click Mod, enter the
abbreviation in the field, and then click Accept.
– If the record does not exist, then create it by clicking Add.
4. Complete the fields. For field descriptions, see “Agency Codes field
descriptions” on page 104.
5. When finished, click Accept.
6. Repeat steps 2–5 for each agency that IBR data will be submitted for.
Agency Codes
field descriptions
The following describes fields in the Agency Codes screen in Spillman.
Agency Code
Enter a code for the agency. Up to four alphanumeric characters are allowed.
For example, SPD for Springfield Police Department.
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ORI Number
Enter the nine-character, alphanumeric number assigned to the agency by the
FBI.
Agency Description
Enter a description for the agency code. Up to 30 alphanumeric characters are
allowed. For example, Springfield Police Department for SPD.
Agency ID
Displays the software-assigned identification number of the agency. This field
is display-only.
Dispatch Agency Type
Enter the type of units dispatched from the agency: l (Law Enforcement),
f (Fire), or e (EMS).
Type of Agency
Enter the type of agency. Up to 30 alphanumeric characters are allowed. For
example, Sheriff’s Department, Police Department, or Fire
Department.
Agency Name
Enter the full name of the agency. Up to 30 alphanumeric characters are
allowed. For example, Springfield Police Department.
Agency CEO Name ID
Enter the Names number for the person to whom payments are to be made for
civil process charges, or click the Lookup button to search for the Names
record and then click Use to select it. Up to nine characters are allowed.
NOTE
A Names number must be entered in the Agency CEO Name ID field if
your agency uses the Civil Process module.
Agency CEO Name
Enter the name of the agency’s CEO. Up to 20 alphanumeric characters are
allowed.
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Agency CEO Title
Enter the title of the agency’s CEO. Up to 20 alphanumeric characters are
allowed. For example, Chief of Police.
Report Heading
Enter the heading that will display on agency reports. Up to 50 alphanumeric
characters are allowed. In general, the agency name is entered. For example,
Springfield Police Department.
County Name
Enter the county in which the agency is located. Up to 30 alphanumeric
characters are allowed.
CDC Identifier
Enter the agency’s organization identifier assigned by the Department of
Public Safety. Up to five alphanumeric characters are allowed.
Phone
Enter the agency’s phone number using the (xxx)xxx-xxxx xxxx format, where
(xxx) is the area code, xxx-xxxx is the phone number, and xxxx is the four-digit
extension.
Address
Enter the agency’s physical address.
City Name
Enter the code for city in which the agency is located, or click the Lookup
button and select it from the list.
State
Enter the two-letter abbreviation for the state in which the agency is located,
or click the Lookup button and select it from the list. This field is required for
access to the IBR Agency and IBR Arrest screens.
Zip Code
Enter the ZIP code for the agency’s location using the xxxxx xxxx format. The
last four characters are optional.
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Setting up the KIBRS application parameter
The KIBRS application parameter determines whether the IBR button
displays in the toolbar of the following screens: Law Incident, Arrest, and
Involvements (of the Law Incident and Names tables). The Involvement
screens display the IBR button only after a law incident or name has been
added.
To set up the KIBRS application parameter:
1. At the Spillman command line, enter apparam.
The Application Parameters Table screen opens.
2. Search for the nibrs record, and then do one of the following:
– If the record exists, click Mod.
– If the record does not exist, click Add.
3. In the Application Parameter field, enter nibrs.
4. In the Parameter Description field, enter Provide IBR Option.
5. In the Application Parameter Value field, click the Editor button
or double-click inside the field to open the text editor.
6. In the text editor, enter the following information:
Inci
Yes
Off
Yes
Invl lwmain nmmain
Yes
Arst
Yes
The test editor should look similar to the following example.
7. Click Accept to return to the apparam table.
8. Click Accept to save the record.
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Setting Up Sentryx IBR
Setting up other application parameters
The following table lists additional application parameters that must be set up
in the Application Parameters Table screen (apparam) to allow history
records to be created for Property and Vehicle records. Sentryx IBR uses
these history records in cases where a Property or Vehicle record is tied to
multiple incidents or arrests.
Application
Parameter
Parameter Description
Value
adprhist
Add Property History
Creates a Property History record for each
modification to the Property record. Sentryx
IBR uses these records in cases where one
Property record is tied to multiple incidents or
arrests.
Yes
advhhist
Add Vehicle History
Creates a Vehicle History record for each
modification to the Vehicle record. Sentryx
IBR uses these records in cases where one
Vehicle record is tied to multiple incidents or
arrests.
Yes
loghist
Tables with History Records
Allows logging for the tables specified.
vhmain prmain
relinci
Related Incident Creation
Creates a system involvement between the
tables specified in the loghist parameter
and the incident.
It is recommended to
keep this value blank.
Setting up system privileges
Before Sentryx IBR can be used, system privileges must be set up. The
following table lists the Spillman tables for which users need access and the
required privileges.
108
Spillman table
Description
Required privileges
arrest
Arrest
Access, Read, Modify
apagncy
Agency Codes
Access
ibr
IBR button
Access, Read
ibragency
IBR Agency
Access, Read
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Setting Up Sentryx IBR
Spillman table
Description
Required privileges
lwmain
Law Incident Table
Access, Read, Modify
lwtbori
ORI Table
Access, Read, Modify
System privileges can also be set up in the Administration Manager
(adminutil). For more information, see the Spillman Security Setup and
Maintenance Manual.
NOTE
The IBR Agency system privilege determines whether the IBR button
displays on the Agency Codes screen. The SAA and at least one IBR
clerk should have access to this button to enter or modify information on
the IBR Agency screen.
To set up system privileges:
1. At the Spillman command line, enter sypriv.
The User Privileges Table screen opens.
2. Click Srch and locate the record for the table whose privileges will
be modified. If the record does not exist, create one by clicking Add.
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3. In the (U)ser (G)roup (W)orld (P)assword field, enter U for a
single user, or G for a group of users.
TIP
A group of IBR clerks can be created to make it easier to add and update
system privileges.
4. In the User ID / Group ID / 0 / Password field, enter the user or
group identification number.
5. In the Menu/Prgm/Table/ Table[securityidentifier] field, enter the
menu, program, or table name. For example, ibragency.
6. In the May user access Menu/Prgm/Table w/o a password field,
enter 1.
7. In the May user Read records? field, enter 1.
8. If the table requires modify privileges, then in the May user Modify
records? field, enter 1.
9. Click Accept to save the record.
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Entering Agency Information for Sentryx IBR
Entering Agency Information for Sentryx
IBR
KIBRS requires not only the agency information provided in the Spillman
Agency Codes screen (apagncy), but also specific information about your
agency pertaining to incident-based reporting. This data displays in the IBR
Agency screen, but is maintained through the Edit IBR Agency screen.
Edit button
The IBR Agency screen opens to the logged in user’s IBR agency record.
However, when accessed for the first time, the Edit IBR Agency screen also
opens so that the IBR Agency record can be created.
To later edit the IBR Agency record, click the Edit button from the IBR
Agency screen to open the Edit IBR Agency screen. For more information,
see “Creating and editing the IBR Agency record” on page 112.
The Status field on the IBR Agency screen displays a records summary of the
last generated report of records.
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Entering Agency Information for Sentryx IBR
Creating and editing the IBR Agency record
To create or edit the IBR Agency record:
1. At the Spillman command line, enter ibragency.
The IBR Agency screen opens.
– If a new IBR Agency record is being created, then the Edit IBR
Agency screen automatically opens.
2. If necessary, click the Edit button from the IBR Agency screen to
open the Edit IBR Agency screen.
Some fields may be automatically populated based on data entered in
the Spillman Agency Codes screen (apagncy).
3. Complete any blank fields, or modify information as necessary. For
field descriptions, see “Edit IBR Agency field descriptions” on
page 113.
4. When finished, click Save.
The Edit IBR Agency screen closes and your saved information
displays in the IBR Agency screen.
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Edit IBR Agency
field descriptions
The following describes fields in the Edit IBR Agency screen.
ORI
Displays the Origin Routing Indicator (ORI) for your agency. Data is
populated from the ORI Number field of the Agencies screen in the Spillman
Administration Manager. This field is display-only.
ORI Name
Displays the name for the ORI. This value is set in the apagncy table and
dictated by the FBI. It cannot be modified once set.
Agency
Displays the name of your agency. Data is populated from the Agency Name
field of the Agencies screen in the Spillman Administration Manager. This
field is display-only.
City
This field is not applicable to Kansas.
Date went IBR
Displays the date that your agency started IBR reporting using the mmddyyyy
hhmmss format. This field can be modified, if necessary.
NOTE
The date your agency began IBR reporting and the date your agency
began using Sentryx IBR software may not be the same. Make sure to
enter the date your agency began reporting IBR data, not the date on
which it began using Sentryx IBR software.
Retention Yrs
Displays the number of years your state retains submitted KIBRS
information. This field can be modified, if necessary.
Volume Serial #
Displays the serial number assigned by the software to the volume. This field
is display-only.
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Administrator Information
Entering Agency Information for Sentryx IBR
Backup Count
Displays the number of months (up to 12) the agency retains backup
information. This field can be modified.
Note State Specific Data check box
Select this check box to reveal additional fields for information required by
the state. This check box is selected by default.
Date stop IBR
Enter the time and date on which your agency stopped reporitng IBR data
using the mmddyyyy hhmmss format, or select the date from the calendar.
Activity Date
This field is not applicable to Kansas agencies.
Valid Record Check
This field is not applicable to Kansas agencies.
Subm. Month
Displays the current submission month.
Subm. Year
Displays the current submission year.
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Administrator Information
Setting Up Translation Codes
Setting Up Translation Codes
For Spillman data to be useful for KIBRS submissions, it must conform to the
KIBRS format. Therefore, the following is applicable:

If a KIBRS code value does not exist in the Spillman database, then it
must be added.
For example, if the Spillman database does not contain a code used by
KIBRS for the race Asian/Pacific Islander, then a code for this
value must be added.

Codes being used in Spillman, both old and new, must be translated
into the standard KIBRS code.
For example, in the Name Type field of the Spillman Names screen,
the value INDIV is used for Individual. However, KIBRS uses the
value I for Individual. Therefore, the value code in Spillman must be
translated using the translation tables to conform to the KIBRS
standard.
The following sections describe the guidelines and methods for translating
codes. For a list of recommended codes for Spillman and required codes for
KIBRS, see “Appendix B” on page 131.
Guidelines for translating codes
Spillman codes are not always categorized in the same manner as KIBRS
codes. Use the following guidelines when translating codes:

Multiple Spillman codes need to be translated into only one KIBRS
code.
For example, if your agency uses the following codes for arson
offenses, but KIBRS has only one code, then merging all of the old
code values into one KIBRS code may be desirable.
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Administrator Information
Setting Up Translation Codes
For information on merging codes, see the Spillman Code Table Setup
and Maintenance Manual.

Spillman
code
Description
KIBRS
code
Description
ARST
Arson, Storage
200
Arson
ARST
Arson, Single Resident
ARMV
Arson, Motor Vehicle
AROM
Arson, Other Mobile Property
ARPP
Arson, Public Property
ARSN
Arson, All Other
Multiple Spillman codes need to be translated into fewer KIBRS codes.
For example, your agency might have 14 codes for classifying vehicle
types, but KIBRS only uses five codes.

You might need to translate one Spillman code into several KIBRS
codes, for example, if your agency uses one code for exceptional
clearances but KIBRS has four codes for classifying exceptional
clearances.
Spillman
code
EXC
Description
Cleared by
Exceptional Means
KIBRS
code
Description
A
Death of Offender
B
Prosecution Declined
C
Extradition Denied
D
Victim Refused to
Cooperate
As new codes are added into a Spillman code table, the values required in the
KIBRS database can be checked.
To check the code values in the KIBRS database:
1. With the KIBRS database active, at the Spillman command line,
enter the name of the desired code table to access.
2. In the UCR Offense Code field, click the Lookup button (Ctrl+E) to
view the required values for the KIBRS database.
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Administrator Information
Setting Up Translation Codes
Reclassifying existing codes
To reconcile the relationship between codes in the Spillman and KIBRS
databases, codes can be reclassified in the Spillman database, either in
individual records or throughout the Spillman software. Both methods alter
existing information.
If your agency prefers to retain its existing codes, then see “Retaining original
codes” on page 119.
To determine the best code conversion approach for your agency, review the
recommended Spillman codes and the required KIBRS codes listed in
Appendix B, and then evaluate the codes your agency uses.
Reclassifying codes in individual Spillman records
Reclassifying the code in individual Spillman records may be desirable when
translating one Spillman code into multiple KIBRS codes. For example,
translating one Spillman code used for all clearances by exceptional means
into multiple KIBRS codes used for specific clearances by exceptional means.
NOTE
If your agency has numerous records, then reclassifying codes in
individual records can be time consuming. In addition, codes may not be
accurately reclassified. For example, if the Arrest and Law Incident
records in Spillman do not indicate why each exceptional clearance
occurred, such as death of the offender, prosecution declined, extradition
denied, or victim refused to cooperate, then the correct code to substitute
in each record may not be easily determined.
To reclassify a code in individual Spillman records:
1. Open the appropriate Spillman code table, and add the additional
codes required for KIBRS.
2. Search the Arrest/Non-Custody, Offense, and Law Incident tables in
Spillman for records that use the old code. In each record, change the
code to one of the new codes and accept the changes.
NOTE
In some cases, the old code may be used elsewhere besides the
Arrest/Non-Custody, Offense, and Law Incident tables.
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Administrator Information
Setting Up Translation Codes
3. After modifying all occurrences of the old code, delete the old code
from the Spillman code table.
NOTE
The old code cannot be deleted if it is still used in any record.
Reclassifying a code throughout the Spillman software
Reclassifying a code throughout the Spillman software, rather than record by
record, can be useful for fitting Spillman codes into KIBRS code categories.
For example, if there are 14 vehicle type codes, then all occurrences of each
code can be changed to equal one of the five KIBRS vehicle type codes. Each
record with a changed vehicle type code might contain less detail, but the
information will still be accurate.
NOTE
Reclassifying a code throughout the software alters all records that use
the old code, which might produce inaccurate records. For example, if the
Cleared by Exceptional Means code is changed to equal the KIBRS code
for Prosecution Declined, then every record that used the old code will
contain the code for Prosecution Declined, which might not be the correct
information.
To reclassify a code throughout the Spillman software:
1. For each Spillman code to be replaced, select a KIBRS code that
closely matches the meaning of the old code.
2. At the Spillman command line, enter su to enable Super User status.
Super User status is required to modify a code that is in use.
3. In the Spillman code table that contains the old code, search for the
old code.
4. Change the code to the selected KIBRS code.
5. Click Accept (Alt+A).
A prompt box opens with the following message: Change all
occurrences of this value?
6. Click Yes, or press Enter.
All occurrences of the old code are changed to the new code.
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Spillman KIBRS Manual
Administrator Information
Setting Up Translation Codes
Retaining original codes
By retaining your original Spillman codes, users can enter the standard
KIBRS codes when adding future records, but still preserve the accuracy of
the records already in the Spillman database.
NOTE
Retaining original codes may complicate future data analysis. For
incidents added before the change date, old codes must be used for
summary and statistical reports. For reports after the change date, new
codes must be used.
To retain an original Spillman code while using KIBRS codes:
1. At the Spillman command line, enter su to enable Super User status.
2. In the Spillman code table that contains the code to retain, search for
that code.
3. Change the code’s description (not the code itself) to the following:
Do not use this code!
4. Add the KIBRS code(s) that users are to use in the future.
5. Instruct users to use the new code(s) after a specified time and date.
Setting up translation codes
Before data can be viewed in the Sentryx IBR screens, the translation code
tables must be set up so Spillman values translate into KIBRS values.
To set up a translation code table:
1. From the Spillman Tree Menu, select Law Enforcement Record
Menu > IBR Translation.
The IBR Translation folder expands to list the IBR code tables.
2. Double-click the desired code table to open it, or at the Spillman
command line, enter the name of the code table. For example, to
open the Offense code table, enter troff.
3. With the desired code table open, click the Fwd button.
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Administrator Information
Setting Up Translation Codes
The first record in the code table displays, as show in the following
example of the Name Type record Alias.
4. Click the Mod button, or click inside a field, to enable Modify mode.
5. Complete any empty fields, as applicable.
For example, for the Name Type record Alias, the following fields
would be completed:
– In the State Abbreviation Code field, enter the two-letter
abbreviation for the state. For example, KS.
– In the Type of Victim field, click the Lookup button and select
from the list the valid code to use. For example, since an alias is an
individual, select I - Individual.
– The Is Law Enforcement Officer? (AL) field is required only for
agencies in Alabama and does not need to be completed.
6. Click Accept (Alt+A) to save the record.
7. Click Fwd to move to the next record.
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Administrator Information
Setting Up Translation Codes
8. Repeat steps 3–7 for each record in the code table.
TIP
To find Spillman codes that do not have a translation:
1. From the desired code table, click Srch.
2. In the NIBRS Translations area, click in the first field, and then click the
Type button (Ctrl+N).
3. Select 2 - Not equal to, and then enter an asterisk (*).
4. Click Accept (Alt+A).
The first code that does not have a translation displays. Click Fwd to move to
the next code. Click List and Total to list and total the codes.
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Setting Up Translation Codes
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Spillman KIBRS Manual
Appendix A
During the validation of KIBRS reports, errors and/or warnings may be
generated and display at the end of the report:

An error must be fixed before the report can be submitted. Otherwise,
the state will reject the submission.

A warning indicates that the information may need attention, but does
not strictly need to be fixed before submitting the report.
KIBRS error messages
The following KIBRS error messages are specific to Spillman users. For a list
of all additional IBR error messages, refer to the NIBRS Error Message
Manual on the FBI website: http://www.fbi.gov/about-us/cjis/ucr/nibrs/nibrs.
K073
NUMBER OF RECOVERED VEHICLES CANNOT BE GREATER THAN THE
NUMBER OF STOLEN
When submitting an Incident report, the number of stolen vehicles must be
greater than or equal to the number of recovered vehicles within the same
incident.
K078
A VALID PROPERTY LOSS CODE DOES NOT EXIST FOR THIS
COMPLETED OFFENSE
A valid Property Loss code does not exist for this completed offense.
K201a
A VALID CRIMINAL ACTIVITY CODE MUST BE PRESENT WHEN THE
UCR OFFENSE CODES IS 250, 280, 35A, 35B, 39A, 39B, 39C,
39D, 370, OR 520
When the UCR Offense Code field is 250, 280, 35A–B, 39A–D, 370, or 520,
one of the following entries must be in the Type of Criminal Activity/Gang
Information field:
• B (Buying/Receiving)
• O (Operation/Promoting/Assisting)
• C (Cultivating/Manufacturing/Publishing) • P (Possessing/Concealing)
Spillman KIBRS Manual
• D (Distributing/Selling)
• T (Transporting/Transmitting/Importing)
• E (Exploiting Children)
• U (Using/Consuming)
123
A
Appendix A
K203
THIS FIELD MUST BE BLANK
If the Property Loss/Etc. is 1 or 8, then leave this property field blank.
K204
INVALID CAMPUS CODE
Must be a valid Campus Code.
K205
INVALID SEIZED PROPERTY LOSS TYPE
The only type of seized property 6 reported to KIBRS would be associated
with a drug offense or gambling offense.
K206a
RECOVERED PROPERTY MUST HAVE A MATCHED FORGED OR STOLEN
PROPERTY
For loss type 5 (Recovered), a 3 (Forged) or 7 (Stolen) record must be
included, unless there is a possession of stolen property offense that is 280.
K206b
RECOVERED PROPERTY MUST HAVE A MATCHED FORGED OR STOLEN
PROPERTY
All loss type 5 (Recovered) fields, except for loss type, quantity, value and
recovered date must exactly match those in the 3 (Forged) or 7 (Stolen)
record.
K209a
METHOD OF ENTRY ERROR
The Method of Entry field cannot be F (Forced Entry) because the
Instrument Used field is 11 (Not Applicable).
K209b
METHOD OF ENTRY ERROR
The Method of Entry field cannot be N (No Force) because the Instrument
Used field is not 11 (Not Applicable).
K210
ACTIVITY CODE ERROR
If the Activity Code field is C or D, and one of the following Statute codes is
reported, then the incident data must be submitted:
21-3843, 21-4101, 21-6203, 21-6203a1, 21-6203a2, 21-6203a3, 21-5924,
21-5924a1, 21-5924a2, 21-5924a3, 21-5924a4, 21-5924a5, 21-5924a6.
K211
ACTIVITY CODE ERROR
If the Activity Code field is C or D, then the Relationship to Offender field
cannot be blank.
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Appendix A
K212
ACTIVITY CODE ERROR
If the Activity Code field is C or D, then the Age of Victim field may not be
blank.
K213
ACTIVITY CODE ERROR
If the Activity Code field is J, then the Property Loss/Etc. field must be 7
(Stolen), and the Property Description field must be 0402, 0404, 0406, 0407,
or 0408.
K214
LARCENY TYPE ERROR
If the UCR Offense Code field is 23A–H, 240, 270, or 280, then the Incident
Larceny Type field cannot be blank.
K219a
DATA CAN ONLY BE ENTERED FOR SPECIFIC OFFENSES.
The Type of Force/Weapon Used field can be J (Juvenile Gang), G (Other
Gang), or N (None/Unknown) only if the UCR Offense Code field is one of
the following:
K252
• 09A Murder/Nonnegligent Manslaughter
• 11C Sexual Assault With An Object
• 09B Negligent Manslaughter
• 11D Fondling
• 09C Justifiable Homicide
• 13A Aggravated Assault
• 100 Kidnapping/Abduction
• 13B Simple Assault
• 120 Robbery
• 13C Intimidation
• 11A Rape
• 36A Incest
• 11B Sodomy
• 36B Statutory Rape
OFFENSE CODE MUST BE 220 WITH LOCATION TYPE OF 33 OR 35
FOR DATA TO BE ENTERED.
The Premises Entered field can only be completed when the UCR Offense
Code field is 220 and the Location Type field is 33 or 35.
K257
MUST BE PRESENT WITH AN OFFENSE CODE OF 220 AND A LOCATION
TYPE OF 33 OR 35.
The Premises Entered field must be populated with a valid data value and
cannot be blank when the UCR Offense Code field is 220 and the Location
Type field is 33 or 35.
K301
MUST BE PRESENT – MANDATORY FIELD.
This field must contain a valid data value and cannot be blank when the UCR
Offense Code field is in one of the following:
Spillman KIBRS Manual
125
A
A
Appendix A
100, 120, 200 210, 220 23A–H, 240, 250, 26A–D, 270, 280, 290, 35A–B,
39A–D, 510.
K304
INVALID FIELD VALUE
The field value must be valid for Kansas.
K351
INVALID PROPERTY DESCRIPTION
When the Property Value field is zero, the Property Description field must
be one of the following: 0105, 0106, 0121–0136, 0151, 0152, 0159–0162.
K352
DRUG MEASUREMENT MUST BE BLANK WHEN PROPERTY LOSS CODE = 1
The Type Drug Measurement field must be blank if the Property Loss/Etc.
field is 1 (None).
K358
THIS FIELD MUST BE PRESENT
The Vehicles Stolen and Vehicles Recovered fields must be entered when
the UCR Offense Code field is 240, the Property Loss/Etc. field is Stolen,
and the Attempted/Completed field is Completed.
K359
ALL NONVEHICLE PROPERTY DESCRIPTIONS WERE ENTERED
The Property Description field must be one of the following values when the
Number of Stolen Motor Vehicles field or the Number of Recovered
Motor Vehicles field contains a data value other than 00 (Unknown):
• Automobiles/Sport Utility/Vans
• Recreational Vehicles
• Buses
• Semi Tractors
• Motorcycles/Moped/Dirt Bikes
• Miscellaneous Vehicles (ATV, Golf Carts,
Go-Carts, Snowmobiles)
• Trucks (Pick-Ups)
K360
PROPERTY LOSS (14) MUST BE 5 WITH AN OFFENSE CODE OF 240
FOR DATA TO BE ENTERED
The Vehicles Stolen and Vehicles Recovered fields cannot be completed
unless the UCR Offense Code field is 240, the Property Loss/Etc. field is
Recovered, and the Attempted/Completed field is Completed.
The exception to this rule is when recovered property is reported for a
pre-NIBRS incident. In this case, the property record will contain A (Add), but
the data value in the Incident Number field will not match an incident
126
Spillman KIBRS Manual
Appendix A
already on file in the national UCR database. The segment will be processed,
but used only for SRS purposes and will not be included in the agency's
NIBRS figures.
K364
QUANTITY MUST BE PRESENT
The Estimated Drug Quantity field must be entered when the UCR Offense
Code field is 35A (Drug/Narcotic Violations) and the Property Loss/Etc.
field is 6 (Seized).
K364b
DRUG MEASUREMENT MUST BE VALID
The Type Drug Measurement field must be valid if the UCR Offense Code
field is 35A (Drug/Narcotic Violations) and the Property Loss/Etc. field is 6
(Seized).
K365
OFFENSE = 35A AND PROPERTY LOSS = 6 MUST EXIST
Offense = 35A and Property Loss = 6 must exist when the Suspected Drug
Type field is completed.
K367
DRUG TYPE MUST BE 0924, 0926, OR 0930 FOR A VALUE OF NP
The Type Drug Measurement field cannot be Number of Plants unless
the Suspected Drug Type field is 0924, 0926, or 0930.
K382a
AN OFFENSE OF 35A AND LOSS TYPE OF 6 MUST BE SUBMITTED
The UCR Offense Code field must be 35A and the Property Loss/Etc. field
must be 6 when the Property Description field is one of the following:
0920–0938.
K382b
AN OFFENSE OF 35B MUST BE SUBMITTED
The UCR Offense Code field must be 35B when the Property Description
field is 0915.
K387a
PROPERTY DESCRIPTION MUST BE VALID
If the UCR Offense Code field is 35A and the Property Loss/Etc. field is 6,
then the Property Description field must be one of the following:
0920–0938, or 0941.
K387b
PROPERTY DESCRIPTION MUST BE VALID
If the UCR Offense Code field is 35B, then the Property Description field
must be 0915.
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127
A
A
Appendix A
K390
ILLOGICAL PROPERTY DESCRIPTION FOR THE OFFENSE(S)
SUBMITTED
The Property Description field must contain a data value that is logical for
one or more offense codes entered in the UCR Offense Code field. For
example, Livestock would be an illogical data value if the related offense
was 23A (Pocket-picking). Note that the Property Description field contains
an extended listing of illogical property descriptions.
K391
PROPERTY VALUE MUST BE ZERO
The Property Value field must be zero when the Property Description field
is one of the following: 0105, 0106, 0121–0136, 0151, 0152, 0159–0162.
K401
MUST BE PRESENT – MANDATORY FIELD
This field must contain a valid data value, but not be blank, when the victim
was murdered or the victim type is not I (Individual).
K407
ERROR – MUTUALLY EXCLUSIVE VALUE
The Type of Injury Code field cannot contain mutually exclusive data
values, although more than one data value is allowed. The values N (None) or
M (Apparent Minor Injury) cannot be entered with any other data value.
K408
THIS FIELD MUST BE BLANK
If the victim is not I (Individual), then this field must be blank.
K410
FNN FORMAT ERROR
Format at FNN, with F = 1–8 (in feet) and NN = 00–11 (in inches). Round
fractions.
K464
ENTRY FOR TYPE OF VICTIM MUST BE \”I\” FOR CRIME AGAINST
PERSON OFFENSE
The Type of Victim field must be I (Individual) when the UCR Offense
Code field contains a Crime Against Person.
K470
FIELDS MUST BE IDENTICAL
If the Relationship to Offender field is VO (Victim Was Offender), then there
must be a victim that is identical to the offender.
K553
128
SEX OF VICTIM AND OFFENDER DOES NOT REFLECT THE
RELATIONSHIP
Spillman KIBRS Manual
Appendix A
The Sex of Offender field should contain a data value that is consistent with
the data value entered in the Relationship to Offender field. The sex of the
victim and offender must be different when the Relationship to Offender
field is one of the following:
• BG (Victim Was Boyfriend/Girlfriend)
• XS (Victim Was Ex-Spouse)
• CS (Victim Was Common-Law Spouse)
• XF (Victim was Ex-Boyfriend/Girlfriend)
• SE (Victim Was Spouse)
The sex of the victim and offender must be the same when the Relationship
to Offender field is HR (Homosexual Relationship).
K554
AGE OF VICTIM AND OFFENDER DOES NOT REFLECT THE
RELATIONSHIP
The Age of Offender field must contain a data value that is consistent with
the data value entered in the Relationship to Offender field. The age of the
offender must be less than the age of the victim when the Relationship to
Offender field is one of the following:
• GP (Victim Was Grandparent)
• PA (Victim Was Parent)
• FP (Victim Was Foster Parent)
The age of the offender must be greater than the age of the victim when the
Relationship to Offender field is one of the following:
• CH (Victim Was Child)
• GC (Victim Was Grandchild)
• FC (Victim Was Foster Child)
K701
ARRESTEE BIRTHDAY MUST BE PRESENT.
The DOB field in the arrestee’s Names record is required.
Warning Messages
K343
Spillman KIBRS Manual
OFFENSE 280 HAS RECOVERED VEHICLE BUT 240 DOES NOT SHOW
STOLEN
129
A
A
Appendix A
The Property record was submitted with recovered vehicle information, but
no stolen motor vehicle is questionable when the UCR Offense Code field
contains both 280 (Stolen Property) and 240 (Motor Vehicle Theft), the
Property Loss/Etc. field is Recovered, and the Property Description field
contains a motor vehicle.
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Spillman KIBRS Manual
Appendix B
Recommended Spillman codes and required KIBRS codes
The following tables list recommended Spillman codes, and required KIBRS
codes.
• “Arrest Disposition” on page 131
• “Race Type” on page 136
• “Arrest Type” on page 132
• “Offense Type (letter style)” on page 137
• “Law Incident Disposition” on page 132
• “Offense Type (NCIC style)” on page 142
• “Ethnicity” on page 133
• “Property Color” on page 147
• “Eye Color” on page 134
• “Vehicle Type” on page 157
• “Hair Color” on page 135
• “Status” on page 158
• “Name Type” on page 135
• “Name Involvement Relationship” on
page 158
NOTE
Not all codes reported in KIBRS may be covered by Spillman codes. Your
agency may have its own codes to use and should add its own Spillman
codes to cover all possibilities.
NOTE
Blank fields indicate that there is no translation or direct recommendation
for that code. For example, if a Spillman code is listed, but there is no
translation or recommendation for your state, then the field for KIBRS is
left blank.
Arrest Disposition
Spillman Arrest Disposition (Sentryx)
(jlardisp)
KIBRS Juve Disposition (trjlardp)
Arst Disp
code
Description
Juve Disp
code
Description
JHWD
Juv. Handled within Department
H
Handled Within Department
JROA
Juv. Ref. to Other Authorities
R
Referred to Other Authorities
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Appendix B
Arrest Type
Spillman Arrest Type (jlartype)
KIBRS Arrest Type (trjlarty)
Arrest Type
code
Description
Arrest Type
code
Description
O-VA
On-View Arrest
O
On-View Arrest
S/C
Summoned/Cited
S
Summoned/Cited
TIC
Taken Into Custody
T
Taken Into Custody
Law Incident Disposition
Spillman Law Incident Disposition (lwtbdisp)
KIBRS Exceptional Clearance
(trlwdisp)
Disp
code
Description
Excp
code
Description
Delete
ACT
Active
N
Not Applicable
N
CAA
Clrd Adlt, Arst Clrd Adlt, Arst (One Incident)
N
Not Applicable
N
CAC
Clrd Adlt, Arst (One Incident) Clrd Adlt, Arst (Cnt
Arrestee)
N
Not Applicable
N
CAM
lrd Adlt, Arst (Cnt Arrestee) Clrd Adlt, Arst
(Multi-Clear)
N
Not Applicable
N
CJA
Clrd Juv, Arst Clrd Juv, Arst (One Incident)
N
Not Applicable
N
CJC
Clrd Juv, Arst (One Incident) Clrd Juv, Arst (Cnt
Arrestee)
N
Not Applicable
N
CJM
Clrd Juv, Arst (Cnt Arrestee) Clrd Juv, Arst
(Multi-Clear)
N
Not Applicable
N
CLO
Closed Case
N
Not Applicable
N
ECD
Clrd Adlt, Death of Offender
A
Death of Offender
N
ECE
Clrd Adlt, Extradition Denied
C
Extraction Denied
N
ECP
Clrd Adlt, Prosecution Declined
B
Prosecution Declined
N
ECV
Clrd, Adlt, Victim Uncooperative
D
Victim Refused to Cooperate
N
EJD
Clrd Juv, Death of Offender
A
Death of Offender
N
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Spillman KIBRS Manual
Appendix B
Spillman Law Incident Disposition (lwtbdisp)
KIBRS Exceptional Clearance
(trlwdisp)
Disp
code
Description
Excp
code
Description
Delete
EJE
Clrd Juv, Extradition Denied
C
Extradition Denied
N
EJN
Clrd Juv, No Custody
E
Juvenile/No Custody
N
EJP
Clrd Juv, Prosecution Denied
B
Prosecution Denied
N
EJV
Clrd Juv, Victim Uncooperative
D
Victim Refused to Cooperate
N
INA
Inactive
N
Not Applicable
N
INF
For Information Only
N
Not Applicable
N
PEN
Pending
N
Not Applicable
N
SGJ
Sent to Grand Jury
N
Not Applicable
N
TRA
Transferred
N
Not Applicable
N
UNF
Unfounded
N
Not Applicable
Y
Ethnicity
Spillman Ethnicity (nmtbethn)
KIBRS Ethnicity (trnmethn)
Ethnicity code
Description
Ethnicity code
AFR
African
N
ASIA
Asian
N
CAN
Canadian
N
CUBA
Cuban
H
ENG
English or British
N
FRCH
French
N
GERM
German
N
GREK
Greek
N
HIS
Hispanic
H
LAT
Latino
H
MEX
Mexican
H
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Appendix B
Spillman Ethnicity (nmtbethn)
KIBRS Ethnicity (trnmethn)
Ethnicity code
Description
Ethnicity code
NHIS
Non-Hispanic
N
PACF
Pacific Islander
N
RUS
Russian
N
SCAN
Scandinavian
N
SPAN
Spanish
H
TURK
Turkish
N
Eye Color
Spillman Eye Color (nmtbeyes)
KIBRS Eye Color (trnmeyes)
Eye Color
code
Description
Eye Color
code
Description
BLK
Black
BLK
Black
BLU
Blue
BLU
Blue
BRO
Brown
BRO
Brown
GRN
Green
GRN
Green
GRY
Gray
GRY
Gray
HAZ
Hazel
HAZ
Hazel
MAR
Maroon
MAR
Maroon
MUL
Multicolored
MUL
Multicolored
PNK
Pink
PNK
Pink
XXX
Unknown
Blank
Does not apply if Suspect Sequence
Number is 00.
134
Spillman KIBRS Manual
Appendix B
Hair Color
Spillman Hair Color (nmtbhair)
KIBRS Hair Color (trnmhair)
Hair Color
code
Description
Hair Color
code
Description
XXX
Bald
BLD
Bald
BLK
Black
BLK
Black
BLN
Blonde
BLN
Blonde
BRO
Brown
BRO
Brown
BLU
Blue
BLU
Blue
GRN
Green
GRN
Green
GRY
Gray
GRY
Gray
MUL
Multicolored
MUL
Multicolored
ONG
Orange
ONG
Orange
PNK
Pink
PNK
Pink
PLE
Purple
PLE
Purple
RED
Red
RED
Red
SDY
Sandy
SDY
Sandy
WHI
White
WHI
White
XXX
Unknown
Blank
Does not apply if Victim Type is not I
or if Suspect Sequence Number is 00.
Name Type
Spillman Name Type (nmtbntyp)
KIBRS Victim type (trnmntyp)
Name Type
code
Description
Victim Type
code
Description
ALIAS
Alias
I
Individual
BUSIN
Business
B
Business
FINANC
Financial Institution
F
Financial Institution
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Appendix B
Spillman Name Type (nmtbntyp)
KIBRS Victim type (trnmntyp)
Name Type
code
Description
Victim Type
code
Description
GOVMNT
Government
G
Government
INDIV
Individual
I
Individual
OTHER
Other
O
Other
RATO
Resident Alarm Tracking Only
O
Other
RELIGI
Religious Institution
R
Religious Organization
SUSPCT
Suspect Name Record
I
Individual
Race Type
Spillman Race Type (nmtbrace)
KIBRS race type (trnmrace)
Race code
Description
Race code
Ethnicity
A
Asian/Pacific Islander
A
N
B
Black
B
N
I
American Indian/Alaskan Native
I
N
K
Black (Hispanic)
B
H
L
White (Hispanic)
W
H
N
American Indian (Hispanic)
I
H
P
Asian/Pacific Islander (Hispanic)
A
H
U
Unknown Race/Ethnicity
U
U
W
White (Non Hispanic)
W
N
136
Spillman KIBRS Manual
Appendix B
Offense Type (letter style)
Spillman offense type (tboff)
(Set 1, letter style block coded)
KIBRS offense type (troff)
Off
code
Offense
description
Off
code
Offense
description
Atmp/
Comp
AFRM
Assault with a Firearm
13A
Aggravated Assault
C
AIMI
Arson, Industrial, Inhabited
200
Arson
C
AIMU
Arson, Industrial, Uninhabited
200
Arson
C
AINT
Assault, Intimidation
13C
Intimidation
C
AKNF
Assault with a Knife
13A
Aggravated Assault
C
ANAI
Assault Hands, Fists, Agg Injury
13A
Aggravated Assault
C
AOCI
Arson, Othr Cmrcial, Inhabited
200
Arson
C
AOCU
Arson, Othr Cmrcial, Uninhabit
200
Arson
C
AODU
Arson, Othr. Struc. Uninhabitd
200
Arson
C
AOFF
Alcohol Offense
90G
Liquor Law Violations
C
AORI
Arson, Other Resd. Inhabited
200
Arson
C
AORU
Arson, Other Resd. Uninhabited
200
Arson
C
AOSI
Arson, Othr. Struc. Inhabited
200
Arson
C
AOWP
Assault, Other Weapon
13A
Aggravated Assault
C
APFR
Assault, Police, Firearm
13A
Aggravated Assault
C
APKN
Assault, Police, Knife
13A
Aggravated Assault
C
APNA
Assault, Police, Agg Injury
13A
Aggravated Assault
C
APOW
Assault, Police, Other Weapon
13A
Aggravated Assault
C
APPI
Arson, Public Prop. Inhabited
200
Arson
C
APPU
Arson, Public Prop. Uninhabitd
200
Arson
C
APSM
Assault, Police, Simple
13B
Simple Assault
C
ARMV
Arson, Motor Vehicle
200
Arson
C
AROM
Arson, Other Mobile Property
200
Arson
C
ARSI
Arson, Single Resd. Inhabited
200
Arson
C
ARSN
Arson, All Other
200
Arson
C
Spillman KIBRS Manual
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A
Appendix B
Spillman offense type (tboff)
(Set 1, letter style block coded)
KIBRS offense type (troff)
Off
code
Offense
description
Off
code
Offense
description
Atmp/
Comp
ASIM
Assault, Simple
13B
Simple Assault
C
ASRU
Arson, Single Resd. Uninhabitd
200
Arson
C
ASTI
Arson, Storage, Inhabited
200
Arson
C
ASTU
Arson, Storage, Uninhabited
200
Arson
C
BNAF
Burglary, Non-res, Att Forc En
220
Burglary/Breaking & Entering
A
BNFE
Burglary, Non-res, Forcibl Ent
220
Burglary/Breaking & Entering
C
BNUE
Burglary, Non-res, Unlawf Ent
220
Burglary/Breaking & Entering
C
BOMB
Bomb Threat or Attack
13C
Intimidation
C
BRAF
Burglary, Resid, Att Forc Ent
220
Burglary/Breaking & Entering
A
BRFE
Burglary, Resid, Forcible Ent
220
Burglary/Breaking & Entering
C
BRIB
Bribery
510
Bribery
C
BRUE
Burglary, Resident, Unlawf Ent
220
Burglary/Breaking & Entering
C
CHAN
Child Abuse or Neglect
90F
Family Offense, Nonviolent
C
CNSP
Criminal Nonsupport
90F
Family Offense, Nonviolent
C
CSPC
Cont Subs, Pssess, Cocaine
35A
Drug/Narcotic Violations
C
CSPM
Cont Subst Possession Marijuana
35A
Drug/Narcotic Violations
C
CSPO
Controlled Substance/Possession
35A
Drug/Narcotic Violations
C
CSPP
Cont Subs, Possess, Paraphrnla
35B
Drug Equipment Violations
C
CSPS
Cont Subst Posses Synthetics
35A
Drug/Narcotic Violations
C
CSSC
Cont Subst Sale, Manuf Cocaine
35A
Drug/Narcotic Violations
C
CSSM
Cont Subst Sale, Manu Marijuana
35A
Drug/Narcotic Violations
C
CSSO
Cont Substance Sale, Manu Other
35A
Drug/Narcotic Violations
C
CSSS
Cont Subst Sale, Manu Synthetic
35A
Drug/Narcotic Violations
C
CURF
Curfew or Loitering
DCON
Disorderly Conduct
90C
Disorderly Conduct
C
DUI
DUI Alcohol or Drugs
90D
Driving Under the Influence
C
EMBZ
Embezzlement
270
Embezzlement
C
138
Spillman KIBRS Manual
Appendix B
Spillman offense type (tboff)
(Set 1, letter style block coded)
KIBRS offense type (troff)
Off
code
Offense
description
Off
code
Offense
description
Atmp/
Comp
EXBM
Extortion or Blackmail
210
Extortion/Blackmail
C
EXPL
Explosc or Incendiary Problem
520
Weapon Law Violations
C
FAMF
Family Fight, Nonviolent
90F
Family Offenses, Nonviolent
C
FATM
Fraud, Credit Card, ATM Fraud
26B
Credit Card/Automatic Teller
C
FGO
Fish and Game Offense
90Z
All Other Offenses
C
FIMP
Fraud, Impersonation
26C
Impersonation
C
FORG
Counterfeiting, Forgery
250
Counterfeiting/Forgery
C
FRAU
Fraud/Swindle/Confidence Game
26A
False Pretenses/Swindle/
Conf Game
C
FWEL
Fraud, Welfare
26D
Welfare Fraud
C
FWIR
Fraud, Wire
26E
Wire Fraud
C
GABM
Gambling, Bookmaking
39B
Operating/Promoting/
Assisting Gamb.
C
GABT
Gambling, Betting or Wagering
39A
Betting/Wagering
C
GAEQ
Gambling, Equipment Violations
39C
Gambling Equipment Violations
C
GAMB
Gambling, Operat/Promot/Assist
39B
Operating/Promoting/
Assisting Gamb.
C
GANL
Gambling, Numbers
39B
Operating/Promoting/
Assisting Gamb.
C
GASP
Gambling, Sports Tampering
39D
Sports Tampering
C
HOMI
Homicide
09A
Murder & Nonnegligent Mansl
C
HOMN
Negligent Homicide
09B
Negligent Manslaughter
C
INTP
Intoxicated Person
90E
Drunkenness
C
JHOM
Justifiable Homicide
09C
Justifiable Homicide
C
JRUN
Juvenile Runaway
901
Runaway
C
KIDN
Kidnapping, Abduction
100
Kidnaping/Abduction
C
LOIT
Loitering
PORN
Pornography, Obscene Material
370
Pornography/Obscene Material
C
Spillman KIBRS Manual
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Appendix B
Spillman offense type (tboff)
(Set 1, letter style block coded)
KIBRS offense type (troff)
Off
code
Offense
description
Off
code
Offense
description
Atmp/
Comp
PRAP
Assisting, Promoting Prostitution
40B
Assist or Promot Prostitution
C
PROS
Prostitution
40A
Prostitution
C
PTOM
Peeping Tom
RAPE
Rape First
11A
Forcible Rape
C
RESP
Recovered Stolen Property
23E
Theft From Coin-Op or Device
C
RFBK
Robbery, Firearm, Bank
120
Robbery
C
RFBU
Robbery, Firearm, Business
120
Robbery
C
RFCS
Robbery, Firearm, Chain Store
120
Robbery
C
RFGS
Robbery, Firearm, Gas Station
120
Robbery
C
RFMC
Robbery, Firearm, Misc
120
Robbery
C
RFRE
Robbery, Firearm, Residential
120
Robbery
C
RFST
Robbery, Firearm, Street
120
Robbery
C
RKBK
Robbery, Knife, Bank
120
Robbery
C
RKBU
Robbery, Knife, Business
120
Robbery
C
RKCS
Robbery, Knife, Chain Store
120
Robbery
C
RKGS
Robbery, Knife, Gas Station
120
Robbery
C
RKMC
Robbery, Knife, Miscellaneous
120
Robbery
C
RKRE
Robbery, Knife, Residential
120
Robbery
C
RKST
Robbery, Knife, Street
120
Robbery
C
ROBK
Robbery,Other Weapon, Bank
120
Robbery
C
ROBU
Robbery,Other Weapon, Business
120
Robbery
C
ROCS
Robbery, Other Weap Chain Store
120
Robbery
C
ROGS
Robbery,Other Weap Gas Station
120
Robbery
C
ROMC
Robbery, Other Weapon, Misc.
120
Robbery
C
RORE
Robbery, Other Weapon, Residence
120
Robbery
C
ROST
Robbery, Other Weapon, Street
120
Robbery
C
RSBK
Robbery, Strongarm, Bank
120
Robbery
C
140
Spillman KIBRS Manual
Appendix B
Spillman offense type (tboff)
(Set 1, letter style block coded)
KIBRS offense type (troff)
Off
code
Offense
description
Off
code
Offense
description
Atmp/
Comp
RSBU
Robbery, Strongarm, Business
120
Robbery
C
RSCS
Robbery, Strongarm, Chain Store
120
Robbery
C
RSGS
Robbery, Strongarm, Gas Station
120
Robbery
C
RSMC
Robbery, Strongarm, Misc.
120
Robbery
C
RSRE
Robbery, Strongarm, Residence
120
Robbery
C
RSST
Robbery, Strongarm, Street
120
Robbery
C
SAAR
Force Sex Assault, Att Rape
11A
Forcible Rape
A
SAFF
Force Sex Assault, Fondling
11D
Forcible Fondling
C
SAFO
Force Sex Assault, With Object
11C
Sexual Asslt With an Object
C
SAFR
Force Sex Assault, Rape
11A
Forcible Rape
C
SAFS
Force Sex Assault, Sodomy
11B
Forcible Sodomy
C
SANI
Nonfrc Sex Assault, Incest
36A
Incest
C
SASR
Nonfrc Sex Assault, Stat Rape
36B
Statutory Rape
C
SPRP
Receive, Posses Stolen Property
280
Stolen Property Offenses
C
THEF
Theft of Prop
23H
All Other Larceny
C
THRE
Threatening
13C
Intimidation
C
TPBD
Theft, Property, Building
23D
Theft From Building
C
TPCM
Theft, Property, Coin Machine
23E
Theft From Coin-Op or Device
C
TPMV
Theft, Property, From Mtr Veh
23F
Theft From Motor Vehicle
C
TPOT
Theft, Property, Other
23H
All Other Larceny
C
TPPK
Theft, Property, Pocket
23A
Pocket-picking
C
TPPS
Theft, Property, Purse
23B
Purse-snatching
C
TPSH
Theft, Property, Shoplifting
23C
Shoplifting
C
TPVP
Theft, Property, Vehicle Parts
23G
Theft of Motor Veh. Parts
C
TRES
Trespassing
90J
Trespass of Real Property
C
TVAU
Theft, Vehicle: Automobile
240
Motor Vehicle Theft
C
TVMC
Theft, Vehicle: Motorcycle
240
Motor Vehicle Theft
C
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141
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Appendix B
Spillman offense type (tboff)
(Set 1, letter style block coded)
KIBRS offense type (troff)
Off
code
Offense
description
Off
code
Offense
description
Atmp/
Comp
TVOT
Theft, Vehicle: Other Type
240
Motor Vehicle Theft
C
TVTB
Theft, Vehicle: Truck or Bus
240
Motor Vehicle Theft
C
VAGR
Vagrancy
VAND
Destruct, Damage, Vandalize Prop
290
Destruction/Damage/
Vandalism
C
WOFF
Weapons Offense
520
Weapon Law Violations
C
Offense Type (NCIC style)
Spillman offense type (tboff)
(Set 2, NCIC style block coded)
KIBRS offense type (troff)
Off
code
Offense
description
Off
code
Offense
description
Atmp/Comp
090A
Homicide
09A
Murder & Nonnegligent Mansl
C
090B
Negligent Homicide
09B
Negligent Manslaughter
C
090C
Justifiable Homicide
09C
Justifiable Homicide
C
1000
Kidnapping, Abduction
100
Kidnaping/Abduction
C
110A
Sex Off, Att Forcible Rape
11A
Forcible Rape
A
110B
Sex Off, Forcible Sodomy
11B
Forcible Sodomy
C
110C
Sex Off, Assault w/Object
11C
Sexual Asslt With an Object
C
110D
Sex Off, Forcible Fondling
11D
Forcible Fondling
C
111A
Sex Off, Forcible Rape
11A
Forcible Rape
C
1201
Robbery, Firearm, Bank
120
Robbery
C
1202
Robbery, Firearm, Business
120
Robbery
C
1203
Robbery, Firearm, Chain Store
120
Robbery
C
1204
Robbery, Firearm, Gas Station
120
Robbery
C
1205
Robbery, Firearm, Misc.
120
Robbery
C
142
Spillman KIBRS Manual
Appendix B
Spillman offense type (tboff)
(Set 2, NCIC style block coded)
KIBRS offense type (troff)
Off
code
Offense
description
Off
code
Offense
description
Atmp/Comp
1206
Robbery, Firearm, Residential
120
Robbery
C
1207
Robbery, Firearm, Street
120
Robbery
C
1211
Robbery, Knife, Bank
120
Robbery
C
1212
Robbery, Knife, Business
120
Robbery
C
1213
Robbery, Knife, Chain Store
120
Robbery
C
1214
Robbery, Knife, Gas Station
120
Robbery
C
1215
Robbery, Knife, Miscellaneous
120
Robbery
C
1216
Robbery, Knife, Residential
120
Robbery
C
1217
Robbery, Knife, Street
120
Robbery
C
1221
Robbery, Strongarm, Bank
120
Robbery
C
1222
Robbery, Strongarm, Business
120
Robbery
C
1223
Robbery, Strongarm, Chain Store
120
Robbery
C
1224
Robbery, Strongarm, Gas Station
120
Robbery
C
1225
Robbery, Strongarm, Misc.
120
Robbery
C
1226
Robbery, Strongarm, Residence
120
Robbery
C
1227
Robbery, Strongarm, Street
120
Robbery
C
1291
Robbery, Other Weapon, Bank
120
Robbery
C
1292
Robbery, Other Weapon, Business
120
Robbery
C
1293
Robbery, Other Weap Chain Store
120
Robbery
C
1294
Robbery, Other Weap Gas Station
120
Robbery
C
1295
Robbery, Other Weapon, Misc.
120
Robbery
C
1296
Robbery, Other Weap Residence
120
Robbery
C
1297
Robbery, Other Weapon, Street
120
Robbery
C
130C
Assault, Intimidation
13C
Intimidation
C
130B
Assault, Simple
13B
Simple Assault
C
131B
Assault, Police, Simple
13B
Simple Assault
C
130A
Assault, Police, Agg Injury
13A
Aggravated Assault
C
Spillman KIBRS Manual
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Appendix B
Spillman offense type (tboff)
(Set 2, NCIC style block coded)
KIBRS offense type (troff)
Off
code
Offense
description
Off
code
Offense
description
Atmp/Comp
131A
Assault, Hand, Fist, Agg Injury
13A
Aggravated Assault
C
132A
Assault, Other Weapon
13A
Aggravated Assault
C
133A
Assault, Police, Other Weapon
13A
Aggravated Assault
C
134A
Assault with a Knife
13A
Aggravated Assault
C
135A
Assault, Police, Knife
13A
Aggravated Assault
C
136A
Assault with a Firearm
13A
Aggravated Assault
C
137A
Assault, Police, Firearm
13A
Aggravated Assault
C
200U
Arson, Single Resd. Uninhabitd
200
Arson
C
200I
Arson, Single Resd. Inhabited
200
Arson
C
201U
Arson, Other Resd. Uninhabited
200
Arson
C
201I
Arson, Other Resd. Inhabited
200
Arson
C
202U
Arson, Storage, Uninhabited
200
Arson
C
202I
Arson, Storage, Inhabited
200
Arson
C
203U
Arson, Industrial, Uninhabited
200
Arson
C
203I
Arson, Industrial, Inhabited
200
Arson
C
204U
Arson, Othr Cmrcial, Uninhabit
200
Arson
C
204I
Arson, Othr Cmrcial, Inhabited
200
Arson
C
205U
Arson, Public Prop. Uninhabitd
200
Arson
C
205I
Arson, Public Prop. Inhabited
200
Arson
C
206U
Arson, Othr. Struc. Uninhabitd
200
Arson
C
206I
Arson, Othr. Struc. Inhabited
200
Arson
C
2070
Arson, Motor Vehicle
200
Arson
C
2080
Arson, Other Mobile Property
200
Arson
C
2090
Arson, All Other
200
Arson
C
2100
Extortion, Blackmail
210
Extortion/Blackmail
C
22NA
Burglary, Non-res, Att Forc En
220
Burglary/Breaking & Entering
A
22NU
Burglary, Non-res, Unlawf Ent
220
Burglary/Breaking & Entering
C
144
Spillman KIBRS Manual
Appendix B
Spillman offense type (tboff)
(Set 2, NCIC style block coded)
KIBRS offense type (troff)
Off
code
Offense
description
Off
code
Offense
description
Atmp/Comp
22NF
Burglary, Non-res, Forcibl Ent
220
Burglary/Breaking & Entering
C
22RA
Burglary, Resid, Att Forc Ent
220
Burglary/Breaking & Entering
A
22RU
Burglary, Resident, Unlawf Ent
220
Burglary/Breaking & Entering
C
22RF
Burglary, Resid, Forcible Ent
220
Burglary/Breaking & Entering
C
230A
Theft, Property, Pocket
23A
Pocket-picking
C
230B
Theft, Property, Purse
23B
Purse-snatching
C
230C
Theft, Property, Shoplifting
23C
Shoplifting
C
230D
Theft, Property, Building
23D
Theft From Building
C
230E
Theft, Property, Coin Machine
23E
Theft From Coin-Op or Device
C
230F
Theft, Property, From Mtr Veh
23F
Theft From Motor Vehicle
C
230G
Theft, Property, Vehicle Parts
23G
Theft of Motor Veh. Parts or
C
230H
Theft, Property, Bicycle
23H
All Other Larceny
C
239H
Theft, Property, Other
23H
All Other Larceny
C
2401
Theft, Vehicle: Motorcycle
240
Motor Vehicle Theft
C
2402
Theft, Vehicle: Other Type
240
Motor Vehicle Theft
C
2403
Theft, Vehicle: Truck or Bus
240
Motor Vehicle Theft
C
2404
Theft, Vehicle: Automobile
240
Motor Vehicle Theft
C
2500
Counterfeiting, Forgery
250
Counterfeiting/Forgery
C
260A
Fraud-Swindle, Confidence Game
26A
False Pretenses/Swindle/Conf
C
260B
Fraud, Credit Card/ATM Fraud
26B
Credit Card/Automatic Teller
C
260C
Fraud, Impersonation
26C
Impersonation
C
260D
Fraud, Welfare
26D
Welfare Fraud
C
260E
Fraud, Wire
26E
Wire Fraud
C
2700
Embezzlement
270
Embezzlement
C
2800
Receive, Posses Stolen Property
280
Stolen Property Offenses
C
2900
Destruct, Damage, Vandalize Prop
290
Destruction/Damage/
Vandalism
C
Spillman KIBRS Manual
145
A
A
Appendix B
Spillman offense type (tboff)
(Set 2, NCIC style block coded)
KIBRS offense type (troff)
Off
code
Offense
description
Off
code
Offense
description
Atmp/Comp
350B
Cont Subst Drug Equipment
35B
Drug Equipment Violations
C
350A
Controlled Substance Possession
35A
Drug/Narcotic Violations
C
351A
Cont Subst Posses Synthetics
35A
Drug/Narcotic Violations
C
352A
Cont Subst Possession Marijuana
35B
Drug/Narcotic Violations
C
353A
Controlled Subs Posses Cocaine
35A
Drug/Narcotic Violations
C
354A
Cont Substance Sale, Manu Other
35A
Drug/Narcotic Violations
C
355A
Cont Subst Sale, Manu Synthetic
35A
Drug/Narcotic Violations
C
356A
Cont Subst Sale, Manu Marijuana
35A
Drug/Narcotic Violations
C
357A
Cont Subst Sale, Manuf Cocaine
35A
Drug/Narcotic Violations
C
360A
Sex Off, Nonforcible Incest
36A
Incest
C
360B
Sex Off, Nonfrc Statutory Rape
36B
Statutory Rape
C
3700
Pornography, Obscene Material
370
Pornography/Obscene Material
C
390A
Gambling-Other Betting, Wagr
39A
Betting/Wagering
C
391A
Gambling-Numbers Betting, Wagr
39A
Betting/Wagering
C
392A
Gambling-Bookmake Betting, Wagr
39A
Betting/Wagering
C
390B
Gambling-Other Operate, Promote
39B
Operating/Promoting/Assisting
C
391B
Gambling-Numbers Oper, Promote
39B
Operating/Promoting/Assisting
C
392B
Gambling-Bookmake Oper, Promote
39B
Operating/Promoting/Assisting
C
390C
Gambling-Other Equipment Viol
39C
Gambling Equip. Violations
C
390D
Gambling-Other Sports Tamper
39D
Sports Tampering
C
400A
Prostitution
40A
Prostitution
C
400B
Assisting, Promoting Prostitution
40B
Assist or Promot Prostitution
C
5100
Bribery
510
Bribery
C
5200
Weapons Offense
520
Weapon Law Violations
C
900A
Nonsufficient Funds Checks
90A
Bad Checks
C
900B
Curfew or Loitering
900C
Disorderly Conduct
90C
Disorderly Conduct
C
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Appendix B
Spillman offense type (tboff)
(Set 2, NCIC style block coded)
KIBRS offense type (troff)
Off
code
Offense
description
Off
code
Offense
description
Atmp/Comp
900D
DUI Alcohol or Drugs
90D
Driving Under the Influence
C
900E
Intoxicated Person
90E
Drunkenness
C
900F
Family Offenses, Nonviolent
90F
Family Offenses, Nonviolent
C
900G
Alcohol Offense
90G
Liquor Law Violations
C
900H
Peeping Tom
900I
Juvenile Runaway
90I
Runaway
C
900J
Trespassing
90J
Trespass of Real Property
C
900Z
All Other Offenses
90Z
All Other Offenses
C
901B
Vagrancy
9901
Suspicion
9902
Traffic Offense
Property Color
Spillman Color (tbcolor)
KIBRS Property Color (trpcolor)
Color code
Property
Color code
Description
AME
Amethyst (purple)
Description
BGE
Beige
BGE
Beige
BLK
Black
BLK
Black
BLN
Blonde
BLU
Blue
BLU
Blue
BRO
Brown
BRO
Brown
BRZ
Bronze
BRZ
Bronze
BUR
Burgundy
CAM
Camouflage
CHA
Champagne
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Appendix B
Spillman Color (tbcolor)
KIBRS Property Color (trpcolor)
Color code
Description
Property
Color code
Description
COM
Chrome
COM
Chrome
CPR
Copper
CPR
Copper
CRM
Cream
CRM
Cream/Ivory
DBL
Dark Blue
DBL
Dark Blue
DBR
Dark Brown
DGR
Dark Green
DGR
Dark Green
GLD
Gold
GLD
Gold
GRN
Green
GRN
Green
GRY
Gray
GRY
Gray
HAZ
Hazel
LAV
Lavender
LAV
Lavender
LBL
Light Blue
LBL
Light Blue
LBR
Light Brown
LGR
Light Green
LGR
Light Green
MAR
Maroon
MAR
Maroon/Burgundy (purple)
MAV
Mauve
MVE
Mauve (purple)
MUL
Multi-Colored
MUL
Multicolored
ONG
Orange
ONG
Orange
PLE
Purple
PLE
Purple
PMR
Primer
PNK
Pink
PNK
Pink
RED
Red
RED
Red
SDY
Sandy
SIL
Silver
SIL
Silver/Aluminum
TAN
Tan
TAN
Tan
TEA
Teal
TEA
Teal
TPE
Taupe (brown)
TRQ
Turquoise
TRQ
148
Turquoise
Spillman KIBRS Manual
Appendix B
Spillman Color (tbcolor)
KIBRS Property Color (trpcolor)
Color code
Description
Property
Color code
Description
WHI
White
WHI
White
XXX
Bald
YEL
Yellow
YEL
Yellow
Property UCR
Spillman Property UCR (prtbucr)
KIBRS Property Type (trprucr)
UCR
code
Description
Property
code
Description
AIR
Aircraft
0401
Aircraft
ALC
Alcohol
0901
Alcohol/Liquor Products
BIC
Bicycles
1155
Bicycles/Bicycle Parts
CD
Compact Discs
0603
Cassette Tapes/Compact Discs/Vinyl
Records
0622
Compact Disc Players (does not include
Vehicle CD Players)
0105
Credit Cards
0152
Bank Cards (ATM, Deficit)
0622
Compact Disc Players (does not include
Vehicle CD Players)
0605
Radios (AM/FM, Walkman, Clock,
Portable)
0504
Computer Hardware
0511
Computer Software
0301
Children/Infants
0302
Men’s
0303
Women’s
0304
Pelts A/Furs
0350
Miscellaneous Clothing
CDC
CDP
CHS
CLO
Credit, Debit Cards
Compact Disc Players
Computer Hardware, Software
Clothes, Furs
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Spillman Property UCR (prtbucr)
KIBRS Property Type (trprucr)
UCR
code
Description
Property
code
Description
CON
Consumable Goods
0902
Other Beverages
0903
Food (Can Goods, Fresh, Dried)
0904
Meat
0905
Tobacco Products
0906
Grooming Products
0907
Cleaning Products
0908
Firewood
0910
Gasoline/Oil
0950
Miscellaneous (Off-the-Shelf Medications)
DEQ
Drug, Narcotic Equipment
0915
Drug Paraphernalia
DNA
Drug, Narc-Crack
0920
Crack Cocaine
DNB
Drug, Narc-Cocaine
0921
Cocaine
DNC
Drug, Narc-Hashish
0922
Hashish
DND
Drug, Narc-Heroin
0923
Heroin
DNE
Drug, Narc-Marijuana
0924
Marijuana
DNF
Drug, Narc-Morphine
0925
Morphine
DNG
Drug, Narc-Opium
0926
Opium
DNH
Drug, Narc-Other Narcotics
0927
Other Narcotics
DNI
Drug, Narc-LSD
0928
LSD
DNJ
Drug, Narc-PCP
0929
PCP
DNK
Drug, Narc-Other Hallucinogens
0930
Other Hallucinogens
DNL
Drug, Narc-Amphet/Methamphet
0934
Amphetamines/Methamphetamines
DNM
Drug, Narc-Other Stimulants
0931
Other Stimulants
DNN
Drug, Narc-Barbiturates
0932
Barbiturates
DNO
Drug, Narc-Other Depressants
0933
Depressants
DNP
Drug, Narc-Other Drugs
0950
Miscellaneous Drugs/Other Prescription
Drugs
DNU
Drug, Narc-Unknown Type Drug
0935
Unknown Type of Drug
150
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Appendix B
Spillman Property UCR (prtbucr)
KIBRS Property Type (trprucr)
UCR
code
Description
Property
code
Description
FIR
Firearms
0701
Antique Guns and Weapons
0702
Handguns
0703
Rifles
0704
Shotguns
0705
Other Firearms (BB, Pellet, Gas Powered)
0706
Automatic Weapons
0710
Ammunition
0711
Holsters/Gun Cases
0750
Miscellaneous Weapons (Knives, Swords)
GEQ
Gambling Equipment
1170
Gambling Equipment
HCI
Heavy Const/Indust Equipment
1101
Backhoes
1102
Bulldozers
1103
Graders
1104
High Loaders
1105
Cranes/Hoists
1106
Lumber
1107
Pipe
1108
Portable Buildings/Structures
1109
Wire
1110
Electrical Supplies
1111
Explosives
1112
Other Construction Equipment
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Appendix B
Spillman Property UCR (prtbucr)
KIBRS Property Type (trprucr)
UCR
code
Description
Property
code
Description
HHG
Household Goods
0801
Air Conditioners/Furnaces/Heaters
0802
Antiques
0803
Bedroom Furniture/Mattresses/Box Springs
0804
Bookcases/Entertainment Centers
0805
Carpeting/Rugs
0806
Chairs
0807
Dishwashers
0808
Drapes/Curtains
0809
Dressers/Chests/Cabinets/Hutches
0810
Washers/Dryers
0811
Freezers
0812
Luggage/Briefcases
0813
Microwaves
0814
Refrigerators
0815
Sewing Machines
0816
Silverware/China/Pottery
0817
Small Appliances
0818
Sofas/Loveseats
0819
Ranges/Stoves
0820
Tables
0821
Nursery and Infant Furniture/Toys
0850
Miscellaneous Household Goods (Linens,
Cooking Utensils, Etc.)
152
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Appendix B
Spillman Property UCR (prtbucr)
KIBRS Property Type (trprucr)
UCR
code
Description
Property
code
Description
JPM
Jewelry/Precious Metals
0201
Antiques/Collectibles
0202
Bracelets
0203
Pins/Brooches/Tie Tacks/Stick Pins
0204
Cuff Links
0205
Earrings
0206
Necklaces
0207
Rings
0208
Body Piercing Jewelry
0209
Watches
0210
Matching Sets
0211
Costume Jewelry
0212
Belt Buckles
0213
Jewelry Boxes
0250
Miscellaneous Jewelry
0220
Aluminum
0221
Brass
0222
Copper
0223
Gold
0224
Iron
0225
Platinum
0226
Silver
0227
Tin
0228
Lead
0229
Bronze
0230
Other Precious Metals
0231
Pewter
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Appendix B
Spillman Property UCR (prtbucr)
KIBRS Property Type (trprucr)
UCR
code
Description
Property
code
Description
LIV
Livestock
1001
Cattle
1002
Fowl
1003
Horses
1004
Sheep
1005
Swine
1010
Pets (Dogs, Cats, Birds, Etc.)
1015
Miscellaneous Animals
0101
Bills
0102
Coins
0103
Antique Coins
0104
Coin Collection
0108
Foreign Currency
0150
Miscellaneous Currency
0127
Government Checks (Endorsed)
0128
Payroll Checks (Endorsed)
0129
Personal Checks (Endorsed)
0130
Travelers Checks (Endorsed)
0131
Stamps/Stamp Collections
0151
Money Orders (Endorsed)
0159
Business Checks (Endorsed)
0160
Gift Certificates (Endorsed)
MER
Merchandise (held for sale)
MON
Money
NEG
154
Negotiable Instruments
Spillman KIBRS Manual
Appendix B
Spillman Property UCR (prtbucr)
KIBRS Property Type (trprucr)
UCR
code
Description
Property
code
Description
NON
Non-negotiable Instruments
0106
Securities/Bonds (Not Endorsed)
0121
Government Checks (Not Endorsed)
0122
Payroll Checks (Not Endorsed)
0123
Personal Checks (Not Endorsed)
0124
Travelers Checks (Not Endorsed)
0125
Money Orders (Not Endorsed)
0126
Business Checks (Not Endorsed)
0132
Vision Card/WIC Vouchers (Not Endorsed)
0133
Lottery Tickets (Not Endorsed)
0501
Adding Machines/Calculators
0502
Cash Registers/Cash Boxes
0503
Check Protectors
0505
Duplicating Machines/Copy Machines
0506
Office Furniture
0507
Typewriters
0508
Safes
0509
Office Supplies
0510
Fax Machines
0550
Miscellaneous Office Equipment
1199
Miscellaneous
OEQ
Office-type Equipment
OTH
Other
PEN
Pending Inventory
PHW
Purses/Handbags/Wallets
0305
Purses/Wallets
RAV
Recordings-Audio/Visual
0603
Cassette Tapes
606
Compact Disks/Records
0614
Video Tapes/Movies/Games
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Appendix B
Spillman Property UCR (prtbucr)
KIBRS Property Type (trprucr)
UCR
code
Description
Property
code
RTV
Radios/TVs/VCRs
0605
Radios (AM/FM, Walkman, Clock,
Portable)
0604
CB Radios and Accessories
0612
Televisions
0618
Video Cassette Records (VCR)/Players
Description
SCB
Struct-Other Commerc/Business
1203
Other Commercial Business
SIM
Struct-Indust/Manufact
1204
Industrial Manufacturing Business
SOD
Struct-Other Dwelling
1202
Other Dwelling
SOT
Struct-Other
1207
Other Structures
SPC
Struct-Public/Community
1205
Public/Community Building
SPK
Speakers, Stereo or Radio
0605
Radios (AM/FM, Walkman, Clock,
Portable)
0607
Stereo Component Systems
0610
Speakers (Does not include Vehicle
Speakers)
SST
Struct-Storage
1206
Storage Facility
TOO
Tools (Hand/Power)
1191
Hand Tools
1192
Power Tools
VPA
Vehicle Parts/Accessories
1151
Auto Parts/Accessories
WAT
Watercrafts
0403
Watercraft
AUT
Automobiles NIBRS Required
156
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Appendix B
Vehicle Type
Spillman Vehicle Type (vhtbtyp)
KIBRS Vehicle Type (trvhtyp)
Vehicle
Type
Description
Property
code
Description
AERO
Aircraft
0401
Aircraft
ATV
All-Terrain Vehicle
0450
Miscellaneous Vehicles (Golf carts,
Snowmobiles, Go-Carts)
BUS
Buses
0404
Buses
COVAN
Commercial Van
CTK
Cargo Truck
FIRE
Fire Truck
HBOAT
House Boat
LAWN
Lawn Mower
MBOAT
Manually Powered Boat
MC
Motorcycle
0405
Motorcycles/Mopeds/Dirt Bikes
OTH
Other
0450
Miscellaneous Vehicles (Golf Carts,
Go-Carts, Snowmobiles)
PBOAT
Powerboat
0407
Recreational Vehicles (Motor Home,
Custom Van)
PCAR
Passenger Car
0402
Automobiles
PTK
Passenger Truck
0402
Automobiles
PVAN
Passenger Van
0402
Automobiles
RVEH
Recreational Vehicle
0407
Recreational Vehicles (Motor Home,
Custom Van)
SBOAT
Sailboat
SEMI
Semi-Truck
0408
Semi Tractor
SNOW
Snowmobile
0450
Miscellaneous Vehicles (Golf carts,
Snowmobiles, Go-Carts)
SPEC
Dune Buggy, Golf Cart, Wheelchair
0450
Miscellaneous Vehicles (Golf carts,
Snowmobiles, Go-Carts)
SUV
Sport Utility Vehicle
0402
Automobiles
TLR
Trailer
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Appendix B
Spillman Vehicle Type (vhtbtyp)
KIBRS Vehicle Type (trvhtyp)
Vehicle
Type
Description
Property
code
Description
TRUK
Truck
0406
Trucks (Pickup)
UVEH
Utility Vehicle
WRCKR
Wrecker
Status
Spillman Property and Vehicle Status
(tbstats)
KIBRS Property Status (trstats)
Status
code
Description
Loss
code
Description
DDA
Damaged Due to Arson
2
Burned
DDV
Destroyed/Damaged/Vandalized
4
Destroyed/Damaged/
Vandalized
RFO
Stolen Other/Recovered Locally
7
Stolen/Etc.
SNR
Stolen Not Recovered
7
Stolen/Etc
SRL
Stolen Locally/Recvd Locally
7
SRO
Stolen Locally/Recvd Other
7
Rcvd
code
Description
5
Recovered
Stolen/Etc.
5
Recovered
Stolen/Etc.
5
Recovered
Name Involvement Relationship
Recommended Spillman to KIBRS Name Involvement Relationship (trsyrshp)
Relationship
Victim
Offender
Arresting Officer
No
No
Assailant
No
Yes
Complainant
No
No
Offender
No
Yes
Owner
No
No
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Appendix B
Recommended Spillman to KIBRS Name Involvement Relationship (trsyrshp)
Relationship
Victim
Offender
Person of Interest
No
No
Related Incident
No
No
Related Record
No
No
Suspect
No
Yes
Suspect/Victim
Yes
Yes
Victim
Yes
No
Victim/Offender
Yes
Yes
Witness
No
No
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