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2. shows and events
3. fair

EXHIBITOR MANUAL
Maryland - 2015
JANUARY 23- 25, 2015
IMPORTANT! Please read this Exhibitor Manual thoroughly. It
includes important information essential to a smoothly run and
successful show. Thank you for your cooperation.
World of Pets Expo – 2015
EXHIBITOR INFORMATION
SHOW MANAGEMENT:
Premier Events, Inc.
P.O. Box 926
Westminster, MD 21158
Telephone:800-882-9894
Telephone:410-374-5964
Fax:
410-871-3486
SALES, ATTRACTIONS & SEMINARS, OPERATIONS, BILLING & FINANCE:
Jeanne M. Emge
P.O. Box 926
800-882-9894
Westminster, MD 21158
410-374-5964
SHOW LOCATION:
Maryland State Fairgrounds
2200 York Rd.
Timonium, Maryland 21093
EXHIBITOR'S MOVE IN SCHEDULE:
Thursday,
January 22, 2015 10:00 am – 9:00 pm
Friday,
January 23, 2015
9 am – Noon, no driv e in unloading on Friday
SHOW DAYS AND HOURS:
Exhibitors may enter the show at 9:00 am on Saturday & Sunday
Friday
January 23, 2015
2:00 pm - 8:00 pm
Saturday
January 24, 2015 10:00 am - 7:00 pm
Sunday
January 25, 2015 10:00 am - 6:00 pm
EXHIBITOR'S MOVE OUT SCHEDULE:
Sunday
January 25, 2015
6:00 pm - 11:00 pm
Monday
January 26, 2015
9:00 am - Noon
Exhibitors must be mov ed out completely by Noon on Monday
SHOW OFFICE:
Show management will have an office in the Cow Palace adjacent to the Sweet Shoppe.
SECURITY:
In addition to perimeter security provided by the Maryland State Fairgrounds, Premier Events, Inc. will
provide continuous interior security from Thursday, January 22, at 10:00 am until Noon on Monday,
January 26.
LIABILITY:
The Exhibitor is responsible for the booth area assigned and agrees to pay for any damage caused to the
floor, walls, doors, etc. during the time he has contracted for the space (move in and move out included).
All curtains, draperies, streamers, surface coverings, etc. used as booth decoration MUST BE
FLAME PROOF.
Exhibitors are advised to see that their regular company insurance includes an extension of coverage for off
premises, and that they have their own theft, public liability and property damage insurance. Premier Events,
Inc. General Liability Insurance policy does not prov ide this cov erage for exhibitors. Insurance
certificate needs to be provided by Jan. 1, 2015 naming Premier Events Inc as a addl’ insured for the
dates of the show unless a waiver is given by PE. If you need coverage www.dhcins.com has
reasonable rates.
Exhibitor Information
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World of Pets Expo – 2015
BOOTH COURTESY:
Included in this Exhibitor's Information Package is a page titled "Be A Good Neighbor" which contains
important guidelines for the operation of all booths. Please review this material to ensure that your booth
is in compliance. All exhibitor activ ities and products must be confined to the assigned spaces.
BOOTH EQUIPMENT:
Display booths (except for bulk space) are 10 feet x 10 feet and consist of an 8 feet high back drape, 3
feet high side wall drapes and a 7" x 44" sign with the Exhibitor's company name. Tables, chairs, and
carpet are NOT included w ith any booth, but may be supplied by the exhibitor or ordered from the
decorating company; an order form is on our w ebsite.
ELECTRIC:
Electric will be supplied free; 1 single 500 watt outlet per booth. Please bring an extension cord asyour
electrical outlet may be up to 40 feet from your booth. All pre-wired exhibits must conform to local and
State code. Exhibitors requiring additional power must contact show management at least 10 day prior to
the first set-up day of the show. SHOW MANAGEMENT DOES NOT FURNISH EXTENSION CORDS.
EXHIBITOR PASSES:
All Exhibitors must have and wear an Exhibitor name badge to enter the Cow Palace, including move in
and move out. Exhibitor badges will not be mailed. You must pick up your badges at the show office
when you set up your exhibit. Badges are NOT transferable, and are honored only for the person in whose
name it is issued. Show management will issue up to three (3) Exhibitor name badgesper 10' x 10' booth
or each 500 square feet of bulk space. Additional badges are available (for booth employees only) at a
cost of $5.00 each. Additional badges are limited to a maximum of three (3) per 10' X 10' booth.
Please fill out the enclosed Exhibitor Sign and Badge Form and mail to:
Premier Events, Inc.
P.O. Box 926
Westminster, MD 21158
IN ORDER FOR US TO HAVE YOUR EXHIBITOR NAME BADGES AND SHOW SIGN PREPARED
PRIOR TO YOUR ARRIVAL, IT IS MANDATORY THAT EXHIBITOR SIGN AND BADGE FORMS BE
RETURNED TO OUR OFFICE NO LATER THAN DECEMBER 31, 2013. It is recommended that you
arrive early and avoid lines that form for badges immediately prior to the show opening. Also, please
remember that Exhibitor Name Badges are for the use of persons working the booth and are not to be
used by customers, friends and relatives for gaining admission to the show.
FORMS FOR ADDITIONAL DECORATING (OPTIONAL):
If you require services beyond that included with your booth (extra tables, chairs, carpet), forms for
ordering these items from our decorating department are available on line.
LOADING/UNLOADING:
Premier Events, Inc. does not provide labor, handcarts or other equipment for exhibitor's use in loading
and unloading.
LODGING:
Exhibitors have a choice of hotels offering special rates for World of Pets Expo exhibitors.
Chase Suite Hotels
410-584-7370 – Reference World of Pets
10710 Beaver Dam Rd
$79.00 per night – sleeps up to 6
Cockeysville, MD 21030
Pets Welcome
Additional hotels may be found on our website if Chase Suites is full.
PARKING BY EXHIBITORS:
Parking is not permitted directly in front of the Cow Palace or in other fire lanes or areas designated NO
PARKING. In the past the local Fire Marshal has temporarily closed shows where vehicleswere parked in
fire lanes. We also ask that exhibitors not park in the main parking lots which will be used by show
patrons. There are ample parking areas away from the building on all sides. Additionally there isa fenced
lot to the right at the north end of the building.
Exhibitor Information
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World of Pets Expo – 2015
RETAIL SALES TAX LICENSES:
We are required by Maryland law to provide to the Maryland Retail Sales Tax Division the name and
address of all out of state exhibitors selling tangible personal property at the World of Pets Expo. The
Retail Sales Tax Division will forward forms to those exhibitors for their use in reporting and remitting
sales tax collected at the show. If you do not receive the appropriate forms prior to the show, a fairly
common occurrence in the past, it is your responsibility to remit the appropriate sales tax to the Maryland
Retail Sales Tax Division after the show. If necessary, you may contact the Retail Sales Tax Division at
410-767-1540. You can get the 30-day permit by calling the Special Events Section at 410-767-1543.
GAS TANKS AND BATTERIES:
Vendors displaying any vehicles using gasoline and/or batteries are required to empty all gastanks, tape
closed all gas fill caps and disconnect all batteries. Vehicles will be inspected prior to the opening of the
show for compliance.
SHIPPING INFORMATION:
Items shipped to the Fairgrounds should be clearly marked HOLD FOR PET EXPO. The shipping
address for the Maryland State Fairgrounds is 2200 York Road, Timonium, Maryland 21093. The
telephone number for the administration building at the Fairgrounds is (410) 252-0200. Neither Premier
Events, Inc. nor the Maryland State Fairgrounds is responsible for the security and safekeeping of any
items shipped to the Fairgrounds. It is suggested strongly that all such shipments be insured for the full
replacement value.
TELEPHONES:
If you need a telephone line installed in your booth, you must contact Verizon at 800-837-4966.
TRADER’S LICENSE:
All exhibitors at the World of Pets Expo have a Maryland Trader’s License or complete an Exhibitor’s
Affidavit, declaring under penalty of perjury that they are exempt from the licensing requirement.
Information about the Trader’s License and a blank Exhibitor’s Affidavit are included in thispackage. A
copy of the license or a signed copy of the Affidavit must be received by Premier Events, Inc. no later than
December 31, 2014. Exhibitors w ill not be permitted to set-up their booth until this requirement
has been satisfied.
Trader’s Licenses may be obtained from the Clerk of the Court at the Baltimore County Courthouse, 401
Bosley Avenue, Towson, Maryland 21204 (approximately 4 miles from the Fairgrounds), telephone 410887-2601. Please call us first if you are unsure of your needs.
RECREATIONAL VEHICLE FACILITIES AT THE FAIRGROUNDS:
A limited number of spaces are available for overnight RV use. RV facilities are available for the nightsof
January 23, 24 & 25, 2015 only. The cost for this service (electric only) is $15.00 per night and spaces
are rented on a first come first served basis. Fairgrounds' security guards will collect the use fee. If you
have additional questions, please call the Fairgrounds at 410-252-0200. Price is subject to change.
ADVERTISING:
Beginning as soon as possible, please make plans to include the World of Pets Expo in your television,
radio, newspaper, newsletter and magazine advertising. Cooperative advertising is extremely beneficial
and helps everyone.
STORAGE OF EXTRA STOCK:
In the past, exhibitors have been permitted by show management to store restocking items behind their
booth backdrop curtains. We have heard, however, that the local fire department has required exhibitors
at other Timonium Fairgrounds' shows to remove such items. Since we have not been cited or informed
that this practice is prohibited, show management will continue to permit this practice. Exhibitorsshould
be prepared, however, to make other arrangements for stock storage in the event the fire department
prohibits this practice.
Exhibitor Information
4
World of Pets Expo – 2015
BE A GOOD NEIGHBOR
IMPORTANT SHOW GUIDELINES
SOLICITATION/SALES LITERATURE
– NO SALES SOLICITATION OR
DISTRIBUTION OF LITERATURE
OUTSIDE OF YOUR BOOTH SPACE.
DISPLAYS — Displays placed along the
side drapes that are over 4' high should not
extend into the booth more than 5' from the
back. This will insure not obstructing the
view of neighboring booths. Anyone who’s
booth will vary from this policy may be
asked to rearrange their booth to adhere to
this policy
Aisles must not be obstructed at any time.
SOUND — Police your own booth so the noise
level from any demonstrations or sound system is
kept to a minimum and does not interfere with
others. Remember the use of sound systems or
equipment producing sound is an exception to
the rule, not a right. Show Management reserves
the right to determine at what point sound
constitutes interference with other exhibits and
must be discontinued.
DEMONSTRATIONS — When sampling,
demonstrating and/or entertaining the
attendees, booths must be arranged so
that attendees coming into your exhibit do
not block aisles or overlap into neighboring
exhibits.
GADGETS AND GIMMICKS - The use of
photographers, musicians, entertainers, loud
speakers, sound system equipment and noisemaking devises are restricted to within the booth.
Balloons, horns, odors and congestion are
subject to the individual exposition’s rules. Show
Management reserves the right to determine
when such items become objectionable.
If you expect many attendees to
congregate in one area at one time, you
must leave space within your own exhibit
area to absorb the majority of the crowd.
The exposition is an amalgamation of many
diverse selling and promotional activities. To be
fair to all exhibitors, the use of sound, gadgets
and gimmicks where permitted by exposition rules
must not interfere with other exhibitors.
The aisles are the property of all exhibitors;
therefore, each exhibitor has the
responsibility to assure proper flow of traffic
through the entire ex-position. When large
crowds gather to watch a demonstration or
entertainment and interfere with the flow of
traffic down aisles, or create excessive
crowds in neighboring booths, this is an
infringement on the other exhibitors' rights.
Right
Exhibitor Information
NO HELIUM BALLOONS, LIT CANDLES OR
OPEN FLAMES OF ANY SORT ARE
PERMITTED BY ORDER OF THE FIRE
MARSHALL.
Air filled balloons are allowed.
At no time will any vendor place any product or
display in any travel aisle.
Wrong
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World of Pets Expo – 2015
EXHIBITOR'S AFFIDAVIT
NAME OF SHOW
DATE(S) ATTENDED
EXHIBITOR'S NAME
(please print)
TRADE NAME OF BUSINESS
(IF APPLICABLE)
SOCIAL SECURITY OR FEDERAL ID #
MD SALES/USE TAX #
HOME ADDRESS
CHECK THE APPLICABLE BOX BELOW:
Exhibitor's Statement:
I do solemnly declare and af f irm, under penalties of perjury , that; (1) less than 10% of my annual gross
income is deriv ed f rom the sale of like goods, wares and merchandise at the show and (2) I hav e not
participated in more than three (3) shows in the State of Mary land during the prev ious 365 day s.
Manufacturer's Statement:
I do solemnly declare and af f irm, under penalties of perjury , that I grow, make or manuf acture the
goods which I will display and of f er f or sale at the show named abov e.
**** IF Y OU DO NOT MEET EITHER OP THE ABOVE CONDITIONS Y OU MUST OBTAIN ATRADER'S
LICENSE FROM THE CLERK OF THE CIRCUIT COURT. CONTACT THE STATE LICENSE BUREAU
AT THE NUMBER LISTED BELOW FOR FURTHER INFORMATION CONCERNING THIS LICENSE
REQUIREMENT ****
SIGNED ____________________________________
DATE_______________
Return this form to Premier Events, Inc
PO Box 926 Westminster, MD 21158 fax: 410-871-3486
or scan and email: [email protected]
Exhibitor Information
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World of Pets Expo – 2015
(THIS FORM IS NOT FOR RESCUES OR SHELTERS W ITH VOLUNTEERS - CONTACT US FOR YOUR FORM)
EXHIBITOR SIGN & BADGE FORM - WORLD OF PETS EXPO
1. THIS FORM MUST BE RETURNED NO LATER THAN DECEMBER 31, 2014. Please fill out this form
and return to:
Premier Events, Inc.
P.O. Box 926
Westminster, MD 21158 or fax to 410-871-3486
Exhibitor or Firm name as you want it to appear on your sign: (please type or print clearly)
NAME: ________________________________________________________________
2. Please list the names of individuals manning your exhibit at the show.
BADGES must be shown in order to be admitted to the show during move in, show hours and move out.
BADGES are valid only for the person in whose name it is issued.
BADGES will be issued up to three (3) per 10' x 10' booth. Additional badges are available (for booth
employees only) at a cost of $5.00 each. Please make payment for extra badges when you return thisform.
EXTRA BADGES WILL NOT BE MADE IF PAYMENT DOES NOT ACCOMPANY THIS FORM.
BADGES may be picked up at the Show Office during move in. Badges not picked up during move in will be
available daily at the show entrance. Please arrive early to avoid long lines that form for badgesimmediately
prior to the show opening. NO BADGES WILL BE MAILED.
PLEASE RETURN AS SOON AS POSSIBLE: (PLEASE TYPE OR PRINT CLEARLY)
USE REVERSE SIDE OF THIS PAGE IF MORE BADGES ARE NEEDED
1. ______________________________________________________________
2. ______________________________________________________________
3. ______________________________________________________________
4. ______________________________________________________________
5. ______________________________________________________________
6. ______________________________________________________________
7. ______________________________________________________________
PLEASE NOTE: Tables, chairs, carpeting, etc. are NOT prov ided w ith your booth; please bring your
ow n or rent them from our decorating company. Order forms are in the Decorator Package on our
w ebsite w w w .w orldofpets.org. Your booth DOES include one 500 w att electrical outlet. If you have
electrical needs greater than one 500 w att outlet, please contact Premier Ev ents, Inc. for rates and
ordering information. The adv ance rate pricing deadline for additional electric is December 31, 2014.
Exhibitor Information
7
World of Pets Expo – 2015
Decorating Form
World of Pets Expo - January 23 - 25, 2015
Mary land State Fairgrounds, Timonium, MD
All booth accessories MUST be ordered in advance of the show . Please submit this order form to
show management. Your items w ill be delivered to your booth on set up day. Show site orders are
subject to availability so please plan accordingly. Call us at 800-882-9894 if you have questions.
Quantity
Advance Price Each
Total
______Folding Chair
20.00
_____________
______4’ Draped 30” high
50.00
_____________
______4’ Draped 42” high
55.00
_____________
______6’ Draped Table 30” high
60.00
_____________
______6’ Draped Table 42” high
65.00
_____________
______8’ Draped Table 30” high
70.00
_____________
______8’ Draped Table 42” high
75.00
_____________
Indicate Color Choice for Draping:
Red____
Blue____
Green____
White____
Black____
Tables will be skirted, placed in your booth with your company name and booth number on set up day.
______9’ x 10’ Carpet
95.00
_____________
______9’ x 20’ Carpet
175.00
_____________
______9’ x 30’ Carpet
Indicate Color Choice for Carpet:
250.00
Red_____
_____________
Blue_____
Green _____
Carpets will be laid and taped in the booth clean, you are responsible for weekend cleaning of the carpet.
ORDER SUMMA RY
TOTAL:
ADD TAX: 6%
GRAND TOTAL:
Vendor Name: ________________________________________
Booth Number: __________________
Credit Card Number MC or Visa Only: __________________________________________
Exp Date: ________________
Billing Zip Code: ______________
Customer Code: _______
Signature:___________________________________________________
Fax form to: 410-871-3486 or mail:
Premier Events, Inc PO Box 926 Westminster, MD 21158
Exhibitor Information
Deadline - January 10, 2015
8
Application for Booth Space
World of Pets Expo - 2015
Our company would like to participate in the indicated events. Please send a contract confirming our booth location.
14 th Annual World of Pets Expo
Timonium, MD - Jan 23-25, 2015
3 rd Annual World of Pets Expo
Hampton, VA - Feb 14 & 15, 2015
Company Name:
Name of Contact Person:
Company Address:
City/State/Zip:
Company Telephone Number:
Company E-mail Address:
MD Show
Floorplan on line:
www.worldofpets.org
VA Show
Booth Preference: (1st Choice)Booth #
Write “same” if you would like the same location
(2nd Choice)Booth #
(3rd Choice) Booth #
Circle one: Yes No I need a standard electric receptacle for lights, etc.
(If you need heavier electric for equipment, etc request an electrical form.)
Maryland - 10 x 10 = $525
Virginia- 10 x 10 = $495
addl $50 for corners if available. $50 disc on multi booths including multi shows.
Over 10 x 20 call for pricing. Rescues, shelters, commercial booths please call for pricing as well.
Product and/or service to be exhibited, be specific. We expect this list to accurately reflect what we will see in your booth,
attach an addl sheet if necessary:
Booth Deposits / Payment
MD 25% if before Sept 1, 50% if after Sept 1, balance due Dec 1.
VA 25% if before Sept 15, 50% if after Sept 15, balance due Jan 1.
Payment in the amount of $___________ is enclosed as a deposit for booth rental MD
Payment in the amount of $___________ is enclosed as a deposit for booth rental VA
If paying by check please make payable to Premier Events Inc and mail to the address at the bottom.
If paying by credit card, please deduct $
from our MasterCard or Visa (please circle card type).
Card number_________________________________________________________________________
Expiration Date
CID __________Please remember to do the Customer ID!
We understand that refunds of booth deposits and booth rental payments will be made as follows: full refund if requested
by October 15, 2014; refund of 50% if requested after October 15, 2014, and before November 15, 2014. No refundswill
be made if requested after November 15, 2014. All refund requests must be made in writing to Premier Events, Inc., P. O.
Box 926, Westminster, Maryland 21158. We also understand that, by signing this Application for Booth Space, we are
bound by this refund policy. ____Initial here if you w ould like all future payments for the 2015 show charged to the
card number on this application automatically on the due dates.
Insurance: Insurance certificate needs to be provided by Jan. 1, 2015 naming Premier Events Inc as a addl’ insured for
the dates of the show(s) unless a waiver is given by PE. See the Exhibitor Setup Manual for helpful info.
The person signing this Application for Booth Space expressly represents and warrants to Premier Events, Inc. that
he/she is authorized by the exhibitor to bind it to the terms and conditions of this Application. The signer of this
Application understands and agrees that he/she is personally bound and liable pursuant to the terms and conditions
hereof in the event that such authority to bind the exhibitor does not exist.
Signature
Title
Date
Send completed Application for Booth Space payable to: Premier Events, Inc. P.O. Box 926 Westminster, Maryland 21158
Toll Free (800) 882-9894 Local (410) 374-5964 Fax: (410) 871-3486 Email: [email protected]