EXHIBITOR MANUAL
EXHIBITOR MANUAL T E C H N I C A L S E R V I C E S 10th International Freight and Commercial Vehicle Show. Trucks and commercial vehicles 17th International Trade Fair «TRANSUKRAINE» vehicles and transport services, equipment, terminals 28 October 2014 - 30 October 2014 Ukraine, Kiev, Brovarskoy prospect, 15 Contact information www.pe.com.ua Premier Expo Tel: +38(044) 496-86-45 Fax: +38(044) 496-86-46 www.pe.com.ua EQUIPPED AREA / SPACE ONLY SITE: Mr. Vasiliy Kornienko Tel: +38(044) 496-86-45 (ext. 283) E-mail: [email protected] CUSTOM BUILD STANDS: Ms. Yulia Artemenko Tel: +38(044) 496-86-45 (ext. 304) E-mail: [email protected] Mr. Konstantin Kalmyk Tel: +38(044) 496-86-45 (ext. 222) E-mail: [email protected] www.tir-motorshow.com.ua www.transukraine.com.ua CONTENTS CONTENTS 2 DATES & DEADLINES 4 Exhibition timetable 4 Deadlines On-Site 4 THE VENUE 5 Address 5 Ceiling heights 5 Floor loading 5 Access 5 Working hours 5 Restaurants / cafes 5 Smoking 5 First Aid 5 YOUR STAND 6 Your stand 6 Equipped, shell scheme 6 Electricity for equipped, shell scheme 6 Custom design & custom build stands 7 Accreditation 7 Space only sites 7 Electricity for space only sites 7 Fire certificates 8 Double-decker stands 8 Location 8 Exhibits 8 Health & Safety 8 Insurance 8 Protective helmets 8 Fire Extinguishers 9 Machines / Machinery in pavilions 9 Noise Levels 9 Varnishing, Painting and sawing works 9 Aisle width during build-up and dismantling LOCATION OF INTERNATIONAL EXHIBITION CENTRE Location of IEC Car parks, Entry gates 14 14 15 APPENDIX - 1. TECHNICAL FORMS 16 FORM - 1 16 Temporary personnel 16 Daily stand cleaning 16 Car parking passes 16 FORM - 2 17 Electricity – equipped / shell scheme stands 17 Electricity – space only sites 17 Water-supply tank filling / drainage 17 Water connection 17 Telephone, Fax, Internet 17 FORM - 3 (equipped / shell scheme stands only) Fascia panel name Logo on a fascia panel Logo / graphic works FORM - 4 Stand construction Graphic works Furniture Kitchen utensils Audio, video, multimedia equipment Electrical equipment, lighting PROFORMA-INVOICE APPENDIX - 2. FIGURES OF EQUIPMENT APPENDIX - 3. STAND SCHEME APPENDIX - 4. BASIC SHELL SCHEME APPENDIX - 6. SUSPENSION 9 18 18 18 18 19 19 19 20 21 21 21 22 23 27 28 30 Storage facilities 9 Banners, Flags, Balloons, ceiling suspensions 9 GENERAL & ADDITIONAL SERVICES 10 Cleaning and Refuse 10 Security 10 Temporary Personnel 10 Car Parking Passes 10 Water and Drainage 11 Telephones / Internet 11 Fascia Names and Graphic Works 11 Furniture, Kitchen Equipment, Electrical Appliances and Fittings 11 Order Forms ProForma Invoice 11 Payment 11 Late orders. Orders during the build-up 11 Quality of Service 11 FREIGHT, HANDLING, CUSTOMS 12 Freight Forwarding & Handling On-Site 12 Shipping Deadlines 12 Customs Clearance 12 BTG EXPO OFFICE IN YOUR COUNTRY 13 TIR 2014 2 28 October 2014 - 30 October 2014 Dear Exhibitors! We are happy that you have decided to participate in our show. The technical division of Premier Expo will work hard to ensure you have a successful show. Please do not hesitate to contact us if you have a query about anything in this manual. Please note that some of the Forms attached to this manual are obligatory: Form 3 and the Pro-forma Invoice for equipped space, and, for space only sites, Form 2 and the Pro-forma Invoice. Exhibitors who build their stands with the help of other stand builders or on their own must also provide a drawing of the stand (2D and 3D) and an electrical plan with an indication of kW for each electricity-consuming item. This documentation must be sent no later than 1 month before the show. The rest of the forms only need to be completed if such services are required. If you need to cancel an order (no later than 1 month before the set-up), you must send an official letter, signed and stamped. If we do not receive this letter, the order will still be valid and invoices must be paid. Please adhere to the deadlines. Late orders are subject to a surcharge, as stated in the manual. We wish you all the best and look forward to seeing you at the show. Kindest regards, Technical Division. Vasiliy Kornienko TIR 2014 Yulia Artemenko Konstantin Kalmyk 3 28 October 2014 - 30 October 2014 DATES & DEADLINES ATTENTION! Forms, Proforma-invoice, and Stand layouts for space only sites must be sent to Premier Expo by 4 October 2014 EXHIBITION TIMETABLE day of week date time Sunday 26 October 2014 12:00 - 22:00 Monday 27 October 2014 9:00 - 22:00 18:00 Tuesday 28 October 2014 11:00 10:00 - 18:00 Official Opening Exhibition Hours Wednesday 29 October 2014 10:00 - 18:00 Exhibition Hours 30 October 2014 10:00 - 17:00 17:00 17:00 - 22:00 22:00 Exhibition Hours End of the show Dismantling of stands, removal of equipment Pavilion must be vacated Thursday action Access for Set-up: space only sites inside pavilions Deadline for Set-up to start: space only sites inside pavilions Access for Set-up: space only sites inside pavilions, equipped space inside pavilions, space outside pavilions All stands are to be ready for inspection Orders received between 5 October 2014 and 25 October 2014 are subject to a 50% surcharge. Orders received during the build-up or during the show between 26 October 2014 and 30 October 2014 are subject to a 100% surcharge. Please note that if orders are late, equipment may not be available. DEADLINES ON-SITE All stands must be ready for inspection by 18:00, on the last day of the build-up. Therefore, it is essential that you are present on your stand on the morning of the last day of build-up at the latest to ensure that your stand is completely equipped and decorated by that time. Any boxes/cartons which have not been unpacked by 17:00 on the last day of build-up may be removed from your stand at your expense and can only be re-delivered to your stand after the official opening and the VIP tour. The exhibition will be closed at 17:00 on the last day so that the forwarding agent can begin with the delivery of empty packages. IT IS STRICTLY FORBIDDEN TO PACK THE EXHIBITS BEFORE THE OFFICIAL END OF THE SHOW – 30 OCTOBER 2014, 17:00! TIR 2014 4 28 October 2014 - 30 October 2014 THE VENUE ADDRESS International Exhibition Centre Brovarskiy prospect 15 Kiev, Ukraine The location of the International Exhibition Centre is on page 14. CEILING HEIGHTS Pavilion 1: Max. 12,7 m Min. 7,5 m Pavilion 2: Max. 24 m Min. 16,5 m Pavilion 3: Max. 20 m Min. 7,5 m If you are unsure which height applies to your location, please contact Premier Expo Technical Division. NB: Stand height restrictions apply. Please refer to Your Stand - Space Only Sites. FLOOR LOADING Pavilion 1: The maximum permitted load is 1000 kg/m2 Pavilion 2: The maximum permitted load is 3000 kg/m2 Pavilion 3: The maximum permitted load is 3000 kg/m2 Point loading is not allowed; stress must always be distributed. If the load of your stand exceeds the maximum permitted load, please contact Premier Expo Technical Division. ACCESS Exhibitor: Exhibitor Badges allow exhibitors and their personnel to access the exhibition hall. For details, please refer to the Marketing Manual. Badges can be collected on-site at the registration desk. Contractors: Personnel involved in the build-up and dismantling of your stand will only be allowed to access by security if they hold a work passes (orange badges), which you can collect from the Premier Expo reception on-site. These passes are free of charge. WORKING HOURS The normal working hours during build-up and dismantling are 9:00 till 22:00 each day. Please refer to dates and deadlines, page 4. RESTAURANTS / CAFES There are bars and cafes at the International Exhibition Centre. SMOKING PLEASE NOTE! The International Exhibition Centre is a no-smoking area. Smoking is only allowed in closed offices and in specially designated places next to the toilets. FIRST AID You can make use of the medical room’s services. It is located in the room №103 near the entrance from the metro Levoberezhnaya side, in the International Exhibition Centre pavilion 1 room 103 and pavilion 3. In case of a medical emergency, dial: Ambulance: 103; Boris: +38(044) 238-00-00; Medicom: +38(044) 432-88-88 TIR 2014 5 28 October 2014 - 30 October 2014 YOUR STAND YOUR STAND If you have any inquiries about EQUIPPED AREA / SHELL SCHEME / SPACE ONLY SITES (additional equipment and services, equipment dimensions, accreditation procedure, show deadlines etc.) please contact: Mr. Vasiliy Kornienko Tel. +38(044) 496 86 45 (ext. 283), Fax +38(044) 496 86 46, e-mail: [email protected] If you have any inquiries about CUSTOM BUILD STANDS please contact: Ms. Yulia Artemenko Tel. +38(044) 496 86 45 (ext. 304), Fax +38(044) 496 86 46, e-mail: [email protected] Mr. Kostiantyn Kalmyk Tel. +38(044) 496 86 45 (ext. 222), Fax +38(044) 496 86 46, e-mail: [email protected] EQUIPPED, SHELL SCHEME Built by Premier Expo Stands will be built using Octanorm or other systems using of aluminium poles and beams and plastic panels. The standard size of the wall panels is ~ 100 x 250 cm with a face size of ~ 95 x 238 cm. If you require exact information about the panels used on your stand, please contact Premier Expo Technical Division. No additional stand fittings or displays may be attached to the stand shell structure. Wall panels and other stand material must be returned after the exhibition without any damage caused by nailing, drilling, wallpapering, inappropriate self-adhesive tape, etc., so please ensure that you have enough chain, hooks, etc., to hang posters and other displays. The cost of repair or replacement of damaged equipment will be charged to the exhibitor. Please refer to your space application form to see which equipment is already included in your package. No financial credit can be given for items included in these packages but not utilised. Additional equipment can be ordered; please refer to Appendix - 1. Technical forms, Form 4 (page 19). You can find the outlines of additional equipment in Appendix - 2. Pictures of additional equipment, on page 23. In order to stabilise the structure, it might be necessary to include additional supporting poles and beams or wall panels, which are not necessarily shown on our stand layouts. Should you need to remove these supports temporarily due to the delivery of large exhibits to your stand, you must have the permission of the stand constructor and must make sure that all possible safety measures are taken. Please pay attention that your stand has common walls with other companies and thus its partition order may be different from one indicated in the stand layout. ELECTRICITY FOR EQUIPPED, SHELL SCHEME Electrical supply and consumption are included in equipped space (please refer to Appendix - 4. Basic shell scheme). You may order additional electrical plug sockets on Form 4.3 (page 21) or order an electrical main supply connection of Form 2 (page 17) (please refer to Appendix - 1. Technical Forms). Please choose the correct consumption you need on this form. Electricity will be supplied for the exhibition. During build-up and dismantling, exhibitors or their contractors should use battery-powered tools or bring an extension cable drum to reach one of the few on-site plug sockets. TIR 2014 6 28 October 2014 - 30 October 2014 YOUR STAND CUSTOM DESIGN & CUSTOM BUILD STANDS If you are interested in a stand built according to your individual specifications, please provide us with detailed drawings of your design. We will then send you our proposal for your consideration. Please contact: +38(044) 496-86-45 (ext. 304). Contact person: Yulia Artemenko, e-mail: [email protected] +38(044) 496-86-45 (ext. 222). Contact person: Kostiantyn Kalmyk, e-mail: [email protected] ACCREDITATION IMPORTANT: The IEC - International Exhibition Centre requires an accreditation procedure involving management and accreditation fees from every stand construction company or self-constructor. These fees will be debited by IEC to the stand construction companies or self-constructors irrespectively of the contract between ITE / Premier Expo and you. We have no influence on this accreditation process and will not be able to assist you with the procedure or on-site if regulations have not been followed. Exhibitors that have ordered a space-only site, or are having their stand built independently, must obtain accreditation before 26 September 2014 in the International Exhibition Centre in order to receive permission to carry out the work. In the event that the exhibitor does not obtain permission, the Organiser is entitled to prohibit the construction of the stand. For accreditation, please contact the International Exhibition Centre on +38 044 206-87-91, 201-11-35 Contact person: Elena Bondarenko, e-mail: [email protected] SPACE ONLY SITES Indoor and Outdoor You must send the name of your stand builder incl. contact details to Premier Expo as soon as you receive this information. Please send this information to Vasiliy Kornienko by fax +38(044) 496-86-46. A floor covering (e.g., carpet) and rear and side walls of a minimum height of 2.5 m must be provided by the exhibitor or his stand builder. Construction may exceed a height of 2.5 m, but only with permission in writing from Premier Expo, prior to the exhibition. The reverse side of your wall/s must be of neat appearance if it overlaps the height of those on neighbouring stands (2.5 m shell scheme). It is not permitted to display any company logos and/ or lettering on or near the borders of the stand and face neighbouring stands. The outer surface (wall panels 2.5 m height) must be decorated if visible from the aisles. The sides of your stand which are open in accordance with the general plan of the exhibition cannot be built up with solid walls without prior approval from Premier Expo’s Technical Department. No part of the stand structure may extend beyond the boundaries of the site allocated. In the event of failure to comply with these conditions, Premier Expo reserves the right to suspend the construction of your stand. Technical stand layouts indicating all measurements including heights must be presented to Premier Expo for approval at least one month before build-up unless another date is advised. The position of entry points for ordered electricity, water, telephone connections, etc., must also be clearly marked on the stand layouts. Please also follow the information about ceiling heights under The Venue page 5. IMPORTANT! Before erecting your stand or positioning your outdoor exhibits, the Premier Expo on-site office must be contacted to ensure that the correct space is being occupied. The final plan of the show will be available from the Management office on site. If a stand is built in the wrong space and Premier Expo has not been contacted beforehand, you will be forced to dismantle your stand at your own expense and build it again in the correct space. Construction may exceed a height of 250 cm, but only with permission in writing from ITE in London, on receipt of the proposed stand design, prior to the exhibition. The reverse side of your wall/s must be of neat, plain white, appearance if it overlaps the height of those on neighbouring stands. It is not permitted to display any company logos and/or lettering on or near the borders of the stand and face neighbouring stands. Premier Expo does not provide fascia panels for space only sites. The exhibitors and/or their stand constructors must ensure that the stand prominently displays the name of the exhibitor as well as the stand number. Exhibitors or their stand builders have to completely remove from the floor any double-sided sticky tape that has been used for the carpeting. The cost of repair or replacement of damaged pavilion facilities / equipment will be charged to the exhibitor. TIR 2014 7 28 October 2014 - 30 October 2014 YOUR STAND ELECTRICITY FOR SPACE ONLY SITES Electrical supply and consumption are not included in space only sites. You may order an electrical main supply connection of Form 2 (page 17) (please refer to Appendix - 1. Technical Forms). Please choose the correct consumption you need on this form. Exhibitors with space only sites need to order a fuse switchbox and cabling to the main supplies if they are not providing their own. Electricity will be supplied for the exhibition. During build-up and dismantling, exhibitors or their contractors should use battery-powered tools or bring an extension cable drum to reach one of the few on-site plug sockets. FIRE CERTIFICATES Fire Certificates issued by the producer/s of all stand materials used confirming that these materials are nonflammable or fire resistant/flameproof must be available on-site for presentation upon request in English along with a translation into the local language. You must also be in possession of a certificate confirming that all your wooden materials have been soaked. DOUBLE-DECKER STANDS There is a surcharge on the space occupied by double-decker stand constructions. If this has not been booked already through the space application form, it must be paid in full before the start of the exhibition. Please refer to Appendix - 1. Technical forms. PROFORMA-INVOICE - page 22. Double-decker stands must be fitted with a sprinkler system and with fire extinguishers. In addition, they must display the static certificate of the construction, which the exhibitor or his stand builder must also present to the local exhibition management at least one month before the exhibition. LOCATION Columns, pillars, fire points and/or utility connection points may not always be conveniently located with regards to the stands allocated. This may result in longer lengths of cables and pipes being visible, possibly across your stand. EXHIBITS Please note that the maximum weight of your exhibits must not exceed the maximum load allowed in the pavilions. Please refer to page 5 (Floor loading). HEALTH & SAFETY Exhibitors and their stand contractors have a duty of care to other exhibitors, visitors and public at large in so far as health & safety issues. Exhibitors and stand contractors should have a valid policy with a reputable insurance company to a minimum limit of $3,000,000 in respect of their liability for injury to third parties or damage to third party property. INSURANCE The Organisers have valid employers’ & public liability insurance in respect of their liability to their employees for death or injury and in respect of injury to third parties or damage to third party property. Included under the Organisers’ insurance arrangement is the provision of contingent public liability cover with a limit of £2,500,000 for any one occurrence, and contingent products liability cover with a limit of £2,500,000 for any one occurrence and for all occurrences for the duration of the insurance. The contingent public/products liability operates as cover for the Organiser over and above your existing public/ products liability insurance in the event of any shortfall in indemnity limit or if your policy fails to operate. Evidence of your public/products liability insurance may be requested. In the event of an incident which may give rise to a claim, you should immediately contact the Organisers’ representative on site to report the matter, who will provide you with the relevant documentation for you to complete. You must co-operate with the Organiser in any such claim and provide any information that it may request. Exhibitors are responsible for arranging any other insurance, such as cover for loss of expenses caused by cancellation/abandonment and loss of or damage to exhibits and other items. TIR 2014 8 28 October 2014 - 30 October 2014 YOUR STAND PROTECTIVE HELMETS IMPORTANT! By the rules of the International Exhibition Centre according to the world security practice any mounting/ dismounting works must be performed with protective helmets on. Make sure you (in case of self-building) or your building company comply with this rules. FIRE EXTINGUISHERS Any exhibitors who require special extinguishers or fire-fighting equipment, owing to the nature of their exhibits, should make their own arrangements to provide such items. Any exhibitors particularly concerned about the flammable nature of their exhibits are strongly advised to bring their own fire extinguishers. MACHINES / MACHINERY IN PAVILIONS If you are exhibiting machines / machinery or any fuel-operated equipment, please make sure its fuel level at the time of arrival in the pavilion is minimum and does not exceed 5% of the tank’s capacity (in any case, not more than 10 litres). It is compulsory to have means of extinguishing fires if exhibiting such equipment. NOISE LEVELS If noise levels from exhibitors’ promotional videos and displays exceed 75 decibels, please be advised that Premier Expo reserves the right to close down the noise source after a verbal warning. VARNISHING, PAINTING AND SAWING WORKS IMPORTANT! Please be aware that any varnishing, painting or sawing works or any other work that may result in dust within the exhibition centre ARE STRICTLY FORBIDDEN! AISLE WIDTH DURING BUILD-UP AND DISMANTLING IMPORTANT! Please be aware that it is strictly forbidden to pile up goods and equipment in the aisles between stands. You may leave your equipment or exhibits within your stand area only or as close to its boundaries as possible. The minimum width of the aisles between stands according to fire-fighting regulations is 2 m. In order to avoid penalties please maintain the aisle width stated above. STORAGE FACILITIES Please note that Premier Expo does not provide any storage facilities for packing materials or exhibits. Each exhibitor is responsible for removing packaging materials or providing storage on their stand. If necessary, storage facilities could be provided by the International Exhibition Centre. If this is required, please contact IEC directly on: +38(044) 201-11-47. BANNERS, FLAGS, BALLOONS, CEILING SUSPENSIONS No suspension may be made from the ceiling of the exhibition hall or to the floor, walls or any other part of the building without the prior approval of the Premier Expo Management. Please refer to the Appendix-6 (suspension) Form. TIR 2014 9 28 October 2014 - 30 October 2014 GENERAL & ADDITIONAL SERVICES CLEANING AND REFUSE General cleaning of the aisles will be carried out every morning prior to opening as well as the removal of small amounts of refuse, provided that they are placed in plastic bags or cartons in front of the stand in the evening. To have individual daily cleaning for your stand, please place an order using Form 1 (page 16). Exhibitors are advised that their stand areas should be completely cleared before they leave. Exhibitors will be charged for the removal of any refuse left behind. SECURITY Security in the venue is maintained by the Security guard. The pavilions will be locked at 22:00 and during the exhibition usually no later than 18:30. Overnight security will be maintained by guards for the duration of the exhibition. The doors will be unlocked at 9:00 each day. It is the sole responsibility of the exhibitor to ensure that all exhibits and stand equipment is properly manned when the doors are opened. The Security for the exhibition area is provided within in the following timetable: - during the daytime: - from the 28 October 2014 till 29 October 2014 from 9:00 till 18:30 Exhibitors are responsible for ensuring that their exhibits and stand equipment is manned; the onsite Security guards will ensure that the general public will be protected and will also be responsible for the entry and exit points of the venue. - from the 30 October 2014 from 9:00 till 22:00 Exhibitors are responsible for ensuring that their exhibits and stand equipment is manned; the onsite Security guards will ensure that the general public will be protected and will also be responsible for the entry and exit points of the venue. - overnight: - during the set-up which takes place from 26 October 2014 till 27 October 2014 between the hours of 22:00 of the current day and 9:00 of the next day the Security will not allow any unauthorised persons admittance into the exhibition area; - during the show from 28 October 2014 till 29 October 2014 from 18:30 of the current day till 9:00 of the next day the Security will not allow any unauthorised persons admittance into the exhibition area and will ensure that all exhibition stands are safely guarded; - during the dismantling 30 October 2014 overnight security is not maintained. For individual security for your stand during the opening hours and/or overnight, please place an order using Form 1 (page 16). The removal of exhibits or equipment that is under the organisers guard is only possible if the item list has been signed in writing by the Organisers. The approval forms to remove exhibits from the pavilion can be signed at the management office of the Organisers. TEMPORARY PERSONNEL Interpreters, stand attendants and security guards for your stand can be ordered using Form 1 (page 16) . If you bring your own personnel, please make sure that you provide them with an exhibitor badge. Any security personnel of your own are not allowed to stay in the pavilion overnight. Premier Expo does not provide labour for the handling of goods and other items. Please contact the official freight forwarding and handling agents for these services. See the section ‘freight, HANDLING, customs’. CAR PARKING PASSES Car passes allow access to the VIP parking area adjacent to the exhibition hall during the exhibition. Please order your car passes for outdoor parking on Form 1 (page 16). Pre-ordered car passes can be collected the day before the show starts from the management office. If you need to enter the venue for unloading or loading local goods, you must also follow the procedure described under The Venue. WATER AND DRAINAGE Please place your order on Form 2 (page 17). Items such as sinks, etc., must be ordered separately on Form 4 (page 21). If pipes for your water connection will seriously affect the safety or image of other stands, we reserve the right to cancel your order on-site. Therefore, we do not recommend you to order a water connection if you need the water only for making coffee or washing dishes. Please use plastic tableware and order clearwater for a special supply of drinking water on Form 4 (page 21). TIR 2014 10 28 October 2014 - 30 October 2014 GENERAL & ADDITIONAL SERVICES TELEPHONES / INTERNET You can order a telephone with an international line and/or an Internet connection for your stand using Form 2 (page 17). ATTENTION! Companies that have ordered Internet connection and installing radio-emitting equipment (Wi-Fi). Installing of any radio-emitting equipment (except for GSM) must be confirmed by technical department on-site in order to eliminate interference in the radio frequency range. To perform such set-up you must know your equipment login and password. All Internet connections ordered with us will be given as cabled line. FASCIA NAMES AND GRAPHIC WORKS Please indicate the company name to be shown on your fascia panel on Form 3 (page 18). You can also order your company logo at an extra charge. If you need other graphic works for wall panels, etc., please specify these details on Form 3 (page 18) and you will be given a quote. Exhibitors with space only sites have to contact their stand builder to order their fascia panel or other graphic works. FURNITURE, KITCHEN EQUIPMENT, ELECTRICAL APPLIANCES AND FITTINGS Please refer to your space application form and to the stand layout sent with this manual to see what is included in your package. Additional furniture, lights, kitchen equipment, etc., can be ordered using Form 4 (page 19). Examples of the furniture are in “Appendix -2. Pictures of additional equipment” (page 23). The organiser reserves the right not to accept the order if it is late. Please indicate the positions of all ordered items on your stand layout “Appendix - 3. STAND SCHEME”, ((page 27) and return it with your order forms. Furniture, etc., for outdoor space is unavailable. If you are interested in ordering special items not listed on Form 4, please do not hesitate to contact Premier Expo Technical Division for information about availability and cost. ORDER FORMS PROFORMA INVOICE The Proforma-invoice must be returned, together with the order forms, fully completed and signed. Without the accompanying completed Proforma-invoice your orders cannot be processed. Please tick the yes/no boxes under “Form returned” on the Proforma-invoice to avoid confusion about missing order forms. The deadline for returning all forms is shown on page 22. PAYMENT All service requirements are payable in the currency shown on the Proforma-invoice and are due no later than one week after the invoice is received but no later than: 19 October 2014. None of the prices in the manual include VAT. LATE ORDERS. ORDERS DURING THE BUILD-UP Orders received between 5 October 2014 and 25 October 2014 are subject to a 50% surcharge. Orders received during the build-up or during the show from 26 October 2014 and 30 October 2014 are subject to a 100% surcharge. Please note that if orders are late, equipment may not be available. QUALITY OF SERVICE ITE / Premier Expo organises successful exhibitions worldwide, especially in the CIS member countries. By focusing on your success, our aim is to improve our services continuously. Please let us know of any problems that you face on-site. TIR 2014 11 28 October 2014 - 30 October 2014 FREIGHT, HANDLING, CUSTOMS FREIGHT FORWARDING & HANDLING ON-SITE The official on-site freight forwarding and handling contractor is BTG Expo. Exhibitors are advised that BTG Expo has sole rights to on-site handling, regardless of the exhibitor’s transport agent. Please contact their office nearest to you for further details about their tariffs, shipping deadlines and customs regulations. If your country is not listed overleaf, please contact the BTG Expo head office in Germany. SHIPPING DEADLINES • BTG Expo Messen requires 4 working days for all services connected with pick up at the airport, customs clearance and delivery to the stand. In order to avoid unnecessary storage please arrange the airfreight consignment arrival in accordance with the above information. • For customs clearance of truck shipments BTG Expo requires 1 working day. • Ocean freight consignments should arrive in Hamburg at the latest 16 days prior to delivery to the stand. Please do not ship any consignments to Hamburg without confirmation from BTG Expo and get the consignee instruction for ocean freight from BTG Expo by contacting them directly. • For information about consolidation truck from terminal Germany, please contact BTG Expo. • BTG Expo does not handle railway shipments. • Please send copies (drafts) of the pro-forma invoices by e-mail to BTG Expo at the latest one week before despatch for checking and (if necessary) a translation into Ukrainian/Russian language. CUSTOMS CLEARANCE Please follow the instructions of the official freight forwarder/customs clearance agent, BTG Expo. Every exhibition centre has official customs offices. Any client sending goods with any agent other than BTG Expo or its appointed agents must have their goods cleared by that office. If shipping exhibition goods directly, please get the address and sender’s instructions from BTG Expo. If a shipment is addressed incorrectly, the exhibitor risks not to receive their goods due to impossibility of customs clearance. Do not send any goods by Courier In order to avoid problems or delays in delivery, all shipments have to be advised to the BTG Expo office in your country or directly to the BTG Expo head office in Germany as early as possible in advance. If, at the end of the exhibition, items are not accounted for either by return transport or appropriate import customs clearance, the exhibitor is responsible for any duties, VAT and luxury taxes that may be imposed by customs authorities. In order to avoid this, we urge all exhibitors not to hand over sold goods to the buyer directly. Arrange storage with BTG Expo to be sure customs clearance has been arranged by the buyer. BTG Expo will hand over the goods to the buyer you name only upon presentation of the definitive customs declaration. You have to take into account that storage must be effected no later than the last day of the dismantling period. Please inform the BTG Expo on-site office which is responsible for the storage charges (buyer or seller). MAIN CO-ORDINATING OFFICE in GERMANY BTG Expo GmbH Carl-Benz-Strasse 21 D-60386 Frankfurt am Main Phone: +49 (69) 408987-102 Fax: +49 (69) 408987-222 Contact: Mr Eric Awater e-mail: [email protected] Also you may contact our Kiev partner: “SHERP Ils.” Phone: +38 044 498 66 40 Fax: +38 044 498 66 41 Cell: +38 067 657 73 03 e-mail: [email protected] TIR 2014 12 28 October 2014 - 30 October 2014 BTG EXPO OFFICE IN YOUR COUNTRY MAIN CO-ORDINATING OFFICE IN GERMANY BTG Expo GmbH Carl-Benz-Strasse 21 D-60386 Frankfurt am Main Phone: +49 (69) 408987-102 Fax: +49 (69) 408987-222 Contact: Mr. Eric Awater e-mail: [email protected] Contact: Mrs. Angela Lobosco e-mail: [email protected] ARGENTINA: BTG Expotrans S.A. Azopardo 1337, 1° Piso, AR-C1107ADW Buenos Aires Phone: + 54-(0) 11-43 62 50 30 Fax: + 54-(0) 11-43 62 50 80 Mrs. Laura Anchava e-mail: [email protected] AUSTRIA: Schenker & CO AG Zweigniederlassung Linz Gewerbegebiet Flughafen 2, Flughafenstraße 20, A-4063 Hörsching Phone: +43-(0)5 7686 271520 Fax: +43-(0)5 7686 271529 Mr. Walter Zehetner e-mail: [email protected] BELGIUM / NETHERLANDS / LUXEMBURG Van der Helm - Hudig Rotterdam BV Debussystraat 2, NL-3161 WD Rhoon Phone: +31-(0) 10-506-61 89 Fax: +31-(0) 10-506-61 85 Mr. Rene Koussen e-mail: [email protected] Mr. Ger Kluter / e-mail: [email protected] CHINA: BTG Beijing Room 406-408 CIEC Business office, Center East Road Beisanhuan, Chaoyang District 100028-9, Beijing P.R. China Phone: + 86-(10) 8460 1137 Fax: + 86-(10) 6461 9507 Madame Zhong e-mail: [email protected] CZECH REPUBLIC: Centrumsped s.r.o. Tratova 1, CZ-619 00 Brno Phone: + 420-(0) 547 423 165 Fax: + 420-(0) 547 423 160 Mrs Zuzana Sandova e-mail: [email protected] DENMARK: On-Site Denmark Aps Kongevejen 18 Phone: + 45-(0) 32-82 02 10 Fax: +45-(0) 32-82 02 11 Mr. Lars Skovhoj e-mail: [email protected] ESTONIA / LATVIA / LITHUANIA: See Latvia e-mail: [email protected] HUNGARY: MASPED EXPO LTD Albertirsai ut 10, BNV (Fair Ground) Gate VI, P.O.Box 104 / H-1101 Budapest 4 Phone: + 36-(0) 1-263 7851 o. 7659 Fax: + 36-(0) 1-263 7892 Mrs. Maria Toth e-mail: [email protected] INDIA: PSBediGroup FRANCE: SDV Fairs & Events Zone de Fret 3, 95706 Roissy CDG Phone: +33-(0) 1-4919 1593 Fax: +33-(0) 1-4919 1591 Mr. Laurent Canot TIR 2014 P.O. Box 6289, S-400 60 Gothenburg Phone: + 46-(0) 31-707 30 70 Fax: + 46-(0) 31-707 30 75 Mr. Goran Magnusson e-mail: [email protected] D-10, 3rd Floor, South Extension Part-II, New Delhi-110 049, INDIA Phone: +91-11 4605 5231 Fax: +91-11 4155 2911 Mrs. Anshu Shori e-mail: [email protected] SWISS: SWISS EXPO LOGISTICS AG Zürcherstrasse 46, 8400 Winterthur / Switzerland Phone: +41 52 213 33 23 Fax: +41 52 213 33 22 Mrs. Alexandra Haller e-mail: [email protected] ISRAEL: ORANGE LINE TAIWAN: OTIM-Taiwan 6th Hazorfim st. North Ind. Zone, PO BOX 1118, 71100 Lod, Israel Phone: + 972-(0) 8 915 5192 Fax: + 972-(0) 8-760 2253 Mr. Alex Berman / e-mail: [email protected] 1Fl,. No: 119, Hsinhai Road, Sec. 2, Taipei, Taiwan Phone: + 886-(0) 2-8733 1725 ext. # 13 Fax: + 886-(0) 2-8733 1726 Mr. Eddy Huang e-mail: [email protected] ITALY: COGEFRIN Group TAIWAN: G.T.C. Glory Transwell Corporation Via Sommacampagna 61, C/O Interporto Q.E. I-37137 Verona (VR) Phone: +39 045 8623094 Fax: +39-045-956924 Mr. Simone Rigon e-mail: [email protected] 4F-1, NO. 101, Song Jian Road, 104; Taipei, Taiwan Phone: + 886 (0) 2-25090366 Fax: + 886-(0) 2-25090356 Mr. Steven Guo e-mail: [email protected] LATVIA / LITHUANIA: JSC “PanLITService” TURKEY: DHL GLOBAL FORWARDING TASIMACILIK A.S. Laisves Ave 5, LT-04215 Vilnius, Lithuania Phone: + 370 5 244 5677 Fax: + 370 5 244 5803 Mr. Vaidas Beniusis / e-mail: [email protected] or [email protected] Intek Tesisleri Ikitelli Cad. No. 178, TR-34303 Halkali Istanbul Phone +90 212 495 11 01 ext.5902 Fax +90 212 696 31 46 Mr. Ersin Zafer e-mail: [email protected] Mr. Ersin Zafer e-mail: [email protected] LUXEMBURG / NETHERLANDS see Belgium POLAND: Netlog Polska Sp. z.o.o. ul. Prądzyńskiego 12/14, 01-222 Warszawa Phone: +48 22 256 70 12 Fax: +48 22 256 70 88 Mrs. Izabela Wronowska e-mail: [email protected] UKRAINE: FE “Scherp ILS” Heroev Oborony str. 10A, 03127 Kiev, Ukraine Phone: + 38 044 498 66 40 Fax: + 38 044 498 66 41 Mr. Denis Gelion e-mail: [email protected] PORTUGAL: FeirExpo SA Avenida Severiano Falcao, 12; 2685-378 Prior Velho Phone: + 351-(0) 21 8310660 Fax: + 351-(0) 21 8310666 Mr. Abilio Branco e-mail: [email protected] SLOVENIA: INTEREUROPA D.D. Letaliska c. 35, 1000 Ljubljana Phone: +386-(0) 1-5868714 Fax: +386-(0) 1-5868719 Mrs. Marija Rebernik e-mail: [email protected] FINLAND: CHS Expo Freight It ä merenkatu 5, FIN-00180 Helsinki Phone: + 358-(0) 20-7669 422 Fax: + 358-(0) 20-7669 439 Mr. Ossi Hämäläinen / e-mail: ossi.hamalainen@chs.fi SWEDEN: On-Site Exhibition AB SPAIN: Resa Expo Logistic, Division Internacional C/Ciencias – Entrada Nr.1, Recinto Ferial Gran Via, P.O.Box: Apartado de correos 2045, 08908-Hospitalet (BARCELONA) Phone: + 34-(0) 93 233 4748 Fax: +34-(0) 93 263 1894 Mrs. Yolanda de Paz e-mail: [email protected] 13 UNITED KINGDOM: MERITEX INTL. FREIGHT SERVICES LTD. The Coach House, 20, Northernhay Street Exeter, Devon EX4 3ER Phone: + 44-(0) 1392 454 999 Fax: + 44-(0) 1392 454 998 Mr. Henry Osborne / e-mail: [email protected] USA: Airways Freight Corp. 3849 W. Wedington Drive Fayetteville, AR 72704 USA Phone : +1 800 -643-3525-101 Fax : +1 479-442-6080 Michael J. Beckers / e-mail: [email protected] For all countries not mentioned please kindly contact our MAIN-COORDINATING-OFFICE in Germany as mentioned above. 28 October 2014 - 30 October 2014 LOCATION OF INTERNATIONAL EXHIBITION CENTRE LOCATION OF IEC INTERNATIONAL EXHIBITION CENTRE BROVARSKOY PR-T, 15 KIEV, UKRAINE Car: The entrance is on Bravarskoy pr-t or NikolskoSlobodskaya st. Metro: Levoberezhnaya station (exit to the “Tourist” hotel side). Bus: №48, 49, 108, 95, 46 Footpath: 7–9 minutes’ walk from the Levoberezhnaya station (see the layout). TIR 2014 14 28 October 2014 - 30 October 2014 LOCATION OF INTERNATIONAL EXHIBITION CENTRE CAR PARKS, ENTRY GATES TIR 2014 15 28 October 2014 - 30 October 2014
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