Candidate Reference Manual #1
Reference Manual #2 will be available on September 15, 2014
2014 Municipal Election
Prepared by
Christine Tarling
City Clerk
City Hall, Kitchener
December 20, 2013
TABLE
A.
B.
C.
D.
E.
OF CONTENTS
SUBJECT
Introduction
1. General ...................................................................................
2. Important Dates ......................................................................
3. Term of Office .........................................................................
4. Offices .....................................................................................
5. Corporate Logo and Crest ......................................................
Elector & Candidate Qualifications
1. Elector Qualifications
 Qualifications ....................................................................
 Prohibited from Voting ......................................................
2. Candidate Qualifications
 Who may be nominated ...................................................
 Mayor and Ward Councillor ..............................................
 Waterloo Region District School Board - English Public
 Waterloo Catholic District School Board - English
Separate ............................................................................
 Conseil scolaire de district catholique – Centre-Sud
Nomination Procedures** .........................................................
Campaign Information
1. Access to apartment buildings and condominiums ...............
2. Election campaign finances ....................................................
3. Election Signs**
4. Prohibition - Canvassing in Voting Places .............................
5. Scrutineers**
 General .............................................................................
 Rights of Candidates and Scrutineers .............................
 Candidates and Scrutineers are prohibited from .............
6. Campaigning in City Facilities - Policy** ................................
General Information
1. Communications .....................................................................
2. Advance Votes ........................................................................
3. Elector Notice ..........................................................................
4. Voters’ List
 Posting ..............................................................................
 Availability of copies .........................................................
 School Support extract .....................................................
 Appeal process .................................................................
5. Proxy Voting ............................................................................
6. Voting Places ..........................................................................
**indicates enclosures
2 | Page
PAGE
3
3
4
4
4
5
5
5
5
6
6
6
7
9
9
10
12
12
12
13
13
14
14
14
14
14
14
14
15
16
INTRODUCTION
(PART A)
1.
GENERAL
The information in this guide has been prepared to assist individuals intending to stand for
elected office. It is intended only as a guide to certain relevant legislation and does not
provide all applicable statutory references. Each candidate is responsible for ensuring s/he
is compliant with all statutory requirements. Thus, candidates are strongly encouraged to
review and become familiar with the Municipal Elections Act, 1996, as amended, which can be
downloaded from the provincial web site.
2.
IMPORTANT DATES - 2014 MUNICIPAL ELECTION

January 2 – September 11, 2014
Period preceding Nomination Day when nominations for:
 Mayor
 Ward Councillor
 Waterloo Region District School Board
 Waterloo Catholic District School Board
 Conseil scolaire de district catholique Centre-Sud (when established)
may be filed in the City Clerk’s Office, City Hall (8:30 a.m. to 5 p.m. daily when the office is
open to the public).
Candidates must meet the qualification requirements of the Municipal Elections Act as
outlined on Page 5 of this manual.

September 2 – October 27, 2014
Voters' List Revision Period
 September 2 - September 12, 2014 to have another person deleted from list
 September 2 - October 27, 2014 to amend own information

September 12
Nomination Day - Nominations accepted in the City Clerk's Office from 9am to 2pm

October 27
Voting Day - Voting Places open from 10am to 8pm
The date on which electors must meet the qualification requirements of the Municipal
Elections Act as outlined on Page 5 of this manual.

December 31
Campaign period for candidates ends.
candidates to erase a deficit.
3 | Page
If necessary it may be continued to permit
3.
TERM OF OFFICE
The Term of Office is 4 years commencing December 1, 2014.
4.
OFFICES
OFFICE
NO. TO BE ELECTED
Mayor
1
Councillor
10 (1 from each ward)
Waterloo Region District School Board
(English Public)
Pursuant to the Education
Act, each School Board has
until March 31 of an election
year to determine the
number of members to be
elected to their respective
boards.
Waterloo Catholic District School Board
(English Separate)
Conseil scolaire de district catholique Centre
Sud (when established)
5.
1
CORPORATE LOGO AND CREST
Use of any corporate logo or crest by candidates on signs, brochures or any other election related
material is strictly prohibited. This includes the City of Kitchener clock tower logo which is
protected under the Copyright Act. The reason for this prohibition is to remove any suggestion
that the Corporation of the City of Kitchener supports or otherwise endorses any campaign
material or statements made by candidates. Any disregard of this prohibition will be acted upon
by the Corporation and could result in legal action.
4 | Page
ELECTOR & CANDIDATE QUALIFICATIONS
(PART B)
1.
ELECTOR QUALIFICATIONS
A person is entitled to be an elector at an election held in a local municipality if, on voting day, he
or she:
(a)
resides in the local municipality or is the owner or tenant of land there, or the spouse of
such owner or tenant;
(b)
is a Canadian citizen;
(c)
is at least 18 years old; and
(d)
is not prohibited from voting as stated hereunder or otherwise by law.
The following are prohibited from voting:
2.
(a)
A person who is serving a sentence of imprisonment in a penal or correctional institution.
(b)
A corporation.
(c)
A person acting as executor or trustee or in any other representative capacity, except as a
voting proxy.
(d)
A person who was convicted of the corrupt practice described in subsection 90 (3) of the
Municipal Elections Act, 1996, as amended, if voting day in the current election is less than
5 years after voting day in the election in respect of which he or she was convicted.
CANDIDATE QUALIFICATIONS
Who May be Nominated?
A person may be nominated for an office only if, on the day the person is nominated he or she:
(a)
is qualified to hold that office under the Act that creates it; and,
(b)
is not ineligible under the Municipal Elections Act, 1996, as amended, or otherwise
prohibited by law to be nominated for or to hold the office.
Mayor and Ward Councillors
Every person is qualified to be elected or to hold office as a member of a Council of the City of
Kitchener, who is:
(a)
entitled to be an elector in the municipality under section 17 of the Municipal Elections Act,
1996, as amended; and
(b)
not disqualified by the Municipal Act or any other Act from holding such office.
(Note:
5 | Page
See Part B, Section 1 above)
2.
CANDIDATE QUALIFICATIONS (CONT’D)
School Boards [See Education Act, Section 219(1)]

Waterloo Region District School Board (English Public)
A person is qualified to be elected as a member of the Waterloo Region District School
Board, who on voting day is:

(a)
a Canadian Citizen;
(b)
of the full age of eighteen years;
(c)
resident within the area of jurisdiction of the Board; and
(d)
a English public school elector.
Waterloo Catholic District School Board (English Separate)
A person is qualified to be elected as a member of the Waterloo Catholic District School
Board, who on voting day is:
(a)
a Canadian Citizen;
(b)
of the full age of eighteen years;
(c)
resident within the area of jurisdiction of the Board; and
(d)
a English separate school elector.
 Conseil scolaire de district catholique Centre-Sud (French Separate) (when
established)
A person is qualified to be elected as a member of the Conseil scolaire de district
catholique Centre-Sud, who on voting day is:
6 | Page
(a)
a Canadian Citizen;
(b)
of the full age of eighteen years;
(c)
resident within the area of jurisdiction of the Board; and
(d)
a french separate school elector.
NOMINATION PROCEDURES
(PART C)
The Municipal Elections Act, 1996, as amended, provides that a candidate's election campaign
period for all offices begins on the day he/she files a nomination for the office. Candidates
cannot spend or raise money for their election until a nomination is filed.
Money, goods and services given to or accepted by or on behalf of a person for his/her election
campaign are contributions. This can occur only after the individual intending to run for office has
been nominated. Please read Part D, Section 2 of this Reference Manual carefully (Page 9).
*
A blank nomination paper and a separate Declaration of Eligibility are enclosed, the details of
which are explained hereunder:
1)
Nominations, using the prescribed form and signed by the person being nominated, shall
be filed in the Office of the City Clerk, 2nd floor, City Hall, 200 King Street West, Kitchener,
either personally by the candidate or by his/her agent:
a) during the hours 8:30am to 5pm on any day from January 2 to September 11, 2014
when the office is open to the public; or
b) during the hours 9am to 2pm on Nomination Day, Friday, September 12, 2014.
2)
Facsimile transmissions or mailed-in nomination forms are not permitted.
3)
All nominations must be accompanied by a filing fee of $200. for the Office of Mayor and
$100. for all other offices payable in cash, debit, certified cheque or money order to The
City of Kitchener.
Note: a candidate for an office is entitled to receive a refund of the nomination filing fee if
he or she receives more than 2% of the votes cast in the election for the office.
4)
If insufficient nominations for an office are received by the deadline described above,
additional nominations may be filed between 9am and 2pm on Wednesday, September
17, 2014.
5)
The onus is on the person nominated for election to an office to file a bona fide
nomination paper.
6)
All nominations filed on or before nomination day shall be examined by the Clerk before
4pm on Monday, September 15, 2014. Any additional nominations filed as described in
Section 4 above shall be examined by the Clerk before 4pm on Thursday, September 18,
2014.
7)
If satisfied that a person is qualified to be nominated and that the nomination complies with
the Act, the Clerk shall certify the nomination by signing the nomination paper.
8)
If not satisfied that a person is qualified to be nominated or that the nomination complies
with this Act, the Clerk shall reject the nomination. The Clerk will then give notice of such
rejection to the person who sought to be nominated and to all candidates for the office.
7 | Page
9)
The Act provides that the Clerk's decision to certify or reject a nomination is final.
10)
A person may withdraw his/her nomination by filing a written withdrawal in the Clerk's
office before 2pm on Nomination Day, Friday, September 12, 2014. If the withdrawal
relates to additional nominations filed as described in Section 4 above, the person has
until 2pm on Wednesday, September 17, 2014 to file with the Clerk a written withdrawal of
his or her nomination.
11)
No reference to a candidate's occupation, degree, title, honour or decoration shall appear
on the ballot. If the candidate wishes and the Clerk agrees, another name that the
candidate also uses may appear on the ballot instead of or in addition to his or her legal
name.
8 | Page
CAMPAIGN INFORMATION
(PART D)
1.
ACCESS TO APARTMENT BUILDINGS & CONDOMINIUMS
(By Candidates or their Authorized Representatives)
Residential Tenancies Act, 2006 states:
Section 28
No landlord shall restrict reasonable access to a residential complex by candidates for the
election to any office at the federal, provincial or municipal level, or their authorized
representatives, if they are seeking access for the purpose of canvassing or distributing election
material.
Note: Section 118 of the Condominium Act contains similar wording to the above Section 28.
Section 238
Any person who knowingly contravenes Section 28 is guilty of an offence and on conviction, is
liable to a fine not exceeding $25,000. under this Act and also under the Condominium Act.
Where a corporation is convicted of an offence, the maximum penalty is $100,000. under this Act
and also under the Condominium Act.
2.
ELECTION CAMPAIGN FINANCES
Candidates are strongly encouraged to review and be familiar with the Municipal Election Act
which can be downloaded from the Province’s website under E-laws.
It is very important that candidates understand and comply with the Act especially with the
responsibilities and obligations related to campaign finances and reporting.
In addition, a Candidates Guide 2014 – Municipal Election prepared by the Province of Ontario
will be available on the Ministry of Municipal Affairs & Housing website (www.mah.gov.on.ca)
**
Please refer to the section on “Financial Responsibilities of a Candidate”. Candidates cannot
spend or raise money for their election until a nomination is filed.
Notes: O.Reg. 101/97 provides that for the purposes of subsection 76(4) of the Act, the maximum
amount of expenses shall not exceed:
(a)
in the case of a candidate for the office of head of council of a municipality, the amount
shall be calculated by adding together,
(i) $7,500., and
(ii) .85 cents for each elector entitled to vote for the office.
(b)
9 | Page
in the case of a candidate for another office, the amount shall be calculated by adding
together,
2.
ELECTION CAMPAIGN FINANCES (CONT’D)
(i) $5,000., and
(ii) .85 cents for each elector entitled to vote for the office.
When a nomination is filed at the Office of the City Clerk, the person filling will be given a
certificate of permitted amount of expenses. This certificate will provide the maximum amount
the candidate may incur for their campaign and it will be based on the formula provided above
using the number of voters for the office as of nomination day 2010. A second certificate of
permitted amount of expenses will be calculated using the number of voters as of nomination
day 2014 and within 10 days of nomination day, will be provided to the candidate. The
certificate with the greater number of electors and therefore the greater dollar amount, will be
the certificate to be used in determining the maximum amount for the candidate’s campaign.
Candidates can not exceed the maximum permitted expense for their campaign.
3.
ELECTION SIGNS WITHIN THE CITY OF KITCHENER
The City’s By-law Enforcement Division wishes to take this opportunity to advise all municipal
candidates within the City of Kitchener of the provisions of the City’s Sign By-law relating to the
display of campaign signs. The following is a general overview of these provisions:
 Permits are not required for campaign signs. However, you require the property owner’s
consent to place a sign on private property.
 Campaign signs are not permitted on any City property, including the road allowances on
streets within the jurisdiction of the City of Kitchener without the consent of the Clerk of the
municipality. Any such request will not be granted without the specific approval of Council.
 Campaign signs cannot be displayed within the City of Kitchener prior to the 45 days
preceding the election date. Thus, the first date that signs can be displayed is September
12, 2014, with the exception of signs that may be permitted with Regional Road right-ofways.
 Campaign signs placed within the road allowance on a Regional road are governed by the
relevant by-law enacted by the Regional Municipality of Waterloo. For further information
regarding the Region’s Sign By-law, please contact their Licensing and Regulatory
Services office at 519-575-4591. A list of all Regional roads within the City is attached.
 The maximum size of a campaign sign (face) is 1.5 square metres. If you choose to use a
sign larger than this size, the sign must comply with the provisions of the by-law that
regulates the type you are using, with respect to structure, location, dimensions and sign
characteristics. In other words, any campaign sign other than the conventional type (1.5
square metres) will be treated as a normal sign as it relates to the items listed above.
 Campaign signs shall be removed within 72 hours of Election Day. Thus, you are required
to remove any signs you have erected no later than midnight on October 30, 2014.
 You must ensure that your signs do not negatively impact vehicular and pedestrian traffic.
10 | P a g e
3.
ELECTION SIGNS WITHIN THE CITY OF KITCHENER (CONT’D)
A permit is not required for a portable sign when used for campaign purposes. However, the
sign must comply with the provisions of the City’s Sign By-law relating to structure, location,
dimensions and sign characteristics. In short, the general regulations relating to the placement
and display of portable signs apply, except for the requirement to obtain a permit.
With regard to the possible use of portable signs, please be advised that the property owner’s
written consent is required to be submitted to the front counter staff of the Planning Division,
6th floor, Kitchener City Hall. Also required is a drawing to indicate the intended location of the
sign on the subject property. Please note that portable signs can only be erected within the
pre-approved locations on private property, as determined by Planning staff.
Although a permit is not required for a portable sign when being used for campaign purposes,
the abovenoted information is required in order to avoid any potential conflict involving a permit
application which may be received by the City for a business sign, for the same location that is
being used for a campaign sign. Thus, it is in your best interest to ensure that front counter
staff in the Planning Division, 6th floor, Kitchener City Hall obtain the above-noted required
information to ensure that your sign can remain in the intended location.
It is important to note that the City will not get involved in determining who or what type of sign
(business or campaign sign) is to be displayed on a property, other than to advise if a preapproved location is available. All decisions of this nature must be dealt with by the property
owner and their tenants.
Please be advised that it is the intent of our office to ensure compliance with the provisions
relating to campaign signs, fairly and consistently to the best of our ability.
In the event that a sign is found to be in violation of any of the provisions of the City’s Sign Bylaw, it is the intention of this office to contact your campaign office and request that the sign be
removed or relocated as soon as possible. If you fail to comply with our request, City staff
reserve the right to enforce the provisions of the By-law which can include removing the signs
and/or initiating legal action.
However, in the event that a sign is found to be creating a safety hazard in any way, it is
important to note that City staff reserve the right to remove the sign immediately.
Note: The Regional Municipality of Waterloo By-law regulates what is and is not permitted in
regard to roads within the City of Kitchener boundary which are under the jurisdiction of the
Regional Municipality of Waterloo. For further information call 519-575-4591.
For additional information, please contact:
In Person:
Planning Division
6th Floor, City Hall
200 King Street West, Kitchener
By Phone:
Zoning Administration
Enforcement
11 | P a g e
519-741-2317
519-741-2330
4.
PROHIBITION - CANVASSING IN VOTING PLACES
Section 48 of the Municipal Elections Act, 1996 provides that:

While an elector is in a voting place, no person shall attempt, directly or indirectly, to
influence how the elector votes.

No person shall display a candidate's election material or literature in a voting place.
Note: in most cases, a Voting Place will include the entire property not just the building (e.g.
parking lot, walkway, garden, etc.)
5.
SCRUTINEERS
General
** A candidate may appoint scrutineers, using the attached form, to represent him/her during the
voting and at the counting of the votes.
The appointment of a scrutineer shall be in writing and a scrutineer shall, upon request, show
proof of his/her appointment to the election official in charge of a voting place or of a place where
votes are being counted.
A scrutineer or the candidate who appointed him/her, may remain in a voting place when the
vote is being taken or where the votes are being tabulated (not both).
Scrutineers are reminded to bring a clipboard for their use, as sharing the table used by the
Deputy Returning Officer is not permitted.
In previous municipal elections, a small number of scrutineers have attempted to place
unwarranted demands on the Deputy Returning Officer which extend far beyond what is
permitted. Accordingly, candidates are responsible to inform their scrutineers as to their
expected conduct and what is permitted at the voting place.
Rights of Candidates and Scrutineers

to enter the voting place 15 minutes before it opens and to inspect the ballot box, the blank
ballots and all other papers, forms and documents relating to the vote (but not so as to
delay the timely opening of the voting place);

to place his/her own seal on the ballot box before the opening of the voting place but not
so as to impede ballots being deposited into the ballot box;

to place his/her own seal on the ballot box immediately after the close of voting on each
day of an advance vote but not so as to impede ballots being deposited into the ballot box;

to sign the statement of the Deputy Returning Officer;

to place his/her own seal on the ballot box prior to its return to the Clerk by the Deputy
Returning Office but not so as to impede ballots being deposited into the ballot box r; and,

to be present when materials and documents relating to the election are delivered to the
Clerk after the close of advance voting and at the conclusion of the vote on voting day;
12 | P a g e
5.
SCRUTINEERS (CONT’D)
Candidates and Scrutineers are prohibited from:
6.

attempting, directly or indirectly, to influence how the elector votes;

displaying a candidate's election campaign material or literature in a voting place;

compromising the secrecy of the voting;

interfering or attempt to interfere with an elector who is marking the ballot;

obtaining or attempt to obtain, at a voting place, information about how an elector intends
to vote or has voted;

communicating any information obtained at a voting place about how an elector intends to
vote or has voted;

interfering with any election worker while they are performing their duties.
USE OF CITY FACILITIES FOR CAMPAIGN PURPOSES
Appended to this manual (page 18) is a copy of the City’s policy with respect to parameters
around the use of City facilities for campaign purposes.
13 | P a g e
GENERAL INFORMATION
(PART E)
1.
COMMUNICATIONS
Unless specified under the Municipal Election Act, the preferred method of communicating
ongoing information between the Office of the City Clerk and candidates is via email. Please
ensure that your email address is provided to this office.
2.
ADVANCE VOTES
The dates of the Advance Vote will be established by Council by-law no later than September
2014. Once established, the dates will be referenced in Candidate Manual #2, be published in a
local newspaper and be available on the City’s website.
3.
ELECTOR NOTICE
Several days prior to the date of the first advance vote, Kitchener electors will be notified by mail
as to the location and hours of operation of the voting place at which they are entitled to vote. The
time and place of the advance votes also will be identified.
4.
VOTERS’ LIST
Posting
The preliminary list of electors will be compiled by the Municipal Property Assessment
Corporation from which the Voters’ List will be established and posted on September 2, 2014 in
the locations stated herein:



Office of the City Clerk, 2nd floor, City Hall 200 King Street W., Kitchener
Kitchener Public Libraries
Regional Clerk's Office, 2nd floor, 150 Frederick Street, Kitchener
Availability of Copies
The Act provides that upon written request of a candidate for an office, the Clerk shall provide
him/her with the part of the Voters' List that contains the names of the electors who are entitled to
vote for that office. A candidate may obtain an electronic copy for no charge by completing an
application form available in the City Clerk's Office. Candidates are strongly encouraged to
request the electronic Voters’ List.
School Support Extract
Candidates for school board office can also apply to the Secretary of the relevant board for a
copy of the extract taken from the preliminary list. Extracts do not constitute an official preliminary
list and are not subject to revision.
Appeal Process
A person may make application to the Clerk for correction, addition to or deletion of information
relative to themselves from the list from Tuesday, September 2 to Monday, October 27, 2014.
The application shall be in writing on the required form and shall be filed:
(a)
in person, by the applicant or his/her agent; or
14 | P a g e
4.
VOTERS’ LIST (CONT’D)
(b)
by mail, by the applicant.
If the deletion relates to another person, the application can only be made from September 2 to
September 12, 2014.
On Voting Day, it will be preferable if these applications are dealt with in the voting place where
the elector would normally vote. Each Deputy Returning Officer will have the delegated authority
to carry out this function.
5.
PROXY VOTING
A person who is entitled to be an elector in a local municipality may appoint another person who
is also so entitled as his/her voting proxy, using the prescribed form available from the Clerk.
A person shall not:
(a)
appoint more than one (1) voting proxy;
(b)
act as a voting proxy for more than one (1) other person unless the proxy and other
person are spouses or siblings of each other, parent and child, or grandparent and
grandchild.
Proxies can be made only after the last date to withdraw nominations and remain in force only
until Voting Day October 27, 2014.
A person who has been appointed a voting proxy shall:
(a)
complete an application in the prescribed form, including a statutory declaration that
he/she is the person appointed as a voting proxy; and
(b)
present the application and the appointing document to the Clerk at the Clerk's Office, in
person.
The application may be presented at any time when the Clerk's Office is open. On the day of an
advance vote, it will be open for this purpose from noon to 5pm.
If satisfied, after considering the application that the person who appointed the voting proxy is
entitled to do so and that the person appointed is entitled to act as the other's voting proxy, the
Clerk shall apply a certificate in the prescribed form to the appointing document.
A person may vote as a voting proxy only if he/she:
(a)
produces to the Deputy Returning Officer the appointing document with the Clerk's
certificate; and
(b)
takes the prescribed oath.
A person who votes as a voting proxy is also entitled to vote in his/her own right.
15 | P a g e
6.
VOTING PLACES
A complete list of voting places will be available from the Office of the City Clerk on September 2,
2014.
In addition to the Voter Notification Cards mailed to each elector, those with computer access can
use a GIS application in the Election section of the City’s website to determine where they should
go to vote.
16 | P a g e
APPOINTMENT OF SCRUTINEER
Municipal Election Act, 1996 [s. 16(1)]
VOTING PLACE #
Check here
if appointment applies to all Voting Places
I hereby appoint
to act as a scrutineer to
represent me at the Voting Place, set out above, during voting or tabulating of votes in City
Hall in respect of the Municipal Election to be held on October 27, 2014.
Signed
Candidate for Office of
This form must be signed by the Candidate and may be required
to be shown to an Election Official at the Voting Place or at the
place where votes are being counted. Failure to show proof of
appointment may result in a direction to you to leave the Voting
Place.
17 | P a g e
POLICY NUMBER: I-226
DATE: November 28, 2005
POLICY TYPE: ADMINISTRATION
SUBJECT: ELECTIONS - USE OF CITY FACILITIES FOR POLITICAL
CAMPAIGN PURPOSES
POLICY CONTENT:
Purpose / Intent


Provide guidance to City staff, candidates and members of the public regarding the use of City
facilities, including sidewalks and boulevards around these properties, for campaigning and
campaign related activities with respect to municipal, provincial and federal elections.
Ensure a balance between political expression and the right to unobstructed use, operation and
enjoyment of City facilities for recreational or non-political purposes.
Scope




This policy applies to the following:
- City-run outdoor ticket bearing events
- All arenas (including Kitchener Memorial Auditorium Complex and Centennial Stadium)
- All community centres
- All indoor and outdoor pools
- Peter Hallman Ball Yard (for ticketed events only)
- Victoria Park Pavilion
- Your Kitchener Market (including any outdoor areas occupied by vendors)
- Golf course clubhouses
- Kiwanis Park (portion of park where paid admission required)
- Budd Park Indoor Soccer Facility
This policy does not apply to the following City-owned facilities which are operated by arms length
organizations. Notwithstanding, election sign prohibitions as outlined in the City’s Sign By-law
would apply as these are City-owned facilities:
- Gymnastics / Judo Club
- Centre in the Square
- Kitchener Public Library Main and Branch facilities
- Children’s Museum
This policy applies to campaigning in relation to municipal, provincial and federal elections.
‘Campaigning’ refers to any and all forms of candidate promotion, including, but not limited to:
distribution of promotional material; display of placards; posting of election or campaign signs;
surveys by candidates or candidate representatives; an organized group demonstration of
support; and, any related campaign activity that obstructs the enjoyment and use of the facility.
For purposes of this policy, a ‘campaign period’ is defined as the interval of time wherein
campaigning is permitted by law. In the case of federal and provincial elections, the period
following the issuing of an Election Writ; in the case of municipal elections, the period between
January 1 of an election year and voting day, the latter being the second Monday in November.
18 | P a g e

Any bookings by political organizations outside of a campaign period established by law are
regulated by the normal booking policies of the City-owned facility.
Corporate Position
A.
Interior of Facility
(1)
campaigning
 no campaigning is permitted inside any City facility with the exception of those
activities referred to in the meeting subsection below. Inside a building is also
intended to mean the space between two sets of doors or any similar anteroom.
(2)
B.
campaign related meetings
 ‘all candidate debates’ are permitted at any rentable City facility, such debates being
those to which every registered candidate for the respective race has been invited,
though not all may attend. The sponsor of the debate would be required to sign a
declaration indicating that they have sent invitations to all registered candidates, and
in addition, would be responsible for any setup or takedown.
 Individual registered candidates would also be permitted to book rooms and
resources, but all such campaign related bookings are to be made through
Community Services Department staff. Any room being used for campaign
purposes will be offered on a first come, first served basis, subject to availability.
Neighbourhood Associations are not allowed to re-allocate any space blocked out
for them as this may favour some candidates over others. No such restriction would
apply to all candidate debates provided the declaration referred to above is signed.
 Full rental charges are to apply to all room bookings for individual, registered
candidates, but do not apply in the case of all-candidate debates organized as
described in this policy.
 Notwithstanding Chapter 680 (Signs) of the City of Kitchener Municipal Code, signs,
banners and other similar devices would be permitted within the confines of the
room rented for an all-candidates debate or an individual candidate. Under no
circumstances would signage be permitted outside of the room, or on any interior or
exterior windows. Distribution of campaign literature would also be permitted within
the confines of the room, but again under no circumstances is this to take place
outside of the room itself.
Exterior of Facility



Campaign signs of any kind are not permitted on the exterior of any building or on any City
property unless the written consent of the City Clerk has first been obtained and the
circumstances are of such a unique nature that an exemption would be warranted.
Candidates and candidate representatives are permitted to hand out campaign literature to
patrons outside of City facilities provided this does not obstruct entry or exit from the facility
by patrons using the facility, or otherwise obstruct any emergency exit. Such campaigning
is not permitted anywhere within the confines of an enclosed entryway to a building, but
must be limited to outside or exterior doorways or on other areas of the property where this
does not pose a safety or other hazard.
Notwithstanding the ability to campaign outside of City facilities, under no circumstances is
such campaigning to take place outside of City Hall. This on the basis that City Hall is the
seat of government and its use for campaign purposes could directly or indirectly suggest
endorsement of a particular candidate or political party. Any requests for exemption from
this policy must be made to the City Clerk in writing.
19 | P a g e
C.
Campaigning and Signage on Election Day and at Advance Votes


D.
The Municipal Elections Act stipulates that no one is allowed to display a candidate’s
election material or literature in a Voting Place. Voting takes place not only on Election
Day, but also at a series of Advance Votes which are usually held at City-owned facilities.
Numerous City facilities are used for municipal and other elections and the definition of a
‘Voting Place’ includes any place in the immediate vicinity of the Voting Place itself. In
other words if a poll was inside a community centre, there could be no display anywhere
else on the community centre property, including the parking lot or sidewalks. The Deputy
Returning Officer in a Voting Place is responsible for the conduct of that Voting Place and
therefore is required to deal with any display of campaign material or literature within the
confines of the Voting Place. Staff are asked to report any infraction in this regard to the
Deputy Returning Officer or otherwise effect the removal of the materials or literature from
City property if outside the building or the immediate confines of the room used as a Voting
Place. The same prohibition applies to municipal, provincial and federal elections.
Staff is asked to report any repeated or ongoing infractions to the Office of the City Clerk for
further action.
Filming in Voting Places on Election Day

When the media requests permission to film in a Voting Place, the permission of every
individual in the Voting Place at the time of filming must be obtained. The media or press
person requesting such filming should be referred to the Deputy Returning Officer
responsible for that respective Voting Place.
Election\Schedule.040
20 | P a g e
Regional Roads By Name - KITCHENER
As of January 1, 2013
Road
No. Street Name
Municipality From
To
6
Benton Street
KIT
Courtland Ave. (53)
King St.
56
Bleams Road
KIT
Trussler Rd. (70)
Manitou Dr. (69)
20
Bloomingdale Road
KIT
Bridge St. (52)
Ebycrest Rd./Sawmill Rd. (17)
52
Bridge Street
WAT/KIT/WOO
Northfield Dr. (22)
Ebycrest Rd. (17)
Bridgeport Road
WAT/KIT
Albert St.
Lancaster St. (29)
61
Bruce Street
KIT
Victoria St. (55)
Frederick St. (6)
64
Charles Street
KIT
Victoria St. (55)
Ottawa St. (4)
12
Conestoga College Boulev KIT
Homer Watson Blvd. (28)
New Dundee Rd. (12)
53
Courtland Avenue
KIT
Queen St. (6)
Manitou Dr. (69)
62
Edna Street
KIT
Victoria St. (55)
Frederick St. (6)
53
Fairway Road
KIT/CAM
Manitou Dr. (69)
Fountain St. (17)
58
Fischer-Hallman Road
WAT/KIT/NDF
Laurelwood Dr.
Roseville Rd. (46 & 58)
6
Frederick Street
KIT
King St.
Bruce St. (61)
6
Highland Road
KIT
Trussler Rd. (70)
Queen St. (6)
28
Homer Watson Boulevard
KIT
Ottawa St. (4)
Hwy. 401
28
Huron Road
KIT
120 metres east of Trillium Drive
Reg. Rd. 28 NB On/Off Ramp
70
Ira Needles Boulevard
WAT/KIT
Erb St. (9)
Hwy. 7/8
8
King Street
KIT
Weber St. (8)/Hwy. 8
Cam. Lmts/Hwy. 401
15
King Street
KIT
Ottawa St. (4)
Dixon St./Montgomery Rd.
15
King Street
WOO/WAT/KIT
Lobsinger Ln (15)
Victoria St. (55)
54
Lackner Boulevard
KIT
Victoria St. (55)
Fairway Rd. (53)
29
Lancaster Street
KIT
Bridge St. (52)
Victoria St. (55)
69
Manitou Drive
KIT
Courtland Ave./Fairway Rd. (53)
Homer Watson Blvd. (28)
12
New Dundee Road
NDF/KIT
Trussler Rd. (70)
Homer Watson Blvd. (28)
4
Ottawa Street
KIT
Trussler Rd. (70)
150m E of Keewatin Ave.
6
Queen Street
KIT
Highland Rd. (6)
Courtland Ave. (53)
River Road
KIT
Fairway Rd. (53)
King St. (8)
9
56
Last Print Date: Thu, Nov 14, 2013
Limits Are Approximate - For Legal Description see Regional Municipality of Waterloo Bylaw No. 01-059
Page 1 of 2
Road
No. Street Name
Municipality From
To
38
Sportsworld Drive
KIT
King St. E (8)
Cam. Lmts. (350m E of Hwy. 8)
70
Trussler Road
KIT/NDF
Hwy. 7/8
Brant Waterloo Rd.
55
Victoria Street
KIT
Ira Needles Blvd. (70)
300m E of Fountain St. (17)
8
Weber Street
WOO/WAT/KIT
King St. (15), Woolwich
King St.(8)/Hwy. 8, Kitchener
Westmount Road
WAT/KIT
Northfield Dr. (50)
Fischer-Hallman Rd. (58)
50
Last Print Date: Thu, Nov 14, 2013
Limits Are Approximate - For Legal Description see Regional Municipality of Waterloo Bylaw No. 01-059
Page 2 of 2