2014
Experienced Teacher
Digital Portfolio Manual
Applicant
© The Association of Independent Schools of NSW
Table of Contents
1. Signing up to AIS ............................................................................................................................. 3 2. Logging into your account ............................................................................................................... 4 3. Overview of main screen ................................................................................................................. 5 4. Adding Evidence.............................................................................................................................. 5 5. Descriptor 1.4 .................................................................................................................................. 7 6. Writing annotations .......................................................................................................................... 8 7. Adding evidence: testimonial, references, head of school report and declaration of authenticity .. 9 8. Uploading Evidence ...................................................................................................................... 10 9. Linking to files ................................................................................................................................ 12 10. Deleting files .................................................................................................................................. 13 11. Deleting and replacing annotations ............................................................................................... 14 12. Editing descriptors, file type or source .......................................................................................... 15 13. Submitting your Digital Portfolio .................................................................................................... 16 2014 Experienced Teacher Digital Portfolio Manual - Applicant
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1. Signing up to AIS
You will need to set up an account on the AIS website before you can access the Experienced Teacher digital
portfolio. Go to the AIS home page www.aisnsw.edu.au
1. Click Sign Up.
2. Read this page
and then click Next.
3. Complete this
page and then click
Register.
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2. Logging into your account
1. Insert your user
name and password.
2. Click Log in.
3. Click on
My Profile.
4. Click on
Experienced
Teacher Digital
Portfolio.
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3. Overview of main screen
Buttons will turn green when these
documents have been uploaded.
1. You may view all the
descriptors or chose one
by clicking in this box.
2. Click on Descriptor if
you wish to view all the
evidence uploaded for
this descriptor.
3. To Add Evidence click
on the Add Evidence
button.
4. Adding Evidence
Documentary Evidence
Click on Add Files.
Selecting type of evidence, descriptors and source
1. Select type of
evidence from drop
down menu.
2. Select descriptors
from drop down
menu.
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3. Select source of
evidence from
drop down menu.
4. Click Save Evidence.
5. Click Back to application.
Limit of 5 Descriptors for each item of evidence
An item of evidence can only be used as evidence for up to 5 descriptors.
Once 5 descriptors have
been selected this
message will show in the
Descriptor column.
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5. Descriptor 1.4
A. If adding evidence for 1.4 follow instructions for Adding Evidence Documentary Evidence p5.
B. If the principal has signed on your Declaration of Authenticity that you do not teach any Aboriginal and
Torres Strait Islander students
1. Click Add Evidence.
2. Select Declaration of Authenticity
from the dropdown menu.
3. Tick the box  to indicate the
principal has verified that you do
not have Aboriginal and Torres
Strait Islander students.
4. Click Save Evidence.
5. Descriptor 1.4 and
Declaration of Authenticity
turn green.
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6. Writing annotations
3. Click Save
Annotations.
1. Click on Descriptor and select Descriptor number.
2. Write annotation.
Number of descriptor turns
green when evidence and
annotation has been added.
Evidence that has been
saved is listed under
Associated files and links.
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7. Adding evidence: testimonial, references, head of school report and declaration
of authenticity
Testimonials
1. Click Add evidence.
2. Click Add file.
3. Click on Name of file, chose Testimonial from Type,
Descriptors are automatically populated.
4. Click Save Evidence.
5. Click Back to Application.
Main screen shows all descriptors addressed in testimonial
as green and Testimonial button is green.
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8. Uploading Evidence
References
1. Click Add Evidence.
2. Click Add files,
upload reference.
3. Select References
from drop down menu.
Note: Source is automatically populated with colleagues.
4. Select descriptor
or descriptors. Only
four descriptors
may be chosen.
5. Click Save Evidence.
6. Click Back to Application.
Descriptor 6.3 is
now green.
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Head of School report
1. Click Add Evidence.
2. Click Add File.
3. Select Head of School Report from own files on your computer.
4. Click Head of School report from Type.
5. Click Save Evidence.
6. Click Back to application.
Descriptors 7.1 and 7.2 will change to green. The source of evidence will be automatically populated with
Colleague.
Note Descriptor 5.5 will only turn green when evidence and annotation is also saved for this descriptor.
Declaration of Authenticity
1. Click Add Evidence.
2. Click Add File.
3. Select Declaration of Authenticity from your own files on your computer.
4. Click Declaration of Authenticity from types of evidence.
5. Click Save Evidence.
6. Click Back to application.
Declaration of Authenticity button will change to green.
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9. Linking to files
Instead of uploading files you may link to files that are located in another cloud such as Dropbox or public
server.
1. Click Add evidence.
2. Click Add Link.
3. Enter name of file type and URL.
4. Select Evidence type.
5. Select Descriptor/s.
6. Select Source.
7. Click Save Evidence.
8. Click Back to Application.
9. Complete annotation if appropriate.
Relevant descriptor/s will turn green.
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10. Deleting files
If you wish to remove a file do this by clicking on the trash icon.
Click on the red
icon to remove file.
Click on the blue
icon to edit
information
A prompt bar will show. Click yes if you wish to remove the file. Evidence will then be removed.
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11. Deleting and replacing annotations
If you change evidence and wish to replace the annotation.
1. Delete annotation by
highlighting the text and
press the Delete key.
2. Press Save Annotations.
3. Paste or type the new
annotation into the box
provided for the description.
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12. Editing descriptors, file type or source
1. If you wish to change
the type of evidence,
descriptor or source,
click on the blue icon.
Making changes to the information type and/or descriptors and/or source
2. Click the blue icon
again to save changes.
Changes will be saved.
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13. Submitting your Digital Portfolio
When all Descriptors, Declaration of Authenticity, Head of School report and Testimonial are green, the
Submit Application button will appear.
1. Click Submit Application.
A prompt will appear that asks you if you are ready to submit.
2. If you are sure you have
added all files and links and
completed all requirements,
press YES.
The following screen will appear. At this stage you cannot make any changes to your digital portfolio. For
further assistance contact the ISTAA Office.
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