Computer Society of India
Manual for CSI Young IT Professional (YITP) Awards
Mr. Bipin Mehta, Convener
Mr. D.K. Dwivedi, Co-Convener,
CSI-YITP Awards
Email: [email protected]
November, 2013
Table of Contents
I. OBJECTIVE ..................................................................................................................................................1
SECTION A: CSI NATIONAL AWARDS ................................................................................................................1
1. ABOUT CSI ..................................................................................................................................................1
2. CSI AWARDS ...............................................................................................................................................1
3. AWARDS COMMITTEE ................................................................................................................................1
4. CSI ANNUAL NATIONAL AWARDS ...............................................................................................................2
4.1.
4.2.
4.3.
4.4.
4.5.
4.6.
4.7.
Life Time Achievement Award.................................................................................................... 2
Fellowship Awards...................................................................................................................... 2
CSI Service Awards ..................................................................................................................... 4
CSI Best Chapter Award.............................................................................................................. 4
CSI Memorial Awards ................................................................................................................. 4
Best Student Branch Award ....................................................................................................... 5
Best Chapter Newsletter Award ................................................................................................. 5
5. CSI NIHILENT E-GOVERNANCE AWARDS .....................................................................................................5
6. CSI AWARDS FOR EXCELLENCE IN IT ...........................................................................................................5
7. GROUPS OF MEMBERS ...............................................................................................................................5
SECTION B: CSI YOUNG IT PROFESSIONAL AWARDS (CSI-YITP AWARD) ...........................................................7
1. ABOUT CSI YITP AWARDS ...........................................................................................................................7
2. OBJECTIVES ................................................................................................................................................7
3. ELIGIBILITY .................................................................................................................................................7
4. WHO CAN PARTICIPATE..............................................................................................................................8
5. NOMINEES..................................................................................................................................................8
6. CATEGORY ..................................................................................................................................................9
7. CRITERIA FOR AWARDS ..............................................................................................................................9
8. SELECTION PROCESS ................................................................................................................................. 10
8.1 Regional Round ........................................................................................................................ 10
8.2. National Round ........................................................................................................................ 11
9. HOW TO APPLY ........................................................................................................................................ 11
10. REGIONAL ROUNDS .................................................................................................................................. 12
11. SELECTION COMMITTEE ...........................................................................................................................12
11.1. Judging Process ....................................................................................................................... 13
12. REGIONAL AND NATIONAL AWARD.......................................................................................................... 13
13. REGIONAL ROUND SCHEDULES................................................................................................................. 14
14. BUDGET ....................................................................................................................................................14
15. ADVERTISING AND BRANDING ................................................................................................................. 14
16. CONFIDENTIALITY CLAUSE ........................................................................................................................15
17. ROLES & RESPONSIBILITIES.......................................................................................................................15
17.1. Role of Regional YITP Committee............................................................................................ 15
17.2 Role of National YITP Committee............................................................................................. 16
18. POST EVENT ACTIVITIES............................................................................................................................16
19. CONCLUSION ............................................................................................................................................ 16
A. ANNEXURES ............................................................................................................................................. 17
A.1 Nomination Form....................................................................................................................... 17
A.2 Nomination Invitation Letter: .................................................................................................... 25
A.3 Nomination Authorisation Certificate ....................................................................................... 26
A.4 Draft letter to Selection Committee Member ............................................................................ 27
A.5 Letter of Sponsorship ................................................................................................................. 28
A.6 Sponsorship Scheme (National & Regional) .............................................................................. 30
A.7 Letter to Shortlisted Winners ..................................................................................................... 32
A. 8 Evaluation Matrix ..................................................................................................................... 33
I.
OBJECTIVE
The objective of this manual is to describe the process to be followed in organising the “Young
IT Professional (YITP) Awards”, which can be a reference guide for all the Regional Vice
Presidents, EXECOM Members, Awards Committee and Sponsors. This will also be guiding tool
for all the Regional and National rounds. It provides an overview of all the awards that are
instituted or given by the CSI to acknowledge and motivate individuals and organizations
working in the field of IT. The content of this document will be updated for continuous
improvement as when the need arises.
SECTION A: CSI NATIONAL AWARDS
1. ABOUT CSI
Formed in 1965, the Computer Society of India (CSI) has been instrumental in guiding the
Indian IT industry down the right path since its formative years. Today, the CSI has 69 chapters
all over India, 358 student branches, and more than 70,000 members, including India’s most
famous IT industry leaders, brilliant scientists and dedicated academicians.
The mission of the CSI is to facilitate research, knowledge sharing, learning and career
enhancement for all categories of IT professionals, while simultaneously inspiring and nurturing
new entrants into the industry and helping them to integrate into the IT community. The CSI is
also working closely with other industry associations, government bodies and academia to
ensure that the benefits of IT advancement ultimately percolate down to every single citizen of
India.
2. CSI AWARDS
To encourage innovation and indigenous development in the field of Information Technology CSI
has instituted a number of awards for both members and non-members who are trying to
achieve excellence in the field of Computer Science and Technology.
3. AWARDS COMMITTEE
To maintain impartiality and objectivity CSI had constituted an Award Committee which
comprises the Past President as Chairman along with the Senior Regional Vice President and the
two senior Divisional Chairmen as members.
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Authority: It shall assist the Executive Committee (ExeCom) of CSI
i. In developing an adequate awards structure for recognising excellence in professional
activities in fields of interest of the CSI.
ii. In administering the awards decided upon by the ExeCom.
iii. In identifying those members considered to be exceptionally suitable for elevation to the
Fellow Grade and provide citations for those elected. The Committee shall be guided in these
matters by the Fellowship Guidelines as approved by the ExeCom.
4. CSI ANNUAL NATIONAL AWARDS
Every year the CSI confers on its members the annual awards at the Annual Convention.
There are various awards which are given to the individuals and chapters for their remarkable
contribution towards the society and IT industries.
4.1.
Life Time Achievement Award
The Life Time Achievement Award has been instituted in the year 2010, with an intention to
honour distinguished personalities who made outstanding contributions to the society and IT
industry in their life.
CSI felicitated Padma Bhushan Shri F C Kohli – founder member of CSI, also known as
“Father of Indian IT Industry”, for his contribution to the Computer Society of India and
development of IT Industry in the country, during CSI 2010 at Mumbai. Prof. H.N.
Mahabala, Prof. PVS Rao, Dr. N Vittal were awarded Lifetime Achievement Awards
during CSI Convention 2012. Mr. Hemant Sonawala, Maj Gen (Retd.) A
Balasubramaniam and Prof. V. Rajaraman were awarded Lifetime Achievement
Awards during CSI 2011 at Ahmedabad.
4.2.
Fellowship Awards
The highest grades of membership of the CSI are the `Honorary Fellow' and 'Fellow grade’.
4.2.1 Honorary Fellowship Award
The Honorary Fellowship Award was instituted in the year 1991. The grade of ‘Honorary
Fellow' shall be conferred by the CSI upon a distinguished personality of international repute.
It is not necessary that a person who is nominated for this award should be a member of the
Society.
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A Search Committee comprising immediate Past President, as Chairman, preceding two Past
Presidents and the current President as members is formed by the Executive Committee to
identity and nominates a distinguished personality of international repute for this award.
The Chairman of the Education and Awards (E&A) Committee in his capacity as the Immediate Past
President will invariably be the Chairman of the Search Committee.
Distinguished personalities honoured as Honorary Fellows at various Convention
Convention Year / Venue
Honorary Fellows
1991 – Delhi
Prof. M. G. K. Menon, Delhi
1992 – Chennai
Mr. N. Vittal, Delhi
1992 – Chennai
Mr. Robert Lau, Singapore
1993 – Mumbai
Mr. Ratan Tata, Mumbai
1993 – Mumbai
Dr. H. K. Kesavan, Ontario, Canada
1994 – Kolkata
Prof. Yash Pal, Delhi
1998 – Delhi
Mr. Chandrababu Naidu, Hyderabad
2000 – Chennai
Sir Arthur C. Clarke, Sri Lanka
2002 – Bangalore
Mr. S. M. Krishna, Bangalore
2007 – Kolkata
Prof. Harold D. Huskey
4.2.2 The Fellowship Awards
The Fellowship Awards are the highest awards that the Society has instituted in the year
1979, with an intention to honour distinguished personalities who have served the Society
with dedication, devotion and faith or those who have excelled in fields related to the
Society.
The grade of ‘Fellow’ is one of special distinction and is conferred only by nominations from
Executive Committee (ExeCom) and Fellows of the CSI. The maximum number of ‘Fellow’
awards in a year will be restricted to four only. In exceptional cases, this number may be
increased to five in a particular year.
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4.3.
CSI Service Awards
These awards directly or indirectly motivate Chapters and the members to be active and to
encourage women and young members to join and contribute to CSI and its objectives.
These awards are given in following categories:
a. Chapter Patron Award: This award would be given to a life member, who has
contributed significantly over many years to the Chapter activities. This person should
have been a CSI member for at least 10 years.
b. Significant Contribution Award: This award would be given to an existing member, who
has contributed significantly to the Chapter activities at least for the last 2 years.
c. Active Participation Award
i. Woman Member: This award would be given to an existing woman member who has
during the last year actively participated in the Chapter activities.
ii. Young Member: This award would be given to an existing member, under 28 years,
who has during the last year actively participated in the Chapter activities.
iii. Student Member: This award would be given to an existing student member, who
has during the last year actively participated in the Chapter / Branch activities.
4.4.
CSI Best Chapter Award
This award is given at national/regional level to the best chapter for the year. Depending on
the size and location of the chapters they are classified into various categories:
a.
Category-I: Chapters in Metro and ‘A’ grade cities viz. Delhi, Mumbai, Calcutta, Chennai,
Bangalore, Ahmedabad and Hyderabad having voting members more than 500.
b.
Category-II: Chapters in other cities having voting members more than 200 and less
than 500.
c.
4.5.
Category-III: Chapters having voting members up to 200
CSI Memorial Awards
The Society has instituted a number of commemorative CSI Awards to honour the distinguished
personalities or their dear ones, who have been actively associated with the CSI, in the past and are
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now no more, with a view to reward members who excel in one form or the other. These awards are
as follows and are generally given during the Annual Convention of CSI.
a. Vandana Goyal Memorial Award: The award is only conferred upon a female candidate standing
1st in the NSTPC Test. This award has been instituted by Dr M L Goyal of Delhi, father of Vandana
Goyal who passed away suddenly in the road accident.
b. Mr. Satish Doshi Memorial Award: This award is given to the team selected from all over India,
who will be representing India in SEARCC Competition held every year.
4.6.
Best Student Branch Award
CSI also has student branches all over the country. The society has instituted Best Student
Branch award to acknowledge the student branch in the regions.
4.7.
Best Chapter Newsletter Award
This award is given regional wise for the best chapter newsletter.
5. CSI NIHILENT E-GOVERNANCE AWARDS
The Computer Society of India has instituted a series of awards for recognizing the contributions
made in the field of e-Governance in the country. These awards have been sponsored by
Nihilent Technologies Ltd., and conducted by CSI-SIGegov. The awards are given for recognizing
the efforts made in e-Governance area at the State, Department, District and Project level.
6. CSI AWARDS FOR EXCELLENCE IN IT
These awards are given to individuals and organisations/institutes that are related to
Information Technology and have worked towards development of IT sector with the bestintended delivery to the target segment.
7. GROUPS OF MEMBERS
CSI members can be part of any divisions of their interest and can associate themselves to a
particular region as per their convenient location.
Divisions
Division 1: Hardware
Division 2: Software
Division 3: Applications
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Division 4: Communications
Division 5: Education and Research
Regions
Regions
Territory
Delhi, Punjab, Haryana, Himachal Pradesh, Jammu & Kashmir, Uttar
Region-I
Pradesh, Uttaranchal and other areas in Northern India
Assam, Bihar, West Bengal, North Eastern States and other areas in East
Region- II
and North-East India
Region-III
Gujarat, Madhya Pradesh, Rajasthan and other areas in Western India
Jharkhand, Chhattisgarh, Orissa and other areas in Central & South
Region-IV
Eastern India
Region-V
Karnataka and Andhra Pradesh
Region-VI
Maharashtra and Goa
Region-VII
Tamil Nadu, Pondicherry, Andaman and Nicobar, Kerala, Lakshadweep
Region-VIII
International
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SECTION B: CSI YOUNG IT PROFESSIONAL AWARDS (CSI-YITP AWARD)
1. ABOUT CSI YITP AWARDS
The Young IT Professional Awards are instituted to encourage Researchers, IT professionals,
Academicians, Consultants, Entrepreneurs and IT Practitioners in an Organization, or as
individuals below 35 years of age in service/ support/training function in the field of Information
Technology.
These awards are instituted both at the national as well as at the regional levels. The winners of
the each region will qualify for competing in the final national round.
2. OBJECTIVES
To recognize the significant contribution(s) made by a person as mentioned above in IT
profession.
To motivate upcoming professionals and enhance the prestige of the profession by enabling
them to exercise their skills and competencies in the best possible and innovative manner.
To directly or indirectly contribute towards the improvement of professional effectiveness in
different spheres of life.
To motivate young men and women to imbibe the entrepreneurial spirit and thereby
encourage more and more people to venture into entrepreneurship, and
To encourage contribution in
boosting the
economy of the
country through
entrepreneurship.
3. ELIGIBILITY
Any individual below 35 years of age (on 31 st March, 2013 of the year in which the award will be
given), who are either working professionals, entrepreneurs or researchers and has made
significant innovation in the areas of research, academics, and IT applications and services to
bring improvement in service, support and training in the field of Information Technology.
Only those individual with minimum of 3 years and maximum 12 years of experience as on 31st
March, 2013 can participate in this competition.
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An individual or a team of maximum 3 members meeting above eligibility criteria can be
nominated by the organisation or by the fellow of CSI.
4. WHO CAN PARTICIPATE
Participants can be from the Institutes, Business organizations, Research Institutes and Interns
from incubation centres of universities/recognised institutes.
5. NOMINEES
Following are the criteria for nominees:
The nominee should be practicing as an IT Professional working in public, private sector,
community, social service organizations, research organisation or incubation centres of
Universities/recognised institutes.
The nominee should have high degree of technical/entrepreneurial qualities as reflected in
his management style, innovativeness and leadership.
The nominee should have demonstrated outstanding entrepreneurial ability and
innovativeness in the choice of products, technology, location, etc. and achieved high levels
of performance and growth for his organization in the recent years.
The contribution to be recognized for the YITP Award will be outstanding achievement(s) of
professional or a kind of work, which will benefit a sizeable group of people, irrespective of
their category. While the work concerned may relate to one or more functional area (s), the
emphasis will be on integrated approach to professional effectiveness.
IT Professionals with high potential are encouraged.
Total years of experience
The type and range of products and services dealt with
Innovative practices, if any, adopted
Other factors like Overall personality, Involvement in training and development, Extent of
cross functional experience/expertise, Participation in public/institutional activities and
programmes, publication and other activities of a public nature.
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6. CATEGORY
The nominations will be categorise in the following divisions in the respective themes:
Division 1: Hardware: Hardware development, Cloud implementation
Division 2: Software:
Information Security, Artificial Intelligence, BFSI, Manufacturing,
Retail, Multi lingual applications, Applications for rural development, Medicine or Health
care Equipment’s
Division 3: Applications : Multi lingual applications, Applications for rural development,
Medicine or Health care Equipment’s, Fashion industry / art, Public transport, BFSI,
Manufacturing, Retail, Gaming
Division 4: Communications: Telecom, Mobile computing
Division 5: Education and Research: E- learning, Animation Industry
Young professionals working on multi-language applications and devices, professionals who
have set-up cloud based infrastructure or service, develop various applications / projects
indigenously implemented including in the area of education/e-learning, information security
products/inventions, etc. can also participate.
7. CRITERIA FOR AWARDS
i. The most outstanding technology project of any kind, completed during the year 2012 / 2013
(project duration could be of 2 -3 years from the start date) within an organisation will be
judged for following criteria by the selection committee.
ii. Award will be presented to organisations and to project team that has achieved exceptional
results through their outstanding implementation of technology and their high levels of
professionalism in IT
The nominations will be judged against following key criteria:
1. Criticality of IT Usage: The application cannot be effective by itself; it has to be followed up
with equality effective and innovative usage, for instance, Electronic Commerce.
2. Improvement of Customer Service: Enabling faster delivery of the products or services, as
per specific customer choices.
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3. Innovation: Has the project introduced new or leading-edge technologies, supported a new
way of working or pioneered an original change in business processes? Has the project
stimulated new thinking, or laid the foundations for further innovation?
4. Return on Investment: Has the project measurably and substantially improved the
organisation's ability to achieve its core goals? Has it bestowed a significant competitive
advantage, or dramatically enhanced the services offered to customers, staff or partners?
Have there been spin-off benefits of the project?
5. Quality of management: Was the project completed on time and within budget? Did the
project deliverables match or exceed the initial objectives? How resourcefully were
obstacles overcome, and what lessons were learned to improve the management of future
projects?
6. Impact
a. Organisations: What measures have been used to assess or quantify the success of the
project? How has the project demonstrated technology's role as a vital enabler in
improving organisational excellence, competitiveness or quality of service? How will the
project's deliverables be developed, or how will they support future growth or change in
the organisation?
b. Society: The impact and influence of the IT solution on the society at large. This would
include the number of people deriving benefit from the solution; its impact in terms of
India’s global competitiveness; how it helps in spreading awareness about IT among the
masses and also how it helps create a climate for better appreciation and usage of IT.
8. SELECTION PROCESS
8.1 Regional Round
1. Shortlisting of nomination will be done to restrict the number of entries in final Regional
Round (maximum up to 8 entries).
2. In the final Regional Round, short-listed nominees will make oral presentation followed
by a Q&A session in the presence of selection committee on the day of contest.
3. The winners will be awarded Regional trophy, cash prize and certificate in the category of
Winner and Runners-up. A special mention cash prize and a certificate will be given to the
third winner (if any).
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4. The winners of regional round are eligible to contest in the national round
5. The selection committee decision will be final and binding to all participants
8.2. National Round
The winners of the regional contest will participate in the national round. Winner and runner
up participate in national YITP competition organized by HQ.
They will make oral presentation followed by a Q&A session in the presence of selection
committee on the day of contest. No changes in the nomination submitted are allowed
between regional and national rounds.
National Awards will be presented on 6th March,2014 which is CSI Foundation
day at Ahmedabad, after the National Round, which is hosted by CSI,
Ahmedabad Chapter.
9. HOW TO APPLY
1. Individual or a team not exceeding three individuals can apply. Additional member can join
the team in special circumstances.
2. Nomination should reflect a specific achievement, innovation, algorithm, value-addition in
the work of project undertaken during the project tenure ending 2012 / 2013.
3. Nomination should be supported by the institution or the organisation to which the
applicants are attached.
4. Nominations nominated by any CSI Fellow are also eligible.
5. Nominations should be original and not published prior to the event.
6. Nominations should be made in the prescribed format available on the CSI-website: www.csiindia.org on or before the last date of submission for the specific region.
7. Nomination fees:
Non CSI Members
Individual
Rs. 3000
Team of three members
Rs. 5000
Additional team member
Rs. 2000
CSI Members
Individual
Rs. 2000
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Team of three members
Rs. 4000
Additional team member
Rs. 1000
Nomination fees to be paid to the host chapter of regional round by demand draft or by
online payment as per the details given in (Annexure A.1)
10. REGIONAL ROUNDS
The Regional rounds will be held at the CSI Chapter of the following regions during October, 2013
to February, 2014. The host chapter will announce the schedule for the particular region.
Regions
Host Chapter &
Proposed Date of
Regional Round
Territory
Delhi, Punjab, Haryana, Himachal Pradesh,
Region-I
Jammu & Kashmir, Uttar Pradesh, Uttaranchal
and other areas in Northern India
Assam, Bihar, West Bengal, North Eastern
Region- II
States and other areas in East and North-East
India
Gujarat, Madhya Pradesh, Rajasthan and
Region-III
other areas in Western India
Jharkhand, Chhattisgarh, Orissa and other
Region-IV
areas in Central & South Eastern India
Region-V
Karnataka and Andhra Pradesh
Region-VI
Maharashtra and Goa
Tamil Nadu, Pondicherry, Andaman and
Region-VII
Nicobar, Kerala, Lakshadweep
The national round will be held at one of the Chapters in March-2014.
11. SELECTION COMMITTEE
The selection committee will comprise of CSI ExeCom member, Fellows and past Presidents of
CSI, leading IT Professional, Academicians and Scientist. The number of members in the
selection committee will be 3 or 5. The Regional YITP Coordinator/National YITP Convener and
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host chapter chairman will invite the above in the committee. The member of the selection
committee should not have the conflict of interest. The selection committee member of
regional round will not be considered for the national round. The chairman of the selection
committee will be identified by the Regional YITP Coordinator and host chapter chairman. The
names of the Selection Committee Members should be identified before issuing the Call for
nominations so that Selection Committee Member names can be announced.
11.1. Judging Process
Each nomination will be judged by the selection committee.
The selection process shall be based on:
1. Receipt of Nomination with fees.
2. Short listing of entries by Selection Committee.
3. Presentations by short listed entries to the Selection Committee
4. Final Awards will be based on joint evaluation by the selection committee as per the
evaluation criteria. (Annexure – A.8)
5. The selection committee will reserve the right to seek additional information from the
nominated entries during the evaluation process.
6. The final recommendation of awards will be made by the selection committee on the
basis of the information available to them in the nomination form and presentations
made by the applicants.
12. REGIONAL AND NATIONAL AWARD
REGIONAL YITP AWARD (FOR EACH REGION)
Winner
:
Trophy + Rs. 10,000/- and certificate
Runner up
:
Trophy + Rs. 5,000/- and certificate
Special mention
:
Rs. 3,000/- and certificate
:
A trophy + Rs. 50,000/- and a certificate
1 runner up
:
A trophy + Rs. 25,000/- and a certificate
Special mention
:
Rs. 15,000/- and certificate
NATIONAL AWARDS
Winner
st
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13. REGIONAL ROUND SCHEDULES
Category and criteria for judging the application finalisation.
Content for the Application Form.
Curtain Raiser: Announcement of the YITP Awards in CSI Communication and portal.
Application Last Date Submission.
Regional Dates for organizing YITP.
Receiving the winners list from all regions for final round.
The National round will be held at one of the Chapters.
CSI National Young IT Professional Award will be presented on the same day.
14. BUDGET
Regional Round
Each region/host chapter will host the regional round of YITP awards. The income will be from
application fees and sponsorship from IT companies, service providers, academic institutes and
industry. The expenses related to regional event including cash prize to winning team / winner,
venue, publicity, mementos to selection committee members, local hospitality, travelling and
conveyance etc., will be met from this income and financial support from the host chapter.
The region/host chapter will make the event self-sustainable. CSI HQ will arrange for trophies
and certificates.
National Round
The CSI HQ and host chapter will work out the sponsorship with the leading IT companies.
Sponsorship
•
The Sponsorship scheme is annexed. (Annexure – A.5 / A.6)
15. ADVERTISING AND BRANDING
The YITP award is instituted both at National as well as Regional level. To make this award
popular and to get maximum entries for participation at each region, promotion by way of
advertising and branding will be done by CSI HQ by having a brochure, announcement in CSI
communication and on CSI website, mailing to leading IT companies, service industry, academic
institutes and members. The event can also reach the mass through social networking sites.
Print Material
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CSI HQ will provide the 100 printed broucher to each region for marketing purpose. To maintain
the consistency in the event, seven common banners and certificates will be designed at HQ
with respective host chapter, venue and event date details as given by all the host chapter. Each
host chapter will receive the soft copy from HQ and they can print it at their end.
16. CONFIDENTIALITY CLAUSE
The data and information provided in the nomination by the individuals/organisations will be
treated with absolute confidentiality. CSI reserves the right to publish any of the data and
information submitted by the individuals/organisations, without attribution.
17. ROLES & RESPONSIBILITIES
To make the YITP award a success YITP committees at National and Regional level will jointly
put effort.
Regional YITP Committee: Each region will have regional YITP committee. The RVP of region will
be the YITP Coordinator for that region. He will nominate the Regional Convener preferably
from the host chapter. Regional Coordinator and Regional Convener will invite senior members
of the host chapter, leading IT professional and academicians in the Regional Committee.
National YITP Committee: The National YITP Convener will have all Regional YITP Coordinators
in National YITP Committee. The president can nominate ExeCom members, leading IT
professionals and Academicians in this committee.
17.1. Role of Regional YITP Committee
Following actions are required at regional level:
1. Prepare the Budget and Event Schedule
2. Prepare marketing strategy and publicity plans for promotion the event
3. Identify sponsors for the event
4. Invite nominations for the regional round
5. Finalise Selection Committee in consultation with National YITP Committee
6. Invitation to selection committee members
7. Shortlist nominations (up to maximum 8) for the regional round
8. Select a venue to host the event
9. Select and hire a master of ceremony with regards to linguistic and thematic criteria,
10. Identifying Chief Guest and invite him
11. Contact the short listed nominees
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12. Organise the event (Identify volunteers, on-site staff, photographer, Presentation
Equipments, Food, Awards, Mementos etc.
13. Prepare a brief report of the event with the list of participants, selection committee
members, winners, income expenditure statement and photographs; and send to CSI
HQ and CSI YITP National Convener.
17.2 Role of National YITP Committee.
Following actions are required at national level:
1. Prepare the Budget and Event Schedule
2. Prepare marketing strategy and publicity plans for promotion the event
3. Identify sponsors for the event
4. Finalise Selection Committee in consultation with President/ Regional YITP Committee
5. Invitation to selection committee members
6. Receive details of winners at the regional round and invite them for the final round
7. Select a venue to host the event
8. Select and hire a master of ceremony with regards to linguistic and thematic criteria,
9. Identifying Chief Guest, Guest of Honour and invite him
10. Organise the event (Identify volunteers, on-site staff, photographer, Presentation
Equipments, Food, Awards, Mementos etc.
11. Prepare a detail report of the event with the list of participants, selection committee
members, winners, income expenditure statement and photographs; and send to CSI
HQ.
18. POST EVENT ACTIVITIES
-
Lessons Learned
-
Articles to be published in CSI Communication and on Portal
19. CONCLUSION
This reference manual will give a perspective of YITP Awards to all the stakeholders to make this
event a success and create a brand of its own. Preparing this manual is first of its kind and will be
enhance every year. We request all the RVPs and YITP Conveners to prepare and share a report
(with lesson learnt) of the YITP Awards conducted at their respective region. This will help to
improvise the event and smooth functioning for the future event.
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A. ANNEXURES
A.1 Nomination Form
CSI Young IT Professional Awards (2013)
Nomination Form
For Office Use: Region:
Territory (City Name):
To
Regional YITP Convener, CSI.
We forward herewith our nomination for CSI Young IT Professional Awards (2013) contest.
We have read the guidelines and rules for the participation in this contest. We agree to
abide all the rules and regulations for the contest.
1. Team Members Details
Member (1)
Name (In capitals)
Contact No. (Land Line):
Mobile:
E-mail:
Date of Birth:
Designation:
CSI Membership No. (if any)
Member (2)
Name (In capitals)
Contact No. (Land Line):
Mobile:
E-mail:
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Date of Birth:
Designation:
CSI Membership No. (if any)
Member (3)
Name (In capitals)
Mobile:
Contact No. (Land Line):
E-mail:
Date of Birth:
Designation:
CSI Membership No. (if any)
2. Organisation Details
Name of the organisation:
URL:
Post Address:
Contact No. (Land Line):
Fax:
Type of Organisation:
CSI Institution Membership No. (if any)
3. Nomination Fees and Payment Details:
Non CSI Member
Individual
-
Rs. 3000
Team of three members
-
Rs. 5000
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Additional team member
-
Rs. 2000
Individual
-
Rs. 2000
Team of three members
-
Rs. 4000
Additional team member
-
Rs. 1000
CSI Member
Nomination fees to be paid to the host chapter of regional round by demand draft or by online
payment as per the details given in (Annexure A.1.1)
DD No.
Dated:
of Rs.
drawn in
favour of Computer Society of India, (Name of Chapter) payable at (City of Chapter) towards
nomination fees.
Send DD/Online Payment Details with Registration form to respective host chapter of your
territory.
Signature of Sponsoring Authority:
Name (in capitals):
Designation
_Date
Attach Authorisation Certificate
In case supporter is a CSI Fellow:
Signature of Fellow:
Name of Fellow:
_Membership No.
Date
4. Project Details – Please enclosed the Project Report based on following guidelines.
Name of Project:
Project Duration: Start Date:
End Date:
Brief Project Synopsis (Max. 250 Words)
Criticality of IT Usage (Max 200 words)
Improvement in Customer Services (Max. 200 Words)
Innovation (Max. 200 Words)
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Return on Investment (Max. 200 Words)
Quality of Management (Max. 200 Words)
Impact on Society (Max. 200 Words)
Bullet Points Highlighting the Project (Max. 200 Words)
URL (In case of Online Project)
Technology Specifications
Future Plans (Max. 100 Words)
Signature(s) of team members:
Name:
Designation:
Guidelines:
Submit
1. Registration form and DD/On-line payment details.
2. Two printed copies of the project report
3. Authorisation certificate
4. Soft copy of above 1,2, and 3 by email/on CD to
Respective Regional YITP Convener on or before the last date of accepting nomination.
(Incomplete nomination without registration fees will not be accepted.)
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Regions, Territories and Host Chapters
Region-I
Region- II
Region-III
Region-IV
Region-V
Region-VI
Region-VII
Territory
Delhi, Punjab, Haryana,
Assam, Bihar, West
Himachal Pradesh,
Tamil Nadu,
Gujarat, Madhya
Jharkhand, Chhattisgarh,
Pradesh, Rajasthan and
Orissa and other areas in
Karnataka and
Maharashtra and
other areas in Western
Central & South Eastern
Andhra Pradesh
Goa
India
India
Bengal, North Eastern
Jammu & Kashmir, Uttar
Pondicherry,
States and other areas
Pradesh, Uttaranchal
Andaman and
in East and North-East
and other areas in
Nicobar, Kerala,
India
Lakshadweep
Northern India
Regional Vice Presidents / Regional YITP Coordinators
Prof. Dipti Prasad
Mr. R K Vyas
Mr. C G
Mr. Anil Srivastava
Mr. Sanjeev Kumar
Prof. D B V Sarma
Mukherjee
Mr. Ramasamy S
Sahasarabuddhe
Email
shekhar_sahasrabu
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
om
n
Mobile
91-9810592760
NA
91-9425014155
9848632846
9822171609
98400 09417
Phone
011-27866259
(033)25773351
755-2760460
Host Chapter
21 | P a g e
Chapter Premise / Chairman Address
Phone
Email
Chapter and Regional YITP Convenors
22 | P a g e
Designation
Email
Mobile
Phone
23 | P a g e
Bank Details of Host Chapter For YITP Awards 2013
Territory
Region I
Region II
Region III
Region IV
Delhi, Punjab,
Haryana, Himachal
Pradesh, Jammu &
Kashmir, Uttar
Pradesh, Uttaranchal
and other areas in
Northern India
Assam, Bihar, West
Bengal, North Eastern
States and other
areas in East and
North-East India
Gujarat, Madhya
Pradesh,
Rajasthan and
other areas in
Western India
Jharkhand,
Chhattisgarh,
Orissa and other
areas in Central &
South Eastern India
Region V
Karnataka and
Andhra Pradesh
Region VI
Region VII
Maharashtra and
Goa
Tamil Nadu,
Pondicherry,
Andaman and
Nicobar, Kerala,
Lakshadweep
Host Chapter
Name of the Bank
Account Name
A/c No.
Branch Name
Address of the
Bank
DD to be drawn
in favour of
Payable at
MICR No.
IFS / IFSC Code
24 | P a g e
A.2 Nomination Invitation Letter:
Dear Sir/Madam
Formed in 1965, the Computer Society of India (CSI) has been instrumental in guiding the Indian IT
industry down the right path since its formative years. Today, the CSI has 69 chapters all over India,
358 student branches, and more than 70,000 members, including India’s most famous IT industry
leaders, brilliant scientists and dedicated academicians.
The Computer Society of India (CSI) is organising “CSI YOUNG IT PROFESSIONAL AWARDS” – (CSI YITP
Awards) every year. These Awards are instituted to encourage. IT professionals, Academicians,
Consultants, Entrepreneurs, Researchers and IT Practitioners in an Organization, or as individuals
below 35 years of age in service/ support/training function in the field of Information Technology.
This award is instituted both at the national as well as at the regional levels. The winners of the seven
regional levels qualify to compete at the national level.
The Regional YITP Awards Committee plays a major role in receiving nominations and selecting the
nominees for the Regional awards as under:
REGIONAL YITP AWARD (FOR EACH REGION)
Winner
:
Trophy + Rs. 25,000/- and certificate
Runner up
:
Trophy + Rs. 15,000/- and certificate
Special mention
:
Rs 10,000/- and certificate
The regional winners will participate in the national round for the national award as under:
NATIONAL AWARDS
Winner
1st runner up
Special mention
:
:
:
A trophy + Rs. 50,000/- and a certificate
A trophy + Rs. 25,000/- and a certificate
Rs. 15,000/- and certificate
Nominations for these awards are now being solicited and request you to facilitate nominations for
these awards. Please encourage nominations from your organisation. Specific information, including
nomination deadline, for each award can be found in the enclosed brochure.
While submitting nominations, please ensure the quality of supporting documents carefully and
choose the relevant criteria while filling the nomination. Nominees are requested to ensure that
nomination forms are filled with all details. Incomplete nomination will not be considered.
For further assistant write to us at (email id of regional convener).
Looking forward for your participation in prestigious CSI YITP Awards
Thanking you,
Yours faithfully,
Regional Coordinator / Regional Convener
CSI – YITP 2013 Awards
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A.3 Nomination Authorisation Certificate
(To be forwarded on the official letter head of the Nominating authority)
Nomination for CSI- Young IT Professional Awards 2013
AUTHORIZATION CERTIFICATE
This is to certify that the information given in the nomination application/enclosures of the
project (Name of Project) are correct to best of my knowledge. I recommend it for
consideration for the CSI – Young IT Professional Awards 2013.
I also have no objection in sharing it with CSI or other authorized officials as permitted by
CSI. Permission is also given to publish the said content as desired by CSI or its nominee.
Name:
Signature:
Official seal
Designation:
Date:
26 | P a g e
A.4 Draft letter to Selection Committee Member
Date:
To
……………………………
……………………………
……………………….
……………….
Subject: Invitation for being the Selection Committee Member for the Prestigious CSI – Young IT
Professional Awards – 2013
Dear ……………………….
Formed in 1965, the Computer Society of India (CSI) has been instrumental in guiding the Indian IT
industry down the right path since its formative years. Today, the CSI has 69 chapters all over India,
358 student branches, and more than 70,000 members, including India’s most famous IT industry
leaders, brilliant scientists and dedicated academicians.
The mission of the CSI is to facilitate research, knowledge sharing, learning and career enhancement
for all categories of IT professionals, while simultaneously inspiring and nurturing new entrants into
the industry and helping them to integrate into the IT community. The CSI is also working closely
with other industry associations, government bodies and academia to ensure that the benefits of IT
advancement ultimately percolate down to every single citizen of India.
The Young IT Professional Awards are instituted to encourage Researchers, IT professionals,
Academicians, Consultants, Entrepreneurs and IT Practitioners in an Organization, or as individuals
below 35 years of age in service/ support/training function in the field of Information Technology.
These awards are instituted both at the national as well as at the regional levels. The winners of the
each region will qualify for competing in the final national round
On behalf of CSI, I invite you be a part of the Selection Committee and grace this occasion with your
participation. Your acceptance to our request would give us an opportunity to learn from your
experience and would enrich the quality of the distinguished awards. Copy of the CSI-YITP Award
brochure is enclosed. For more details please visit CSI website www.csi-india.org
I shall be grateful if an early confirmation of your participation.
Thanking you,
Yours faithfully,
Regional Coordinator / Regional Convener
CSI – YITP 2013 Awards
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A.5 Letter of Sponsorship
Date:
To,
Subject: Partnering with Computer Society of India for the prestigious –“Young IT Professional
Awards – 2013” as sponsor.
Dear Sir/Madam,
We are happy to announce the commencement of CSI Young IT Professional Award (CSI-YITP Award)
for the year 2013. The awards will be conferred during National round <Date will declare soon>.
Computer Society of India is the largest association of IT Professionals in India, started in 1965 with
less than 50 likeminded professionals as a Computer User Group. Today, the CSI has 69 chapters all
over India, 358 student branches, and more than 70,000 members, including India’s most famous IT
industry leaders, brilliant scientists and dedicated academicians.
The Young IT Professional Awards is instituted to encourage Researchers, IT professionals,
Academicians, Consultants, Entrepreneurs and IT Practitioners in an organization, or as individuals
below 35 years of age in service/ support/training function in the field of Information Technology.
This award is instituted both at the national as well as at the regional levels. The winners of the
seven regional levels qualify for competing on the national level.
The awards at Regional and National level are as under:
REGIONAL YITP AWARD (FOR EACH REGION)
Winner
:
Trophy + Rs. 25,000/- and certificate
Runner up
:
Trophy + Rs. 15,000/- and certificate
Special mention
:
Rs 10,000/- and certificate
:
A trophy + Rs. 50,000/- and a certificate
1 runner up
:
A trophy + Rs. 25,000/- and a certificate
Special mention
:
Rs. 15,000/- and certificate
NATIONAL AWARDS
Winner
st
The previous award’s programs were a great success and the IT Industry had taken part with a great
degree of enthusiasm. The awards are successful because of Industry partnership and generous
sponsorship received from companies like yours.
Your esteem organisation is a major player in the IT sector and is taking keen interest in
development through IT. We believe that you would be interested in sharing not only your
technology and products but also become a sponsor partner so as to attain high degree of visibility.
28 | P a g e
We invite you to take advantage of this opportunity by associating yourself with CSI- YITP Award as a
Principal/Co- Sponsor/Associate Sponsor. The various sponsorship options are enclosed for your
reference. The packages have been especially designed to offer your organisation maximum
visibility, mileage and networking opportunities.
SPONSORSHIP OPPORTUNITY: REGIONAL SPONSORSHIP (Regional Level for each region) Rs. 3
Lakhs
Benefits:
1. Your logo on our web site
2. Two Banners at the site of Event.
3. Complimentary participations in regional (2 members)
You may kindly send the sponsorship amount by Demand Draft in favour of “Computer Society of
India” payable at (Host Chapter Name) or by payment in our account as under:
(Respective Host Chapter Bank Account Details to facilitate online payment by the sponsor.)
We would be extremely grateful for your positive response.
Kindly feel free to contact the undersigned for any query.
Thanking you,
Yours faithfully,
Regional Coordinator, Regional Convener
CSI – YITP 2013 Awards
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A.6 Sponsorship Scheme (National & Regional)
Collaborate to explore …Opportunities unlimited
Partnering with Computer Society of India – “CSI Young IT Professional Awards 2013” as sponsor
for the prestigious award.
Audience Snapshot:
The National competition for Young IT Professionals is an event conducted annually instituted by CSI
in the year 1999 to encourage Researchers, IT professionals, Academicians, Consultants,
Entrepreneurs and IT Practitioners in an Organization, or as individuals in service/ support/training
function in the field of Information Technology. The competition aims at involving young IT
professionals in the quest of innovation in IT and provides them an opportunity to demonstrate their
knowledge, professional prowess and excellence in their profession
The Value for Partnering CSI Young IT Professional Awards 2013
This prestigious award gives a company invaluable interaction with the Researchers, IT professionals,
Academicians, Consultants, Entrepreneurs and IT Practitioners.
Partners receive due recognition as a sponsoring company adding to its credibility and prominent
position.
Sponsorship Opportunity:
PLATINUM SPONSORSHIP
(National Level)
Super Plan1
Rs. 5 Lakhs
GOLD
SPONSORSHIP
(National Level)
Super Plan2
Rs. 3 Lakhs
SILVER SPONSORSHIP (Regional
Level for each region)
Super Plan3
Rs. 2 Lakhs
1. Your logo on our web site
1. Your logo on our web
1. Your logo on our web site
2. Five Banners at the site of
Event.
3. Invitation in any two regional
and final round (3 members)
4. Privilege of naming the
Trophy in organization name;
e. g: “<ORGANISATION
NAME> CSI Young IT
Professional Award 2013”.
site
2. Three Banners at the
site of Event.
2. Two Banners at the site of
Event.
3. Invitation in regional round (2
members)
3. Invitation in one
regional and final
round (3 members)
Interested in availing the opportunity for partnering with us!!..... Kindly submit the sponsorship form
duly filled with complete details along with the amount by way of demand draft in favour of:
National Round: “Computer Society of India” payable at Mumbai. Regional Round: Kindly remit the
payment to Host Chapter, CSI.
Details can be found at www.csi-india.org any queries please contact Mr. Suchit Gogwekar,
CSI HQ at email: [email protected] or Team at given contact in the Brochure. The brochure
also gives illustrative details about these Awards.
30 | P a g e
CSI Young IT Professional Awards 2013
]
[Date:
Sponsorship Registration Form
Organization:
Name of Contact:
Designation:
Address:
Telephone:
Fax:
E-mail ID:
Website:
Company’s products / Services are:
Fascia Details:
Sponsorship Options:
Option 1
Option 2
Option 3
Payments to be made in advance by way of demand draft in favour of “Computer Society of India”,
Payable at Mumbai.
Date:
Signature & Seal:
Name of Signatory:
Designation:
The payment is requested latest by ____(Date)____________
Payment Terms for Sponsorship: 100% along with Application.
31 | P a g e
A.7 Letter to Shortlisted Winners
Dear
Congratulations!
Your entry to "_
" has been shortlisted for final round of selection process;
your project has been selected out of entries received from the top Banks, Financial Institutions,
Corporate Houses, and Service Industries.
We invite you to participate for the YITP National round which is held on
at
.
The event details are attached herewith.
Kindly note that the expenses with respect to the travel and accommodation will be completely
borne by you.
For registration enquiry please contact:
Regional YITP Convener,
Contact details of the host chapter.
32 | P a g e
A. 8 Evaluation Matrix
Region:
Project Title:
Organisation :
Team Members :
Criteria
Criticality of IT Usage
Improvement of
Customer Service
Innovation
Return on Investment
Quality of
management
Impact on Society
CSI YITP Project Evaluation Sheet
Host Chapter:
Date:
Max.
Score
5
5
5
5
5
5
5
Description
Does application support end to end usage electronically?
Is there any SLA for delivering the services?
Is there mechanism to monitor the SLAs of services delivered?
Is there a mechanism to support data integrity
Has the volume increased for particular services after the project implementation?
Is there reduction in waiting time for the customer?
Is the number of complaints less after implementation of the project?
Is there escalation matrix in the system to auto-escalate the unresolved complaints in stipulated time?
5
Has the project introduced new or leading - edge technologies?
5
Has the project supported a new way of working or pioneered an original change in business processes?
5
Has the project stimulated new thinking or laid the foundation for further innovation?
What is the payback period for the project?
Is there considerable improvement in revenues and profits for the services rendered by the project?
Is project providing MIS reports to the management to support in key strategic decisions?
Is there mechanism to forecast/ mitigate perceived risk in the system?
Is project having amiable impact in the Organisation?
Is project having amiable impact in the society?
Total:
Score
Obtained
5
5
5
10
10
10
5
100
33 | P a g e
Selection Committee
1
2
3
4
5
Remarks:
Name and Signature
Regional Convenor - Name and Signature
Regional Coordinator - Name and Signature
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