PRINT Satisfactory Academic Appeal (SAP) Maximum Timeframe Appeal Form 2012-2013 Student Name (Last, First, MI) PLEASE PRINT Student ID Important Information about the Appeal Process Federal regulations state that the Maximum Time Frame a student has to complete a program cannot exceed 150% of the program’s published length. If you have been notified that you are approaching or have exceeded the maximum time frame established for your degree, you must appeal in order to receive financial aid beyond your current eligibility. You are advised that you should not rely on the approval of your appeal for tuition payment. Appeals will be reviewed, and if approved, aid may be applied to the current term if the appeal was received by the office of Financial Aid no later than end of week one of the current semester of attendance. You will be expected to be meeting both the minimum cumulative grade point average and be completing at least 67% of cumulative credit hours attempted (pace) at the time of your appeal. If you are not in compliance with the GPA and pace requirements of the Satisfactory Academic Progress (SAP) policy, you must submit both appeals together. The Office of Financial Aid will only approve one appeal per academic degree. This policy may only be waived in situations in which the student can clearly document that a new event beyond the student’s control has occurred. A complete SAP appeal consists of: 1. SAP Appeal Form 2. A letter addressing in full detail a. why failure of SAP has occurred based on one of the following circumstances as established by the U.S. Department of Education and the Florida Office of Student Financial Assistance: i. personal illness or injury (must provide a written statement from a physician) ii. death of an immediate family member (please provide copy of the death certificate) iii. documented extenuating circumstances that were clearly beyond the student’s control b. what has changed that will enable you to successfully meet SAP in the future 3. Supporting documentation 4. An approved academic plan. This is only required if you are unable to make up all deficiencies to meet SAP within one semester. The academic plan must be completed by your academic advisor. All of the following steps must be completed and all forms submitted to the Office of Financial Aid no later than the end of week one of the current semester of attendance. Page 1 of 4 2012-2013 Max Timeframe--(SAP) Appeal Form Section I--Certification I am appealing for reinstatement of financial aid eligibility. Please check one: I am planning to make up all deficiencies t o m e e t SAP within one semester of probation. I am enclosing a letter explaining my extenuating circumstances, supporting documentation, and the academic plan completed by my academic advisor. I am unable to make up all deficiencies to meet SAP within one semester. I am enclosing a letter explaining my extenuating circumstances, supporting documentation, and the academic plan completed by my academic advisor. I understand that I must follow the academic plan and continue to meet all other SAP requirements in order to be eligible for financial aid in future semesters. Section II—Student Statement Provide a statement explaining the extenuating circumstances that prevented you from completing your degree within the allowed number of credits. Please use the space provided and attach additional pages as needed. Page 2 of 4 Section III—Academic Plan (to be filled out by your academic advisor) Student Educational Plan Student Name (Last, First, MI) PLEASE PRINT Student ID Academic Goal Current Major Degree Plan Certificate Associates Program Number of Credits Completed: Graduation Date (based on plan) (MM/DD/YYYY) Semester-By-Semester Plan Fall _______ Credits Spring ______ Credits Summer_______ Credits Fall _______ Credits Spring ______ Credits Summer_______ Credits I (student) have reviewed the above plan with my advisor (listed below) and understand that if the Max Time Frame SAP appeal is approved I must adhere to the above plan as part of the approval. Any changes to the above plan will void any approval and any anticipated financial aid will be canceled and returned the appropriate lenders. Advisors Name Advisors Signature Date Students Name (Last, First, MI) Students Signature Date Page 3 of 4 Section IV—Disclosure and Signatures I (student) attest that all statements made here-in for the purpose of my SAP appeal are true and accurate. I have attached all supporting documentation with signatures (if applicable) to support my statement(s), and understand that submission of documents does not guarantee my appeal will approved or financial aid reinstated. Additionally, if I fail to meet SAP within one semester or fail to meet the requirements of my academic plan my financial aid will be suspended until all components of SAP have been met. Students Name (Last, First, MI) Students Signature Date Return This Form and Supporting Documentation: By Mail: Sheridan College Attention Financial Aid PO BOX 1500 Sheridan, WY 82801 By FAX: (307) 674-3371 Attention: Financial Aid By Email: [email protected] In Person: Sheridan College Financial Aid Office 3059 Coffeen Ave. Sheridan, WY 82801 In Person: Gillette College Financial Aid Office 300 W. Sinclair Gillette, WY 82718 Page 4 of 4