Paul and Carol David YMCA
Summer Camp Parent Manual
Ages: K-8th Grade
K-camp going into Kindergarten, Jr. Day Camp 1-2 graders, Day Camp 3-5 graders and Camp Mid 6-8 graders.
When: Summer 2014, June 2-August 15, Monday-Friday (No Camp July 4th)
(before camp 6:45-9:00am, camp 9:00am-4:00pm, and after camp 4:00-6:00pm)
Where: Jackson Memorial Middle School, entrance 5W
Contact: Lyndsay Gatto, Paul and Carol David YMCA Child Care Director
E-mail: [email protected]
Phone: 330-830-6275 X 1106
Mary Coverdale, Paul and Carol David YMCA Associate Child Care Director
E-mail: [email protected] Phone: 330-830-6275 X 1116
Paul and Carol David Y
7389 Caritas Circle NW
Massillon, OH 44646
330-830-6275
Ymcastark.org
THINGS TO KNOW:
· APPLY SUNSCREEN EVERY DAY BEFORE ARRIVAL.
· The Y will reapply sunscreen after lunch and as needed throughout the summer.
· PACK YOUR LUNCH EACH DAY IN A REUSABLE LUNCH BOX WITH ICE PACK
· The state requires that the children have the following items in their packed lunches: a carbohydrate
(bread, crackers, pretzels), a protein (meat, peanut butter, cheese), a fruit and a vegetable or two fruits.
· You will be charged $1.00 per item if we have to substitute any items.
· No candy or pop
· You will be charged $3 for each missing lunch.
Paul and Carol David YMCA
7389 Caritas
· BRING A BOTTLE OF COPPERTONE SPF 30 FOR CAMP SUPPLY (you will not get the lotion
back at Circle
end ofNW
summer)
Massillon, OH 44646
· BRING YOUR SWIMSUIT AND TOWEL EVERY FRIDAY
P 330-830-6275
F 330-837-9287
· BRING AN EXTRA SET OF CLOTHES IN BACKPACK EACH DAY. (We will get messy from time
to time.)
www.ymcastark.org
· BRING A REUSABLE WATER BOTTLE WITH NAME ON IT
· WEAR SHOES AND SOCKS EVERYDAY (no sandals or crocks)
PROGRAM INFORMATION: Rule 5101:2-12-30
· CHILDREN MUST WEAR THEIR CAMP SHIRTS ON TRIP DAYS
Centers
and Carol
David
YMCA
– Jackson
Middle School
· ALL CHILDRENPaul
SHOULD
LEAVE
THEIR
MONEY
AT HOME
7355 Mudbrook Dr NW
· LEAVE ALL ELECTRONICS, CELL PHONES AND TOYS AT HOME
Massillon, OH 44646
· PUT YOUR NAME ON EVERYTHING THAT COMES TO CAMP
Program location
 K-Camp, Jackson Middle School Choir Room (330-418-0879)
 Jr Day Camp, Jackson Middle School North Cafeteria (330-316-4858)
 Day Camp, Jackson Middle School South Cafeteria (330-418-7096)
 Camp Mid, Jackson Middle School Band Room (330-417-0128)
Days and hours of operation
Monday-Friday ( Jackson’s summer break, June 2-August 15)
 Before camp hours 6:45-9:00am, camp hours 9:00am-4:00pm, after camp hours 4:00-6:00pm
Child Care sites are licensed by the Ohio Department of Job and Family Services
The Programs are operated by the Paul & Carol David YMCA, a local branch of the YMCA of Central Stark County.
The YMCA office is located at 7389 Caritas Circle NW. The phone number is (330) 830-6275. Hours of operation
are Monday thru Thursday 5:00 a.m. to 10:00pm, Friday 5:00am-8:00pm, Saturday 6:00am to 6:00pm and
Sunday 11:00pm to 3:00pm. Tax ID #: 34-0714392
Goals and philosophies
Mission Statement of the YMCA
“The YMCA of Central Stark County, rooted in Christian tradition and values, seeks to serve all people, especially
the young, enabling them to achieve their full potential and realize self-awareness through the development of
spirit, mind and body.”
The Program will
 Seek to provide an exemplary program for the education and care of all children and demonstrate
developmentally appropriate practices in the areas of child development, early childhood education, and related
disciplines.
 Provide field experiences for interdisciplinary educational programs for local universities.
 Provide family involvement, information, and referral and support services for the parents and children enrolled
in the Program.
Goals of the Program
*To support and strengthen the family unit.
*To help children develop to their fullest potential.
*To deliver the program in a positive YMCA environment of safety, support, and care.
*To provide quality care for children regardless of socio-economic background
Program Philosophy Statement
Each child that attends the Paul & Carol David YMCA Before and After School Program is a unique
individual growing and developing in his or her own way and has the right to be treated accordingly. Diverse
opportunities are provided to facilitate the social, emotional, cognitive, and physical growth of each child. The
Program seeks to provide developmentally appropriate individual and group learning experiences that encourage
creativity, independent choices, responsibility, self-control, and the development of a positive self-concept.
Since children learn through play, the classroom schedule provides blocks of uninterrupted time to allow
the child to choose an activity, create a plan, and follow the plan through to completion. Opportunities are
provided for the child to grow in areas of both independence and interdependence with others, to develop a trust
of adults and children, to develop self-control, to use appropriate social skills, and to feel good about themselves.
The Program seeks to provide opportunities for the child to develop his or her cognitive abilities, to find
appropriate avenues for creative expression, and to become physically competent.
**In all of our programs, the YMCA philosophy that “everybody plays, everybody wins” is stressed. Children
are encouraged to participate in all activities to enhance their body, mind, and spirit. The 6 pillars of character of
trustworthiness, respect, responsibility, fairness, caring and citizenship are upheld and encouraged throughout
programming as well.
The Child Care Director, Child Care staff, and the family use a team approach to support all children and
especially children with special needs.
Sample daily program schedule
The program meets the developmental needs of particular age groups and, more importantly, the individual needs
of each child. The scheduling, pacing and rhythm of each activity is consistent with recognized principles of
childhood education. These principles recognize that each child develops at a unique rate within the general needs
of his or her age group. The curriculum is based on interests of the child and makes available the resources to
meet those needs. Children are encouraged to make activity choices to aid in emotional, social and language
development. Each child is encouraged to share his or her thoughts and feelings as an individual.
 The children’s daily routine may consist of arrival time, large group time, small group time, free choice,
work time, homework time, clean-up time, snack time and playground/gym time. The specific daily routine
may vary.
K- Camp Sample Schedule
6:45-9:00
Activity Centers in cafeteria
7:00 – 9:00
Breakfast may be eaten (Provided by Parents)
9:00 – 9:30
Circle Time
9:30 – 10:00
Discovery Time
10:00 -10:30
Wash hands, morning snack (Provided by Parents) and clean up
10:30 – 10:45
Story Time
10:45 -11:30
Group game outside/gym involving gross motor skills
11:30 – 12:30
Lunch (Provided By Parents)
12:30 – 1:45
Quiet time
1:45 – 2:15
Activity Center time
2:15 – 2:45
Wash hands, afternoon snack and clean up
2:45-3:15
Playground/ gym time
3:15– 4:00
Craft Time
4:00 – 6:00
Activity Center in cafeteria and outside free time
Jr. Day Camp Sample Schedule
6:45 -9:00
Activity Centers in cafeteria
7:00 – 9:00
Breakfast may be eaten (Provided by Parents)
9:00 – 9:30
Morning Circle
9:30 – 10:00
Organized group game outside/gym involving gross motor skills
10:00 -10:30
Wash hands, morning snack (Provided by Parents) and clean up
10:30 – 12:00
Mini Field Trip or Group Activity
12:00 – 1:00
Lunch (Provided By Parents)
1:00 – 1:30
Reading Time/ Quiet Time
1:30 – 2:30
Craft and clean up
2:30 – 3:00
Wash hands, afternoon snack and clean up
3:00 – 4:00
Group games outside/gym involving gross motor skills
4:00 – 6:00
Activity Centers in cafeteria and outside free time
Day Camp Sample Schedule
6:45 -9:00
Activity Centers in cafeteria
7:00 – 9:00
Breakfast may be eaten (Provided by Parents)
9:00 – 9:30
Morning Circle
9:30 – 10:00
Organized group game outside/gym involving gross motor skills
10:00 -10:30
Wash hands, morning snack (Provided by Parents) and clean up
10:30 – 12:00
Mini Field Trip or Group Activity
12:00 – 1:00
Lunch (Provided By Parents)
1:00 – 1:30
Reading time/ Quiet Time
1:30 – 2:30
Group games outside/ gym involving gross motor skills
2:30 – 3:00
Wash hands, afternoon snack and clean up
3:00 – 4:00
4:00 – 6:00
Craft and clean up
Activity Centers in cafeteria and outside free time
Camp Mid Sample Schedule
6:45-9:00
Activity Centers in Multi-Purpose Room
7:00 – 9:00
Breakfast may be eaten (Provided by Parents)
9:00 – 9:30
Morning Circle
9:30 – 10:30
Craft/ Project Time and clean up
10:00-10:30
Wash hands, morning snack (Provided by Parents) and clean up
10:30 – 12:00
Mini field trip or Group Activity
12:00 – 1:00
Lunch (Provided By Parents)
1:00 – 1:30
Gardening
1:30 – 2:30
Group game or swimming time
2:30 – 3:00
Wash hands, afternoon snack and clean up
3:00 – 3:30
Organized group game outside/gym involving gross motor skills
3:30 - 4:00
Reading Time/ Journal Time
4:00 – 6:00
Activity Centers in cafeteria and outside free time
Staff/child ratios
We will not exceed the following state required ratios:
Pre-School: 1 staff to 14 children
School Age: 1 staff to 18 children
*on field trips we will have a 1 staff to 10 children ratio
Group sizes
We will not exceed the following state required group size:
Pre-School group size: 2 staff per group of 28 children
School Age group size: 2 staff per group of 36 children
GUIDANCE AND MANAGEMENT POLICY: Rule 5101:2-12-22
Behavior management
The children will be expected to follow these behavioral guidelines:
Using appropriate language.
Walking while inside the building.
Speaking at an appropriate tone.
Putting belongings in the proper place.
Cleaning up after themselves.
Respecting others and their property.

When behavior management problems arise, staff will use a problem-solving approach to support children
in resolving conflicts. In this six step approach, a staff will:
1. Approach calmly, stopping any hurtful actions or language.
2. Acknowledge the children’s feeling using simple descriptive words.
3. When the children are calm, gather information by asking the children to describe the problem in
their own words.
4. Restate the problem to clarify issues and restate any hurtful language.
5. Ask the children for ideas and choose a solution together involving natural consequences.
6. Give follow-up support to make sure the problem is solved and the children are satisfied.
Behavior Policy
First Discipline Report: A staff member will speak with the parent(s), the report is sent home, and the
Discipline Report Policy will be sent home.
Second Discipline Report: The parent is called to pick-up the child for the rest of the day.
Third Discipline Report: The parent is called to pick-up the child. The child will be suspended for the rest
of the day & the next day.
Fourth Discipline Report: The parent is called to pick-up the child. The child will be suspended for the rest
of that day & the next three days.
Fifth Discipline Report: The child will be removed from the program & services will no longer be provided.
**Depending on the severity of the incident, steps may be adjusted.
**There will always be a parent conference before the problem becomes serious enough to consider
termination.
All employees and child care staff members shall not: Abuse, endanger or neglect children. Utilize cruel, harsh,
unusual, or extreme techniques. Utilize any form of corporal punishment. Delegate children to manage or
discipline other children. Use physical restraints on a child. Restrain a child by any means other than holding
children for a short period of time, such as in a protective hug, so that the children may regain control. Use prone
restraint. Place children in a locked room or confine children in any enclosed area. Confine children to equipment
such as cribs or high chairs. Humiliate, threaten or frighten children. Subject children to profane language or
verbal abuse. Make derogatory or sarcastic remarks about children or their families. Punish children for failure to
eat or sleep or for toileting accidents. Withhold any food, including snacks and treats, rest or toilet use. Punish
an entire group of children due to the unacceptable behavior of one or a few. Isolate and restrict children from all
activities for an extended period of time.
SUPERVISION OF CHILDREN:
Arrival/departure procedure
To assure that a child care staff member is aware of each child’s presence at all times, and to assure that only
authorized persons may have contact with each child, the program has adopted the following rules governing
arrival and departure of children. Each parent shall sign-in and sign-out his or her child, and shall escort the child
to and from childcare program space each day. No child should be dropped off outside the building to come in
alone.
 All children will be initialed in and out by childcare staff on program’s sign in/out sheet upon arrival and
dismissal from childcare program
Releasing child procedure
 If the person picking up your child is suspected to be under the influence of drugs or alcohol, the following
procedure will be followed:
o If the person is not the custodial parent, the custodial parent will be called before releasing the
child.
o If the person is the custodial parent, we cannot keep you from taking our child, but if we feel your
child(ren) are in jeopardy, we will call the police when you leave.
 Children will be released only to individuals authorized in writing by the custodial/residential parent or
guardian. The names of persons authorized by the custodial/residential parent or guardian to pick-up a
child are kept in the site’s registration binder. If the Program staff members do not recognize an adult
picking up a child, the adult will be asked to identify himself or herself and the name of the child to be
picked up. Adults will be required to present a proper form of photo identification. If the person asking to
pick up the child does not have proper identification, the child will not be released until the parent has
been contacted and has verified the identity of the person and authorized the release of the child to the
person. This procedure is designed to protect the safety of the child, and any doubt will be resolved in
favor of not releasing the child.
 A child shall only be released to persons sixteen years of age or older, except when parent or guardian
permission is on file. This written permission shall be signed and dated by the parent or guardian and
administrator.
 Any changes to the list of persons authorized to pick up a child must be communicated to the childcare
staff immediately.
Custody procedure

If there is a custody issue involving your child, you must provide the Child Care Director with court papers
indicating who has permission to pick up the child. The child care site may not deny a parent access to
their child without proper documentation.
 It is the registering parent’s responsibility to provide all court orders addressing parental rights, such as
custody and visitation rights, in regard to the child enrolled in the Child Care Program. All custody issues
should be settled and kept out of the site.
No child will ever be left alone or unsupervised.
 The children will be under full supervision, however school age children are permitted to run errands or go
to the bathroom inside the school alone with no more than six children going at a time. Children will be
within hearing distance of childcare staff members, childcare staff member will check on the children at
least every five minutes until they return and the restroom shall be for the exclusive use of the center at
that time.
 School children may participate in activities in the school building sponsored by other groups. Written
permission on programs “special activity form” must be completed by parent or guardian and kept on file at
site. Parent/guardian will specify if staff is to escort the child to and from the special activity.
Absence of regularly scheduled child
 Please call the site phone to inform staff your child is not attending on a day that they are registered to
attend.
FOOD INFORMATION: Rule 5101:2-12-34
*See last page of packet for nutritional guidelines
Snacks
 Snack will be served around 10 am (provided by parent) and around 4pm (provided by program). Snack
provided by program will consist of a 6 ounce 100% juice or 8 ounce milk and at least one serving of a
bread/grain or fruit/vegetable.
o If your child has a modified diet or an eliminated food group, we must have this in writing by a
licensed physician on our “Administration of Medication” form (included in registration packet)
 Children are welcome to bring breakfast for morning care, please see attached nutritional food guide.
 Lunch will be served around 12pm (provided by parent). According to the State of Ohio, following Ohio
guidelines mandates Lunch shall include at a minimum, one serving of fluid milk, one serving of meat or
meat alternative, two servings of vegetables and/or fruits (one serving of each is recommended) and one
serving of bread or grains. All lunches must include an ice pack to keep food cold.
o Program will have on hand supplemental foods that will be offered to children if they are missing a
food group item. If the child accepts the supplemental food item, parent will be billed for that item.
o If your child has a modified diet or an eliminated food group, we must have this in writing by a
licensed physician on our “Administration of Medication” form (included in registration packet)
PROCEDURES FOR EMERGENCIES AND ACCIDENTS: Rule 5101:2-12-34
General Emergency
The childcare program has devised several procedures to follow in the event that an emergency would occur while
a child is in the program’s care.
 A child care staff member in charge of a child or a group of children is responsible for their safety at the
site location. No child will ever be left alone or unsupervised.
 The childcare program has a Medical, Dental and General Emergency Plan, a copy of the plan is posted in
the main program room and clipped onto a clipboard for when the program leaves the room.
 In the event of a fire, or tornado, staff would follow the written instructions posted describing emergency
evacuation routes and the procedures to be followed to assure that children have arrived at the designated
spot. The program conducts monthly fire drills which are recorded on the fire drill log and tornado drills
are conducted periodically to support safety procedures during inclement weather.
 Should we need to evacuate due to fire or weather conditions, or the loss of power, heat or water to the
site, our emergency destination is post on the General Emergency Plan.


A sign will be posted on the door in front of the site indicating that we have been evacuated and the
location where you can pick up your child. Parents will be contacted as soon as possible to come to pick
up your child. If a parent cannot be reached; we will contact the emergency contacts as listed on your
child’s enrollment information.
In the unlikely event there would be an environmental threat or threat of violence, the staff will: secure the
children in the safest location possible, contact and follow the directions given by the proper authorities
and contact the parents as soon as the situation allows. An incident report would also be provided to the
parents.
Incident/Injury
In case of an accident, the following procedures will be used:
 A member of the staff will carry out immediate First Aid for minor accidents.
 Incident reports will be completed by the child care staff member in charge of the child and given to the
parent, guardian, or person picking up the child, to sign and keep a copy, when the following occur:
1. An illness, accident or injury which requires first aid treatment.
2. A bump or blow to the head.
3. Emergency transportation.
4. An unusual or unexpected event which jeopardizes the safety of children or staff, such as a child
leaving the child care site unattended.
 In case of serious accidents, a member of the staff will notify the parent/guardian.
 In case a parent or designated person cannot be reached, the director will have the authority to call the
designated physician and/or call the local emergency unit for treatment and/or accompany the child to the
hospital and stay until the parent/guardian arrives.
Insurance
YMCA Child Care Programs are covered by liability insurance. It is the responsibility of every individual or his/her
parent or legal guardian to provide accident and health coverage while participating in all YMCA activities. The
Paul and Carol David YMCA does not provide any medical, accident or health coverage for its participants.
MANAGEMENT OF ILLNESS: Rule 5101:2-12-33
Ohio law requires that the Program maintain a minimum child/staff ratio at all times. (Ohio Administrative Code
5101:2-12-34). For this and other reasons, the Child Care Program is not equipped to care for children who are
ill. We appreciate the cooperation of parents in keeping their children at home when those children exhibit any of
the symptoms listed below, and in coming promptly when called by the Child Care staff if their child is identified as
exhibiting symptoms. Again, it is crucial that you keep us informed of the phone numbers where you, or at least
two other authorized adults, can be contacted at all times for this purpose.
Symptoms for which child will be discharged from site
If a child exhibits any of the following signs or symptoms, he or she will be isolated from the other children and the
parent or guardian will be notified to come and pick up the child.
 Temperature of 100 degrees Fahrenheit taken by the axillary method when in combination with other
sign(s) of illness.
 Diarrhea, three or more abnormally loose stools within a twenty-four hour period.
 Severe coughing, causing the child to become red or blue in the face or to make a whooping sound.
 Difficult or rapid breathing.
 Yellowish skin or eyes.
 Redness of the eye, obvious discharge, matted eyelashes, burning, itching.
 Untreated infected skin patches, unusual spots or rashes.
 Unusually dark urine and/or gray or white stool.
 Stiff neck with an elevated temperature.
 Evidence of untreated lice, scabies, or other parasitic infestations.
 Sore throat or difficulty in swallowing.
 Vomiting more than one time or when accompanied by any other sign or symptom of illness.
Procedure for Isolating Child and Notifying Parent
 A child isolated due to suspected communicable disease will be cared for on the other side of the room that
is not being used by other children. The ill child will be provided with a cot to rest on and be within the
sight and hearing of an adult at all times. They will be monitored constantly until the parent, guardian, or
other authorized person arrives to take the child home.
 Parents of an ill child will be notified immediately, and will be expected to arrive promptly to take their
child home. The Child Care Program recognizes the difficulty that this may present, but it is necessary for
the health and safety of both the ill child and the other children at the Program. It is important that you
provide the Program with the names and phone numbers of at least two other persons whom you authorize
to pick up the child in these circumstances, should the Program be unable to contact you personally.
 Mildly ill children experiencing minor common cold symptoms or a child who does not feel well enough to
participate in activities but who is not exhibiting serious illness symptoms will be observed carefully for
sign and symptoms of worsening conditions.
Communicable Disease
The Center follows the Ohio Department of Health “Child Day Care Communicable Disease Chart” for the
appropriate management of suspected illness. This chart is located in the program room.
 All members of the Child Care staff receive regular in-service training in the management of communicable
diseases according to rule 5101:2-12-27 of the Administrative Code and in proper hand washing and
disinfecting procedures.
 A sign will be posted in the cafeteria, next to the sign in sheet, to notify parents when their child has been
exposed to a communicable disease by the next day of the Program’s operation.
 A child who was discharged because of illness will be readmitted to the Program when the child is free of
communicable disease symptoms or by the written permission of a physician. The program site will follow
the communicable disease chart as a guide, and the Child Care Program reserves the right to require a
statement from the physician before readmitting the child. If sent home with a fever or vomiting he/she
must be fever/vomit free 24 hours before returning.
Definitions for medication, food supplements, and modified diets
 Medication is defined as any substance or preparation which is used to prevent or treat a wound, injury,
infection, infirmity, or disease. This includes medication that is over the counter, or prescribed or
recommended by a physician or advance practice nurse certified to prescribe medication, and permitted for
administration or application by parent. No fever reducing medications or medicine containing codeine or
aspirin will be administered at this Center.
 Food supplement is defined as any substance, including a vitamin, which is an addition of a food or nutrient
to a meal or diet.
 Modified diet is defined as any diet eliminating the use of any one or more of the four food groups or
altering the amount of food required to be served to meet one-third of the recommended dietary allowance
as required by rule 5101:2-12-39 of the Administrative Code.
Administration of medication, food supplements, or modified diets
 The Program staff will not administer medications, food supplements, modified diets and emergency
medications such as an inhaler whether prescription or non-prescription, unless:
o Site is provided with written instructions to administer such items from parent and physician on the
“Request for Administration of Medication” form.
o Medications must be in original container
o The label must state the child’s name, a current date within the last twelve months, an exact
dosage to be given, the specific number of dosages to be given daily, and the route of
administration.
o The Child Care Program reserves the right to refuse to administer certain medications.
 The programs staff will not administer nonprescription topical products or lotions unless:
o


Site is provided with written instructions to administer such items from parent on “Request for
Administration of Medication” form. The form shall be valid for no longer than twelve months.
o Parents please apply sunscreen on your child BEFORE they come to camp each day. Camp staff will
have the children re-apply lotion at 12:30 after lunch. Please send a bottle of Coppertone SPF 30
to camp on the first day with your camper for the camp supply (you will not get the sunscreen back
at the end of the summer)
o When used for skin irritations, the topical product shall be applied by the center for no longer than
fourteen consecutive days at any one period of use
When administering medication, food supplement, or modified diet, the center shall:
o Assure that the medication, food supplement, or modified diet is not administered for any period of
time beyond the date indicated by the physician or for twelve months whichever comes first.
o Staff responsible for child will administer the medication
o Staff will verify each administration or application of medication by documenting it on the JFS
01217 form. Application of nonprescription topical products and lotions used only as a
preventative measure does not need to be documented.
o Staff will assure that dosages administered by the center do not exceed prescribed dosages or
manufacturers’ recommended dosages.
o Assure that a separate form is used for each medication
When storing medications the center shall:
o All medication and food supplements need to be given directly to center staff for immediate safe
storage.
o Medications will be stored out of the reach of children.
o Medication requiring refrigeration will be refrigerated immediately upon arrival at the Child Care
Program site and will be stored so as not to contaminate food stuffs.
o All medications will be removed from the program when no longer needed or if medication expires.
Emergency medications
 Emergency medications such as an inhaler may be kept in child’s backpack and that backpack will be stored
on top of the programs cabinet out of the reach of other children during program hours.
TRANSPORTATION OF CHILDREN: Rule 5101:2-12-18
 In case a parent or designated person cannot be reached, the director will have the authority to call the
designated physician and/or call the local emergency unit for treatment and/or accompany the child to the
hospital and stay until the parent/guardian arrives.
Transportation of children
 K-camp field trips will be to local attractions within walking distance; they will NOT be taking bus trips.
 Summer Camp participants will take scheduled and routine field trips weekly. All routine field trips are
listed on the routine field trip permission form as part of the registration packet, children will walk to these
places weather permitting. The routine field trips are all within a 3 block radius from the child care site.
These field trip forms are provided and signed by the parent/guardian. Any field trips that require
transportation by bus are done with specific mode of transportation (Peterman Transportation),
destination, date and times of departure and arrival, and specific notice if bodies of water are present.
 In order to ensure that all children will be accounted for at all times, the following methods will be utilized:
o Buddy system
o Consistent head counts
o Assigned groups
o Wrist ID bands with center’s name, address, and phone number
 The following will accompany the children on all field trips:
o A first aid kit
o A person trained in first aid/management of communicable disease and CPR
o Each child’s enrollment and health information form
o Health record for any child who has health conditions which require special procedures

o Staff members in numbers sufficient to maintain at all times the required staff/child ratios.
o Site cell phone
Written permission from parent/guardian is required for all trips
SWIMMING POLICY: Rule 5101:2-12-17
Swimming summary:
 Children signed up for Summer Camp will swim at the Paul and Carol David YMCA swimming pool , please
pack swimsuit and towel on designated days.
Swimming supervision:
 Child care staff members will always accompany and supervise children during swimming
 Child care staff members shall be actively supervising children and shall be able to clearly see all parts of
the swimming area including the bottom of the pool
 At least one staff member will be in the water with the children
 One lifeguard will be on duty for every 35 children swimming in the pool
Swimming permission:
 The program requires written permission from parent or guardian before child:
o Swims in water two or more feet in depth
o Before the child participates in activities near water two or more feet in depth
OUTDOOR PLAY POLICY: Rule 5101:2-12-14
 Program will take children outside for outdoor play each day in suitable weather. Exceptions to this would
be on days when it is raining, on days when the temperature is less than 30 degrees Fahrenheit and on
days when there is a heat index warning or ozone warning. Please make sure your child(ren) is dressed
appropriately for the weather. When weather is not suitable for outdoor play, children will be taken to the
gym for indoor play.
 Children will at all times be supervised by staff members. No child will ever be left alone or unsupervised.
 Please make sure your child is sent to camp wearing shoes covering their toes, example sneakers.
PARENT/EMPLYEE PARTICIPATION POLICY: Rule 5101:2-12-32
Parents are encouraged to participate in our program. While we understand that schedule restrictions can prevent
your on-site participation, we will keep you up-to-date on your child’s activities and encourage you to call or write
with comments or questions. Please feel free to bring concerns up when they occur. Often they can be addressed
when they are little problems, before they grow into bigger problems. We want to make this a positive experience
for your child and you.
 Communication is the key to a successful partnership. Therefore, if you have a question, problem, or
concern related to the program, please do not hesitate to speak to your childcare staff. If questions or
concerns are not resolved, notify the Childcare Director or Associate Child Care Director.
 If you wish to speak to the Childcare Director or Associate Childcare Director, please contact the David
YMCA at 330-830-6275. If you wish, the Program will arrange a mutually convenient time at which you
may meet with the staff and/or the Director to discuss your concerns.
 Parents are encouraged to inform the staff of any facts concerning the child that would have any bearing
on the child’s interaction with staff members and other children.
 The Program provides a weekly newsletter. The newsletter shares information on the major happenings
around the Program site.
 Family activities are planned throughout the year at the Paul and Carol David YMCA, we encourage you to
attend these events as a family.
 Written evaluations of the program are conducted yearly, your input is greatly appreciated.
 A roster of names and telephone numbers of parents/guardians of children attending the site is available
upon request, it will not include anyone who does not want to be included.
REQUIRED INFORMATION:
 Please read the second to last page in packet for required licensing information
STATEMENT OF POLICIES:
Program
Y Member
1-3 days
$98.00
$107.00
$107.00
$112.00
Non- Member
1-3 days
$108.00
$120.00
$120.00
$125.00
Y Member
Non-Member
4-5 days
4-5 days
K-Camp
$134.00
$144.00
Jr. Day Camp
$138.00
$155.00
Day Camp
$138.00
$155.00
Camp Mid
$143.00
$160.00
CIT (application process)
$70.00
$90.00
** Financial Assistance is available through the Dept. of Jobs & Family Services
Registration:

First week’s tuition must be paid at the time of registration.
Payment/Attendance Policy:
I agree to: Pay by check, money order, credit card or bank draft (monthly) in advance:
_______Weekly _______Bi-weekly ________Monthly
Payment Policy:
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Tuition payment is due one week in advance of attendance. ODJFS Co-pays are due weekly.
Accounts that have a balance of 2 weeks or more will be considered delinquent – Y staff will be contacting the
responsible parent to reconcile balance and keep account current.
Payments/Refunds will be applied to any outstanding Y balances first then to current programming fees.
All camps close at 6:00pm. A $1 per minute per child late fee is charged after 6:00pm.
I understand I will be charged for the program and rate that I signed my child up for.
A 2 week written notice is required for withdrawal from the program otherwise the account will be charged based on
the schedule you signed up for.
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Returned Check Policy:



A returned check will be turned over to E-cashflow for collection and a $30 processing fee will automatically be
assessed to your account.
2 NSF checks will result in payments being accepted via money order or cash.
Late Pick-Up Fee: Children are to be picked up no later than the designated closing hour at the site.
Parents of a child left after this time will be charged a late fee of $1.00 per minute per child remaining at
the Site after closing time. For the purposes of determining late fees, the time will be judged according to
the clock located at the sign-in table. If a child has not been picked up within 15 minutes after closing
time, and if attempts to reach the parents and /or the emergency phone numbers have failed, the program
may contact the Child Protective Services to support the child’s safety. A parent’s late arrival may be
anxiety producing for a young child. It is imperative that the child be picked up by closing time in order
to support the child’s social and emotional well-being.
Withdrawal Procedure:
To withdraw your child from the program, you must present written notification to the Childcare Director at least
two weeks prior to the withdrawal date. If the required notice is not given, the parent will be billed for two
additional weeks of tuition from the last date of attendance. Without this notification we will continue to hold
your child’s spot & you will be responsible for paying the weekly fee.
Enrollment Information:
Each child who attends the Child Care Program is required to have completed Enrollment forms. We do
not have access to public school Medical-Emergency records. Therefore, it is essential that you complete
and return all the forms to us. Your child is not considered enrolled until the complete paperwork is
received and an enrollment fee and first week’s fee is paid. Children will not be enrolled in program
unless granted consent for emergency transportation is given